Loading...
HomeMy WebLinkAbout05/16/1979(_ CITY COUNCIL TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, May 16, 1979 cc: Reel 118, Side II, Tr. I, 001-922 Mayor Pro Tem David Proft called the Regular Meeting of the City Council to order at 7:34 P.M. in the Council Chambers of Town Hall. A. ROLL CALL & PLEDGE OF ALLEGIANCE: Present: Mayor Pro Tem Proft and Councilmembers Nystrom and Perkins. Absent: Mayor McReynolds and Councilwoman Hillestad. Staff: City Manager Robert Crowe, City Attorney Frank Gillio, City Engineer John Carlson and Deputy City Clerk Susan Buttler. B. CONSENT CALENDAR: To be considered separately, the City Manager removed Item B. 2., the Deputy City Clerk removed Item B. 1. and Councilman Perkins removed Items B. 4. d) and e). MOTION SECONDED AND CARRIED: Moved by Councilman Nystrom, seconded by Councilman Perkins and passed unanimously by all members present to approve the balance of the Consent Calendar, specifically: 3. Motions for Adoption - Motion granting time extension for Planning Commission consideration of the following: a) LANDS OF JOHNSON, File TM #2098-79 to June 30, 1979. 4. Resolutions for Adoption: a) Resolution #1199 ordering the reduction of Assessment No. 538, Sewer Assessment District #9. b) Resolution #1202 accepting certain improvements, LANDS OF MUELLER Sub- division, Tract #6329. c) Resolution #1201 accepting as completed the work of the Page Mill/Arastradero Road Culvert Project, authorizing final payment concerning such work and directing the City Clerk to file Notice of Completion. f) Resolution #1200 commending Nancy Yeend for her efforts as Chairman of the Mayor's Safety Awareness Run. Immediately following passage of Resolution #1200, Mayor Pro Tem Proft read the entire Resolution and presented the framed original to Mrs. Yeend, thanking her for the excellent job she had done. LThereafter, the following changes were made to the Minutes of May 2, 1979: Page 1, last paragraph, change the 2nd sentence to read: He then requested that Staff prepare a detailed procedure for processing a subarea plan and including the subarea plan in the General Plan. CITY COUNCIL MINUTES - May 16, 1979 B. CONSENT CALENDAR: (Continued) 1. Changes to May 2, 1979 Minutes (Continued) Page 2, change Item D. 2 to read: 2. Executive Session - Personnel & Litigation Page 4, last Motion on Item E. 2. b), insert missing roll call vote: AYES: Mayor McReynolds, Councilmembers Hillestad, Nystrom and Proft. NOES: None. PRESENT: Councilman Perkins. Page 5, mid -page, immediately after the statement by Mr. Lambert, Applicant, insert: Councilmembers advised the Applicant that the referenced structure demolition was not being imposed after the fact, but was Condition N13 of the Tentative Map Approval of which the Applicant was well aware. MOTION SECONDED AND CARRIED: Moved by Mayor Pro Tem Proft, seconded by Councilman Perkins and carried unanimously by all members present to approve the Minutes of May 2, 1979, as amended above. The City Manager requested deletion of Warrant No. 4578. Mrs. Wood, Stonebrook, questioned Warrant Nos. 4562, 4577 and 4580, Staff advised of the fence repair which necessitated stabling horses from Byrne Preserve at the Westwind barn, advertisement for four replacement positions and reimbursements made to Mrs. Yeend for out-of-pocket expenses for the Race. MOTION SECONDED AND CARRIED: Moved by Councilman Nystrom, seconded by Mayor Pro Tem Proft and passed unanimously by all members present to approve the Warrants with the L deletion of No. 4578. �I 4. d) Resolution N_ to the President, United States Senate and House of Representa- tives regarding the use of proposed windfall profits tax. Councilman Perkins cited his hesitancy to proceed with consideration of this Resolution without more information and not knowing the wishes of the majority of the residents. MOTION SECONDED AND CARRIED: Moved by Councilman Perkins, seconded by Councilman Nystrom and passed by the following roll call vote to table the proposed Resolution. AYES: Councilmembers Nystrom and Perkins. NOES: Mayor Pro Tem Proft. ABSENT: Mayor McReynolds and Councilwoman Hillestad. 