HomeMy WebLinkAbout03/02/1977E CITY COUNCIL
4✓ TOWN OF LOS ALTOS HILLS
26379 Fremont Road
Los Altos Hills, California
MINUTES OF A REGULAR MEETING
Wednesday, March 2, 1977
Reel 99, Side 1, Tr. 1 - 001 -End; Side 2, Tr. 1 - 001-199
Mayor Robert Cheney called the Regular Meeting of the City Council to order at
7:38 P.M. in the Council Chambers of Town Hall:
A. ROLL CALL:
Present: Council Members Brown, Hillestad, McReynolds, Proft, Mayor Cheney
Staff: City Manager Robert Crowe, City Attorney Frank Gillio, City Engineer
Alec Russell, City Planner John Markt, Planning Commission rep-
resentative William Hahn, City Clerk Norma Hislop
Press: Los Altos Town Crier; Palo Alto Times; San Jose Mercury -News
B. COUNCIL REORGANIZATION:
Councilman Keith Brown was nominated to the office of Mayor by Councilman
Proft.
Councilman McReynolds moved, seconded by Councilwoman Hillestad, and unanimously
carried to close nominations for the office of Mayor. Councilman Brown was
elected to the office of Mayor for the term of one year to March 1978 by the
following roll call vote:
AYE: Council Members, Brown, Hillestad, McReynolds, Proft
NO: Mayor Cheney
ABSENT: None
ABSTAIN: None
Mayor Cheney requested that the following statement be read into the record:
"Ladies and Gentlemen: I wish to thank all of you for the privilege of serving
as your Mayor for the past year. I have attempted to perform in a manner which
I felt was in the best interests of the Town. Apparently, my motives have been
interpreted otherwise by this Council. However, I do plan to continue to live
up to my campaign promises, work for minimum government, fiscal responsibility,
preservation of our zoning, and, above all, be truly responsive to the residents
of this Town. I wish to thank all the many persons who have stood by me these
past several months. I am especially appreciative of the many who have offered
encouragement through word and deed during this very trying period. Once again,
I thank you for the opportunity to have been able to serve at least one year as
your Mayor."
4W
CITY COUNCIL MINUTES - March 2, 1977
`. COUNCIL REORGANIZATION (Cont'd):
Mayor Cheney stepped down, and Mayor Brown assumed the seat of Mayor for the
remainder of the evening.
Dr. Harold Schick, Weston Road, presented former Mayor Cheney with a silver
serving tray in appreciation for his dedication on behalf of citizens.
Mayor Brown stated that it was now in order to accept nominations for Mayor
Pro Tem. In response to Council's questions, City Attorney Frank Gillio stated
that the Mayor Pro Tem served in the absence of, or the inability of, the Mayor
to act, and that it was customary when a new Mayor was elected, to also select
a Council Member to act in the capacity of Mayor Pro Tem.
Councilman McReynolds nominated Councilwoman Hillestad to the office of Mayor
Pro Tem.
Councilman McReynolds moved, seconded by Councilman Proft and unanimously carried
to close nominations for the office. Councilwoman Hillestad was elected to the
office of Mayor Pro Tem for the term of one year to March 1978 unanimously by
roll call vote.
Councilman McReynolds also noted that Mayor Cheney had performed a valuable service
to the Town, and moved, seconded by Councilwoman Hillestad to extend a vote of
thanks to the former Mayor. Motion carried unanimously by roll call vote, with
Mayor Cheney abstaining.
�r Mayor Brown expressed appreciation that Council had selected him for the office,
and stated that he would work diligently toward improved relations within the
Community, exploring all avenues to heal the divisiveness. He stated that
all Councilmen were available for discussions with residents and said it was
his intention to institute regular office hours at Town Hall each Monday between
10:00 A.M. and 12:00 Noon. He also stated that Councilwoman Hillestad would
continue to hold office hours on Tuesdays between 2:00 and 4:00 P.M.
Mayor Brown requested that Council read his suggestions regarding Council's
agenda procedures. Council concensus was to agenda this matter to the next
Council meeting for consideration at that time.
Mayor Brown also asked Council Members who might wish re -appointment to any
intergovernmental Committee or Commission at this time to let their wishes be
known to himself or City Manager Robert Crowe, and the matter would be con-
sidered.
C. CONSENT CALENDAR:
At the request of Mr. Jack Valladao, Esperanza Drive, the Minutes of February
16, 1977 were removed for separate consideration; Councilman Proft requested
the removal of the Minutes of February 2nd, and Item 3 a.
