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HomeMy WebLinkAbout06/30/1982,%W CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF AN ADJOURNED REGULAR MEETING Wednesday, June 30, 1982 cc: Reel 135, Side II, Tract I, 000 -End Mayor Perkins called the Adjourned Regular Meeting of the City Council to order at 9:35 a.m. in the Council Chambers of the Town Hall. A. ROLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Perkins and Councilmembers Allison, Hillestad, Proft and van Tamelen Absent: None Staff: Acting City Manager Carlson, Secretary Press: Flo Pallakoff, Los M.D. Tarshes, City Engineer John Leslie Penfold Altos Town Crier Mayor Perkins requested to change the order of business on the Agenda, with "New Business" as first item. Council were all in concurrance. Mr. Tarshes, Acting City Manager, began his review of a report dated June 29, 1982 regarding Duties and Responsibilities of Acting City Manager, which indicated a list of principal proiects in order of priority. As the first priority Mr. Tarshes gave a brief review of the Town's present cash flow and indicated we are in need of Short Term Financ- ing, which is not an uncommon occurance with cities and counties at this time. Further noting, Mr. Tarshes indicated initial arrange- ments have been made with the Law Firm of Jones, Hall, Hall and White, (Bond Counsel) for a tax exempt certificate. The second priority Mr. Tarshes indicated was Matadero Creek Financing. Mr. Tarshes discussed the Palo Alto Unified School District's requirement for payment to the District for reconveyance fees and interest of all or most of the amounts received from initial lot sales, with the remaining principal due to the District by December 31, 1982. Mr. Tarshes noted a letter has been prepared and will be delivered today to Dr. Newman Walker at the District, outlining current information. Mr. Tarshes also noted alternate re -financing is a possiblity to be explored, and recommended that council may want to reconsider terms of sale after the July 7, 1982 meeting. As the third item of priority, Mr. Tarshes reported on the 1982/83 Budget, informing council that after talking with Town staff regarding revenue sources and with Sacramento not reaching any final action yet and himself not being adequately familiar, Mr. Tarshes suggested that he be given more time for review and possible revision and asked council to defer consideration of the budget so he may submit a proposed budget by July 26, 1982 with possible adoption in early August. City Council Minutes - June 30, 1982 Page Two After brief discussion, council decided August 18, 1982 would be a good target date for adoption of the budget, with July 26th or sooner for the Revised Budget by Mr. Tarshes. Mr. Tarshes noted the next item of priority is recruitment and selection of City Manager, and asked council to establish their expectations; views and characteristics; salary and benefits. Mr. Tarshes noted he would like to prepare a booklet for general distribution (July) noting the booklet would be more effective than advertisements. Councilman Allison suggested that salary range and benefits should be recommended by Mr. Tarshes. Council concurred. Council dis- cussed the items Mr. Tarshes requested, setting a deadline of July 6, 1982 for each councilmember to address questions and statements and submit individual ideas for Mr. Tarshes to review and prepare a report of all information. Mayor Perkins asked council if they were all agreed that we're looking for a new City Manager? Councilman Allison uuestioned organization and structure appropriate to the Town and asked Mr. Tarshes to address this issue up to the City Manager level. Councilwoman Hillestad noted she has given this item a great deal of thought and felt we do need to look into this issue further, with the idea of responsibilities of the City Manager being different than in the past. Councilwoman van Tamelen asked Mr. Tarshes to make a recommendation on this subject, taking into consideration the possibility of the City Managers job being combined with City Engineer or another position. Mr. Tarshes suggested council turn in their ideas and thoughts regard- ing the City Manager and he can then give a recommendation. Mr. Allison suggested Mr. Tarshes contact the City of Monte Sereno when preparing his report regarding the functions of the City Manager. Councilman Proft noted there are three basic forms in which the City can administer: 1) City Manager responsible to City Council; hires and fires everyone except City Attorney, City Clerk and City Treasurer; 2) Administrative officer is given specific duties and responsibilities by City Council; or 3) Commission form, individual councilmembers are responsible for policies to be carried out. Councilman Proft noted the management at this time should be the City Manager form. Councilman Proft expressed the need to get this done quickly as possible and this should be councils priority item. Mayor Perkins indicated he subscribed to every word Councilman Proft said. City Council Minutes - June 30, 1982 Page Three As the next item of priority Mr. Tarshes noted is Selection of a Principal Broker for Matadero Creek. Mr. Tarshes indicated a 4 letter has gone out to 5 local agencies with request for response 1r by July 9, 1982, with August 4, 1982 as a date for my recommendation to Council. Councilman Allison asked if we've done anything in the way of advertising? Allison suggested notifying the Local Board of Realtors. Mr. Tarshes noted as the last item of priority is organization and operations. Noting he will be making recommendations and sug- gestions from time to time with a final report prior to my termina- tion. Councilman Allison asked Mr. Tarshes to include in his report the possibility of contract services. Mayor Perkins brought up items of concern: 1) List of all contracts noting the expiration dates (checklist); 2) Agenda Presentation, Mayor Perkins indicated he would like to have a meeting with the City Clerk and Manager to discuss the schedule of the agendaland possibly placing this item on an agenda for public participation; and 3) City Manager Report, noting the intent of the Council is that this report provide council with on going list of activities throughout the office. Councilman Allison noted the City Manager Report is to formally inform council and is an informational document for public review. MOTION SECONDED AND CARRIED: Moved by Hillestad, seconded by Perkins and passed unanimously to approve the priority list as presented by M.D. Tarshes, including acceptance of total report, "Duties and Responsibilities of Acting City Manager", dated June 29, 1982, this also includes recommendations made as discussed at this meeting. MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to approve Resolution No. , approving and authorizing execution of an agreement between the City of the Town of Los Altos Hills and M.D. Tarshes. Councilman Proft brought up the June 18, 1982 memo regarding picking up packets on Friday, asking what the rational was? Further noting in most cities this duty is performed by the Police Department. Mr. Tarshes indicated he would discuss this item with staff. Councilman Proft questioned the City Crews priorities? The City Engineer indicated at this time the crew is working on a list pro- vided by the Pathway Committee for path clean up. Councilman Allison mentioned that there are a group of people at Elmwood that could provide assistance with clean up of pathways and suggested that this be looked into as a possibility. OLD BUSINESS: Council was in concurrance to defer budget consideration following the suggestion of the Acting City Manager. There being no further new or old business the meeting was adjourned at 10:55 a.m. Respectfully submitted, Leslie Penfold