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Home My WebLink About10/15/1982CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Friday, October 15, 1982 cc: Reel 138, Tr. II, Side I, 669 -end; Tr. II, Side IT, 001-228 Mayor Perkins called the Regular Meeting of the City Council to order at 7:35 p.m. in the Council Chambers of Tuan Hall. A. ROLL CAIS, AND PLEDGE OF ALLEGIANCE: Present: Mayor Perkins and CouncilmPmbers Allison, Hillestad, Proft and van Tamelen Absent: None Staff: Acting City Manager Marty Tarshes, City Attorney Frank Gillio, Planning Ccmnission Representative Jean Struthers and City Clerk Pat Dowd B. CONSENT CALENDAR: Item Removed: B.2 (resident); B.4b) (van Tamelen) M TION SECONDED ASID CARRIED: Moved by Hillestad, seconded by Proft and gassed unani- mously to approve the balance of the Consent Calendar, specifically: 1. Approval of Minutes: October 6, 1982 3. Motion for Adoption: Motion setting a public hearing date for LANDS OF HORION, 26030 Versailles Court: amendments to 91barea Plan as part of the General Plan (Resolution #1490) 4. Resolutions for Adoption: a) Resolution #1491 approving and authorizing the lease of property and execution of a new lease between Friends of Westwind, Inc., and the City of the Town of Los Altos Hills 5. Time EKtension Requests: a) Request for ore -year extension of Tentative Map, LANDS OF BANE, File TM #6-80 b) Request for extension of Tentative Map to November 10, 1982, LANDS OF SCWARZ, File TM #9-81 c) Request to extend installation of improvenents to March 1, 1983, LANDS OF BURDICK, File PM #486 M 37 & 38 CITY COUNCIL MINUTES - October 15, 1982 B. CONSENT CALENDAR (continued): Item Removed: 2. Approval of Warrants: $55,243.79 Alma Wood, 12151 Stonebrook, questioned warrant #8829 ($269.12 for tire repairs). It was agreed that the Building Official would prepare a report on the cost of tire repairs for the reit Council meeting. MOTION SECONDED AM CARRIED: Moved by Proft, seconded by Hillestad and passed by the following roll call vote to approve the warrants: $55,243.79. AYES: Mayor Perkins and Councilmembers Allison, Hillestad and Proft NOES: Councilwoman van Tamelen 4. Resolutions for Adoption: b) Resolution #L approving and authorizing execution of modification of lease between the City of the 'Town of Los Altos Hills and Hills Little League, Inc. van Tamelen noted that in addition to the modification of the lease before them, it was ingortant that the entire original agreement with the Little League be rewritten and resubmitted for Council approval. Since many changes had been made over the years and not recorded, clarification was important. Alma Wood, 12151 Stonebrook, asked if a financial statement had been received from obw the Little League and was one required. The Acting City Manager reported that a budget had been received from the Little League but not a financial statenent. Louise Dronkert, 27431 Black Mountain Road, commented on the importance of including in the Little League contract the statement that they were responsible for keeping the fields in a clean and orderly fashion. MOTION SECONDED ADD CARRIED: Moved by van Tamelen, seconded by Proft and passed unani- mously to direct the City Attorney to rewrite the original agreement with the Little League for clarification purposes and to resubmit it to Council for approval. C. SPECIAL REPORTS: 1. Reports from Standing Committees: none 2. Reports from Ad Hoc Crurdttees: a) Ad Hoc Committee on Law Enforcement (continued to next Council meeting) b) Ad Hoc Committee to Review Committees MOTION SEODDED AND CARRIED: Moved by van Tamelen, seconded by Hillestad and passed unanimously to adopt the committee structure as outlined in the October 1982 report and to circulate said document. -2- CITY EDUNCIL MINUPFS - October 15, 1982 C. SPECIAL REPORTS: (continued) 3. Reports from the Planning COMMission: Planning Ca[mission Representative Struthers reported on the 10/13/82 Planning Cannission Meeting: approval of CUP annual reviews for Berry Hill and Pinciocd School; amendments to Subarea Plan as part of the General Plan, lands of Horton; and a study of the impact of satellite saucers and solar panels. 4. Presentations from the Floor: Frank Saul, 27977 Via Ventena, cannented on the Council's approval at their last meeting of an expense for hydro mulching at Matadero Creek. In his opinion, this approval was not appropriate; the problem had already been handled and monies had already been spent. In addition Mr. Saul asked if the real estate signs being placed on the property were in conformance with the Town's ordinance. The Acting City Manager responded that he would check the size of the signs at Matadero Creek. He also cammented that, in his opinion, the Council's approval of hydro -mulching was needed; it was a responsible action to spend a reasonable amount of money to protect an expensive investment. The City Council adjourned to a Closed Session for Litigation at 6:15 p.m. and reconvened