Councilwoman Hillestad moved, seconded by Councilman Proft, and unanimously
C carried to approve the remaining items on the Consent Calendar, specifically:
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CITY COUNCIL MINUTES - March 2, 1977
3, b) Approve time extension for Tentative Map approval, LANDS OF DUVAL,
File #TM2049-76, to March 16, 1977.
ITEMS REMOVED FROM CONSENT CALENDAR FOR SEPARATE CONSIDERATION:
1. Approval of Minutes:
Minutes of February 2, 1977:
Councilman Proft wished to have the Minutes reflect, in the first para-
graph of page 4, under the discussion of Town Equipment that Council
did not act on the Mayor's request regarding the Memo from the City
Attorney. He moved, seconded by Councilwoman Hillestad, to insert the
words "no action was taken on the Mayor's request" at the end of the
paragraph. Motion carried by the following roll call vote:
AYE: Council Members Hillestad, McReynolds, Proft, Mayor Brown
NO: Mayor Cheney
ABSENT: None
ABSTAIN: None
4W In response to Mayor Brown, Mrs. Oscar Sobel stated that her comments
contained in the Minutes of February 16th relative to the Minutes of
February 2nd were satisfactory. She also requested to know whether the
portion of Christopher's Lane which had been fixed had been done by the
Maintenance Crew or if a contractor had made the repairs. Mr. Crowe
stated that no contracting work had been done, but that the Crew had
done some work to the road. Mrs. Sobel commended Staff, stating that
grass was already growing from that particular section of road.
Councilwoman Hillestad moved, seconded by Councilman McReynolds, and
unanimously carried, to approve the Minutes of February 2, 1977 as
amended by Council (above).
Minutes of February 16, 1977:
Mr. Jack Valladao, Esperanza Drive, wished to have Item 3 c on page 2 of
the Minutes corrected to reflect that it was not a "petition" which had
been circulated and presented to Council, but a "survey." Mayor Brown
requested the City Clerk to change the Minutes accordingly.
Mr. Valladao stated that under Item G 2, New Business, he recalled that
the discussion had been for a quarterly newsletter. Councilwoman
Hillestad affirmed that this had been her intention in making the motion.
Council requested that the Minutes be corrected to reflect that the
e Newsletter to be developed would be on a quarterly basis.
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CONSENT
CALENDAR
(Cont;d):
2.
Approval
of Warrants: $5,660.99
3, b) Approve time extension for Tentative Map approval, LANDS OF DUVAL,
File #TM2049-76, to March 16, 1977.
ITEMS REMOVED FROM CONSENT CALENDAR FOR SEPARATE CONSIDERATION:
1. Approval of Minutes:
Minutes of February 2, 1977:
Councilman Proft wished to have the Minutes reflect, in the first para-
graph of page 4, under the discussion of Town Equipment that Council
did not act on the Mayor's request regarding the Memo from the City
Attorney. He moved, seconded by Councilwoman Hillestad, to insert the
words "no action was taken on the Mayor's request" at the end of the
paragraph. Motion carried by the following roll call vote:
AYE: Council Members Hillestad, McReynolds, Proft, Mayor Brown
NO: Mayor Cheney
ABSENT: None
ABSTAIN: None
4W In response to Mayor Brown, Mrs. Oscar Sobel stated that her comments
contained in the Minutes of February 16th relative to the Minutes of
February 2nd were satisfactory. She also requested to know whether the
portion of Christopher's Lane which had been fixed had been done by the
Maintenance Crew or if a contractor had made the repairs. Mr. Crowe
stated that no contracting work had been done, but that the Crew had
done some work to the road. Mrs. Sobel commended Staff, stating that
grass was already growing from that particular section of road.
Councilwoman Hillestad moved, seconded by Councilman McReynolds, and
unanimously carried, to approve the Minutes of February 2, 1977 as
amended by Council (above).
Minutes of February 16, 1977:
Mr. Jack Valladao, Esperanza Drive, wished to have Item 3 c on page 2 of
the Minutes corrected to reflect that it was not a "petition" which had
been circulated and presented to Council, but a "survey." Mayor Brown
requested the City Clerk to change the Minutes accordingly.
Mr. Valladao stated that under Item G 2, New Business, he recalled that
the discussion had been for a quarterly newsletter. Councilwoman
Hillestad affirmed that this had been her intention in making the motion.
Council requested that the Minutes be corrected to reflect that the
e Newsletter to be developed would be on a quarterly basis.
