HomeMy WebLinkAbout02/16/197740 CITY COUNCIL
TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, California
MINUTES OF A REGULAR MEETING
Wednesday, February 16, 1977
cc: Reel 98, Side 2, Tr. 2 - 001 -End; Side 1, Tr. 2 - 001 -End
Mayor Robert Cheney called the Regular Meeting of the City Council to order at
7:30 P.M. in the Council Chambers of Town Hall:
A. ROLL CALL:
Present: Council Members Brown, Hillestad, McReynolds, Proft, Mayor Cheney
Staff: City Manager Robert Crowe, City Attorney Frank Gillio, City Engineer
Alec Russell, City Planner John Markl, Planning Commissioner Schick,
City Clerk Norma Hislop
Press: Los Altos Town Crier; Palo Alto Times
B. CONSENT CALENDAR:
All items on the evening's Agenda were removed for separate consideration by:
4W 1) Mrs. Oscar Sobel, Christopher's Lane; 2) Mrs. Alma Wood, Stonebrook Dr.;
and 3) Mrs. J. Carico, O'Keefe Ln.
ITEMS REMOVED FROM CONSENT CALENDAR FOR SEPARATE CONSIDERATION:
1. Approval of Minutes: February 2, 1977.
Mrs. Oscar Sobel, Christopher's Lane stated that she had not seen a copy of the
Minutes, but wished it noted for the record that she supported her husband's
presentation from the floor at the last Council meeting pertaining to the City
Manager's promises to have Christopher's Lane repaired and install a "Not a
Thru Street" sign.
The Mayor requested that the Minutes be held over for approval at the next Council
meeting.
2. Approval of Warrants: $!7,594.31 (Corrected Total)
In response to Mrs. Alma Wood, Stonebrook Drive, City Manager Robert Crowe
stated that Warrant #2077 to Dotten Travel was for the City Planner to attend a
Planning Conference.
Mayor Cheney wished it noted that Warrant #2133 was void because he had not
attended the meeting.
E Councilwoman Hillestad moved, seconded by Councilman Brown and unanimously carried
r*" to approve the corrected warrant total in the amount of $17,594.31.
CITY COUNCIL MINUTES - February 16, 1977
ITEMS REMOVED FROM CONSENT CALENDAR (Cont'd):
3. Reso. # commending Florence Fava for her contributions to Los Altos
Hills successful Bicentennial Year celebration.
Mrs. J. Carico, O'Keefe Lane, recommended that such a Resolution, if adopted,
should be directed to the Bicentennial Commission, and not to one specific
individual. Councilwoman Hillestad noted that a Resolution had been adopted
commending the Commission, and that, while recognizing Mrs. Fava's efforts
toward the celebration of the Bicentennial, she thought the Resolution already
adopted should be applicable to all members who served on the Commission.
Councilwoman Hillestad moved, seconded by Councilman Brown, and unanimously
carried to include Mrs. Fava as a recipient of the Resolution of the City Council
commending the Bicentennial Commission.
C. SPECIAL REPORTS:
1. Reports of Standing Committees: None.
2. Reports of Ad Hoc Committees: None.
3. Presentations from the Floor:
Mr. Robert Olson, Esperanza Drive: Read text of petition presented to the
Council this evening: "I, the undersigned concerned resident of Los Altos
Hills, oppose any attempt to amend or in any way tamper with our present
Town Zoning Ordinances. Storage and maintenance of Town owned equipment
at any location within the town is in violation of existing zoning laws and
legally requires a change to our zoning ordinances. I oppose this change.
I ask that you, our elected officials, be responsive, maintain our rural
environment, protect our property rights and values and allow us to enjoy
our property in peace and contentment." Mr. Olson stated that there were
950 signatures on these petitions.
Mr. Oscar Sobel, Christopher's Lane: Stated that he had been a carrier of
the foregoing petition, and that he had found that the Town's people were
united in their feelings on the Town's equipment.
Mr. Matt Altenhofen, Magdalena Ave.: Stated that he had not been contacted
regarding the petition, and felt that, in order to be considered valid, the
petition should be composed of people who had views on both sides of the
question.
D. STAFF REPORTS, CORRESPONDENCE & ANNOUNCEMENTS: None
E. SPECIAL ORDERS:
1. Westwind Barn.
f Councilman McReynolds moved, seconded by Councilwoman Hillestad, and unanimously
7r carried to accept the proposals received from Mr. Peter Davis on behalf of Friends
of Westwind and Mr. Frank Lancelloti, Sunnyvale, this evening and defer any action
to be taken until later in the meeting.
