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HomeMy WebLinkAbout06/02/1982CITY COUNCIL TOWN OF IDS ALTOS HILTS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, June 2, 1982 oc: Reel 135, Tr. I, Side I, 001 -end, Tr. I, Side II, 001-313 Mayor Perkins called the Regular Meeting of the City Council to order at 7:30 p.m, in the Council Chambers of Tann Hall. A. ROLL CALL AM PLEDGE OF ALLEGIANCE: Present: Mayor Perkins and Councilors Allison, Proft and van Tamelen (Councilmanber Hillestad arrived at 8:30 p.m.) Absent: None Staff: City Manager Robert Crowe, Assistant City Attorney William Hughes, Assistant Planner Pat Webb, Planning Commission Representative Arthur Lachenbruch and Deputy City Clerk Pat Dawd Press: Florence Pallakoff, Los Altos Town Crier; John Raess, Peninsula Times Tribune and Fd Herring, San Jose Mercury Planning Commission Interviews: continued to June 16, 1982 Council Meeting. Deputy Jerry Franza addressed the Council on behalf of the Community Services Department o Sheriffs Office. He outlined the following non -patrol services which were available to the Town at no additional charge: burglary prevention program (includes personal inspection of hrn s to suggest safety measures); rape awareness program; block parent program; speakers bureau; ride - along program and the neighborhood watch program. Alma Wood, 12151 Stonebrook, noted that residents on Ialana had organized such neighborhood watch meetings and it was agreed that Deputy Franza would contact than to offer any assistance they might need. B. CONSENT CALENDAR: Items Removed: B.1 (Allison) and B.2 (Allison) MOTION SEODNDED AND CARRIED: Moved by Proft, seconded by van Tamelen and passed unanimously by all members present to approve the balance of the Consent Calendar, specifically: 3. Resolution for Adoption: a) Resolution #1440 accepting with qualifications the ABAG "Housing Needs Report" of December 1981. -CITY COUNCIL MINUTES - June 2, 1982 B. CONSENT CALENDAR: (continued) Items Removed: 1. Approval of Minutes: May 5, 1982 and May 19, 1982 Allison noted a typographical error on page 6, paragraph one of the 5/5/82 minutes - staff renters instead of stall renters. Proft noted that on page four, item E.l.a) it should be recorded that his motion to continue the item was withdrawn. (minutes of May 19, 1982) NOTION SECONDED AM CARRIED: Moved by Proft, seconded by Allison and passed unani- mously by all members present to approve the 5/5/82 minutes as corrected. NOTION SECONDED AND CARRIED: Moved by Proft, seconded by Allison and passed unani- m>usly by all members present to approve the 5/19/82 minutes as aTended. Allison raised questions concerning warrants #8043, 8047, 8054 and 8058. The City Manager explained each of these exoenses. MOTION SECONDED AND CARRIED: Mnved by van Tamelen, seconded by Proft and passed unanimously by all members present to approve the warrants - $36,394.92. C. SPECIAL REPORTS: 1. Reports of Standing Ca ittees: none 2. Reports of Ad Hoc Committees: a) Ad Hoc Polio Protection Committee Allison presented his preliminary report dated 5/18/82. He asked Council to approve supplemental service, i.e. add an additional 40 hours per week (four ten hour shifts) to the traffic patrol in Town during the day. This service would cost approximately $60,000 per year, would be on a temporary basis and could be terminated if it was fouid to be unnecessary. PASSED BY CONSENSUS: To agendize for the next Council meeting the decision by Council whether to begin supplemental service on July 1, 1982. Allison further comiented on the negotiations with the Sheriff's Department. Proft asked to go on record as not approving an open-ended contract. Allison noted that the contract was presently being worked on and at the appropriate time would be presented to the Council and the City Attorney for consideration. Allison requested the immediate formation of an ad hoc committee to study police protection alternatives. He suggested that the names of possible azrmittee members be presented to Council for their approval. Proft requested and Allison agreed to have the specific charges of this cammittee available for Council review at the next meeting. 3. Reports from the Planning CQmmission: none -2- CITY 0DUNCIL MINUTES - June 2, 1982 C. SPECIAL REPORTS: (continued) 4. Presentations from the Floor: Bettv Robison 190 pepper Drive Los Altos Charman of the S -Curve Committee, asked Council to consider approval of certain temporary measures to improve the S -Curve situation for the swmmer months. In a letter dated 6/2/82 Mrs. Robison outlined these measures and further noted that she hoped future funding would be available to perform the complete process of correcting the S -Curve situation. Allison asked the City Manager to look into the feasibility of this proposal and to prepare a response to Mrs. Robison's letter. D. STAFF - REPORTS ODRRESPONDENCE AND ANNOUNCFMENTS: 1. City Manager's Report The City Manager gave Council an update on the following issues: Matadero Creek Subdivision (progressing with improvements, almost ready for paving); report on improvements on Page Mill Road; Westwind (tours of operation - tractor is not operated until after 10:00 a.m. on weekends); sewer reimbursement (Town should be receiving printout from county the end of June) and the Budget (will be avail- able the end of the week for Council's consideration). 