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HomeMy WebLinkAbout01/05/1977CITY COUNCIL 4W TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, January 5, 1977 cc: Reel 97 Side 1, Tr. 2 - 248-1277 Mayor Robert Cheney called the Regular Meeting of the City Council to order at 7:30 P.M. in the Council Chambers of Town Hall: A. ROLL CALL: Present: Council Members Brown, Hillestad, Proft, Mayor Cheney Staff: City Manager Robert Crowe, City Attorney Frank Gillio, City Engineer Alex Russell, City Clerk Norma Hislop Press: Palo Alto Times; San Jose Mercury -News; Los Altos Town Crier B. CONSENT CALENDAR: At the request of Councilman Proft, the Minutes of December 15, 1976 were removed from the Consent Calendar for separate consideration. L MOTION SECONDED AND CARRIED: Councilman Brown moved, seconded by Councilwoman Hillestad, and unanimously carried to approve the remaining items on the Consent Calendar, specifically: 1. Approval of Minutes: December 11, 1976 (Special Meeting) December 22, 1976 (Adjourned Meeting) 2. Approval of Warrants: $23,706.74. 3. Resolutions for Adoption: Resolution 41010 approving the Priority Plan for expenditure of allocation of funds to the County of Santa Clara for Park, Beach, Recreational and Historical Preservation purposes. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE CONSIDERATION: 1. Approval of Minutes: December 15, 1976 (Regular Meeting) At the request of Councilman Proft, approval of the Minutes were held over until the next meeting of the City Council so the City Clerk could check to see whether a motion by Council had been omitted from the record with reference to the approval of the tentative map for LANDS OF WOOLWORTH, page 4, last paragraph. C. SPECIAL REPORTS: E 1. Reports of Standing Committees: None v 2. Reports of Ad Hoc Committees: None CITY COUNCIL MINUTES - January 5, 1977 v SPECIAL REPORTS (Cont'd): 3. Presentations from the Floor: Mrs. Alma Wood, Stonebrook Dr.: Questioned Warrant #1916 on the List of Warrants for the evening. Because the backup material was not available, City Manager Robert Crowe stated that this information could be obtained at Town Hall the morning after the meeting by checking with the City Treasurer. ITEMS TAKEN OUT OF ORDER AS THEY APPEAR ON THE AGENDA: G. NEW BUSINESS: 1. Councilman Brown: Suggested that Staff be directed to prepare letters of appreciation for members of the Bicentennial Commission. Mayor Cheney agreed, and requested that the City Attorney prepare a Resolution commending the Commission for their efforts for adoption at the next Council meeting. 2. Councilwoman Hillestad: In response to Councilwoman Hillestad's question, Mr. Crowe replied that, in the past, Resolutions of Appreciation had been adopted commending outgoing Council Members for their contributions, along with a framed picture of the Town's Seal. Council agreed that such a Resolution should be prepared by the City Attorney in recognition of former Mayor Pro Tem Grabowski's services. 3. Mayor Cheney: Directed that the City Attorney prepare a Resolution congratulating Supervisor Geraldine Steinberg on her election to the seat of Chairman of the Santa Clara County Board of Supervisors to be adopted at the next Council meeting. D. STAFF REPORTS, CORRESPONDENCE & ANNOUNCEMENTS: None E. SPECIAL ORDERS: 1. Request for Town participation in fence construction along Westwind property boundary: City Manager Robert Crowe noted that Council had authorized the expenditure of $600 for the planting of pine trees and the installation of a watering system along the northerly boundary of this Town -owned property to act as a visual shield and buffer to the adjoining property. Subsequent to this, a letter had been received by the adjoining property owner, stating that he would prefer a fence to be constructed and requesting that the Town participate in the amount allocated for the pine trees and watering system for that construction. After discussion, Council consensus was that this matter should be held over until a, recommendation had been received from the Environmental Design Committee. -2- CITY COUNCIL MINUTES - January 5, 1977 4W SPECIAL ORDERS (Cont'd): Westwind Property (Cont'd): Speaking from the Floor: Mrs. Alma Wood, Stonebrook Dr.: In favor of fence instead of planting trees. 2. Solid Waste Disposal System Policy and Action Plan for North County Mr. Crowe gave Council a brief summary of the Memorandum before them from the Solid Waste Management Study Group, stating that the group's purpose was to determine what should be done for solid waste disposal in North Santa Clara County. He said the Study Group recommended a Joint Powers Agreement for the purpose of studying long-term solid waste disposal, as well as short-range disposal which was imminent for some North County cities. The Resolution before Council, Mr. Crowe stated, would approve the Plan and allow the Town to contribute its share toward the studies, which was $5,600 over a three year period. He stated that Staff recommended that Council adopt the Resolution and participate in the studies. Councilman Brown stated that this was a very important matter, and he did not know what the Town would do to solve the problem of solid waste disposal in the future if they did not participate in this study. He thought the Town had no alternative in this matter. Councilman