HomeMy WebLinkAbout09/15/1982CITY COUNCIL.
TOWN OF IDS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, California
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Wednesday, September 15, 1982
cc: Reel 138, Tr. I, Side I, 644 -end; Tr. I, Side II, 001 -end
Mayor Perkins called the Regular Meeting of the City Council to order at 7:35 p.m.
in the Council Chambers of Than Hall.
A. POLL CALL AND PLEDGE OF ALIMIANCE:
Present: Mayor Perkins and Councilmembers Allison, Hillestad, Proft and van Tamelen
(Hillestad arrived at 7:40)
Absent: None
Staff: Acting City Manager Marty Tarshes, Assistant City Planner Pat Webb,
City Attorney Frank Gillio, Planning Omission Representative Judith
Carico and City Clerk Pat Dowd
Press: Mary Duenwald, Peninsula Times Tribune and Florence Pallakoff, Los
Altos Town Crier
Item Removed: 3.2 (City Attorney)
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by van Tamelen and passed
unanimously by all members present to approve the balance of the Consent Calendar,
specifically:
1. Approval of Minutes: August 18, 1982 and September 1, 1982
3. Time Extension Request:
a) Request for extension to October 25, 1982 - Site Approval - LANDS OF
WOLFF (Roth), LaCresta, File BSA #86-72
4. Resolution for Adoption:
a) Resolution #1485 setting the time and place of a public hearing on the
proposed ordinance amending Chapter 5 entitled "Zoning" of the Los Altos
Hills Municipal Code
Item Removed:
2. Approval of Warrants: $22,273.92
The City Attorney requested that warrant #8344 ($170 for NIMLO membership) be deleted.
�Y MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Allison and passed unani-
Mr' mously by all yrs present to approve the warrants as amended: $22,103.92.
CITY COUNCIL Mal[TPFS - September 15, 1982
L C. SPECIAL REPORTS:
1. Reports of Standing Co nitteeS: none
2. Reports of Ad Hoc Caimittees:
Andrea Allison noted that a report from the Pd Hoc Co ttee on Law Enforcement
would be scheduled for the next Council meeting.
3. Reports from the Planning Commission: none Coudssioner Carico presented a brief
9. Presentations from the Floor: none report on current activities of the
Planning Commission. (amended by
D. STAFF - REPORTS, CORRESPONDENCE ADID AIPIOUNCQMTIS: Council 10/6/82)
1. City Manager's Report:
a) Lease and Agreement with Friends of Westwind
The Acting City Manager presented his staff report and recommendations (dated
9/10/82). A discussion followed with Council concerning length of lease;
expected expenses for Westwind during 1982/83; responsibilites of the Town and
of the Friends of Westwind; and landscape policy.
The following residents addressed the Council concerning the proposed lease
and agrea ent with Friends of Westwind and the recamerdations of the Actin
City Manager: Oscar Sobel, 28266 Christophers Lane; Alma Wood, 12151 Stone]
tar Drive; Ginger Jenkins, 13093 Cmmbra Vista; Sally Reed, 26801 Altamont; Doni
,W
MOTION SECONDED AND CARRIED: Moved by Allison, seconded by Hillestad and passed
unanimously to direct the City Attorney to prepare a new lease and agreement
with the Friends of Westwird in conformity with the 9/10/82 staff report as amended
by Council.
b) Little League Lease Payment
The Acting City Manager presented his report dated 9/19/82 which included back-
ground information on the ten-year lease with the Little League and included the
reoo mmendation that the Little league lease payment for 1982-83 be increased to
$8,000. Meetings had been held with representatives fron the Little League and
all parties had agreed to this recommendation. Council discussed maintenance
of fields; users of fields; participation of Town residents; and rewording of
lease to more accurately reflect changes which had been made over the years.
The following residents addressed the Council concerning the Little League:
Martv Wank. President - Little League: Judith Carico, 25311 O'Keefe Lane; F
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CITY COUNCIL MINUTES - September 15, 1982
D. STAFF - REPORTS CORRESPONDENCE AMID ANNOUNCEMENTS (continued):
MOTION FAILED DUE TO LACI( OF A SECOND: Moved by Allison that the Little League
assume the cost of maintaining the facility with the 'Town making available main-
tenance services by the crew at a cost of $12 per hour.
MIMON SEOONDED AND CARRIED: Moved by Hillestad, seconded by Proft and passed by
the following roll call vote to set $8,000 as the Little League Lease payment for
1982-83.
