HomeMy WebLinkAbout11/08/1982CITY COUNCIL
00f4w TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, California
MINUTES OF A REGULAR MEETING
Monday, November 8, 1982
cc: Reel 139, Tr. I, Side I, 629 -end, Tr. I, Side II, 004-491
Mayor Perkins called the Regular Meeting of the City Council to order at 7:30 p.m. in
the Council Chambers of Town Hall.
A. ROLL CALL AND PLEDGE OF ALLEGIANCE:
Present: Mayor Perkins and Councilmembers Hillestad, Proft and van Tamelen
Absent: Councilman Allison
Staff: Acting City Manager Marty Tarshes, Assistant City Attorney William Hughes,
City Planner John Carlson, Assistant City Planner Pat Webb, Planning
Commission Representative Michael Stewart and City Clerk Pat Dowd
Press: Florence Pallakoff, Los Altos Town Crier; Mary Duenwald, Peninsula Times
Tribune
t Carl Sorensen, 14188 Stanford Court, addressed the Council regarding the tree
situation on Arastradero Road, Mayor Perkins stated that this matter should be
discussed at the appropriate time which was later in the meeting under Presentations
from the Floor.
B. CONSENT CALENDAR:
Items Removed: B.1 - 11/3/82 minutes (Proft); B.2(resident); B.4.1p) (Proft)
10/15/82 minutes (van Tamelen)
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani-
mously by all members present to approve the balance of the Consent Calendar,
specifically:
1. Approval of Minutes: October 21, 1982 and October 25, 1982
3. Time Extension Request:
a) Request for extension for Site Approval until December 31, 1982, LANDS
OF WOLFF (Roth), File SA #86-72
4. Actions of the Plannina Commission: recommended granting of the following:
a) LANDS OF BERRY HILL FARMS, File CUP #8028-77, annual review
c) LANDS OF DENENBERG, File VAR #7-82
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CITY COUNCIL MINUTES - November 8, 1982
B. CONSENT CALENDAR: (continued)
Items Removed:
1. Approval of Minutes: October 15, 1982 and November 3, 1982
van Tamelen reported that on page 6, Item G.1 of the 10/15/82 minutes, the con-
sensus vote should read: "To support the IGC appointment of Roy Lave to the
Metropolitan Transportation Commission."
MOTION SECONDED AND CARRIED: Moved by Hillestad, seconded by Proft and passed unani-
mously by all members present to approve the 10/15/82 minutes as amended.
Proft requested the following corrections be made to the 11/3/82 minutes: deletion
of the comments made before the meeting was called to order; insertion of Proft's
statements made before the first two motions under Item B; and addition of the roll
call vote in Item C.1.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani-
mously by all members present to have the minutes of 11/3/82 rewritten and resub-
mitted for approval at the next regular Council meeting.
2. Approval of Warrants: $58,651.29
Alma Wood, 12151 Stonebrook, asked for a clarification of warrants #8849-8853 con-
cerning expenses for councilmembers. The Acting City Manager explained that the
$150 paid per month covered all expenses within Santa Clara County.
van Tamelen questioned warrants #8871 and #8873. Regarding #8871 ($5,616 to Terra -
search) the Acting City Manager explained that this amount covered the fee for a
period of months and also included the final payment. van Tamelen requested that
#8873 ($1,000 landscaping refund) not be paid on this warrant list and that a member
of the Environmental Design Committee be asked to inspect the property in question
and submit a recommendation of approval, if appropriate, to the Council.
MOTION SECONDED AND CARRIED: Moved by Hillestad, seconded by van Tamelen and passed
unanimously by all members present to approve the warrants with the removal of #8873:
$57,651.29.
4. Actions of the Planning Commission: recommended granting of the following:
b) LANDS OF PINEWOOD PRIVATE SCHOOL, File CUP #8014-76, annual review and
amendment to CUP
Proft questioned condition #11 concerning traffic. Assistant Planner Pat Webb
responded that it would be a 'closed' campus; students would not be using their cars
during the day.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani-
mously to approve LANDS OF PINEWOOD PRIVATE SCHOOL, File CUP #8014-76, annual review
and amendment to CUP.