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CITY COUNCIL MINUTES - March 2, 1977
Mr. Valladao also requested that the Minutes be changed under Item 6
of New Business to reflect that he had objected to the removal of the
Mayor. Mayor Brown requested that the Minutes be so noted.
On Page 10, paragraph 2, Mayor Cheney requested that the word "basic"
be inserted before the word "zoning" in the first sentence. In that
same paragraph, Councilman McReynolds stated that he would like the Minutes
to reflect that he had pointed out that the zoning ordinance contained
Conditional Uses. Council so agreed.
Under Lands of Swyryd, page 6, first paragraph, Councilman McReynolds
clarified that the landscaping plan to be submitted at the time of Site
Development should address itself specifically to the surface runoff of
water coming onto the property from above and how it will be dissipated
as it leaves the property, and the proposed grading of the site.
Councilwoman Hillestad moved, seconded by Councilman Proft and unanimously
carried to approve the Minutes of February 16, 1977 as amended and
corrected by Council (above).
D. SPECIAL REPORTS:
`, 1. Reports of Standing Committees: None
2. Reports of Ad Hoc Committees: None
3. Presentations from the Floor:
MoMws ber Lane: Requested that Council adhere to the ad-
rmntLame Hoo ishe .
Mrs. Alma Wood Stonebrook Dr: In response to her inquiry, City Manager
Robert Crowe exp ained that Warrant #2148 for local mileage was for
trips taken by employees charged to his account for Town business. Mrs.
Wood also stated that she had delivered a letter to each Council member
and had not had the courtesy of a response and the item did not appear on
this evening's Agenda. Mayor Brown noted that her letter would be taken
up in Executive Session, and based upon that meeting, Council would decide
if the matter would be made public. City Attorney Frank Gillio confirmed
that Council's decision should be announced, either at the following Council
meeting, or after the Session unless there was a reason why it should not be.
Mr. R. J. Hahn, Es eranza Drive: Delivered pages 74 thru 95 of survey, the
origina o w 1ch was presented to Council at their last meeting regarding
any changes to the zoning ordinance.
Mrs. M. Gallo, LaLanne Court: Read letter from Hills Association President,
Mr. George Seidman, objecting to Council's action of February 17th wherein
the office of Mayor was declared vacant and calling for the election of a
new Mayor, and the grave responsibility Council had to protect the Town's
zoning. The letter was submitted on behalf of the Board of Directors of the
t
t Association.
-4-
ITEMS REMOVED FROM
CONSENT
CALENDAR
(Cont'd):
Minutes of
February
16, 1977
(Cont'd):
Mr. Valladao also requested that the Minutes be changed under Item 6
of New Business to reflect that he had objected to the removal of the
Mayor. Mayor Brown requested that the Minutes be so noted.
On Page 10, paragraph 2, Mayor Cheney requested that the word "basic"
be inserted before the word "zoning" in the first sentence. In that
same paragraph, Councilman McReynolds stated that he would like the Minutes
to reflect that he had pointed out that the zoning ordinance contained
Conditional Uses. Council so agreed.
Under Lands of Swyryd, page 6, first paragraph, Councilman McReynolds
clarified that the landscaping plan to be submitted at the time of Site
Development should address itself specifically to the surface runoff of
water coming onto the property from above and how it will be dissipated
as it leaves the property, and the proposed grading of the site.
Councilwoman Hillestad moved, seconded by Councilman Proft and unanimously
carried to approve the Minutes of February 16, 1977 as amended and
corrected by Council (above).
D. SPECIAL REPORTS:
`, 1. Reports of Standing Committees: None
2. Reports of Ad Hoc Committees: None
3. Presentations from the Floor:
MoMws ber Lane: Requested that Council adhere to the ad-
rmntLame Hoo ishe .
Mrs. Alma Wood Stonebrook Dr: In response to her inquiry, City Manager
Robert Crowe exp ained that Warrant #2148 for local mileage was for
trips taken by employees charged to his account for Town business. Mrs.
Wood also stated that she had delivered a letter to each Council member
and had not had the courtesy of a response and the item did not appear on
this evening's Agenda. Mayor Brown noted that her letter would be taken
up in Executive Session, and based upon that meeting, Council would decide
if the matter would be made public. City Attorney Frank Gillio confirmed
that Council's decision should be announced, either at the following Council
meeting, or after the Session unless there was a reason why it should not be.
Mr. R. J. Hahn, Es eranza Drive: Delivered pages 74 thru 95 of survey, the
origina o w 1ch was presented to Council at their last meeting regarding
any changes to the zoning ordinance.