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CITY COUNCIL MEETING - February 16, 1977
4 SPECIAL ORDERS (Cont'd):
Westwind Barn Proposals (Cont'd):
a) Presentation of petition and proposed plan for preserving Westwind Barn:
Mr. Peter Davis, Orchard Hill Lane, prefaced his statements by noting that he
did not own any horses, nor was he a member of the Horsemen's Association.
Mr. Davis thanked the large group of volunteers who had carried the petition
being presented to Council this evening; the Friends of Westwind; the people
who had signed the petition and had demonstrated enthusiasm for the proposal;
and the members of Council who had listened and offered comments. He also
thanked Mrs. Lucy Wittier and Mrs. Nancy Couperus, who had been instrumental
in putting the proposal together. He also noted that the petition which had
been circulated was not intended to have any legalistic implications, and that
1,060 signatures had been obtained.
The proposal, Mr. Davis stated, had been developed to meet certain constraints,
specifically: 1) The Westwind Barn should be preserved as an asset to the
Town and its use continued as a quality horse stabling facility; 2) Access to
the facilities should be made available to all residents of the Town, and not
just a favored few; 3) The right of quiet enjoyment by neighbors and others must
be respected; 4) The Barn should become financially self-supporting when operating
capacity is reached; 5) No threat to town zoning ordinances or character shall
4y be created. To this end, he outlined the operation of low -profile. Cooperative
facility, whose members would contribute their time and effort toward the Barn's
upkeep and maintenance.
Mr. Davis urged Council not to delay the issue because there was still a great
amount of work to be done if the concept was approved. He urged Council to
act this evening on a motion to form a Work -Study Committee or a Board of
Directors, as well as the concept of going forward to form a Coop since there
was only so much that could be done without Council's approval and authorization.
Mr. Davis stated that he hoped a final lease might be prepared and ready to
sign by April.
Councilman Brown commended the Friends of Westwind for the high caliber of work
which had been done on the proposal presented to Council. He stated that the
proposal was indicative of the type of community cooperation that could be a
reality to help find and develop solutions to difficult and complex problems.
Councilwoman Hillestad also commended the Friends of Westwind and stated that
she was very excited about the proposal presented. She hoped that Council would
come to some conclusion on this matter this evening.
Councilman Proft commended the people responsible for the proposals, and thought
Council should act on the matter this evening since he felt there had been
sufficient time given to Council Members to review the document.
Councilman McReynolds felt that the proposal was well presented; however, he
stated he would like to see the financial aspects of the plan spelled out in
more detail.
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CITY COUNCIL MEETING - February 16, 1977
4W SPECIAL ORDERS (Cont'd):
Westwind Barn Proposals (Cont'd):
Mayor Cheney thought the proposal was admirable and a solution to the problem
which would be in the best interests of the residents of the Town. He also
felt that there were still many questions which needed to be answered.
In response to the inquiry of Mrs. Alma Wood, Stonebrook Drive, Mr. Crowe stated
that copies would be available at Town Hall in the morning for sale or for
review.
Speaking from the Floor in favor of Proposal:
Mr. Jitze Couperus, President of Horsemen's Assn. on their behalf.
The Misses Alison Cahen, Sherri and Summer Lonergan, Members of 4-H Club, noting
that Youth Groups were in favor of helping in the cleanup of the Barn because of
Community pride and in an effort to show their cooperation.
Council discussion ensued regarding particular details outlined in the proposal,
with most members agreeing that Council Members should not serve on the Board of
Trustees because of a possible conflict. It was generally conceded that a Board
of Trustees and a Board of Directors would be superfluous, and that a Board of
Trustees might be eliminated.
Councilman Proft moved, seconded by Councilwoman Hillestad to accept the concept
of forming a Coop for the operation of Westwind Barn as presented in the report
by Mr. Davis. Motion carried unanimously by roll call vote.
Councilman McReynolds moved, seconded by Councilwoman Hillestad to form a Sub -
Committee to work with the Friends of Westwind to produce an actual proposal at
the earliest possible date; said Sub -Committee to be composed of no more than
two Council Members and the City Manager.