Proft agreed that this problem needed to be resolved, and he was excited about the recycling aspect of the Plan which would reduce costs. Councilwoman Hillestad moved, seconded by Councilman Brown, to adopt Resolution 111011 endorsing the Policy and Action Plan for a North County Solid Waste Disposal System prepared by the North County Cities Solid Waste Management Study Group. Motion carried unanimously by roll call vote. 3. Selection of Engineer for Page Mill culvert improvement plans. Mr. Crowe stated that Council had previously directed that requests for proposals be sent to local engineering firms for the design of culverts on Page Mill Road, which would be constructed jointly by the Town and the Santa Clara Valley Water District. He stated that five firms had been interviewed by Mr. Carlson, Engineer for the Water District, City Engineer Alec Russell, and himself. Based on these interviews and the proposals submitted, the Engineers had recommended the firm of Jones-Tillson, whose proposal was before Council for consideration at this time. In response to Mayor Cheney's inquiry, Mr. Crowe stated that no costs had been submitted by other firms; that the only firm price had been forwarded by the firm of Jones-Tillson, and that the other firms had submitted proposals only. He pointed out that this was a standard Engineering practice. -3- 4W CITY COUNCIL MINUTES - January 5, 1977 SPECIAL ORDERS (Cont'd): Page Mill Culvert Design (Cont'd): Speaking from the Floor: Mr. Luis Yanez, Moody Road: Stated that it was not unusual to ask Engineering firms for estimates, and asked if this had been done. Mr. Crowe explained that all firms had indicated that the design would be within the costs of a standard curve issued by the A.S.C.E. City Engineer Alec Russell pointed out that it was difficult to estimate an actual price because no preliminary plans had been drawn up, and that the Water District still did not know what they wanted, which meant that it was impossible to come up with a true figure. In response to Council questioning, Mr. Crowe stated that the amount budgeted for this project as the Town's share was $20,000 for FY 1975-76. Councilwoman Hillestad moved, seconded by Councilman Brown, to adopt Resolution #1012 approving and authorizing execution of Agreement between Town and Jones- Tillson Engineering for the design of culverts for Page Mill Road. Motion carried unanimously by roll call vote. 4. Selection of Appointee to fill the Council seat vacated December 15, 1976 by Councilman Grabowski. Mayor Cheney stated that, while this was a public meeting, no comments would be heard from the audience relative to this matter, as determined by Council at their last meeting. He also requested that each candidate limit his comments to himself, to refrain from discussing other candidates or Council Members which were personal in nature, or from endorsing any other candidate. The selection of the order in which each candidate spoke to Council would be made at random by the City Clerk. City Clerk Norma Hislop explained to Members of the Council and the public that, because of regulations set down by the Fair Political Practices Commission, it would be necessary for the candidate chosen by Council this evening to file a Statement of Economic Interests ten days prior to assuming office; therefore, the new Council Member could not be seated until the next Council meeting. Councilwoman Hillestad asked whether Staff had checked to determine whether all candidates were registered voters. During the discussion that followed, it was determined that Mr. Luis Yanez was not eligible because he was not a citizen and therefore unable to register to vote. Mr. Richard Welze, another applicant, stated that he was not now a registered voter; however, he would be able to register prior to assuming the Council seat should he be appointed. Mr. Welze, therefore, remained a qualified candidate. City Attorney Frank Gillio confirmed the above, in that Mr. Welze could register prior to assuming office should he be chosen. -4- CITY COUNCIL MINUTES - January 5, 1977 �r SPECIAL ORDERS (Cont'd): Selection of Appointee for Council vacancy (Cont'd) Mr. Jitze Couperus, Page Mill Road, an applicant for the vacancy, requested permission to address Council at this time. Mr. Couperus stated that he had filled out the application to fill the Council vacancy when he had read in the newspapers the previous week that no one had filed. He stated that he had filed his papers in good faith; however, since that time other people had filed whom he considered more qualified to do the job• He wished to take this opportunity to withdraw his name for consideration. Listed below are the qualified applicants considered by Council in order of their names being drawn by the City Clerk to address the Council. Each candidate was given up to ten minutes to elaborate upon their application and present their philosophy for consideration: Mr. Richard H. Welze, 12788 LaCresta Drive, resident for 14 months. Mrs. Theodora Schick, 26400 Weston Road, resident for 11 years, 5 months; now serving as Planning Commissioner. Mr. Thomas McReynolds, 26045 Moody Road, resident for 11 years; former Council Member to March 1976 who chose not to run for re-election. Mr. Kenneth Young, 14470 Manuela Road, resident for 14 years, 4 months; now serving as Planning