Mrs. M. Gallo, LaLanne Court: Read letter from Hills Association President,
Mr. George Seidman, objecting to Council's action of February 17th wherein
the office of Mayor was declared vacant and calling for the election of a
new Mayor, and the grave responsibility Council had to protect the Town's
zoning. The letter was submitted on behalf of the Board of Directors of the
t
t Association.
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CITY COUNCIL MINUTES - March 2, 1977
t SPECIAL REPORTS: (Cont'd)
fir' Presentations from the Floor: (Cont'd)
Mr. M. Schoendorf B rd Lane: Stated that chief complaint of residents was that
Council
ounci em ers d notlevel with the people. Accused Council of playing games
and endangering the Town's zoning; requested to know why Council had voted to
retain Town's equipment in direct opposition to the peoples wishes. Suggested
a public meeting where complete documentation supporting the Council Sub -
Committee Report would be available for review. Also did not feel that
comparisons in report with cities such as Cupertino or Mountain View were valid
because the Town had no wish to grow like these cities.
In response to Councilman McReynolds request, City Attorney Frank Gillio out-
lined the steps necessary to make any change to the Town's zoning ordinance, and
Councilman McReynolds expressed the hope that this would clarify the fact that
safeguards are built into the law which would preclude Council from making
any changes without due process.
E. STAFF REPORTS, CORRESPONDENCE & ANNOUNCEMENTS: the fact that it
reflect
1.
ny
Mr. Crny Manager: reQUested that WUM 0{ two P�e'3/3C1nmgssionereRichard
McReynD�dS Y1eeks and «uuld be vacating his seat on the
of six zoning ordnance• 9
Councilma.nimum made �n the
takes a m .•,�y out of the area for a year.
t change could be
4W _...mi requested that the Press be notified of this vacancy so that Council
could begin accepting applications to replace Commissioner Rydell.
2. Councilman Cheney:
Councilman Cheney requested permission to read two letters into the record,
one signed by three former Mayor's dated February 19, 1977, and the other by
former Mayor Ross Aiken dated February 27, 1977. After discussion on this
matter, Council agreed that there would be no objection to reading the body of
the letter received on February 19th; however, because there was a question as
to the validity of one of the signatures on the letter, they wished the names
omitted. Councilman Proft felt these letters should be noted and filed rather
than reading them into the record.
Letter received by Council dated February 19, 1977, from Los Altos Hills, CA
"We, the undersigned, have served the Town of Los Altos Hills in various
capacities as well as Councilmen and Mayors. It was always our objective to
guide the Town's progress to the best of our abilities with the help and co-
operation of our resident people, and above all to preserve the zoning as
promised when incorporated. Proposals are presented over the years from inside
and outside our Town to relax our zoning, non-commercial, residential, one -acre
minimum, but we stood firm, backed by our majority of people. Now, in the
present Council's recent action, we learn of the proposed slight change in the
form of an additional type of zoning which we deplore because it would be an
opening wedge to further additional tampering. Qualified attorneys have cautioned
L against this. Our particular zoning was the one most important issue in our
4r successful incorporation. It is our sincere hope that the present Council and
future Council Members bear in mind the majority of our citizen's expect and
demand our zoning be preserved by our elected officials. There possibly could
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CITY COUNCIL MINUTES - March 2, 1977
4 STAFF REPORTS, CORRESPONDENCE & ANNOUNCEMENTS:
Letter received by Council dated February 19, 1977 (Cont'd)
"be repercussions in the form of legal action by our residents if our zoning
is not kept inviolate."
Mayor Cheney noted the date of the letter and stated that it had three names
on it, but he did not know whether they were the right signatures or not.
Letter received by Council dated February 27, 1977 from Mr. Ross Aiken:
"This letter has two purposes: one is to express my appreciation for your
staunch defense of our rural one acre minimum one family residential zoning;
the second is to recognize that there are two separate problems at hand and
to suggest a solution. The first problem is an apparent oversight in the
zoning of the land on which town hall stands. The second problem concerns
the matter of a town corporation yard. Surely the problem concerning town
hall is a technicality which can easily be corrected. The matter of the
corporation yard is more serious and becomes a concern to the citizens of Los
Altos Hills for several reasons. Citizens are now upset because rumors,
contradictions, and uncertainty have made them question what the Council is
planning, and they worry that a corporation yard might be a wedge in breaking
the basic zoning. It is also a concern because of possible disturbance from
its operations. Both are legitimate worries. I therefore suggest that the
Council seek the wisdom of the people by calling upon them for their help.