Councilman Brown moved to amend the above motion that the Sub -Committee consist
of two Council Members, City Manager, Mrs. Jeanine Sporck, Mrs. Lucy Whittier,
Mrs. Nancy Couperus, and Mr. Peter Davis. This amendment was seconded by Council-
woman Hillestad and carried unanimously by roll call vote.
The main motion by Councilman McReynolds (above) carried unanimously by roll call
vote. Councilman Brown and Councilwoman Hillestad were appointed as Council
representatives serving on the Committee by general concensus.
In response to Council inquiry, Mr. Davis stated that no permits had been applied
for since it was first necessary to have the approval and consent of Council
before proceeding further.
Mrs. T. Schick, Weston Road, requested to have the amount of acres defined at
the next meeting, since this had not been mentioned in the report by Mr. Davis.
b) Letter of Proposal by Mr. Frank C. Lancelloti, Sunnyvale:
Council noted the letter of interest received from Mr. Lancelloti who proposed
operating a lay-up facility for thoroughbred horses primarily, and if space is
available, to board local horses.
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CITY COUNCIL MINUTES - February 16, 1977
SPECIAL ORDERS (Cont'd):
Westwind Barn Proposals (Cont'd):
Council expressed appreciation for the interest shown by Mr. Lancelloti, but
felt there was no point in discussing his proposal in further detail since
a decision had already been made on the subject.
2. Request for Tentative Map Approval, LANDS OF McFADDEN, File #TM2047-76.
City Planner John Markl stated that the omissions noted in the former tentative
map had been corrected, and the map before Council this evening complied with
the Subdivision Ordinance.
Mr. Paul Nowack, Engineer for the applicant, stated that the area proposed for
subdivision was flat and that no grading was required for the driveway, and
that no cuts or fills were necessary.
Councilman Proft suggested that, when the lands were flat, as in this case, such
a notation might be made on the map so that Council would understand that
the question had been addressed and that the map complied with the Subdivision
Ordinance.
Councilman Proft moved, seconded by Councilman Brown, and unanimously carried
by roll call vote, to approve the tentative map, LANDS OF McFADDEN, File #2047-76,
as recommended by the Planning Commission and as amended by Council at their
d meeting on February 2, 1977.
fir' 3. Request for Building Site Approval, LANDS OF SWYRYD, File #BSA6005-73:
Council discussion related to concerns about the surface and sub -surface water
runoff from the property in question, and the earth recompaction proposed to
prevent earth movement. Mr. Merle Swyryd and his Soils Engineer, Mr. Hassan
Amer of Terrasearch, Inc., explained how these problems on the property would
be handled.
Referring to communications received from neighbors regarding the Town's liability
and property rights, City Attorney Frank Gillio stated that the Town had to attempt
to deal with problems created by any changes in the conditions of the property;
however, regarding any rights of the neighbors, Council had no control over this.
After further discussion, Councilman McReynolds moved, seconded by Councilwoman
Hillestad, to add an additional condition, 2 a), that prior to the issuance of
a building permit, a plan shall be presented showing how the surface and sub-
surface water on the property will be dissipated. Motion carried unanimously by
roll call vote.
Planning Commissioner Schick noted the Memo from the City Engineer in which he
noted the receipt of additional information which changed the in -lieu fees for
Parks and Recreation.
f Mayor Cheney moved, seconded by Councilwoman Hillestad, and unanimously carried
fir+ to amend Condition 7 d) of the check list to reflect the modification to the
in -lieu fees as contained in the Memo from the City Engineer dated January 28, 1977.
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CITY COUNCIL MINUTES - February 16, 1977
4 SPECIAL ORDERS (Cont'd):
LANDS OF SWYRYD (Cont'd):
Councilwoman Hillestad moved, seconded by Mayor Cheney, to approve the request
for building site approval for LANDS OF SWYRYD, File #BSA6005-73, subject to
the conditions as recommended by the Variance & Planning Commission and as
amended by Council (above), with the additional condition that a landscaping
plan shall be submitted at the time of Site Development which addresses itself
specifically to the surface runoff and the proposed grading of the site.
Motion carried unanimously by roll call vote.
Mr. Robert Melosh, neighboring property owner, also addressed Council relative
to the soil stability of the area and the necessity of planting ground cover
to prevent soil erosion.
