HomeMy WebLinkAbout08/18/1982CITY COUNCIL
%W TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, California
MINUTES OF A REGULAR MEETING
Wednesday, August 18, 1982
cc: Reel 137, Tr. I, Side II, 047 -end; Tr. II, Side I, 001-131
Mayor Perkins called the Regular Meeting of the City Council to order at 7:00 p.m.
in the Council Chambers of Town Hall.
A. ROLL, CALL AND PLEDGE OF ALLEGIANCE:
Present: Mayor Perkins and Councilmiambers Allison, Hillestad, Proft and van Tamelen
Absent: None
Staff: Acting City Manager Marty Tarshes, City Planner John Carlson, City
Attorney Frank Gillio, Planning Comission Representative Judith Carico
and City Clerk Pat Dowd
Press: Mary Duenwald, Peninsula Times Tribune and Florence Pallakoff, Los Altos
Ttwn Crier
The City Council adjourned to a Closed Session for Personnel at 7:00 p.m. and
reconvened at 7:30 p.m.
No written or oral bids were received for the remaining lots at the Matade Creek
Subdivision.
Items Removed: B.1 - 8/4/82 minutes (Hillestad); B.2 (Acting City Manager);
B.4.b) (van Tamelen)
MOTION SECONDED AND CARRIED: Moved by Hillestad, seconded by Allison and passed
unanimously to approve the balance of the Consent Calendar, specifically:
1. Approval of Minutes: August 6, 1982 and August 9, 1982
3. Notion for Adoption: Motion setting September 1, 1982 as the Public Hearing
date for consideration of proposed use of Revenue Sharing Funds for 1982-83
fiscal year.
4. Resolutions for Adoption:
a) Resolution #1473 amending Resolution No. 1020, as previously amended by
Resolution No. 1235, entitled "Resolution establishing rules for travel
authorization and transportation, and fixing amounts for reimbursertent
expenses.
CITY COUNCIL MINUTES - August 18, 1982
B. CONSENT CALENDAR (continued):
Ltems Removed:
1. Approval of Minutes: August 4, 1982
Regarding Item C.2.a), Hillestad noted that a Finance Ccmttittee was not being con-
sidered by the Ad Hoc Co mittee to Review Co mittees. The possibility of the for-
mation of such a mvnittee would be taken up at the Council level. Therefore, the
following sentence was deleted frau Item C.2.a) on page 2: "Van Tamelen noted that
the possibility of a Finance Cammittee was still under consideration."
MOTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by van Tamelen and passed
unanimously to approve the minutes of August 4, 1982 as amended.
2. Approval of warrants: $21,979.93
The Acting City Manager requested that warrant #8279 be taken off the warrant list
for further consideration and review.
MOTION SECONDED AND CARRIED: Moved by Hillestad, secorded by van Tarelen and passed
unanimously to rerove warrant #8279 frcm the warrant list.
MDTION SECONDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed
unanimously to approve the balance of the consent calendar: $21,322.18.
4. Resolutions for Adoption:
b) Resolution #_approving a lot line adjustment, LANDS OF ANDERSON,
Tr. 6289, Lots 4 & 5, Padre Court
Van Tamelen requested a clarification from the City Planner regarding the results
of approving such a lot line change. Included in the explanation was the oatment
that if and when an abandonment of easement were requested, it would be handled
separately.
MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by van Tamelen and passed
unanimously to adopt Resolution #1474 approving a lot lire adjustment, LANDS OF
ANDERSON, Tr. 6289, Lots 4 & 5, Padre Court
C. SPECIAL REPORTS:
1. Reports frau Standing Co=ttees: none
2. Reports frau Pd Hoc Connittees:
a) Ad Hoc Crnntittee on Police Services
Allison noted that a report would be presented to Council frau the Pd Hoc Comtittee
on Police Services at the second meting in October.