That is, appoint an Ad Hoc committee of concerned citizens to hold public
hearings where the corporation yard problem can be presented clearly and
all may speak and be heard. I also recommend that the excellent report of
Councilmen Brown and McReynolds be required reading for the committee members
and those who would make specific recommendations. If it is the will of the
people that the yard not be located in town, so be it; if it can be agreed upon
as to a location, so be it."
Councilman Cheney stated that his reasons for wanting to read these letters into
the record was because he had been castigated, maligned, etc., that he was
standing there all by himself being divisive. He stated that he had a great
amount of respect for Mr. Aiken, and he had expressed what Councilman Cheney
had said all along, that any change to the ordinance may be a wedge to breaking
the zoning and it was a legitimate worry.
Mayor Brown stated that it was a fact that there were many reports of varying
types circulating around Town as indicated, and that was one of the purposes
for the newsletter, which was to try to clarify to the residents precisely what
the issues are and what the Town feels is the best approach to handle these
issues.
City Clerk Norma Hislop requested that the record of proceedings of the evening
reflect that, upon her return to the Staff area of the Chambers, Mrs. Mildred Gallo,
LaLanne Court, had been going through her papers and had physically tried to remove
documents given to the Clerk by Mr. Schoendorf under Presentations from the Floor.
She noted that the documents remained in her possession, but wished the record to
reflect what had transpired.
n
CITY COUNCIL MINUTES - March 2, 1977
4
F. SPECIAL ORDERS:
1. Conditional Use Permits
- Secondary
Dwellings:
Planning Commission Chairman William Hahn noted the three requests for
Conditional Use Permits for Secondary Dwellings before Council this evening,
stating that there had been discussion at the Planning Commission level as
to whether provisions should be made for an inspections of such premises to
insure that such buildings were up to code. Councilman McReynolds stated that
he felt that, if such safeguards were not presently within the Code, then the
Planning Commission should take the ferregattve and make suggested recommendations
to Council for their consideration. fn,r,AnVE ( e,e- 3p./l;
In response to Mr. A. M. Laws, Hooper Lane, Mayor Brown stated that there was
no conflict of interest involved in any Council Member voting with regard to
the request of Fremont Hills Country Club because no Council Member was a
member of that organization.
Councilman Cheney moved, seconded by Councilman McReynolds, and unanimously
carried by roll call vote to approve the requests for Conditional Use Permits
for secondary dwellings subject to the conditions as recommended by the Planning
Commission for the following properties:
a) LANDS OF DICKINSON, File #CU8016-76.
` b) FREMONT HILLS COUNTRY CLUB, File #CU8017-76
• c) LANDS OF FOWLE, File #CU8019-77.
2. Consideration of Lease Agreement between Town and LAH Little League for
field improvements:
City Attorney Frank Gillio noted that Council had not yet determined the dates
for the payment of monies and these had been left blank, and stated that it was
not necessary to have the League pay a nominal amount for the lease of the
property because of the benefits the Town would derive from such a lease, to
whit, the improvements to the property.
Councilwoman Hillestad moved, seconded by Councilman Proft, and unanimously
carried by roll call vote to adopt Resolution #1021 approving and authorizing
the execution of an Agreement between the Town and Los Altos Hills Little
League.
3. Request for Tentative Map approval, LANDS OF ARMES, File #TM2050-76):
Discussion was held between Council Members, Mr. Ed Armes, applicant, and Mr.
John Klegg, Engineer, relative to easements to insure that Parcel "C" of the
proposed subdivision would have ingress and egress through one of the other
parcels. Mr. Crowe noted that no pathway requirements were necessary since
a path already existed within the road right-of-way.
Councilman Cheney moved, seconded by Councilwoman Hillestad, and unanimously
carried by roll call vote to approve the tentative map, LANDS OF ARMES, File
#TM2050-76 subject to conditions as recommended by the Planning Commission.
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CITY COUNCIL MINUTES - March 2, 1977
`,. SPECIAL ORDERS (Cont'd):
4. Consideration of Agreement between Town and Santa Clara Valley Water
District for Page Mill Road culvert improvements.
Mr. Crowe stated that the Agreement before Council this evening had been
submitted to the Town by the Santa Clara Valley Water District, and had been
reviewed by the City Attorney, who had approved it as to form.
With regard to the time frame for the improvements to be made, Mr. Crowe
stated that there would be little disturbance to traffic during the day, and
that one lane of traffic would remain open at all times. An estimation of
completion date was not available at this time.
