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HomeMy WebLinkAbout09/01/1982CITY COUNCIL TOWN OF UDS ALTOS HILLS 26379 Fremont Iniad Los Altos Hills, California MINUIFS OF A REGULAR MEETING Wednesday, September 1, 1982 co: Reel 138, Tr. I, Side I, 001-636 Mayor Perkins called the Regular Meeting of the City Council to order at 7:35 p.m. in the Council Chambers of Tann Hall. wvm�:gym *7y_\�i�aeHd`:0 Present: Mayor Perkins and Council hers Allison, Hillestad, Proft acid van Tamelen Absent: None Staff: Acting City Manager Marty Tarshes, City Planner John Carlson, City Attorney Frank Gillio, Planning OCcumission Representative Arthur Iachenbruch and City Clerk Pat Dowd Press: Florence Pallakoff, Los Altos Town Crier B. CONSENT CALENDAR: 040 Items Pa ved: B.1 (resident) and B.2 (Council) 1. Approval of Warrants: $20,995.67 Alma Wood, 12151 Stonebrook Drive, questioned warrants #8295 and 8307. Staff explained these expenses (tire repair for the tractor and budgeted fee for jani- torial services). MYTION SEODNDED AM CARRIED: Moved by Proft, seconded by Allison and passed unani- mously to approve the warrants: $20,995.67. 2. Actions of the Variance and Permit Ccumission: Recam`end granting of the following: a) Lands of Hasenpflug, File VAR #5-82 MJTION SEMIZED AND CARRIED: Moved by Proft, seconded by van Tamelen and passed „nan;mously to set a public hearing for September 15, 1982 to }ear the appeal of the Variance and Permit Commission's denial of the Hasenpflugs' variance request to allow future maximum development area of 15,000 square feet. M7TION SECONDED AND CARRIED: Moved by van Tamlen, seconded by Proft and passed unanimously to approve LANDS OF HASENPFLUG, VAR #5-82 (to allow a maximum two foot encroachment into the side yard setback and to allow a substandard .934 ret acre lot). L CPPV ODUNCIL MINUTES - Septenber 1, 1982 C. SPECIAL REPORTS: 1. Reports from Standing Committees: none 2. Reports from Ptd Hoc Committees: Report from Committee to Review CO ttees Chairman Hillestad referred to the draft report before Council and noted that a study session was scheduled for September 29, 1982. A notice of this meeting would be sent to all members of the present standing connittees and comments were encouraged. 3. Reports from the Planning Commission: none 4. Presentations from the Floor: Frank Ruona, General Manager, Piazza Construction Company, addressed the Council and stated for the record that he was requesting Council action to approve or dispute the billing from Piazza. He referred to warrant #8320 which had been approved earlier in the meeting and noted that more money was due to Piazza than the warrant for $8,350.57. The City Attorney noted that several letters had been sent to Piazza cono?rning this matter and they had already received payment of approximately $400,000. MOTION SEODMED ADD CARRIED: Moved by Allison, seconded by Hillestad and passed unanimously to have a report and reoammendation regarding Piazza prepared by staff and presented at the next Council meeting. t D. STAFF - REPORTS, OORRESP)NDENCE AM ANNOUNCEMENTS: ` 1. City Manager: a) Surcharge Rate for Solid Waste Management (JPA) MOTION MADE AND SECONDED: Moved by Proft, seconded by Hillestad to establish a JPA surcharge rate of 8.98 to replace the existing $1.00 flat rate. MOTION MADE AND SECONDED: Moved by Allison, seconded by Proft to change the surcharge rate to 5.48 from the proposed 8.98. Council and staff discussed the reasons behind the 8.98 figure. The Acting City Manager noted that of the 8.98 only a portion was to be used for the JPA; part of this amount was for the cost of staff time. Allison did not feel that more money should be collected than was actually required for the JPA. The City Attorney stated that these funds would be restricted. In view of the City Attorney's statement that the funds would be restricted, Allison withdrew his motion to change the rate to 5.48. DDTION SEODDDED AND CARRIED: Dbved by Proft, seconded by Hillestad and passed by the following roll call vote to establish a JPA surcharge rate of 8.98 to replace the existing $1.00 flat rate. AYES: Mayor Perkins and Councilmembers Hillestad, Proft and van Tamelen kw NOES: Councilman Allison -2- CITY COUNCIL MINUTES - September 1, 1982 D. STAFF - REPORTS, EDRRESPQIIDDEICE AND ANNOUNCEMENTS (continued): taw 1. City Manager (continued): b) PERS - Erployer Rate Reduction The Acting City Manager referred to his staff report on this subject dated August 27, 1982. He noted that adoption of the resolution now before Council would result in a further reduction in the employer contribution rate paid to PERS. MOTION SEODNDED AND CARRIED: Moved by Proft, seconded by van Tamelen and passed unanimously to adopt Resolution #1477 authorizing the Public Employees' Retirement System to extend the funding period for prior service liability for the Town of Los Altos Hills. c) Matadero Creek Subdivision The Acting City Manager noted that he had submitted to Council for their information copies of the agreement which had been signed with Fox and Carskadon and copies of the terms and conditions. At the next Council meeting Council confirmation of these