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CITY COUNCIL MINUTES - November 8, 1982
C. SPECIAL REPORTS:
1 1. Reports of Standing Committees: none
2. Reports of Ad Hoc Committees:
v
a) Ad Hoc Committee to Review Committees
van Tamelen reported that a news release had been sent to the San Jose Mercury,
the Los Altos Town Crier, the Peninsula Times Tribune and the Bullis School Newsletter
concerning the new committee structure. Letters had also been sent to all present
committee members and to approximately 75 interested residents. It was agreed to
agendize appointments to committees for the 12/1/82 Council meeting.
Alma Wood, 12151 Stonebrook, suggested that all new committee members be given a
copy of t e Towns green sheet' and that all chairmen of committees understand the
Town's budget.
b) Ad Hoc Committee on Law Enforcement
Walter Schulze, Chairman -Ad Hoc Committee on Law Enforcement, ana Cnrls �mizn,
mem er of a ove-mentioned committee, addressed the Council and presented a committee
report. A discussion followed concerning the following committee recommendation:
that a questionnaire be distributed to the residents in order to obtain quidance as
to their willingness to pay for, and to the type of services that should be explored
in more detail (police services). Council had several questions concerning the
supporting data which had been used to compile the questionnaire; the cost of
sending such a questionnaire and the possibility of including these questions in
the next newsletter.
Frank Saul, 27977 Via Ventana, suggested an increase in the number of patrols from
t e S erV7 s Department and stricter enforcement of the traffic laws.
Mildred Gallo, 25720 La Iola, stated that in her opinion another questionnaire was
expensive and unnecessary. As a Board member of the Los Altos Hills Association,
she reminded Council that the Association had sent a questionnaire concerning this
issue earlier this year and the issue had also been on the April ballot. Speaking
as a resident, Mrs. Gallo commented that she did not feel the present Ad Hoc Committee
on Law Enforcement was entirely objective; several of the members had previously
been in support of a public safety department.
Oscar Sobel, 28266 Ch ristophers Lane, recommended additional deputies and patrols
rom t e S eriff s Department.
The Acting City Manaqer made the following comments: 1) the liaison with the Sheriff's
Department referred to in the Committee's report was included in the Law Enforcement
Plan which would be discussed by Council later in the meeting; 2) there was the
possiblility of purchasing a new radar unit for improved traffic enforcement; and 3)
additional information was needed regarding cost estimate of mailing and tabulation of
results.
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CITY COUNCIL MINUTES - November 8, 1982
C. SPECIAL REPORTS: 2.1b) Ad Hoc Committee on Law Enforcement (continued)
�r PASSED BY CONSENSUS: To approve an informal request from Council to the Ad Hoc
Committee on Law Enforcement to proceed with the second recommendation of their
11/5/82 report, specifically: "that, for as long as the Town contracts with the
County Sheriff, a member of the Crime Prevention and Traffic Control Subcommittee
of the newly approved standing committee on Safety be made responsible for liaison.
This responsibility would include: collecting and evaluating statistics regarding
police protection; regular (weekly?) meetings with the supervisor of the Town's
police protection personnel; working with the City Manager, Council and the Safety
Committee to develop the annual plan for services". It was further agreed to wait
until the formation of the above-mentioned subcommittee before naming the member
responsible for liaison.
3. Reports from the Planning Commission: none
4. Presentations from the Floor:
MildredGallo, 25720 La Loma, stated that she was in favor of a recycling station
at Town Hall or at some other agreed upon place in Town.
The Mayor reported that it was not necessary to hold a closed session for litigation.