4. e) Resolution # to the County Transit District Board requesting development of a transit system. Councilmembers reviewed their previous discussions relative to the Corridor Study, the current ABAG report recommendations and the need for further Council research into all alternatives suggested. MOTION SECONDED AND CARRIED: Moved by Councilman Nystrom, seconded by Councilman Perkins an carried unanimously by all members to table the proposed Resolution. Councilman Perkins asked that the ABAG Report be agendaed for the next meeting [ C. SPECIAL REPORTS: 1. Reports from Standing Committees: None -2- CITY COUNCIL MINUTES - May 16, 1979 C. SPECIAL REPORTS: (Continued) 2. Reports of Ad Hoc Committees: Councilman Perkins praised the City Attorney and City Manager for their work in outlining procedures for subarea plans for the Town. 3. Reports from the Planning Commission: None 4. Presentations from the Floor: Mrs. Wood, Stonebrook, questioned as to when the Budget would be available for public review and was advised that it would be out as soon as it is typed and printed. Mr. Hoff, Los Altos, asked when audience members might speak to Item B. 4. e) and was advised of the tabling procedure followed and that he would be notified when this Resolution might be agendaed again. D. STAFF - REPORTS, CORRESPONDENCE & ANNOUNCEMENTS: 1. City Manager: None 2. City Engineer: a) Subdivision Flow Chart The City Engineer addressed the Final Map Flow Chart which had previously been forwarded to Council, introduced the Site Development Flow Chart and stated that the remaining area! of processing were being updated and would be available soon. Councilmembers commended the material as a good beginning step and suggested the inclusion of citing within the Flow Charts which Staff member is responsible, which Staff member signs off a particular process, what forms are needed and state on the Chart the next step required, i.e., on the Final Map Flow Chart place a box showing Site Development as the next requirement. The City Attorney advised the Council of the court's decision in the Town's behalf on the recent lawsuit concerning Lands of Taylor. E. SPECIAL ORDERS: 1. Request for Final Map Approval, LANDS OF LENZEN, File FM #3071-79. Following the Staff recommendation to delete the Private Road Maintenance Agreement, Councilmembers questioned the advisability of this action and their concern to be consistent in providing for future maintenance of private roads in the Town. The City Attorney stated that, in this case, it was appropriate to drop the requirement as it differed from previous circumstances when one subdivider owned all the land involved. Council concurred that this would cause a hardship on only one or two of the property owners gaining access from this road, but that special note of their concern should be included in the file. MOTION SECONDED AND CARRIED: Moved by Councilman Perkins, seconded by Councilman Nystrom and passed unanimously by all members present that it be noted on the Final Map, LANDS OF LENZEN, that Type I foundation be used only. MOTION SECONDED AND CARRIED: Moved by Councilman Nystrom, seconded by Councilman Perkins LW an carried unanimously by all members present to adopt Resolution #1203 approving Final Parcel Map for Lands of Lenzen and approving and authorizing execution of Subdivision Agreement. -3- CITY COUNCIL MINUTES - May 16, 1979 E. SPECIAL ORDERS: (Continued) to 1. LANDS OF LENZEN (Continued) MOTION SECONDED AND CARRIED: Moved by Councilman Perkins, seconded by Mayor Pro Tem Proft and passed unanimously by all members present that a memo be included in the Lands of Lenzen file that the maintenance of the private road had been considered by the Council and it was their desire that the matter be resolved in the near future. 2. Ordinance # adding Chapter 4, entitled "Purchasing System" to Title 2 of the Los Altos Hills Municipal Code. (FIRST READING) The City Attorney advised of the State requirements to be met by adoption of the Ordinance now before Council and discussion followed on the ramifications of designating the City Manager as the only Purchasing Agent and bid procedures followed now versus those proposed in the ordinance. MOTION SECONDED AND CARRIED: Moved by Councilman Nystrom, seconded by Mayor Pro Tem Proft and passed unanimously by all members present to waive further reading of the proposed Ordinance. MOTION SECONDED AND CARRIED: Moved by Mayor Pro Tem Proft, seconded by Councilman Nystrom and carried unanimously by all members present to introduce Ordinance #252 adding Chapter 4 entitled "Purchasing System" to Title 2 of the Los Altos Hills Municipal Code. 3. Public Hearings: a) Ordinance # amending Article 12, entitled "Truck Traffic Routes" of Chapter 