4. a) Request for Tentative Map approval, WILD BARLEY HILL, File #1M2046-76:
Mr. Crowe noted that the Planning Commission had recommended approval of subject
tentative map for a subdivision located in the area of Hilltop Drive and IS280,
and Hilltop Drive and Voorhees. He noted that, at this time, the proposed
subdivision had access from Hilltop Drive.
Discussion ensued between Council, Staff, Mr. Alan Lambert, Applicant, and Mr.
Hassan Amer, Terrasearch, Inc., relative to the width of the proposed road,
fault traces found on the property, and the conclusions of the Geologists with
`, regard to these traces.
Councilman McReynolds expressed concern over the fact that fault traces ran
along the proposed road, and the possibility of the road giving away and the
inability of emergency vehicles to have access to the area. He suggested
that the map be referred back to the Planning Commission for the purposes of
minimizing this danger and also to consider the possibility of increasing the
setback lines to fifty feet from any fault trace as is presently done in other
cities where fault lines have been found. Further discussion revolved around
these concerns raised by Councilman McReynolds. Mr. Tim Sandis, Engineer for the
applicant, stated that the Town Geologist had approved the geology report done
on the property, and that the map submitted was in conformance with the Subdivision
Ordinance and State Law. Mrs. J. Carico, Planning Commissioner, reminded Council
of the Cotton -Sieh report which had been done several years ago for the Town and
which addressed itself to seismic hazards within the Town, and that the Commission
had made every effort to assure that the property development conformed to State
Law and Town requirements.
Councilman McReynolds noted that the tentative map was the last chance for the
Town to assure itself that any problems were resolved and necessary improvements
were made part of the check list of conditions, and that it behooved Council to
see that this was done.
Councilman McReynolds moved, seconded by Councilman Proft, that the tentative
map, WILD BARLEY HILL, File #TM2046-76, be rejected without prejudice on the
basis that it did not conform to the General Plan of the Town, specifically, the
4 Seismic Safety/Safety Element. Motion carried by the following roll call vote:
ma
CITY COUNCIL MINUTES - February 16, 1977
t SPECIAL ORDERS (Cont'd):
aw
WILD BARLEY HILL TENTATIVE MAP (Cont'd):
AYE: Councilmen Brown, McReynolds, Proft
NO: Councilwoman Hillestad, Mayor Cheney
b) Request for Tentative Map approval, LANDS OF BAARDNES, File #TM2045-76.
City Manager Robert Crowe noted that this proposed subdivision was located off
Fremont Road and next to Lands of Hayward, which had received tentative map
approval by Council previously. At the time of that approval, Mr. Crowe stated
that plans had been drawn up to improve the drainage in the area and to
improve East Barron Creek. However, property owners in the area had refused to
grant easements to the Town which were necessary to make these improvements, and
the drainage improvements had been scrapped as a result. However, some of the
neighbors in the area had requested that the drainage improvements be considered
at this time, and a new plan had been submitted which would require an additional
expenditure of funds. Mr. Crowe suggested that, if Council agreed to improvements
being made at this time, that the property owners and the developer be required
to pay the additional costs.
Mr. Charles Reed, Osterlund Enterprises, developers of the property, stated that
there were no objections to the conditions recommended by the Planning Commission.
He stated that, during discussions with Staff, many comments had been received
from the neighbors in the area. He stated that his Company would like to see
the drainage improvements made to East Barron Creek at this time, and that the
difference in costs between the plans would be approximately $3,000. However,
he felt that this plan would result in a flow line more compatable with the
natural drainage in the area. Council concensus was that the drainage problems,
because they did not directly relate with the tentative map approval, should be
addressed at another time when a plan was submitted for their consideration.
Other questions addressed were the driveway accesses and whether the house on
the property would require a conditional exception to the Subdivision Ordinance
if it were to remain. Mr. Reed responded that the house would be removed.
Councilwoman Hillestad moved, seconded by Councilman McReynolds, and unanimously
carried to amend Condition #8 by placing a period after the word "premises", and
eliminating the remainder of the sentence.
Councilman Brown moved, seconded by Councilwoman Hillestad, and unanimously
carried by roll call vote to delete Condition #11 as recommended by the Planning
Commission and substitute: "Final Map shall not be approved until a solution
to the downstream drainage has been developed and approved by Council."
Councilwoman Hillestad moved, seconded by Councilman Brown and unanimously carried
by roll call vote to approve the tentative map, LANDS OF BAARDNES, Fite #TM -
2045 -76, subject to the conditions as recommended by the Planning Commission and
as amended by Council (above).