D. STAFF - REPORTS, CORRESPONDENCE AND ANNOUNCEMENTS:
1. City Manager:
a) Law Enforcement Services Contract - Plan of Execution
The Acting City Manager reported that the Plan of Execution before the Council
included the suggested changes previously made by Council, specified the maximum
cost of the contract and was important in openinq the lines of communication between
the Town and the Sheriff's Department.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani-
mously by all members present to approve, on a working basis, the Law Enforcement
Services Contract, Plan of Execution, subject to ongoing communications with the
Sheriff's Department.
b) Matadero Creek Subdivision - Piazza Construction Company
The Acting City Manager presented his report dated 11/8/82 on the extra work orders
in the Piazza Construction Company Contract. The Acting City Manager further commented
for the record that the $82,000 payment recommended in his report had been budgeted
for in the 1982-83 Budget.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani-
mously by all members present to adopt Resolution #1496 accepting as finally completed
the work of the Matadero Creek Subdivision improvements, authorizing final payment
concerning the extra work orders now completed, and directing the City Clerk to file
a notice of final completion.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by van Tamelen and passed unani-
mously to approve an $82,000 settlement as full payment of the remaining balance of
$113,744.09 billed by Piazza Construction Company for extra work orders on the contract
for Matadero Creek Subdivision improvements.
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CITY COUNCIL MINUTES - November 8, 1982
D.
STAFF -
REPORTS, CORRESPONDENCE AND
ANNOUNCEMENTS (continued):
c)
Palo Alto Unified School
District - notice of intent to sell school sites
The Actino City Manaqer noted that according to the Government Code, the PAUSD was
required to notify the Town of their intent to sell certain properties. He referred
to the District's memo of 10/7/82 and stated that this was an informational item and
required no action by Council.
d) Adobe Creek Recreational Facilities, Inc.
MOTION SECONDED AND CARRIED: Moved by van Tamelen, seconded by Hillestad and passed
unanimously by all members present to allow the above-mentioned corporation, which
was formed by the Town in 1980 and never used, to expire.
E. SPECIAL ORDERS:
Public Hearing:
a) LANDS OF HORTON, 26030 Versailles Court: proposed changes and amendments
to the subarea plan element for the Chaparral flay subarea of the General
Plan, and adoption of a proposed negative declaration (continued to next
Council meeting at request of applicant)
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani-
mously by all members present to continue the public hearing on the LANDS OF HORTON
to the next Council meeting.
2. Ordinance # of the City of the Town of Los Altos Hills amending sections
5-1.02(j) and 5-1.21 of Chapter 1 entitled "Litter" of Title 5 of the Los Altos
Hills Municipal Code concerning the posting and removal of election signs.
(FIRST READING)
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani-
mously to waive further reading of Ordinance #278.
MOTION SECONDED AND CARRIED: Moved by Hillestad, seconded by Proft and passed unani-
mously to introduce Ordinance #278.
F. GENERAL ORDERS AND UNFINISHED BUSINESS:
1. Report on Recycling - van Tamelen
van Tamelen reported that three sites were being considered in Town for recycling,
namely, Town Hall, the Facilities Building and Foothill College. A meeting on this
subject was scheduled for the end of November in Mountain View and a further report
would be made at the first meetinq in December.
2. Report on status of Town Booklet
The City Clerk presented a report from the Environmental Design Committee on the
status of the Town Booklet. Approximately $1,500 had been soent to date and an
additional $4,000 would be required to complete this project.
PASSED BY CONSENSUS: To direct the Acting City Manager to provide background infor-
mation on the original budget figures for this project and to report back to Council
at the next Meeting.
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CITY COUNCIL MINUTES - November 8, 1982
GENERAL ORDERS AND UNFINISHED BUSINESS: (continued)
Matadero Creek Subdivision - Lot 19
Jean Cleaver, Fox & Carskadon, addressed the Council and discussed the possibility
of an extension for her c lent for site approval and the modifications her client
was requesting for Lot 19.
The City Planner presented the 11/8/82 report from the Lot Review Committee which
included the following 5 conditions which the Comittee was recommending the Council
include in the terms of sale: 1) The damaged oak tree (located approximately at the
center of the 160' circle) be removed; 2) The house as proposed on the site plan
be allowed to extend beyond the limits of the circle by approximately 7'; 3) The
building height elevation be raised to 550' so as to be more compatible with adjacent
lots #18 and #20; 4) The maximum development area be raised to a maximum of 13,720 square
feet in the interest of providing a site plan that is less obtrusive and more compatible
with the site and the adjacent uses and 5) The 4'6" rock wall proposed in the land-
scape easement is determined to be appropriate and in the spirit of the CC&Rs.