3. Reports frau the Planning Co mission: none
4. Presentations f= the Floor: none
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CITY COUNCIL MINUTES - August 18, 1982
D. STAFF - REPORTS, CORRESPONDENCE AM AN"UXODYIDAIS:
kw 1. City Manager:
a) Sale of property, vehicles
A staff report dated August 10, 1982 was presented to Council. This report listed
certain items which were obsolete and could be sold. It was also noted that Santa
Clara was holding a car auction on August 28th and it was possible for the Tran to
participate.
MOTION SECONDED AM CARRIED: Moved by Proft, seconded by van Tamelen and passed
unanimously to authorize the City Manages to sell a 1973 # ton Toyota pick-up, 1980
Ford Granada and an air compressor, pursuant to Section 2-4.06, Sale of Obsolete
Property.
b) Status Report on 1982-83 Budget
The Acting City Manager referred to a summary page which had been distributed to
Council for their information. He also noted that two public hearings were required
on the proposed use of Revenue Sharing Funds. These hearings were scheduled for
September 1 and September 15 and adoption of the 1982-83 budget was scheduled for
the September 15th Council meeting.
MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Hillestad and passed
unanimously to approve the use of the proposed budget with revisions as a working
guide, pending formal adoption of the 1982-83 budget.
c) Matadero Creek Subdivision - Principal Broker
MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Hillestad and passed
unanimously to approve Fox & Carskadon as the principal broker for the Matadero
Creek Subdivision for a term of one year and subject to the preparation of a
supplemental agreement defining certain terms. The City Attorney is directed to
prepare said agreement with Fox & Carskadon and the City Manager is authorized
to approve and sign agreement when it is suhtdtted.
MOYTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by van Tamelen and passed
Lu= mously to direct the City Attorney to prepare a resolution terminating the
prior call for bids for the Matadero Creek Subdivision.
d) Westwind
The Acting City Manager reported that he had met with the President of Westwind,
Harry Haeussler, to discuss modifications to the Westwind Agreement. Possible
modifications included an increase in rent from Westwind, responsibility on the
part of Westwind for grazing, fences and discing for fire brush at Byrne Preserve.
It was also discussed to charge a flat $200 rate for Byrne Preserve with an increase
in the amount charged for keeping horses there.
Bob Miller, Vice -President - Friends of Westwind, addressed the Council regarding
the modification regarding Byrne Preserve. He questioned the amount of rental being
`, discussed and also requested clarification regarding liability.
It was agreed to continue this item for further review by the City Manager.
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CITY COUNCIL MINUTES - August 18, 1982
D. STAFF - REPORTS, CORRESPONDENCE AMID ANNOUNCVENIS: 1. City Manager (continued):
%W e) Little League
The Acting City Manages reported that he had met with officials from the Little
League and he would be reporting on their discussions at the next meeting.
Mrs. Esther Sobel, 28266 Christophess Lane, stated that in her opinion the proposed
$600 rent for Westwind was a nominal fee. Mrs. Sobel suggested that Council consider
selling Westwind. Concerning Little League Mrs. Sobel stated that she thought they
should be support themselves (i.e. water and maintenance).
E. SPECIAL ORDERS:
1. Ordinance # amending Sections 8-8.02, 8-8.03 and 8-8.08 of Chapter 8
entitled "Fire Code" of Title 8, and rea nbering sections of Chapter 4 entitled
"Sewage" of Title 6, respectively, of the Los Altos Hills Municipal Code
(FIRST READING).
MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Proft and passed unani-
mously to waive further reading of Ordinance #276.
MOTION SECONDED AMID CARRIED: Moved by van Ta elen, seconded by Allison and passed
unanimously to introduce Ordinance #276 amending Sections 8-8.02, 8-8.03 and 8-8.08
of Chapter 8 entitled "Fire Code" of Title 8, and renumbering sections of Chapter 4
entitled "Sewage" of Title 6, respectively, of the Los Altos Hills Municipal Code.
2. Reconsideration of Resolution #1471 amending the schedule of rates for garbage
collection and disposal services (continued from last meeting)
Council discussed the action taken at the last Council meeting regarding this
Resolution and the confusion regarding which exhibit accurately stated the 24%
increase they had approved. In addition Allison requested a change in item 2 of
the resolution concerning the JPA. He recommended changing the flat fee of $1.00
to a pro -rata charge.