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CITY COUNCIL MINUTES - February 17, 1977
SPECIAL ORDERS (Cont'd):
4W 5. Presentation of Council Sub -Committee Report on Town Equipment.
Councilman McReynolds gave a brief background of the problems which led to
the formation of the Sub -Committee composed of himself and Councilman Brown,
stating that their charge had been to investigate the legal, nuisance, and
economic aspects in an effort to find a solution to the problem. He gave a
brief history of his background prior to his presentation, stating that he
had served on the Pathway Committee in 1968; was appointed to the Planning
Commission in 1969 and served two years there as Chairman during which time
the General Plan had been developed; served as a member of a sub -Committee
in which the Zoning Ordinance was produced. After this, he was elected to
the City Council for a term expiring in March 1976.
Councilman McReynolds stated that the Sub -Committee, during their investigations,
had considered the General Plan of the Town; the Municipal Code; the Appellate
briefs, Findings of Fact, and the Judge's opinions relating to the case of
Ybarra et. al. vs. the Town of Los Altos Hills; and the letters from Attorney
Robert Anderson and City Attorney Frank Gillio. Zoning Ordinance changes since
1959 and the deed of gift from Mr. Fowle relative to Town Hall property had
also been studied.
With regard to the legal aspects of the problem of Town Equipment, the findings
were as follows: 1) The Town has a clear and well-defined responsibility to
expeditiously and economically repair and maintain its publicly owned property;
2) Other governmental agencies such as the Water District and Community College
District are specifically exempt from compliance with the Town's zoning ordinance;
3) Under a reasonably broad set of criteria, the Town may change or amend its
zoning ordinance without incurring substantial risk to the ordinance as a whole,
and that, in fact, the zoning ordinance has been changed, modified or amended at
least fourteen times since 1959. Sub -Committee conclusions: 1) The Town is
presently in violation of its zoning ordinance through the use of a Town Hall
and Administrative Offices and the use of Town property as an equipment and
maintenance yard, which must be corrected. Recommendations: If Council concludes
that a maintenance operation is economic and that the nuisance factor can be
mitigated, the Committee recommends: a) Amending the zoning ordinance and bring
it into conformance with the General Plan of the Town; b) Locate and establish
a facility for storage and maintenance of Town -owned maintenance equipment; and
c) take immediate steps toward bringing the zoning ordinance and other ordinances
into compliance with the General Plan.
Regarding the organization and economics of the Maintenance Department, the
Committee reported that responsibilities, functions.and the budget of the Street,
Pathway and Parks Department were reviewed; the quantity and quality of work
was examined; Outside contractors and rental agencies had been contacted regarding
comparative prices; Personnel qualifications were reviewed, and the Town's
Auditors had been interviewed. Conclusions: To have the total amount of services
performed by outside contractors, the cost would have increased a minimum of
$25,000 for a six month period, and to maintain a consistent level of services,
a tax increase of 26% or more would be required; there was no evidence indicating
substantial inefficiency, but the Committee had some recommendations for im-
`r provements,
CITY COUNCIL MINUTES - February 16, 1977
4W SPECIAL ORDERS (Cont'd):
Sub -Committee Report on Town Equipment (Cont'd):
Committee recommends regarding Maintenance Department: 1) Retention of
Streets and Maintenance activity; 2) establishing a simplified job -cost
system for tying the activity expenditures to individual jobs and budget
items; 3)consideration of appropriating $20,000 to $30,000 for the acquisition
and construction of a facility at a location where environmental, noise and
visual nuisances will be mitigated.
With reference to the nuisance factor, the Committee observed each operation
site of corporation yards located within theTown boundaries for visual and
acoustic effect on the surrounding neighbors and passersby. Many slides were
taken for presentation at the meeting this evening. Conclusions and
Recommendations: Any equipment storage and maintenance facility should be
located, designed and constructed in a location, and in a manner that will
not create a material nuisance and will meet the environmental requirements
of State Law. (NOTED FOR THE RECORD: A complete text of the Committee Report
and backup material is available for review at Town Hall.)
Councilman Brown stated that the cost comparisons had been developed which sub-
stantially supported the conclusions of the Committee. Mayor Cheney did not
feel that the Town kept adequate records in order to make such comparisons, and
thus, the data presented was nullified. Councilman McReynolds stated that the
absence of a cost accounting system did not hide or alter the information the
Committee was able to ascertain.
