HomeMy WebLinkAbout05/19/1982�6r
CITY COUNCIL
TOWN OF IDS ALTOS HILTS
26379 Fremont Road
Los Altos Hills, California
MINUPES OF A REGULAR =ING
Wednesday, May 19, 1982
CC: Reel 134, Tr. II, Side I, 001 -end; Tr. II, Side II, 001-074
Mayor Perkins called the Regular Meeting of the City Council to order at 7:05 p.m.
in the Council Chambers of Town Hall.
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Present: Mayor Perkins and Councilmembers Allison, Hillestad, Proft and van Tamelen
Absent: None
Staff: City Manager Robert Crowe, City Attorney Frank Gillio, City Planner,
John Carlson, Planning Catmission Representative Michael Kuranoff and
Deputy City Clerk Pat Dodd
Press: Florence Pallakoff, Los Altos Town Crier
Planning Csnmdssion vacancy - Interviews
Since only one applicant was present for an oral interview, Council agreed to
continue this item to the next meeting. Council also requested staff to send
a letter to each applicant specifically noting the opportunity to present a
state ent to the Council concerning their interest in the Planning Crnmission.
It was further agreed to send letters to the two Planning Ccumissioners whose
terms were due to expire in June asking if they wished to be considered for
reappointment.
Items Removed: B.1 and B.4.a) (Allison)
MOTION SDIONDED AND CARRIED: Moved by Proft, seconded by Allison and passed
unanimously to approve the balance of the Consent Calendar, specifically:
2. Time Extension Requests:
a) Request for one year extension for cmpliance with Conditions of
Approval, SA #1-81, Lands of Sunset, Ltd.
b) Request for one year extension for compliance with Conditions of
Approval, SA #2-81, Lands of Sunset, Ltd.
CITY CoUNCIL MINUPES - May 19, 1982
B.
CONSENT CALENDAR (continued)
3. Motion for Adoption.
a) Motion setting June 2, 1982 as the Public Hearing date for Lards
of Matadem Creek Subdivision, Tract 7187, Modification of Conditions
of Approval and Conditions, Covenants and Restrictions
4. Resolutions for Adoption:
b) Resolution #1437 authorizing execution and delivery of deed, and
accepting deed of trust and authorizing recordation thereof con-
cerning Int 10, Tract 7187, Matadero Creek Subdivision, D.F. Cooper
C) Resolution #1438 authorizing execution and delivery of deed, and
accepting deed of trust and authorizing recordation thereof con-
cerning Int 17, Tract 7187, Matadero Creek Subdivision, Ramchard and
Shaku Nagpal
Items Removed:
1. Approval of Warrants: $25,419.17
In response to questions raised regarding several of the warrants, the following
explanations were given: warrant #8015 - tires on Granada needed replacing; #8025
Little League Field; #8028 - street failure on Foothill Lane; #8031 - Notice of
public meetings regarding public safety; #8035 - partial payment to William Spangle;
and #8038 - refund of landscaping deposit.
Esther Sobel, 28266 Christcphers Lane, asked that a Chart of Accounts be placed
in the Council Chambers so that everyone could understand and refer to the
account numbers on the warrant list.
Louise Dmnkert, 27431 Black Mountain Road, questioned public safety expenses
on warrant list. The City Managerresponded that warrant #8015 (replacing tires
on Granada) was within the guidelines previously agreed to by Council.
Oscar Sobel, 28266 Christophors Lane, asked Council to suspend spending any mre
coney on West -wind or the Little League. He further questioned where certain
orders for lumber and hardware had heen used. Van Ta elen noted that Mr. Sobel's
suggestions would be taken under consideration at the budget sessions and Allison
stated that staff would provide an explanation of where the materials in question
had been used.
Van Tanelen requested a list of the capital improvement account numbers and also
a more detailed explanation on the warrant list.
MDTION SDCMED AND CARFJED: Moved by Proft, seconded by Allison and passed
unanimously to approve the warrants - $25,419.17.
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CITY ODUN'CIL MINUTES - May 19, 1982
t B. CONSENT CALENDAR: Items Removed (continued):
4. Resolution for Adoption:
a) Resolution #_approving and authorizing execution of an addendum
to agreement between the City of the Town of Ins Altos Hills and
Traffic Signal Maintenance, Inc.
Allison referred to page three (c) of the agreement and asked the City Manager
if negotiations had taken place and if he thought the requested increase was
reasonable. The City Manager responded that negotiations had taken place and
that in his opinion the requested 10% was an equitable increase.
MDTION SECOMED PLAID CARRIED: Moved by Proft, seconded by Hillestad and passed
imanvrously to adopt Resolution #1439 approving and authorizing execution of an
addendum to agreement between the City of the Tuan of Los Altos Hills and Traffic
Signal Maintenance, Inc.
