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HomeMy WebLinkAbout04/21/1982CITY NUINrll. 4c TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, April 21, 1982 cc: Reel 133, Tr. II, Side, II, 080 -end Mayor Perkins called the Regular Meeting of the City Council to order at 7:30 p.m. in the Council Chambers of Town Hall. A. RDLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Perkins and Councilnembers Allison, Hillestad, Proft and van Tamelen Absent: None Staff: City Manager Robert Crowe, City Planner John Carlson, Assistant City Attorney William Hughes, Planning Commission Representative Judith Carico and Deputy City Clerk Pat Dowel Press: Florence Pallakoff, Los Altos Town Crier and John Haess, Peninsula Times Tribune Matadero Creek Subdivision - Bid Openings Mayor Perkins read a statement which explained the process of the bid openings. Before the bidding began Council noted that a typographical error had been noted in the terms and conditions as set forth in Resolution #1428. MOTION SECONDED AND CARRIED: Moved by Hillestad, seconded by Proft and passed unaninausly to amend the terms and conditions as set forth in Resolution #1428 by changing condition #1 to delete lot 5 and add lot 7. The City Clerk noted that four sealed bids had been received for lots at Matadero Creek. MOTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by Proft and passed unanimously to accept the bid made by D.F. Cooper in the amount of $250,501 for Lot 10. After the bid for Lot 12 had been read, representatives of the bidder had questions and requested clarification of the development area for that lot. Perkins suggested that the bidder meet with the City Engineer to discuss the matter and Council agreed that this bid should be continued to the next Council meeting. MOTION SEODNDED AM CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to continue consideration of the bid for Lot 12 to the next Council meeting with the understanding that at that time there would again be the oppor- ` tunity for oral bids. CITY COUNCIL MINUTES - April 21, 1982 matadero Creek Subdivision - Bid Openings - continued: MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Hillestad and passed unanimously to accept the bid made by Mr. and Mrs. Nagpal in the amount of $307,700 for Lot 17. The bidding for lots on the Matadero Creek Subdivision closed at 8:25 p.m. MOTION SECONDED AND CARRIED: Moved by Hillestad, seconded by Proft and passed unanimously to schedule bid openings for the second meeting in May at 7:30 p.m. Item Removed: B.2 (resident) MOTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by Proft and passed unan;mously to approve the balance of the Consent Calendar, specifically: 1. Approval of Minutes: April 7, 1982 3. Motion for Adoption: Motion setting May 5, 1982 as the Public Hearing date for the following Tentative Map application: a) LANDS OF ESHNER, File PM #10-81 Item Removed: 2. Approval of Warrants: $18,590.47 Alma Wood, 12151 Stonebrook, questioned warrant #7911 ($802.81 for tractor purchase) and warrant #7936 ($1,070.38 for hauling services). The City Manager responded that #7911 was part of a lease/purchase agreement which had been entered into by the Town. Warrant #7936 had been incurred as a result of the capletion of the fourth Little League Field. Oscar Sobel, 28266 Christoph:rs' Lane, questioned warrants #7918 ($244.41 for lumber and hardware), T-#-7-9-2-47-(- 189.23 for caTpost and turf) and #7926 ($44.09 for dugout flashings). When infonred by the City Manager that these were all expenses for the Little League, Mr. Sobel offered his opinion that the Town should desist spending money on the Little League. To assist in understanding the warrant list, van Tamelen suggested that a Chart of Accounts be made available to Council and to interested residents. It was agreed this chart would be distributed. MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to approve the warrants = $18,590.47. -2 CITY COUNCIL MINUn3S - April 21, 1982 C. SPECIAL REPORTS: L 1. Reports of Standing Cormittees: none �I 2. Reports of Ad Hoc Committees: nom 3. Reports from the Planning Commission: none 4. Presentations from the Floor: Alma Wood, 12151 Stonebrook, asked permission from the Council to ramdonly aie oug recmr s at Town Hall. The City Manager responded that except for certain records, i.e, personnel, the Town's records were a matter of public record. He did suggest that Mrs. Food call ahead so that hes requests could be handled in a more efficient manner. 1. City Manager's Report Several co lents and questions were raised regarding the City Manager's Report dated 4/16/82. Van Tamelen asked what problems had come to light regarding the Matadero Creek Subdivision? The City Manager responded that several questions had been raised by prospective bidders regarding the development area restrictions and the height limit designations. Perkins asked what the status was of the retention basin on Saddle Mountain? The City Manager noted that no action had been taken to date due to schedules and weather; however, the City Engineer had scheduled a meeting with the owner and a report would be made at the next Council Meeting, Van Tamelen asked for clarification of the Housing Element of the General Plan. Hillestad explained the action that had been taken at the 3/18/82 Council Meeting and referred to the report by William Spangle, Planning Consultant. Allison asked what the status was of the discussions regarding the Los Altos Sewer mattes. Proft responded that he had last met with Mayor Eng of Los Altos in February. They had not met since then due to scheduling conflicts; hwever, he ]aped to have a status report by the next meeting. E. SPECIAL ORDERS: 1. Resolution #_rescinding Resolution #1354 creating a public safety deparbnent NOTION SECONDED AM CARRIED: Moved by van Tamelen, seconded by Allison and passed unanimously to adopt Resolution #1435 rescinding Resolution #±354 creating a public safety department. -3- CITY COUNCIL MINUIFS - April 21, 1982 E. SPECIAL ORDERS (continued): kw 2. Office of Director of Public Safety M TION SEODDDED AND CARRIED: Moved by Hillestad, seconded by Allison and passed unanimously to adopt Resolution #1436 ordering termination of the agreement between Gordon Penfold and the City of the Tuan of Los Altos Hills. Teddi Schick, 26400 Weston Road, asked if there was going to be any renegotiation of Mr. Penfold s -w-ntra­ct­.