2. City Attorney: a) Resolution #_adopting agreement with William Spangle Council agreed that the Mayor would appoint the members of the City Council/ Planning Commission Committee referred to in the agreement and that the City Attorney would correct the completion dates stated in the agreement. MJTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to adopt Resolution #1441 approving and authorizing execution of agreement between the City of the Town of Los Altos Hills and William Spangle and Associates, inc. b) Los Altos Garbage Company The Assistant City Attorney, in response to a question by Allison, reported that the 5/27/82 memo by the City Attorney on this subject was for Council's information and review. The problems referred to on this issue should be dealt with in an expeditious manner. E. SPECIAL ORDERS: 1. Public Hearing: a) Lands of Matadero Creek, Tract #7187 - Modification of Conditions of Approval and Conditions, Covenants and Restrictions The City Manager presented the three recommendations made by the Planning Commission as stated in the staff report dated 5/28/82. In addition the City Manager referred to his memo dated 5/21/82 which addressed the following three issues: the process involved when a change occurred in the CC&Rs; 'leaking' out of the building circles; and non-acceptance of certain bids with conditions. -3- CSPY oxwn MINums - June 2, 1982 { E. SPECIAL ORDERS: l.a) Lands of Matadero Creek (continued) f6r The Planning Commission Representative explained to Council the three rec m endations made by the Planning Commission and also addressed the response of the planning Commission (stated in a letter dated 5/27/82 to the Council) to the suggestions made by the City Manager. Walter Babbitt, 27911 Via Ventana, questioned condition 7C regarding building circles and setback rules. The city Manager responded that setback rules would prevail and that height limitations would also remain a criteria. Donald YouuxJ, 27665 Via Cerro Gordo, asked if the building circle included stens su as pools, spas, etc. He was advised that the building circle was only for the (rouse. Frank Saul, 27977 Via Ventana, questioned the feasibility of someone purchasing a lot with the requirement of having to go before Site Development. He supported the City Manager's reoounendation of a pre-bid review. Mrs Nagpal 1181 St Charles Street Los Altos, questioned some of the restric- tions on the subdivision and asked if other subdivisions in Town were subject to the same rules. She also asked for clarification of the pre-bid process and its fairness to all potential bidders. The City Manager explained the Town's code regarding all building and further explained the pre-bid process. MOTION SEODNDED AMID CARRIED: Moved by Hillestad, seconded by van Tamelen and passed unanimously to amend Condition 73 as per Exhibit A (maximum development ` area). MOTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by Allison and passed unanimously to amend Condition 7C as per Exhibit B&C (maximum elevation of structures) . MOTION SECONDED AND CARRIED: Moved by PrOft, seconded by van Tamelen and passed unanimously to revise the vehicular access for lots 7 and 10 and to amend the Tentative and Final Maps per Exhibit D. MOTION FAILED DDE TO LACK OF A SEO3ND: Moved by Hillestad to delete the following sentence from Condition 7C: "In addition to the house orientation criteria above, the house location shall be restricted to the building site circle as shown on Exhibit #8 of the staff report unless the applicant can show to the Town that the principles set forth in the CC&Rs will be better served by departure from this rule. 11 NOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Proft and passed by the following roll call vote to amend the last sentence of Condition 7C to read as follows: "In addition to the house orientation criteria above, the house Loca- tion shall be restricted to the building site circle as shown on Exhibit #8 of the staff report unless the applicant can show to the Tuan through a preliminary review by the Site Development Camuuttee that the principles set forth in the CC&Rs will be tetter served by departure from this rule." AYES: Mayor Perkins, Councilmembers Allison, Proft and van Tamelen NOES: Councilwoman Hillestad -4- CiTy NUNCIL MINUTES - June 2, 1982 E. SPECIAL ORDERS: l.a) Lands of Matadere Creek (continued) MOTION SECONDED AM CARRIED: Moved by van Tamelen, seconded by Hillestad and passed by the following roll call vote to request the City Attorney to prepare a resolution for the next Council meeting changing Clause 24 of the CC&Rs to eliminate the NIDA limits for each lot and changing Condition 7B of the Conditions of Approval to eliminate the sentence stating that the MDA may not be exceeded and eliminating the four requirements for additional developnent. AYES: Mayor Perkins and CeuncihmEmbers Allison, Hillestad and van Tamelen NOES: Councilman Proft MJTION SECONDED AND CARRIED: Moved by Hillestad, seconded by Perkins and passed unanimously to approve the procedure of a pre-bid review as set forth in the City Manager's report dated 5/21/82 with the provision that the results of such reviews will be given the appropriate publicity. NOTION SECONDED ANID CARRIED: Moved by van Tamelen, seconded by Allison and passed unanimously to place the following statement on Exhibit C: "The screening require- ments in the Conditions of Approval shall be reviewed by staff in those parcels where changes have been made to the Building Site Circle and Maxinnan Building Height.' 