terms and conditions would be an agenlized item. d) Nowack & Associates - work order - staking - Matadero Creek Subdivision The Acting City Manager reported that he had received a request from Fox & Carskadon for more adequate staking and identification of the Matadero Creek Subdivision lots. As a result of this request he had signed a work order with Nowack and Associates for $2,500 to perform this work. The City Planner cemented that, in his opinion, this was a reasonable amount of money for the services to be provided. In response to convents from Council regarding vandalism, the City Planner noted that while there could be no guarantees against vandalism measures would be taken to use less expen- sive and more stationary methods of staking. The Acting City Manager comen ted that follow-up work would be performed by the Town's crew. MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Hillestad and passed unanimously to approve the agreement with Nowack and Associates to provide staking for Matadero Creek Subdivision for $2,500. e) Recruitment of City Manager The Acting City Manager reported that at the next Council meeting he would present Council with an overview of the applications received and a recomendecd selection procedure for City Manager. f) Little League and Westwinrd The Acting City Manager reported that he had held meetings with representatives of these organizations and would present remrtmndations at the next Council meeting. OR -3- .44y CITY EDUNCIL MINUTES - September 1, 1982 D. STAFF - REPORTS, CORRESPONDENCE AMID APMUNCEMENTS (continued): 2. City Attorney: The City Attorney reported that as a result of Council action taken at the last Council meeting a resolution was before them to amend Resolution #1445 regarding the calling for bids for Matadero Creek Subdivision. In addition he reported that as a result of the decision to use a principal broker for the Matadero Creek Subdivision, it was necessary for Council to adopt resolutions for road maintenance agreements with the owners of the four purchased lots and with future owners of lots. PASSED BY ODIEENSUS: To adopt Resolution #1478 amending Resolution #1445. MOTION SEODNDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to adopt Resolution #1479 approving and authorizing execution of road maintenance agreement between the City of the Town of los Altos Hills and D.F. Cooper and R. M. Cooper and authorizing recordation thereof. MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by van Tamelen and passed unanimously to adopt Resolution #1480 approving and authorizing execution of road maintenance agreement between the City of the Town of Ins Altos Hills and Rmchand Nagpal and Shaku Nagpal and authorizing recordation thereof. MOTION SEEDMDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to adopt Resolution #1481 approving and authorizing execution of road maintenance agreement between the City of the Town of Los Altos Hills and James J. Viso and authorizing recordation thereof. MDTION SEODNDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to adopt Resolution 11482 approving and authorizing execution of road maintenance agreement between the City of the Town of Los Altos Hills and Isam J. Qubadn and Marguerite Qubain and authorizing recordation thereof. 147IION SEODNDED AMID CARRIED: Moved by Hillestad, seconded by Proft and passed mimhmusly to adopt Resolution #1483 authorizing City Clerk to execute certificate accepting road maintenance agreements and consenting to recordation thereof. Frank Saul, 27977 Via Ventena, addressed the Council regarding the road maintenance agreements and the staking of lots at Matadero Creek Subdivision. In his opinion it was an unfair burden to place on the owners because the road was not good and he saw future problems with overgrown vegetation and gutters. Regarding the staking Mr. Saul stated that this service was always provided for in engineering services for such a project and he did not understand why the Tam was being charged again for this work. The City Planner responded that it had been pointed out to the contractor that there were certain deficiencies regarding the road. Concerning the staking, the City Planner tormented that certain items had been left out of the contract in order to save money, i.e. certain projects would be handled by the Town's crew. -4- CITY COUNCIL MINUTES - September 1, 1982 E. SPECIAL ORDERS: 1. Ordinance # arending Section 8-8.02, 8-8.03, and 8-8.08 of Chapter 8 entitled "Fire Code" of Title 8, and renumbering sections of Chapter 4 entitled "Sewage" of Title 6, respectively, of the Los Altos Hills Municipal Cade (SECOND READING). MOTION SECONDED AND CARRIID: Moved by Proft, seconded by Hillestad and passed unanimously to waive further reading of Ordinance #276. MOTION SECONDED Alai CARRIED: Moved by Proft, seconded by Allison and passed unanimously to adopt Ordinance #276 amending Sections 8-8.02, 8-8.03 and 8-8.08 of Chapter 8 entitled "Fire Code" of Title 8, and renumbering sections of Chapter 4 entitled "Sewage" of Title 6, respectively, of the IDs Altos Hills Municipal Code. 2. Public Hearing: a) Consideration of proposed use of