Frank Saul, 27977 Via Ventana, reported that he had attended both Site Approval
Meetings on Lot 19, none of the nearby homeowners had objected to the plans as
presented and he urged acceptance of the proposed plan.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani-
mously by all members present to approve the modifications as presented in the 11/8/82
Lot Review Committee report and to adopt Resolution #1497 approving a further "Amend-
ment to declaration imposing Conditions, Covenants, Restrictions, Easements and
Agreements" upon Tract No. 7187, entitled "Matadero Creek Subdivision", and authorizing
fav execution and recordation thereof.
MOTION SECONDED AND CARRIED: Moved by Hillestad, seconded by Proft and passed unani-
mously by all members present to approve the following modifications: 1) extension to
11/8/82 for submission of site plans and 2) acceptance of buyer's proposal that
escrow will close 12/1/82.
Ron Dick, 1799 Hamilton Avenue, San Jose, architect for ros ective buyer of Lot 19,
stated that he had power of attorney for the uyer and accepted the modifications as
stated above.
G. NEW BUSINESS:
1. Matadero Creek Subdivision - Lot 12
The Acting City Manager recommended and Council concurred that this item be continued
to the next Council meeting.
2. Request from St. Nicholas Church concerning Bingo
Jenny Dolan, member of the St. Nicholas Parish Council, addressed the Council with
their request that of
be allowed at the school either on a one time basis or on a
regular basis.
L Alma Wood, 12151 Stonebrook, noted that a similar request had been made in the early
C 1970s and it had been denied. She expressed concern about the potential impact on the
rural environment of the Town and possible pressure from other groups to have similar
activities.
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CITY COUNCIL MINUTES - November 8, 1982
G. NEW BUSINESS: Item 2 - Bingo (continued):
PASSED BY CONSENSUS: To agendize the issue of bingo in Los Altos Hills for a later
Council meeting to give the residents an opportunity to express their views on this
matter.
3. Presentation to Council of booklet on staff appreciation day - Irma Goldsmith
The Mayor noted that since Mrs. Goldsmith was not present at the meeting, this item
would be continued.
4. Matadero Creek Subdivision - Lot 20
Jackve Wolfe Fox & Carskadon noted for the record that the counter offer which
the Council had made regarding Lot 20 at the 11/3/82 Council meeting had been accepted.
5. Matadero Creek Subdivision - Lot 2
Jackve Wolfe, Fox & Carskadon, reported that the potential buyers of Lot 2 had a counter
to the counter offer made by Council at the 11/3/82 Council Meeting. This counter
offer included a price of $205,000 with close of escrow 12/31/82.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by van Tamelen and passed unani-
mously to accept the counter offer on Lot 2 of $205,000.
6. Matadero Creek Subdivision - Lot 18
Jackve Wolfe Fox & Carskadon, reported that she had received an offer on Lot 18 of
$288,000 (all cash offer). A discussion followed of the list of contingencies requested
by the potential buyer. It was agreed that staff and Council needed an opportunity
to study and review these contingencies and a Special Council Meeting would be scheduled
for that purpose.
7. Hazardous Materials Storage Permit Ordinance
van Tamelen requested that this matter be agendized for the first meeting in December.
8. Changes in Council Meeting Dates
The Acting City Manager noted that the next regular meeting of the City Council was
scheduled for November 17; however, interviews for the City Manager were planned for
the 17th and the 18th in Council Chambers.
MOTION SECONDED AND CARRIED: Moved by Proft, seconded by Hillestad and passed unani-
mously by all members present to cancel the Council meeting scheduled for the 17th,
and to schedule a Special Meeting for Monday, November 15, 1982 to review Lot 18,
Matadero Creek Subdivision.
H. ADJOURNMENT:
There being no further new or old business to discuss, the City Council adjourned at
10:45 p.m. to a Special Meeting at 5:00 P.M. on Monday, November 15, 1982.
Respectfully submitted,
-7- Patricia Dowd, City Clerk