C. SPECIAL REPORTS:
1. Reports of Standing Conmittees: none
2. Reports of Ad Hoc Cannittees:
Hillestad gave a brief report on the Ad Hoc Camuttee formed to study the Town's
csmiittee structure.
PASSED BY ODINSENS[S: To agree with Hillestad's recommendation to send a 'cavnittee
self evaluation' form to each cmmittee.
3. Reports from the Planning Conmission: nine
4. Presentations from the Floor.
Iouise Dronkert, 27431 Black Mountain Road, advised the Council that the Citizens
for Representative C would cease to function as an active group as soon
as the final treasurer's report was filed. Mrs. Dronkert further noted that any
remaining fiords from Allison's capaign would be directed to the Ins Altos Seniors'
Group and any remaining funds from van Tamelen's caffpaign would be contributed to
Town Hall to help defray the costs of distribution of such docimients as Council
agendas and minutes.
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1. City Manager:
a) City Manager's Report (5/14/82)
Van Tamelen asked for a status report on the S -Curve. The City Engineer responded
that he expected the drawings to be ready within a week. Including Council approval
and the bid process the time -frame involved was probably about two months.
PASSED BY OCNSENSUS: To agree to Allison's suggestion that the City Manager
prepare an update for the Chairman of Bullis School on the S -Curve including
`, time -frame forccnipletion and financial status.
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CITY ODUNCIL MINUTES - May 19, 1982
( D. STAFF - RERDRTS, CDRRPSPONDENCE AMID AkWUNCEMENTS:(continued)
far Regarding item #7 of the report concerning negotiations for alternate sites for
sanitary landfill, Allison requested a copy of the tentative agreemnt and
additional background information prior to the next Council meeting.
Preliminary Budget: The City Manager noted that the preliminary budget should
be available by the end of the month.
Van Tamelen noted that the fence on Magdalena between 280 and Ravensbury was
badly broken and questioned whether it was the Town's responsibility. The City
Manger noted that he would look into the matter.
Westwind: van Tamelen questioned whether the caTiplaint Council had received
concerning a noise problem at Nk_stwin4 had been im:estigated. The City Manager
noted that Westwind was not violating any of the Town's codes and Allison noted
that he had spoken with Westwind aenibers and they were cooperating with the Tann.
The Mayor asked the City Manager to obtain a weekend schedule from Westwind of
their activities which included heavy equigmnt, etc.
Spangle - Proposal regarding site development regulations: 5/14/82 letter frau
Spangle noting that services for this project will not exceed a cost of $4,000
and also outlining what services will be performed.
MDTION SECONDED AMID CARRIED: Moved by Proft, seconded by Allison and passed
unanimr,usly to direct the City Attorney to prepare a contract with William
Spangle for professional services regarding site development regulations for
Council approval at next Council meeting.
The City Manager referred to his 5/18/82 moo regarding storm damage on a section
of Page Mill Road between Alexis and Story Hill. He noted that this was the Town's
responsibility and the street department had been directed to begin the repair work.
E. SPECIAL ORDERS:
1. Public Hearings:
a) Request for Tentative Map Approval, Lands of Eshner, File TM #10-81
(continued frau 5/5/82 Council meeting)
Proft expressed serious concerns that the maps before Council were not the
revised maps as approved by the Planning Ca ssion.
MDTION MADE AMID SEODMIDED: Moved by Proft, seconded by Perkins to continua
consideration of this item to the next meeting with the concurrence of the
applicant and with the correct revised map.
Al Woolworth, applicant, disagreed with continuing the item. In his opinion it
was a mi rnr change which would be reflected on the final map and the final map
would also go to Council for approval.
PASSED BY ODNSENSUS: To withdraw the motion made by Proft, seconded by Perkins to
continue consideration of this item to the next meeting with the concurrence of
the applicant and with the correct revised nap. (Pnended by Council 6/2/82)
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CITY COUNCIL MINUTES - May 19, 1982
E. SPECIAL ORDERS: l.a) Lands of Eshner (continued):
MOTION FAILED DUE TO LACK OF A SECOND: Moved by Proft to deny approval of
the Tentative Map for the Lands of Eshner without prejudice until Council
had received the correct maps.
The City Engineer presented to Council the mo mendations made by the
Planning Commission at their 4/28/82 meeting. in particular the issues of
pathways and mad improve tints were addressed.
Fran Stevenson, Chai.rnan o£ the Pathways Committee, explained to Council why
the Comittee was recd mending a pathway around the entire subdivision.
Michael Kuranoff, Planning Co mission Representative, reported that the
Planning Camiission had recamended deleting the section of path between
Juliette and Altamont because there was an alternate way to get to this
section. Mr. Kuranoff further addressed the issue of road improvements and
explained why the Ca ussion had remmended deleting condition 9.A.