MOTION SECONDED AMID CARRIED: Moved by van Tammelen, seconded by Perkins and passed
by the following roll call vote to reconsider the motion adopting Resolution #1471
amending the schedule of rates for garbage collection and disposal services as
amended by Council.
AYES: Mayor Perkins and Counciluuembers Allison, Proft and van Ta elen
NOES: Councilwoman Hillestad
MOTION SECONDED APED CARRIED: Moved by Allison, seconded by Proft and passed unani-
mously to amend section 2 of the Resolution changing the flat rate of $1.00 to
a pro -rata charge.
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Hillestad and passed
by the following roll call vote to adopt Resolution #1471 with Exhibit A (the June
Schedule of Rates)
{, AYES: Mayor Perkins and COuncilmelmbers Allison, Hillestad and van Tamelen
kr' NOES: Councilman Proft
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CITY COUNCIL MINUTES - August 18, 1982
E. SPECIAL ORDERS: Item 2 - Reconsideration of Resolution #1471 (continued):
PASSED BY CONSENSUS: To direct the City Manager to reamnend an appropriate
pro -rata charge for the JPA at the next meeting.
3. Request for Parcel Map Approval, LANDS OF TOSSY, File SA #5-81
MOTION SECONDED AND CARRIED: Moved by Hillestad, seconded by Allison and passed
unanimously to adopt Resolution #1475 approving parcel map and accepting easenrents,
Lards of Tossy
MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Pmft and passed
unanimously to adopt Resolution #1476 approving and authorizing execution of an
agreement between the City of the Tam of los Altos Hills and Jerc e D. and Tamara
Ann Tossy
4. Public Hearing:
a) Williamson Act Contract - Petition requesting cancellation of Kinkead
Williamson Act Contract - (continued from 7/21/82 Council meeting and
continued for sixty days at request of applicant)
MOTION SECONDED AND CARRIED: Moved by Allison, semrded by Hillestad and passed
unanimously to continue Kinkead petition for cancellation of Williamson Act
Contract for sixty days.
5. Consideration of appeal of Site Development Permit - lands of Cooper , Lot 10 -
�, Matadem Creek Subdivision
Frank Saul, 27977 Via Ventana, referred to his letter to the Council dated 8/18/82.
In his opinion the approval of this site developuent permit was net in keeping with
the preservation of the rural standards of the Town and would destroy the Town's
ability to regulate site development within reasonable bounds on steep lots. Mr.
Saul further questioned Council's decision to }ear his appeal rather than having
It referred back to the Planning Ca,mission for consideration.
The City Planner cemented on his staff report dated 8/13/82 noting in part that
the appeal appeared to be mainly pointed at the house instead of the grading and
drainage. He further noted that the design of the structure was not part of the
site development permit. A slide presentation was given which showed exagDles of
grading throughout the Tann.
Mr. Coope_ owner of Lot 10 - Matadero Creek Subdivision, diagramed for Council
his plans for the house. Mr. Cooper e pnasized landscaping, his attempt to preserve
the contours of the site, the visibility frau the mad, his concern for the
neighbors and drainage. Mr. Cooper noted that at the Site Development meeting
the neighbors were present and were pleased with the Plans he Presented.
Council discussed the Site Development process in general and the appeal conrn ni.ng
Lot 10 in particular. Proft requested clarification from the City Planner regarding
the type of foundation approved for Lot 10. van Tamelen noted that the Architectural
Committee established in the CC&Rs was net in effect nor had two Planning Camdssiom
L been Present at the Site Development meeting.
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CITY OJUNCIL MINUTES - August 18, 1982
L1 E. SPECIAL ORDERS: Item 5. - Appeal regarding Lands of Cooper, Lot 10 (continued):
NDTTION FAILED DUE TO LAIR OF A SECOND: Moved by van Tamelen to uphold the appeal
regarding the Site Development Permit for Lot 10, Matadero Creek Subdivision, and
to refer the matter back to a Site Development Meeting for reconsideration.