Comments were heard from the following people with regard to the Report:
Mrs.
T. Schick, Weston Road
Mrs.
Lou Cox, Conejo Court
Mr.
Oscar Sobel, Christopher's Lane
Dr.
John Redpath, St. Francis Dr.
Mr.
A. M. Laws, Hooper Lane
Mrs.
Margaret Hahn, Esperanza Dr.
Mr.
Robert Olson, Esperanza Drive
Mrs.
Alma Wood, Stonebrook Dr.
Mrs.
J. Carico, O'Keefe Lane
Mr.
R. J. Hahn, Esperanza Dr.
Mrs.
Diana Miller, Vista del Valle
Mr.
Larry Giller, Vinedo Ln.
Mr.
Stan Grabowski, LaLanne Ct.
After further discussion by Council, Mayor Cheney moved to direct the City
Manager to set up a schedule for phasing out the Town's maintenance facility
over a 90 -day period and going to a contractor to do the work presently
accomplished by the Town's Crew. Motion died for lack of a second.
Councilman McReynolds moved, seconded by Councilman Proft, to direct the
Planning Commission to initiate hearings to amend or modify the zoning
ordinance for the purpose of brining it into compliance with the
General Plan; specifically, to cause the Town Hall site to be called "Ad-
ministrative Offices, Meeting Hall and Water District Offices only. Motion
carried by the following roll call vote:
AYE: Council Members Brown, Hillestad, McReynolds, Proft
NO: Mayor Cheney
ABSENT: None
ABSTAIN: None
CITY COUNCIL MINUTES - February 17, 1977
SPECIAL ORDERS (Cont'd):
Sub -Committee Report on Town Equipment (Cont'd):
In response to Council's question, City Attorney Frank Gillio stated that
such an action would not jeopardize the Town's one -acre zoning, and
Councilman McReynolds stated he felt that such action would strengthen the
zoning ordinance.
Mayor Cheney did not think that it was necessary to change the zoning
Ordinance, and suggested that a Conditional Use Permit be issued in its
place. He stated he would rather see an amendment to the Ordinance regarding
Use Permits.
With regard to the direction to the Planning Commission, Councilwoman Hillestad
did not think that Council should tell the Commission what it wanted in this
regard; rather, she thought hearings should be held and the Commission should
come back to Council with their recommendations as to how this amendment or
modification should be accomplished. Concensus of Council agreed.
Mayor Cheney wished to go on record as opposing this motion and stated that he
felt that it was a subterfuge on the part of other Council Members. Council
Members objected to Mayor Cheney's statement, and Councilwoman Hillestad wished
it stated for the record that there was no attempt at subterfuge on her part.
Councilman McReynolds moved, seconded by Councilwoman Hillestad, that the City
Manager be directed to develop a simplified cost accounting system covering
the Maintenance Department and all related activities to be initiated within the
next pay period.
Councilman Brown stated that, before Council acted on Councilman McReynolds
motion, the Council should deal with the question of keeping the Town's equipment.
Councilman Brown moved, seconded by Councilman McReynolds, that the Town continue
the ownership and operation of their maintenance equipment and employment of
the Maintenance Crew. Motion carried by the following roll call vote:
AYE: Council Members Brown, Hillestad, McReynolds, Proft
NO: Mayor Cheney
ABSENT: None
ABSTAIN: None
Councilman McReynolds motion (above) relating to implementation of a simplified
cost accounting system for the Maintenance Department carried unanimously by roll
call vote.
Councilman McReynolds moved, seconded by Councilwoman Hillestad, that the Council
Sub -Committee continue its study with the goal of proposing an acceptable site
for the maintenance equipment and developing cost proposals for this pian prior
to the preparation of next year's budget. Motion carried by the following roll
call vote:
AYE: Council Members Brown, Hillestad, McReynolds, Proft
4W NO: Mayor Cheney
ABSENT: None
ABSTAIN: None
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CITY COUNCIL MINUTES - February 16, 1977
r Council concensus was to continue with the items as scheduled on the evening's
M Agenda despite the hour for adjournment having passed. At 1:45 A.M. City Clerk
Norma Hislop asked to be excused from the meeting, and City Manager/Deputy Clerk
Robert Crowe recorded Council's actions.