AYES: Mayor Perkins and Councilmenbers Hillestad, Proft and van Tamelen
NOES: Councilman Allison
Allison noted for the record that he voted no on this issue because, although he
was sympathetic to the needs of the Little League, he did not see how the Town
could justify subsidizing this organization in these difficult financial times.
c) Selection Process - City Manager
The Acting City Manager referred to his report dated 9/13/82 which outlined the
process he was reaurw_nding: an initial review of resumes to be completed by
9/20; a committee review of remaining resumes to be completed by 10/15; a panel
interview of approximately 12 candidates to be completed by 11/11 and the final
Council interview to be completed by 11/12.
MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Hillestad and passed
unanimously to direct the City Manager to proceed with the selection process as
outlined in the 9/13/82 memorandum.
d) Report on Piazza Construction Company Contract
The Acting City Manager camne ted on his staff report dated 9/14/82 which included
a current fiscal summary of the contract with Piazza and included the extra work
orders. Of the total amount billed by Piazza, the staff recd mendation was a
partial payment of $66,402.60. Group A and Group B attachments to the 9/14/82
report present background for this payment.
Frank Saul, 27977 Via Ventana, referred to an appraisal he had submitted to
Councilman McReynolds in May 1980 which outlined the problems the Tum would
face with the Matadero Creek Subdivision.
Frank Ruona, General Manager, Piazza Construction Company, stated that the
66,402.60 was not adequate; however, it was better than no payment. He further
coanented that he hoped future meetings with the staff would be held as proposed
and scheduled.
MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Proft and passed
unanimously to approve a partial payment of $66,402.60 to Piazza Construction
Company
e) Financial Report
jv� The Acting City Manager commented that Council had before them an August 31, 1982
financial report which summarized expenditures and revenues.
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CITY MM= MINUTES - September 15, 1982
D.
STAFF - REPORTS, OJRRFSPONDENCE AND ANNOUNCEMENTS (continued):
f) Ices Altos Garbage Ccapany
MOTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by Proft and passed
unanimously to approve the reccmendation of the Ios Altos Garbage Cmipany to
postpone the JPA percentage to the Decauber 1, 1982 billing cycle.
g) Town Staff
The Acting City Manager cotm¢:nted that both Edward Murphy and David Flores had
efficiently and successfully completed several projects, i.e. the S -Curve.
Ilene Sokoloff, 12390 Barley Hill Road, suggested that the bike path be widened
at the S -Curve to two lanes and that a crossing area be painted on the street.
h) City Engineer
MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by van Tamelen and passed
unanimously to authorize the Acting City Manager to employ on an as needed basis,
with a $5,000 limit, an engineer to provide services for those projects which
require a registered engineer.
E.
SPECIAL ORDERS:
1. Public Hearings:
a) Consideration of proposed use of Revenue Sharing Funds for 1982-83 Fiscal
year
MOTION SECONDED ADID CARRIED: Moved by Hillestad, seconded by van Tamelen and passed
unanimously to approve proposed use of Revenue Sharing Funds: $32,000 to finance
operating budget of the Town.
b) Consideration of Budget for fiscal year 1982-83
MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed
unanimously to adopt Resolution #1986 adopting the budget for the Tam of Ins
Altos Hills for the Fiscal year 1982-83
c) Appeal of Variance and Permit CmYnission denial for IANDS OF HASENPFLUG,
File VAR #5-82
The Assistant Planner reported that the Variance and Permit Conaission had denied
the Hasenpflug's request for future maxi= development area of 15,000 square feet
on their substandard lot. The denial was appealed by the Hasenpflugs in a letter
dated 9/1/82 fron their attorney.
John Sires, applicant's attorney, presented a brief history of the Hasenpflugs'
relationship with the adjoining property owners. The Hasenpflugs were of the
opinion that they were buying a one acre lot unencatbered by an easement. While
they were willing to grant an easement to their neighbor, Mrs. Kloc, they would
want their resulting substandard lot treated as a standard lot with an MDA of 15,000
square feet.
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CITY COUNCIL MINUTES - September 15, 1982
E. SPECIAL ORDERS: l.c) LANDS OF RASFamFr UG (continued):
Jack London, attorney for Mrs. Bloc, explained the situation from his client's
point of view, noting EFEF sFe had been using the driveway in question for 30
years. Mr. London also questioned the possibility of a 'grandfather clause' in
settling this matter.
Lester Sachs, attorney representing Title Insurance and Trust Cal)any, reviewed
the background of the easenent in question and further noted that none of the
neighbors had objected to the granting of the variance. He also suggested using
the grandfather clause and co ented that legally they had to pursue all admin-
istrative alternatives in attempting to solve this problem.
The Council discussed whether the six criteria for the granting of a variance
had been met and generally discussed ways in which the applicant might reduce
the amount of development area they had been considering.
MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by van Tamelen and passed
unanimously to uphold the Variance and Permit Ca ssion's denial of the variance
request for future development area of 15,000 square feet on a substandard lot,
LANDS OF HASENPFLUG, File VAR #5-82.
F. GENERAL ORDERS AMID UNFINISHED BUSINESS:
1. City Council Expense Policy
Council discussed for clarification purposes what the intent had been when they
had reduced this item from $200 to $150 in their budget and had changed the
terminology frau 'vehicle expense' to 'expenses'.
PASSED BY CONSENSUS: The City Council budgeted item for 'expenses' ($150) will
include all expenses within Santa Clara County.
Ilene Sokoloff, 12390 Barley Hill Road, suggesting wring such expenditures
and amounts with other towns and cities.
Alma Wood, 12151 Stoniehrook Drive, reccumended being reimbursed only for what
was actually spent - a zero -based budget. Mrs. Wood also requested a copy of
the adopted budget when it was ready for distribution.
Council confirmation of terms and conditions - Fox & Carskadon Agreement
MOTION SECONDED AMID CARRIED: Moved by Pmft, seconded by Allison and passed
unanimously to confirm the terms and conditions as stated in the agreerent with
Fox and Carskadon.
MOTION SECONDED ASID CARRIED: Moved by Allison, seconded by Hillestad and passed
unanimously to go past the hour of adjournment and continue the meeting to midnight.
3. Stop Sign Petition - Hillview/Hilltop Drive (continued from last meeting)
Mr. Dieter Kopal, Barley Hill Road, requested the installation of a warning sign
in addition to the stop sign.
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CITY OOLZIM X[NWES - September 15, 1982
L F. GENERAL ORDERS AMID UNFINISHED BUSINESS: Item 3. Stop Sign Petition (continued):
MOTION SECONDED AMID CARRIED: Moved by Hillestad, seconded by Proft and passed
unanimously to direct staff to install a stop sign on Hillview Drive at the
intersection of Hillview Road and Hilltop Drive and also to install a warning
sign before the intersection.
MCCION SECONDED AMID CARRIED: Moved by Allison, seconded by van Tamelen and passed
unanimously to go past the hour of adjourmmnt and continue the meeting to 12:15 a.m.
G. NEW BUSINESS•
1. Plan of Execution - Law Enforcement Service Contract
Council discussed the plan before them which specified the level and amount of
services to be provided by the Sheriff's Department in the ensuing fiscal year.
Council agreed that as presented the plan was not acceptable; a more detailed
plan was needed. Several camnents and/or suggestions were made including the
following: non-specific regarding hours; residents not satisfied with response
times; need for firm but rational enforce ent of traffic regulations; radar
enforcenent with consideration of possible purchase of new radar gun. It was
agreed these conments would be sent to the Sheriff's Office.
Matadero Creek Subdivision - CC&Rs and Conditions of Approval - Requested
change regarding landscaping
�W MOITON SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Hillestad and
passed unanimously to adopt Resolution #1487 amending Clause 3 of the CC&Rs
and Conditions 1.F.1 and 1.F.3 of the Conditions of Approval for Matadero Creek.
Matadero Creek Subdivision - Road Maintenance Agreements
Frank Saul, 27977 Via Ventana, questioned the road maintenance agreements which
had been approved at the September 1, 1982 meeting. In his minion these agree-
ments could have serious legal ramifications.
4. League of California Cities - 84th Annual Conference
MOPION SECONDED AMID CARRIED: Moved by Allison, seconded by Hillestad and passed
unanimously to approve CouncilwCman Hillestad's request to attend the 84th Annual
Conference of the League of California Cities in San Diego, October 17-20, 1982.
5. Satellite saucers and cpiskr<iie solar panels
MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Hillestad and
passed unanimously to ask the Planning Commission to study and review the installa-
tion of satellite saucers and diel+ -&irks, etc. and their impact on the Town.
solar panels (amended by Council 10/6/82)
6. Ins Altos Hills Association
Mildred Gallo, 25720 LaLanre Court, commented on the nu Tber of responses which had
been received as a result of the Association's recent questionnaire. A snnmiary
of these torments and an overview of the questionnaire would be presented to Council.
Q
CITY ODUNCIL MINUTES - September 15, 1982
L The City Council adjourned to a Closed Session for Litigation at 12:20 a.m.
and reconvened at 12:35 a.m.
LJ
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H. ADJOUHI =:
There being no further new or old business to discuss, the City Council adjourned
at 12:35 a.m.
Respectfully submitted,
Patricia Dowd
City Clerk
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