Al Nbolworth, applicant, stated that he objected to the path going between two
lots. Regarding the road inprovenents the applicant expressed his preference_
for a split level mad. In his opinion this type of road would not involve
more grading and would be an attractive addition to the property.
Louise Dronkert, 27431 Black Mountain Road, crmmented to the Council on the
mportance of the paths to the Town.
MOTION SECONDED APED FAILED: Moved by van Tamelen, seconded by Allison and
failed by the following roll call vote to have a pathway ompletely around
the property, in alignment with sheet 6 of the tentative map.
AYES: van Taaelen and Allison
NOES: Hillestad, Perkins and Proft
MOTION SECONDED APED CARRIED: Moved by Hillestad, seconded by Perkins and passed
by the following roll call vote to support the recomendation of the Planning
Ccamission with the pathway to include a fence if necessary and as approved by
the City Engineer.
AYES: Hillestad and Perkins
NOES: Allison and van Tamelen
ABSTAIN: Proft
MOTION SECONDED APED CARRIED: Moved by Allison, seconded by Hillestad and passed
by the following roll call vote to name the Lands of Eshner 'Silent Hills Ranch'
and to name the private mad 'Silent Hills Road'.
AYES: Allison, Hillestad and Perkins
NOES: Proft and van Tamelen
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CITY COUNCIL MnWEES - May 19, 1982
E. SPECIAL ORDERS: l.a) Lands of Eshner (continued)
MOTION SECONDED AMID CARRIED: Moved by Perkins, seconded by Hillestad to amond
Condition I.E. to read: "The owner shall dedicate conservation easements as
shown on the approved Tentative Map. Within the conservation easement there
shall be no grading except for paths and no clearing except for poison oak."
PASSED BY CDMISENSUS: To add the following to Condition I.H. .Tentative
Map, as approved by the City Engineer."
MOTION SECDMOED AMID CARRIED: Moved by Pmft, seconded by Allison and passed
by the following roll call vote to amend Condition 6.A. to read: "The owner
shall install mad improvements to Town Standards and as approved by the City
Engineer. 11
AYES: Allison, Hillestad, Perkins and Pmft
NOES: Van Tamelen
MYPION SEC=ED AMID CARRIED: Moved by van Tamelen, seconded by Hillestad and
passed unanimously to add Condition 8.E.: "Any traces of the existing fence
between the pathway and mad shall be removed."
MDTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by Perkins and passed
unanimously to approve the Tentative Map, LANDS OF FSHNER, File TM #10-81,
subject to conditions of approval as reaartmended by the Planning Cmmission and
as amended by Council.
F. GENERAL ORDERS AMID UNFINISHED BUSINESS:
G. MI BUSINESS:
Request from Nos Altos Garbage Company for extension of Agreement
The City Manager reported that Mr. Renati, President of Ins Altos Garbage Company,
was unable to attend the Council meting and if the Council had any questions, Mr.
Renati was requesting a continuance of the item to the next meeting.
Council had several questions regarding the agreement before them and it was
suggested that the agreement be modified. The following issues were mentioned:
modifications to original agreement - rate changes; paragraph #2 expiration of
agreement, paragraph #7 change in nunber of clean-up days; ongparative cost to
other cities?; ca[mpetitive companies?; liability coverage; requirements for
certain standards particularly relating to safety.
MDT'ION SECONDED APED CARRIED: Moved by Allison, seconded by Hillestad and passed
unanimously to continue consideration of this item to the next council meeting
or to a time convenient to the RAs Altos Garbage Ccnvany.
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CITY ODUNCIL MINUTES - May 19, 1982
4 G. NEW BUSINESS (continued) :
it 2. Matadero Creek Subdivision - Issue of Subordination
The City Attorney explained that he had received a request from the purchaser
of Int 10 asking the Tuan to subordinate the installment note.
MOTION SEODNDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed
unanimously to deny the request of Mr. Cooper for subordination without prejudice
with the understanding the he may make a later request for subordination to the
Town.
3. Request for formation of Ad Hoc Committee on fiscal issues
Van Tamelen introduced a letter to the Council requesting the formation of an
Ad Hoc Citizens' Committee to investigate and recamiend alternative policies to
maintain the long-term fiscal soundness of the Town.
Council agreed to consider acid review this suggestion and to schedule it for a
future agenda .
4. Agenda Item - June 2, 1982 Council Meeting
Allison requested that the presentation by the representative from the Sheriff's
Office - Community Service Department be scheduled for the June 2, 1982 Council
Meeting.
The City Council then adjourned to Executive Session for Litigation and Personnel
at 10:40 p.m. and reconvened at 2:00 a.m.
1 �
These being no further neva or old business to discuss, the City Council adjourned
at 2:00 a.m.
Respectfully submitted,
Patricia Dowd
Deputy City Clerk