F. GENERAL ORDERS & UNFINISHED BUSINESS:
1. Consideration of guidelines for expense reimbursement.
In compliance with Council's instructions, City Manager Robert Crowe presented
a proposed Resolution relative to guidelines for expense reimbursement. After
discussion, Council amended page two of the Resolution so that the Description
of Traveler included Commissions, Committees, and others traveling in an
official capacity for the Town of Los Altos Hills. The standard per diem
allowance was reduced to $25.00 from the proposed $35.00; the allowance for
the day of departure was reduced to $25.00 from $35.00; and for the day of
return from $17.50 to $12.50.
Councilman Proft moved, seconded by Mayor Cheney, to adopt Resolution #1020
establishing rules for travel authorization and transportation, and fixing
amounts for reimbursement for expenses as amended by Council (above). Motion
carried by the following roll call vote:
AYE: Councilmen Brown, McReynolds, Proft, Mayor Cheney
NO: Councilwoman Hillestad
ABSENT: None
ABSTAIN: None
2. Appointment to Traffic and Public Safety Committee:
Councilwoman Hillestad noted that the former applicant to the Legislative Review
Committee, Mrs. Patricia Catlin, had contacted the Town to state that she would
be unable to attend meetings at the times scheduled; however, she would like to
be considered for the vacancy existing on the Traffic and Public Safety Committee.
Councilwoman Hillestad moved, seconded by Councilman Brown, and unanimously
carried to appoint Mrs. Patricia Catlin to the Traffic and Public Safety Committee
to fill the unexpired term existing to June 30, 1977.
G. NEW BUSINESS:
1. Councilman McReynolds moved, seconded by Councilman Proft, and unanimously
carried by Roll Call vote that no maps for Subdivisions, Variances, Site
Development, Building Site Approval are to be accepted for filing until
all items required by the Subdivision Ordinance or any other applicable
Ordinance are on the map.
2. Councilwoman Hillestad moved, seconded by Councilman Brown, that the
Town develop a Newsletter to be mailed to all residents. Motion carried
by the following roll call vote:
AYE: Council Members Brown, Hillestad, McReynolds, Proft
L NO: Mayor Cheney
�r ABSENT: None
ABSTAIN: None
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CITY COUNCIL MINUTES - February 16, 1977
NEW BUSINESS (Cont'd):
3. Councilman McReynolds moved, seconded by Councilwoman Hillestad to
direct the Planning Commission to produce a Program to bring the
General Plan and Zoning Ordinance into conformance for presentation
to Council within thirty (30) days. Motion carried unanimously by
roll call vote.
4. Councilman McReynolds moved, seconded by Councilman Proft to direct the
Planning Commission to produce a Plan to carry out the six residential
areas as specified in the General Plan of the Town. Motion carried
unanimously by roll call vote.
5. Councilman McReynolds moved, seconded by Councilman Proft to recruit
outside professional help to review the General Plan and bring the
zoning ordinance into conformance with it. Motion carried by the
following roll call vote:
AYE: Councilmen Brown, McReynolds, Proft
NO: Councilwoman Hillestad, Mayor Cheney
ABSENT: None
ABSTAIN: None
Councilman Brown reminded Council of Resolution #1010 adopted in December
setting Council policy with regard to the term of Mayor. He questioned
whether the Council wished to place this matter on Council's next agenda
for discussion.
In response to Mayor Cheney's question as to the legality of the adopted
Resolution, City Attorney Frank Gillio stated that the Resolution set
forth Council policy and was not law; therefore the Resolution was not
illegal, but merely set forth a Council policy which can be changed or
not enforced at Council's pleasure.
Mayor Cheney stated that if Council wished to remove the Mayor, the
correct motion should be to declare the office of the Mayor vacant and
call for the election of a Mayor.
Councilman McReynolds stated he would so move to declare the office of
Mayor vacant effective March 2, 1977 and call for the election of a new
Mayor for the Council Agenda at that meeting. Councilman Proft seconded
the motion which carried by the following roll call vote:
AYE: Council Members Brown, Hillestad, McReynolds, Proft
NO: Mayor Cheney
ABSENT: None
ABSTAIN: None
ADJOURNMENT: Council adjourned at 2:45 A.M. to their next Regular Meeting on
arc 2, 1 77.
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Respectfully submitted,
Norma J. Hislop
City Clerk