2. Matadem Creek Subdivision - Bid Opening - Lot 12 Mr. Fred Schaeffer, representing James Viso, asked Council to Continue considera- tion of this bid so that Mr. Viso mold review the changes made by Council. c MOTION SANDED AM CARRED: Moved by Proft, seconded by Hillestad and passed �r unanimously to continue consideration of Mr. Viso 's bid, at his request, to the June 16, 1982 Council meeting with the understanding that oral bids for Int 12 will be taken at that time. F. C'ENERAL ORDERS AND UNFINISHED BUSINESS: 1. Lands of Eshner, File TM #10-81 - Request for split-level road design Al Woolworth, applicant, requested Council to reconsider and clarify Condition 6A of the Tentative Map. It was the applicant's request that the position of the City Engineer Involve giving input on traffic safety, etc. of the mad, not input on mad design. Arthur Lachenhruch, Planning Co ssion representative, gave a brief background on the road design issue and stated that the Planning Ccumission was of the opinion that a split level road would be appropriate. The Assistant City Attorney reported that the situation was one of an administra- tive decision on the part of the City Engineer being appealed to the Council. It was the option of Council to overrule or uphold the administrative decision of the City Engineer. -5- CM CWNCIL MEg3TES - June 2, 1982 F. GENERA ORDERS AND UNFINISHED BUSINESS: 1. lards of Eshner (continued) EDTION SEODNDED AND CARRIED: Moved by Hillestad, seconded by van Tamelen and passed by the following roll call crate to grant the appeal made by the applicant for Silent Hills Ranch to have a split-level road design as shown on the revised page six of the Tentative Map dated 5/13/82. AYES: Mayor Perkins and Councilmembers Allison, Hillestad and van Tamelen NOES: Councilman Proft 2. Discussion of possible Finance Committee van Tamelen referred to her memo dated 5/24/82 on this subject and emphasized the importance of forming such a committee. Allison agreed noting that there was a great level of concern in the Town concerning this issue. Perkins suggested allowing the acting city manager the opportunity to review the possibility of such a committee and Hillestad suggested including this discussion in the study and review being done by the Ad Hoc Committee on Committees. Alma Wood, 12151 Stonebrook, referred to the Budget Review Committee of several years ago. She further stated that this committee should be formed in the near future and she requested that a complete inventory be prepared by June 30. MJTION SECONDED AM CARRIED: Moved by Hillestad, seconded by Van Tamelen and passed unanimously to place on the July 7 agenda the discussion of a possible Finance Committee. C. NEW BUSINESS: 1. Report on May 25, 1982 Transportation Commission Meeting Proft reported on the recommendations of the Highway Financing Task Force which they planned to present to the Transportation Commission on Jure 9th. Council discussed the proposed reoammendations and their ramifications. MOTION SEOODDED AND CARRIID: Moved by Allison, seconded by Proft and passed unanimously to recommend to the Highway Financing Task Force that they delete Section V of the proposed local gas tax policy agreement and replace it with a sunset clause of 10 years. NDTION SEMmED AMID CARRIED: Moved by Perkins, seconded by Allison and passed unanimously to recommend to the Highway Financing Task Force a 3C/2C gas tax allocation. PASSED By CONSENSUS: To continue Council meeting to 11:45 p.m. 2, Williamson Act The City Manager recommended and Council concurred that a public hearing be set for the second meeting in July to consider requests for removal from the Williamson Act. Im - CITY ODUNCIL MINUPES - June 2, 1982 G. NFA7 BUSINESS: (continued) �. 3. Matadero Creek Subdivision - Terms and Conditions of Sale MOTION SEOJNDED AND W=RAWN: Moved by Allison, seconded by Hillestad and withdrawn to modify Resolution #1428, item 2, to read "The Town will pay 3% to a licensed real estate broker who submits a bid that is accepted by the Town." PASSED BY CONSEDSUS: To adjourn the meeting of June 2nd to an Adjourned Regular Meeting on Wednesday, June 9, 1982 at 3:30 p.m. in the Council Chambers to discuss innovative approaches to the terms and conditions of the Matadero Creek Subdivision as set forth in Resolution #1428. 4. Assemblyman Konnyu - Breakfast Meeting Hillestad reminded Council that a breakfast meeting had been scheduled for Friday, June 4th at 7:30 a.m. with Mr. Konnyu. The topic of discussion was an update on legislative activities. 5. Appointment of Acting City Manager MOTION SEOJIIDED AND CARRIED: Moved by Perkins, seconded by Allison and passed unanimously to appoint Mr. M.D. (Marty) Tarshes acting City Manager, effective June 2, 1982, at a rate of $200 per day, pending preparation of the final con- tract by the City Attorney. Mr. Tarshes, Acting City Manager, addressed the Council stating that he and Mr. Crowe would be working together during the next few weeks and he would be assuming the responsibilities of the office as soon as possible. H. ADJOURMPfM: There being no further new or old business to discuss, the City Council adjourned at 12:00 a.m. to an Adjourned Regular Meeting at 3:30 p.m. on Wednesday, Jure 9, 1982. Respectfully submitted, Patricia Dmid Deputy City Clerk -7-