R
MaTION SECONDED AND CARRIED: Moved by Allison, semnled by Hillestad and passed
by the following roll call vote to deny the appeal of the Site Development Permit
for Lot 10, Matadero Creek Subdivision.
AYES: Mayor Perkins and CouncilmeN>ers Allison, Hillestad and Proft
NOES: Counciluuman van Tamelen
Van Tamelen made the following five rewmrerdations. It was agreed that staff
would review these reo ndations and would report to the Council at the next
meeting.
1. Appoint Architectural Design Crnmittee as soon as possible.
2. Send letter to Planning Cmutission and staff urging more effort be made to have
two Planning Counission members at Site Development Meetings.
3. Preliminary site development be held for all houses in the Matadero Creek
Subdivision.
4. Manager of project prepare a statement of the philosophy of the Town and the
philosophy of the development and the motivation behind the constraints so
that a clear presentation can be made to any prospective buyer.
5. Planning cmmission review, in view of the staff's presentation of the reactions
of prospective buyers, the kinds of exceptions that will be allowed to the
Conditions and the methods of dealing with them. Should be an equitable system
of rules and enforcements.
G. NEW BUSINESS:
1. Stop Sign Petition - Hillview/Hilltop Drive
The City Planner reoa n3ed that the request for a stop sign be denied but that
the landscaping problem at the intersection be corrected.
Mr. Dieter Kraal Mrs Irene Sokoiotf Barbara Hardman laii resiuencs ui, na, Y �)
and Mrs. Joseph Pasha (Town resident) each addressed the Council expressing their
mnoerns regarding the safety of this intersection. They related experiences of near
accidents and requested preventative measures be taken particularly for the safety
of the children. In their opinion, removal of the overgrown landscaping was not the
solution to the problem.
PASSED BY CONSENSUS: To direct the City Planner to meet with Mr. Kopal to review
the intersection and to report back to Council.
Ell
CITY COUNCIL MINUPES - August 18, 1982
L G. NEW BUSINESS (continued):
2. Ann Throop - Los Altos Library Comiission
Ann Throop, Los Altos Library Camdssion, reported to Council that the Los Altos
City Council had approved funding for the library in the amount of $46,269. Haever,
this was not enough to cover the deficit; more funds were needed. Council noted
that the library was a priority concern and was under consideration. The adoption
of the Town's budget was scheduled for the second meeting in September.
3. Public Works Cowmittee
MOTION SECONDED AM CARRIED: Moved by van Tenelen, seconded by Hillestad and passed
unanimously to innediately reactivate the Public Works Crnmittee, with the following
functions:
a) To work with the City Engineer to determine existing and potential drainage
and road problems.
b) To suggest to the engineer priorities in dealing with these problems.
c) To devise methods of systematic inspection and maintenance of public works.
d) 1b study possible ways to save money in the operation of the public works
department - such as regular sweepings, evaluation of equilzment. and its
hours of use, voluntary clean-up programs and any other feasible methods.
e) To inventory the public works facilities.
4. S -Curve
Council requested a report on possible alternatives for making the S -Curve safer.
It was noted that school was about to start and this report should be presented as
soon as possible. Hillestad also co<mented that the easements required for improving
the S-curve correctly should be obtained so that when funds were available the
project could be undertaken immediately.
5. Policy Statement regarding new appropriations
Council discussed the preparation of a policy statement concerning the setting of
public hearings for any unbudgeted expenditures over a certain amount. It was
agreed that the Acting City Manages would work with Allison and van Tamelen to set
up the guidelines regarding such a statement, i.e. amount, procedures, etc.
6. Historical Society
Proft reported that the Historical Society had returned a profit of $72 to the Town
from the picnic they had sponsored on Sure 19, 1982 at the Matadero Creek Subdivision.
H. AAIOUR1Z1ENP:
There being no further new or old business to discuss, the City Council adjourned
at 11:20 p.m.
Respectfully submitted,
Patricia Dowd, City Clerk
dC