Revenue Sharing Funds for 1982/83 Fiscal Year The Acting City Manager noted that this was the first of two public hearings on proposed use of revenue sharing funds which were required before adoption of the 1982-83 budget. Due to the budgetary situation it was his recd endation that these funds (amounting to approximately $32,000) be used for the operating budget of the Town. t Esther Sobel, 28266 Christophers Lane, wanted to be assured that these funds would fir' be used for absolutely necessary expenses and not for special interests such as Little League and Westwind. Alma Wood, 12151 Stonebrook Drive, co mented that she had been infonmed that these funds would be used for Moody Court and requested clarification. The Acting City Manager responded that Moody Court involved Park Revenue Funds not Revenue Sharing Funds, MOTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by Allison and passed unanimously to set Septemher 15, 1982 as the second public hearing date for the proposed use usse of Revenue Sharing Finds. 3. Request for Final Map Approval, LANDS OF WIDMAN, File FM #3-82. It was noted that the soils report and City Clerk's seal would be added to the Final Map. M7TION SECONDED AND CARRIED: Moved by Allison, seconded by Proft and passed unani- mously to adopt Resolution #1484 approving final parcel map. F. GENERAL ORDERS AM UNFINISHED BUSINESS: 1. lands of Riggin, File TM #2095-79 This item had been introduced to Council at the August 4, 1982 Council meeting. At that time it was agreed to continue it to the first meeting in September. Proft reported that he, Councilman Allison, Mr. Blake and the City Engineer had met on the property. However, it was his understanding that the applicant would be con- tacting the neighbors and would be reporting back when he wanted the item brought -5- CITY ODUNCIL MIN[R'ES - September 1, 1982 F. GENERAL ORDERS AND uNFINISHED BUSINESS (continued): %W 1. Lands of Riggin, File TM #2095-79 (continued) before Council for their consideration. Due to this possible misunderstanding, Council agreed to hear the applicant's request although it had not been scheduled on tle agenda. Mr. Jon Blake, applicant, addressed the Council noting that he had paid his fees and had ;ul ated plans showing the road profile. As shown on the plans the grade of the driveway was reduced to no more than 208 except in an area of approximately 200' where it approached 258. Mr. Blake ommented that he held an option on the property and would exercise that option if the plans were approved. He further stated that negotiations with the adjacent property owners had been discussed as a possibility; however, he had opted at this time not to pursue that option. MDTION SEODM D ASID CARRIED: Moved by Proft, seoonded by Allison and passed by the following roll call vote to deny the request for a change in the approved Tentative Map for the Lands of Riggin, File TM #2095-79. AYES: Mayor Perkins and Councih nbers Allison, Proft and van Tamelen WES: Councilwoman Hillestad Proft stated the following six reasons for denying the request for the change in the approved Tentative Map for Lands of Riggin: 1) There is an approved Tentative Map on file. 2) The approved Tentative Map has a driveway which does not exceed 208 and is in accordance with the Town's ordinances. 3) The approved driveway rr entrance's configuration maximizes safety and reduces the nuisance factor to the adjoining property owners. 4) The requested maps have a portion of the driveway which exceeds 208 and is contrary to the Town's ordinances. 5) The requested driveway entrance configurations do not have the attributes of safety nor the neighbors' support, and 6) Because of the uniqueness of the parcel in terms of driveway configuration (length, entry to Chapparal and location of neighbors' house) the request for an exception to the 208 grade maximum is not warranted. 2. Status Report on S -Curve The City Planner reported four specific items regarding the S -Curare: clean up the brush, trees, etc.; fix guard rail; patch surface of path and fix white fence. It appeared that the crew would have all of this work completed by Friday, 9/3/82, except the fence. The City Planner did note that the work being done was to make the path usable for this year and to do it in an inexpensive manner. This was not a long-term improvement; additional work would have to be done next year. 3. Stop Sign - Hilltop/Hillview Drive The City Planner had met with two of the property owners and would present a report to Council at the next meeting. G. MW BUSINESS: 1. Fire Hazards: In response to a request for clarification from Proft, the City Attorney stated that if a resident is aware of a potential fire hazard, they should report it to Tuan Hall. kw CITY MUNCIL KTN= - September 1, 1962 G. NEW BUSUS SS (continued) : MYTION SEOODDED AND CARRIED: Moved by Hillestad, seconded by Allison and passed unanimously to authorize the Los Altos Fire Department to remove the fire hazard at 26353 Esperanza Drive. �U7A7i8�'u�aV1F There being no further new or old business to discuss, the City Council adjourned at 9:45 p.m. iG Respectfully submitted, Patricia Dowd City Clerk