Commissioner. Mr. Lawrence Giller, 25981 Vinedo Lane, resident for 9 years, 3 months Mr. James Mueller, 27891 Black Mountain Road, resident for 13 years; former Chairman and Member of Planning Commission. Mr. Melvin Anderson, 27881 Baker Lane, resident for 5 months. Council Members agreed that, no matter who was chosen, the applicants who were interested enough to apply for the Council vacancy were to be thanked for the concern and interest they showed in the Town. Council also encouraged the applicants who were not selected to work for the Town by joining a Standing Committee. They also stated that they were happy to meet the newer residents of the Town who had come forward to offer their services. A short recess was called, and after re -convening the Clerk distributed the ballots to the Council which listed the names of all valid applicants. The Mayor noted that Council would cast their ballot and sign their names, after which the ballots would be handed to the Clerk, who would read the name of the candidate selected by each member of Council, as well as the name of the Council member who voted. Balloting would continue in this manner until a majority had been reached for one candidate. Aw City Clerk Norma Hislop read the results of ballot #1: -5- CITY COUNCIL MINUTES - January 5, 1977 SPECIAL ORDERS (Cont'd): Mr. Thomas P. McReynolds: Council Members Brown, Hillestad, Proft. Mrs. Theodora Schick: Mayor Cheney When the results had been declared, Mayor Cheney moved that Mr. Thomas P. McReynolds be declared the Candidate -elect by unanimous vote. Councilwoman Hillestad seconded the motion `wascarried unanimously. F. GENERAL ORDERS AND UNFINISHED BUSINESS: 1. Appointments to Standing Committees: a) Environmental Design Committee. (three vacancies) Councilwoman Hillestad moved, seconded by Councilman Brown, to re -appoint Mr. Chris Smith, Altamont Road, and Mrs. Doris Ann Walker, Estacada Drive, for terms expiring June 30, 1978 (Mrs. Walker new appointee). Motion carried unanimously. b) Pathway Committee. (three vacancies) Councilwoman Hillestad moved, seconded by Councilman Proft to re -appoint Mrs. Elizabeth Fiksdahl to the Pathway Committee for a term expiring LJune 30, 1978. Motion carried unanimously. Councilman Proft moved, seconded by Councilwoman Hillestad, to re -appoint Mrs. Carol Gottlieb, Summerhill Road, for a term expiring June 30, 1978. Motion carried unanimously. Because Council could not agree on a candidate to appoint for the third vacancy to the Pathway Committee, this matter was held over to the next Regular Meeting of Council. c) Traffic and Public Safety Committee: (Four vacancies) Councilwoman Hillestad moved, seconded by Councilman Proft, to appoint Mr. George Boyd, Taaffe Road, to the Traffic and Public Safety Committee for a term expiring June 30, 1978. Motion carried unanimously. Councilman Proft moved, seconded by Councilwoman Hillestad, to re -appoint Mrs. Jeanne Jones, Cortez Lane, to the Traffic and Public Safety Committee for a term expiring June 30, 1978. Motion carried unanimously. Councilman Proft moved, seconded by Councilwoman Hillestad, to re -appoint Mrs. Stella Karras, Anacapa Drive, to the Traffic and Public Safety Committee for a term expiring June 30, 1978. Motion carried unanimously. d) Noise Abatement Committee. (Four vacancies) 4mr. Councilman Brown moved, seconded by Councilman Proft, to re -appoint Mr. Walter Gregorwich, Priscilla Lane; Mr. Al Traficanti, Voorhees Drive; and Mr. B. L. Pfefer, Todd Lane, to the Noise Abatement Committee for a term expiring June 30, 1978. Motion carried unanimously. -6- CITY COUNCIL MEETING - January 5, 1977 GENERAL ORDERS (Cont'd): e) Public Works Committee: (Two vacancies - apptd. by Council District) Councilman Brown nominated Mr. J. Dannenberg, Melody Lane, for re -appointment to the Public Works Committee for a term expiring June 30, 1978. Motion was seconded by Councilman Proft and unanimously carried. (District #1) Mayor Cheney nominated Mr. Bill Piper, Magdalena Avenue, for appointment to the Public Works Committee for a term expiring June 30, 1978. Motion was seconded by Councilwoman Hillestad and carried unanimously. (District #5) The nomination for District #2 (Council -elect McReynolds) was held over until the next meeting for action at that time. Mayor Cheney directed the City Clerk to prepare the letters of appointment for his signature, as well as certificates of appreciation for outgoing members of Standing Committees for their contributions and efforts on behalf of the Town. Councilwoman Hillestad moved, seconded by Councilman Proft, that Council sponsor a Committee Appreciation Night for the first meeting in March, during which the certificates of appreciation could be awarded to the outgoing members. Motion carried unanimously. 4 G. NEW BUSINESS: 1. Planning Commission Chairman's Leave of Absence: 01 Councilwoman Hillestad noted the letter from Planning Commission Chairman William Hahn, requesting that Council extend his leave of absence to the first Planning Commission meeting in February. She moved that Council honor this request for the time specified. Motion was seconded by Mayor Cheney and carried unanimously. H. ADJOURNMENT: Council adjourned at 10:24 P.M. to their next Regular Meeting on January 19, 1977 at 7:30 P.M. -7- Respectfully submitted, Norma J. Hislop City Clerk