at 9:15 p.m. City Manager: a) People Wh, Care Recycling (continued to next Council meeting) b) Report on staff salaries and staff changes M MON SECOMIDID AMID CARRIED: Moved by Allison, seconded by Hillestad and passed unanimously to approve a 58 cost -of -living salary increase for Town employees, effective January 1, 1983. MOTION SECOMIDED AND CARRIED: Moved by Hillestad, seconded by Proft and passed unani- mously to approve the following temporary personnel changes: 1) full-time employment of Assistant Planner Pat Webb at a monthly salary of $1,418 plus fringe benefits, effective November 1, 1982; and 2) Designation of Building Official Edward Murphy as Acting Director of Public Works, with a 108 salary increase effective 10/1/82. c) Matadero Creek Subdivision - offer on Lot #19 The Acting city Manager stated that in response to an offer which had been received for Lot #19 from Mr. and Mrs. Stan Davis, he was recommending a counter-offer with the following terms and conditions: 1) all cash purchase price ($260,000); a cashier's check in the amount of $5,000 to accorrpany the deposit receipt; 3) "offer contingent upon the Town's Site Development Committee giving preliminary approval in writing of site plan sutmmmitted by the buyer, within 12 business days of final acceptance."; 4) deposit to be increased to $26,000 (108) upon removal of preliminary site approval con- tingency; 5) escrow to be completed and closed within 45 days; 6) buyer to have 5 days for review and acceptance of preliminary title report and 7) buyer to pay all escrow ( fees and property transfer tax. -3- CITY ODDNCIL MINUTES - October 15, 1982 u •a•�Y ��.. •� na � � i� i • �a is - c) Matadero Creek Subdivision - offer on Lot 019 MOTION SECONDED AND CARRIED: Moved by Allison, secorded by Hillestad and passed unanimusly to direct the City Manager to prepare a counter-offer for Lot #19 with terms and conditions as set forth in his staff report dated 10/15/82. PASSED BY CONSENSUS: To appoint Mayor Perkins as the designated Ccuncilnrnber to sign the counter-offer. Mr. Stan Davis, Almaden - San Jose, addressed the Council concerning his offer. He connented on the maters s received fran Fox & Carskadon, the plans he had for the property and the fact that it was a cash offer. Mr. Davis rejected the proposed counter-offer. d) Matadero Creek Subdivision - Piazza The Acting City Manager presented a report which had been prepared by the Building Official concerning recent meetings with representatives of Piazza Construction Co. MMON SECONDED AND CARRIED: Moved by Allison, seconded by Hillestad and passed unanimously to adopt lbsolution #1492 accepting partial completion of work by Piazza Construction Canny at Matadero Creek Subdivision (extra work orders not considered in this resolution). e) Selection Process for City Manager The Acting City Manager reported that the preliminary screening had been completed and ten applicants would be notified of their selection for an interview. It was agreed the panel interviews of the applicants would take place on Wednesday, Novenber 17 and the Council would interview no more than six applicants on Thursday, November 18. f) Council Meeting - Change of Date The Acting City Manager noted that due to a previous crnmitment he would be cut of town on Wednesday, Novenber 3rd which was the date of the next regularly scheduled Council meeting. MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Allison and passed unani- m sly to change the date of the next Council meeting to Monday, Novaiber 8, 1982. E. SPECIAL ORDERS: 1. Public Hearing: a) Ordinance #277 mending Chapter 5 entitled "Zoning" of the Los Altos Hills Municipal Code by amending the title of Section 9-5.503 thereof, and by amending subsection (b) thereof. (SECOND HEADING) MOTION SECONDED AMID CARRIED: Moved by Allison, seconded by Proft and passed unani- f mcusly to waive further reading of Ordinance #277. �r MOTION SEoONDED AND CARRIED: Moved by Allison, seconded by Proft and passed unani- mously to adopt Ordinance #277. -4- CITY NUNCIL MINUTES - October 15, 1982 F. GENERAL ORDERS AM UNFINISHED BUSINESS: `. 1. Williamson Act Contract - Request from Lards of Kinkead for cancellation of contract - continued to Council meeting on 11/17/82 at request of applicant MOTION SEODNDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani- mously to continue request for cancellation of Williamson Act Contract, Lands of Kinkead. 2. Illegal grading by Bob Owen Hines, Inc. (continued from last Council meeting) MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Hillestad and passed unanimously to send an amended bill to Bob Ren Homes for illegal grading at 14220 Wild Plum Lane, amounting to five times the normal fee ($200) for the permit. 