3 of Title 4 of the Los Altos Hills Municipal Code by amending Sections 4-3.1201, 40 4-3.1202 and 4-3.1203 thereof and adding Sections 4-3.1205 to 4-3.1208, inclusive, thereto. (FIRST READING) Prior to opening the Public Hearing, the City Attorney provided a brief background of the requests made for this Ordinance and the limits it might provide for the Town. Discussion followed on the need to obtain viewpoints of all residents and Committee members concerned, permit procedures to be followed and further review of weight de- finitions included in the proposed Ordinance. Mr. Peterson, Prospect, stated that the main point in presenting the petition which initiated this Ordinance was to control truck traffic on Stonebrook from the quarry. The City Attorney responded that the only methods of control available to the Town were through permits and time regulations for which the Ordinance provided the framework. Mrs. Struthers, Robleda, noted that more enforcement measures were needed to remedy the hazards caused by gravel and other materials falling off these trucks onto Town roads. Mr. Cashman, Oneonta, advised of the hours of operation which were in direct conflict with residential neighborhoods and damage caused to the roads by the heavy truck traffic. Mrs. Wood, Stonebrook, told of the two years remaining on the quarry lease and hoped that cooperative efforts between the Town and the lessee might prove beneficial to all concerned. MOTION SECONDED AND CARRIED: Moved by Councilman Nystrom, seconded by Mayor Pro Tem Proft and passed unanimously by all members present to continue the Public Hearing on the proposed Ordinance to the meeting of June 20, 1979 for response from the Town Committees and residents involved. b) Appeal of Planning Commission denial, LANDS OF OLIVER, File VAR #7042-77. Continued to the June 6, 1979 meeting at the Applicant's request. 4- CITY COUNCIL MINUTES - May 16, 1979 F. GENERAL ORDERS & UNFINISHED BUSINESS: 1 1. Proposal for modification of By -Laws and facilities, Friends of Westwind. L Following a brief introduction by the City Manager, Councilmembers discussed the Use Permit requirement that all By -Laws changes be approved by Council, the May 10, 1979 letter from the Board of Directors and the riding ring improvements proposed. Mr. Davis, Westwind Board President, advised of the steady financial improvements during Westwind's first two years of operation and, more importantly, the enormous progress with people programs. He then outlined the recent Board changes to the By -Laws, the upcoming loss of one riding ring and the funds requested for contemplated improvements. Mrs. Wood, Stonebrook, cited her objections to expending any further Town monies for Westwind projects and reiterated that this should be a self-sufficient operation. Mr. Davis, Westwind Board President, stated that previous discussions on rent reductions TA never resulted in actual reductions and that all volunteers involved had expended their best efforts in making this a viable and worthwhile contribution to the Town. Mrs. Stevenson, Pathway Committee, spoke for Westwind has a major asset to the Town's recreational elements. MOTION SECONDED AND CARRIED: Moved by Councilman Perkins, seconded by Mayor Pro Tem Proft and carried unanimously by all members present to continue consideration of the Westwind By -Laws changes to the June 6, 1979 meeting for further review of the wording and recommendations from the City Manager with emphasis on impacts to Los Altos Hills if the changes were approved. MOTION SECONDED AND CARRIED: Moved by Councilman Nystrom, seconded by Councilman Perkins and passed unanimously by all members present to approve an allocation from the General Fund Unappropriated Fund Balance of 50% of the improvements for the riding ring, not to exceed $4,500. G. NEW BUSINESS: Councilman Nystrom presented a check from the Little League for improvements completed at the Youth Facility. Mayor Pro Tem Proft called the Council's attention to items listed on the Mayor's recent memo which necessitated an Adjourned Meeting. Council then adjourned at 10:25 P.M. to an Executive Session for Personnel and Litigation. Upon re -convening, the City Council adjourned at 11:15 P.M. to an Adjourned Meeting at 3:00 P.M., Wednesday, May 30, 1979. (CLERK'S NOTE: THE ADJOURNED MEETING OF MAY 30, 1979 WAS LATER CANCELLED DUE TO LACK OF A QUORUM) Respectfully submitted, Susan Buttler Deputy City Clerk -5-