-TFxa response from Council was 'no'. PASSED BY CONSENSUS: To direct Mr. Penfold to use the next two months to prepare his final report as public safety director. All except specific duties such as school crossing service shall be set aside so that maximum effort can he devoted to the final report. The report scope is not limited to combined police/fire public safety. The report will include alternate cost effective approaches that are appropriate to the Tuan and that take full advantage of current technology. Specific recommendations with cost estimates are needed. A draft report should be submitted not later than May 28, 1982. Gordon Fanfold, Director of Public Safety, noted that he would have a preliminary report available for the Council's consideration at the next meeting. Alma Wood, 12151 Stonebrook, asked if this report would cost the Town extra funds. Council responded that this report was part of the contract with Mr. Penfold and would not result in additional expenses. F. GENERAL ORDERS AND UNFINISBED BUSINESS: G. NEW BUSINESS: 1. Report on On -Site Facility Tour (March 28 -April 1) - Lucile Hillestad Hillestad noted that she had included this report so that Council would be up-to- date on the recent activities of the JPA. She further noted that Tom Henderson, Manager of the JPA, was available to speak to the Council at the May 5th meeting. Council agreed this should be scheduled on the agenda. 2. Annual Congressional City Conference - Washington, D.C. - February 27 -March 2 Lucile Hillestad Hillestad gave a brief report on the activities of the Annual Congressional City Conference for Council's information. 3. Council Agendas Louise Dronkert, 27431 Black Mountain Road, asked that council agendas be more detailed. For example, Joint Posers Agreement rather than JPA. She noted that unless one were familiar with the terminology it was sometimes difficult to under- stand. -4- CITY NUNCIL MINUPES - April 21, 1982 G. NEW BUSINESS (continued) : `, 4. 1981-82 Budget Perkins requested that a modified 1981-82 budget be available at the next Council meeting. Town Cammi.ttees Perkins noted that an Ad Hoc Committee had been formed at an earlier meeting to study the Town's Committee structure. This committee included Lucy Hillestad, Richard Rydell and Mary van Tamelen. It was agreed that this Ad Hoc Committee would present a report on their discussions at the first meeting in June. Mildred Gallo, 25720 IaLanne Court, suggested that the committee consider an Ad Hoc Budget Review Cm ttee when preparing their report. Hillestad asked Mrs. Gallo to set down what she considered the charges and/or guidelines for this ad hoc committee should be. 6. Planning Commission Vacancy It was noted that currently there was one opening on the Planning Commission and two terms would expire in June of 1982. Richard Rydell, Chairman of the Planning Comtission, requested Council to appoint a Commissioner to fill the current vacancy at the 5/19/82 Council Meeting, if possible. He was already running into sone scheduling problems which was resulting in the delay of certain decisions. PASSED BY ODNSEMUS: Council agreed, if possible, to appoint a nanber to the Planning Commission to fill the current vacancy at the 5/19/82 Council meeting. Council Procedures Perkins requested a status page regarding Council correspondence be added to the Council's agendas. This page would indicate date, author, subject and reply date for all correspondence which was directed to the Council. 8. Pd Hoc Police Protection Committee Van Tamelen suggested the formation of an Ad Hoc Police Protection Committee with Andrew Allison as the head of this committee. It was agreed that Mr. Allison would work with Gordon Penfold to investigate what the Town has, needs and wants regarding Police protection. Furthermore, it was suggested by Perkins and agreed to by Council that Mr. Allison would work with Gordon Penfold until the next Council meeting. At that time it would be determined has large a committee would be needed for this purpose. (See attached memo dated 5/4/82 for clarification. Added by Council 5/5/82.) H. ADJOURIZIENT: There being no further new or old business to discuss, the City Council adjourned at 9:35 p.m. Respectfully submitted, Patricia Dowd Deputy City Clerk -5- ROBERT E. CROWE CiW Manager 1415) 9617222 26319 PREMONT ROAD. LOS ALTOS HILLS, CALIFORNIA 90022 0 WILLIAM A. PERKINS. Jr., McYor California ,-^ MARY VAN TAMELEN, Mayor Pro Tem ANDREW ALLISON, Councilman aged. Jan�aa9 LUCI LE T. HI LLESTAD, Councilwomen DAVID G. PROPT, Coundiman DATE: May 4, 1962 TO: Gordon Penfold FR M: Andrew Allison SUBJECT: Public Safety/Police Protection There appears to be srne confusion as to our respective respon- (` sibilities in the above areas• It is my understanding that it was the intent of the Mayor that you should have the opportunity to prepare a report entirely at your own discretion, with no outside influences. I am looking into the question of police protection independently, and while I tope to be able to get together with you soon, it will be solely for the purposes of gathering information. The direction and Content of your efforts are entirely up to you - cc: City Council City Manager AA/pd