3. Request for stop sign at intersection of Loyola, Camino Hermoso and Ravensbury (continued from last Council meeting) van Tamelen presented a report which described the traffic and safety problems at the above mentioned intersection and possible methods of finding a solution. Since part of the intersection is in the County, they too must be made aware of the situation. PASSED BY CONSENSUS: To direct the Mayor to send a letter to Mr. Rollo Parsons, Manager of Reads Engineering Division of the Roads operations, Transportation Agency, asking that the County study this intersection and work with the Tawn toward solving 4 the traffic/safety problem. 4. Matadero Creek Subdivision - CC&Rs and Conditions of Approval - Request to change Matadero Creek Lane and Matadero Creek Court from private to public. It was noted that the four owners of lots at Matadero Creek had been notified of the proposed change from private to public roads and they had no objections. MOTION SE0014DED AND CARRIED: Moved by Hillestad, seconded by Allison and passed by the following roll call vote to adopt Resolution #1493 accepting dedication of roads, Matadero Creek Subdivision AYES: Mayor Perkins and CouncilmaTbers Allison, Hillestad and van Tamelen NOES: Councilman Proft 5. Matadero Creek Subdivision - Changes to the OC&Rs van Tamelen presented changes to the CC&Rs which had been approved by the Planning Cmmission at their meeting of 10/13/82 and which had been suggested and approved for purposes of clarification only. The City Attorney camien ted that it world be appropriate to consider these changes since they were particularly for clarification; however, in the future any changes to the CC&Rs should be publicly notioed. The City Attorney further ccnnented that each change to the CC&Rs should be recorded so there would be a legal trail; however, a single document could be formed showing appropriate notations of all changes, etc. It was agreed that such a doomient would be prepared by the City Clerk and distributed to the present owners of lots. -5- CITY OOjWIL MINUTES - October 15, 1982 F. GENERAL ORDERS AMID UNFINISHED BUSINESS: (continued) 5. Matadero Creek Subdivision - Changes to the CC&Rs MOTION SECONDED AMID CARRIED: Moved by Proft, seconded by Allison and passed unanvrously to adopt Resolution #1494 amending the CC&Rs for Matadero Creek as follow: Clause 3. Open Space: 3. Substitute: "Landscaping should be limited to oaks and other species that blend naturally with oaks and the natural terrain. These plants must be chosen frau the list approved by the Towyn. Care will be taken to avoid blocking major vistas." 5. Substitute: "Poison oak, dead vegeta- tion, and other materials constituting a fire hazard may be removed." Clause 3. Conservation Easements: 2. Substitute: "Private low recreational use is allowed, but permanent structures are mt." G. NEW BUSINESS: 1. IGC Report - van Tamelen van Ta len reported on the 10/7/82 meeting of the IGC. In particular, the following items were discussed: 1) On 11/4/82 public hearings would be held concerning hazardous spills legislation. After the hearings and the IGC vote, proposed legislation would be sent to the cities; 2) 'Item was a vacancy on the Emergency Medical Care Committee. van Tamelen asked Council to let her know if they had any recomendations. PASSED BY CONSENSUS: 7trx'eagpe�i-Itsy'E�e`rirepali-tarr44ri�n CL-nndseien. To support the IGC appointment of Roy Lave to the Metropolitan Transpor- tation Comdssion (amended by Council 11/8/82) 2. ICC - Financial Evaluation - Hillestad Hillestad presented a report on the financial condition of the Inter -City Council and a list of recomiendations which had been made regarding financial planning for the ICC. MOTION SECONDED AMID CARRIED: Moved by van Tamelen, seconded by Allison and passed unanimously to approve the following recamendations concerning the ICC: 1) $100 annual dues, payable on or after July 1 with a penalty charged after November of the same year; 2) place mronies in a checking account which pays interest and does not charge for checks written; 3) $150 monthly payment to city providing secretarial support; and 4) continuation of policy of guaranteed reservations (cities respon- sible for no-shows). People Who Care Recycling PASSED By omsENsus: To appoint Councilwoman Hillestad to work with representatives from People Who Care Recycling, and to present a report at the next Council meeting. Flection Signs Allison suggested the adoption of an ordinance regarding election signs. The City Attorney discussed the legal ramifications of such an ordinance and agreed to prepare a draft for Council to review. QS CITY NUNCIL MINUTES - October 15, 1982 ueAs a^gViT•OW,DS•,SYI `. 5. Matadern Creek Subdivision - Appraisals I1► MDTION SHODMED AMID CAMUM: Moved by Allison, seconded by van Tamelen and passed unanimously to authorize the Acting City Manager, if he considered it appropriate, to request the appraiser to re -analyze the market values on the sixteen remaining unsold lots of the Matadero Creek Subdivision. H. AAIOUIOZ=: There being no further new or old business to discuss, the City Council adjourned at 11:00 p.m. -7- Respectfully submitted, Patricia Dowd City Clerk