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Home My WebLink About08/06/1982CITY COUNCIL 'iUAIN OF IAS ALTOS HILLS 26379 Fremont Road Ins Altos Hills, California MINUTES OF AN ADJOURNED REGULAR MEETING Friday, August 6, 1982 cc: Reel 136, Tr. II, Side I, 058 -end; Reel 137, Tr. I. Side I, 001-118 Mayor Perkins called the Adjourned Regular Meeting of the City Council to order at 9:10 a.m. in the Council Chambers of Town Hall. A. FOLL CALL AND PLEDGE OF ALLEGIANCE: Present: Mayor Perkins, Councihmembers Allison, Hillestad and van Tamelen Absent: Councilman Proft Staff: Acting City Manager Marty Tarshes, City Planner John Carlson and City Clerk Pat DoWd B. BUDGET STUDY SESSION The Acting City Manager reviewed his staff report dated July 30, 1982 and discussed the summary pages of the proposed budget. Martin Wank President - Los Altos Hills Little League, explained to the Council the purpose, philosophy and contribution of the Little League. He stressed the importance of organized activities and rated that the Little League represented an important athletic and social function in the Town. Mr. Wank commented that the Town and the Little League had worked well together in the past and that he and the Acting City Manages would be meeting in the rear future to discuss the budget and financial responsibilities of the Little League. Account #1-400 - City Council MOTION SECOIZED AM CARRIED: Moved by van Tammelen, seconded by Perkins and passed by the following roll call vote to change the name of section 17 to 'expenses' from 'vehicle expense' and to decrease the amount to $150/mo. (total = $9,000). AYES: Mayor Perkins, Coencihw tubers Hillestad and van Tamelen NOES: Councilman Allison Allison noted, for the record, that this amount was clearly a stipend and should be shown as such in the budget. MOTION FAILED DUE TO LACK OF A SECONID: Moved by Allison to make the change in #17 retroactive to the beginning of the fiscal year. PASSED By OJNSENSUS: To make the change in #17 effective September 1, 1982. t CITY NUNCIL MINUTES - August 6, 1982 B. Bu)m STUDY SESSION (continued): NOTION SECONDED AM FAILED: Moved by Allison, seconded by Van TzVeLM and failed by the following roll call vote to cancel membership in the National League of Cities (#21). AYES: Councilre tubers Allison and van Tamlen NOES: Mayor Perkins and Councilnember Hillestad For the purposes of clarification the above motion was re -stated. MOTION SECDNDED AMID CARRIED: Moved by Allison, seconded by Perkins and passed by the following roll call vote to reconsider the motion to cancel membership in the National League of Cities. AYES: Mayor Perkins, Councilmenbers Allison and van Tamelen NOES: Councilmember Hillestad NOTION SDOONDED AMID CARRIED: Moved by Allison, seconded by Perkins and passed by the following roll call vote to cancel membership in the National League of Cities AYES: Mayor Perkins, CounciLmmbers Allison and van Tamlen NOES: Councilnember Hillestad MOTION SECONDED AM CARRIED: Moved by Allison, seconded by van Tamlen and passed unanimously by all members present to reduce #24 'travel and meetings' to $3,000 from $4,500. Account #1-401 - City Manager W)TION FAILED DUE TO LACK OF A SECOND: Mcwd by Allison to eliminate #21 'Dues and Subscriptions' from this account for the 1982-83 budget. MYPION SECONDED AND CARRIED: Moved by Hillestad, seconded by van Tamelen and passed by the following roll call vote to reduce #21 from $350 to $50. AYES: Mayor Perkins, Councilmembers Hillestad and van Tamlen NOES: Councilman Allison PDTION SECONDED AND CARRIED: Moved by Allison, seconded by Van Taml.en and passed unanimously by all members present to reduce #24 'travel and meetings' frau $600 to $300. Due to a previous commitment, Councilwoman Hillestad left the meting at 11:00 a.m. Account #1-402 - City Clerk No changes. Account #1-403 - City Treasurer No changes. -2- CITY COUNCIL MINUTES - August 6, 1982 B. BUDGET STUDY SESSION (continued) : Account #1-404 - City Attorney PASSED BY CONSENSUS: To remove the $3,000 reserve for unanticipated litigation expenses frau the amount given for professional services ($29,514) for a more accurate accounting of direct costs and litigation costs. (#22 'professional services') Account #1-405 - Planning PASSED BY CONSENSUS: To change the effective date for the chane in vehicle expense (#17) from 7/1/82 to 8/1/82. Account #1-406 - Non-DepartMcntal No changes. During the discussion on Accounts 1-400 through 1-406 several a�ts, suggestions and reamnerdations were made. A summary of these oowments is given below. Louise Dronkert, 27431 Black Mountain Road, noted that since it would not be possible to totally repay what COUnCilmlembers spent for expenses, the account name should clearly state what the money was being paid for. Mrs. Dronkert further inquired about overtime and compensatory time and the possibility of having the janitorial services for Tom Hall and Council Chwibers worked into the regular schedule of the crew. Regarding the Chamber of Can[erce, Mrs. Dronkert noted that they did provide a map which included the Tuan and which was quite helpful and she suggested the possibility of a joint Chamber of Com eroe. MOTION SSODNDED ASID CARRIED: Moved by Allison, seconded by van Tamelen and passed unanimously by all members present to direct the staff to obtain prior approval from the City Manages for all reimbursable travel expenses outside of Santa Clara County. In addition all reimbursable travel expenses outside of Santa Clara County by Councilmanbers should receive prior approval at a City Council Meeting. PASSED BY CONSENSUS: To route the Sacramento Newsletter annung Councilmanbers as a cost-saving factor. PASSED BY CONSENSUS: To direct the City Manager to show a breakdown of fringe benefits, including PERS benefits, for each departmental budget. Allison suggested staff consider the possibility of updating the Municipal Code at the staff level as a temporary measure until funding was available for proper codification. PASSED BY CONSENSUS: To direct the City Attorney to investigate the possibility of selling a set of code books and obtaining revenue for the Town. These books were originally purchased by the Town but in the Attorney's opinion could be sold at this time. PASSED BY CONSENSUS: To agendiw cm pensation of City Attorney to the next regularly scheduled Council meeting. -3- CITY NUNCIL MINUTES - August 6, 1982 B. BUD= STUDY SESSION (continued): Allison recommended budgeting a certain a aunt for consultation with Mr. Spangle to facilitate a more useful and practical approach to the planning problems. In connection with this, the City Manager will report back to Council any outstanding charges due Mr. Spangle and any possible alternatives to the issue. Allison further recamended that future study sessions be scheduled to consider areas of concern other than the budget and that for certain of these study sessions the Chairman of the Planning Cannission be present. Allison recommended Pacific Telephone be scheduled to do a survey of possible cost saving treasures for the Tuan. Allison also requested a status report on the IBM copier agreement, date of aanership, future maintenance, etc. Concerning the amount allocated for the JPA, Allison stressed that he thought this should be paid for by the amount of service provided. He agreed to keep the amount proposed in the budget but recc m erded looking at alternatives. It was agreed that when the budget was adopted for 1982-83 the City Manager would send a letter to the Ios Altos Chamber of Con erce explaining why the Town would not be participating for the inning year. C. ADJOURNMENT: There being no further new or old business to discuss, the City Council adjourned at 1:00 p.m. to an Adjourned Regular Meeting at 7:30 p.m. on Monday, August 9, 1982. Respectfully sutnutted, Patricia Dowd City Clerk -4-