Councilman Proft moved, seconded by Councilman McReynolds to approve the
Agreement between the Town and the Santa Clara Valley Water District for
Page Mill Road culvert improvements, Resolution #1022.
5. Consideration of Drainage Improvements - East Barron Creek.
Mr. Crowe presented the background for the request for drainage improvements
to East Barron Creek at this time. Discussion ensued between Council Members,
Staff, and Mr. Charles Reed, representing Osterlund Enterprises, developers
of the Baardnes property, pertaining to differences in the present plan and
the drainage improvement plans approved last year and the approximate cost
differences involved. It was pointed out that, though the present drainage
route is longer by approximately 1,100 feet, there would be less disturbance
to private property.
Mr. C. C. Yin, Snell Lane, stated that residents in the area and the City
Engineer had had many meetings over the past months, and the plan before
Council was the result of those meetings, and elaborated further on the major
differences.
Mr. Stan Case, Snell Lane, Lot 11, stated that he had no objection to the sub-
division or the storm drain improvements, if the water would be carried down-
stream from his property into Palo Alto without the installation of a "bubble
box" on his property. Mr. Crowe felt that, if Council approved the modifications
presented this evening, some arrangement could be made with the City of Palo
Alto so that it would not be necessary to install the "bubble box" on Mr.
Case's property.
Councilman Cheney moved, seconded by Councilwoman Hillestad, to direct Staff
to proceed with the East Barron Creek drainage improvements using the proposal
submitted by Osterlund Enterprises as guidelines for the drawing of Engineering
specifications, and to work with the developer and residents of the area with
regard to an equitable distribution of the additional costs, and to work with
the City of Palo Alto with regard to the drainage channel. Motion carried
unanimously by roll call vote.
`, Council concensus was to have the City Manager come back to Council with regard
to a cost estimate for specification drawings for their approval.
0
CITY COUNCIL MINUTES - March 2, 1977
G. GENERAL ORDERS & UNFINISHED BUSINESS:
1. Conditional Use Permit, LANDS OF TAAFFE, File #8009-76: Councilman Proft
stated that he had requested that this matter be placed on the agenda, however,
there was no necessity at this time and wished the matter removed. Council so
agreed.
H. NEW BUSINESS:
1. Councilwoman Hillestad presented Council with a report on the Association
of Bay Area Government's General Assembly held at the Fairmont Hotel in
San Francisco in February which she and Mayor Brown had attended as
the Town's representatives.
2. Councilwoman Hillestad also stated that she had received a telephone call
from Ms. Marilyn Lane, a teacher at the Bullis-Purissima School, in which
she requested inputs from the Town regarding their efforts to make the
school a center of the Community.
Councilman Cheney stated that he did not feel the Town needed a Community
Center, and such an activity should not be encouraged. He felt that the
congestion caused by a Community Center was as real as a Safeway Store.
Mayor Brown pointed out that the Boy Scouts and other groups and
organizations had lost their meeting place when Fremont Hills School was
closed, and thought such a Center would fill a real need within the
Community. Council concensus was that Ms. Lane, or another school
representative should be invited to attend a forthcoming Council meeting
to elaborate upon their plans.
3. Councilman Proft informed Council of a meeting held with the Town
Geologist and which Councilwoman Hillestad had also attended. During this
meeting, Mr. Cotton stated that he had developed guidelines for the use
of a City relating to geological requirements. Councilman Proft stated
that he would like to see such a set of guidelines developed for the
Town. After discussion, Staff was requested to contact Mr. Cotton to
ascertain the costs of developing such guidelines for the Town.
4. With regard to questions raised by Commissioner Hahn pertaining to secondary
dwellings, City Attorney Frank Gillio was requested to outline the Town's
position with regard to building inspections for secondary dwellings at
the time of application for Conditional Use permits, to determine whether
the buildings conformed with health and safety conditions of the Building
Code. Mayor Brown suggested that copies of this Memo be distributed to
Council Members also.
5. Councilwoman Hillestad noted the suggestions contained in Mr. Ross Aiken's
letter of February 27th which had been read into the record previously,
stating that some sort of response should be forthcoming from Council.
Council concensus was that a letter should be sent to Mr. Aiken thanking
him for his suggestions and noting that Council would take them under
advisement.
6. Mr. A. M. Laws, Hooper Lane: Concerned over the time it took the Sheriff's
office to respond to a burglary recently in his neighborhood, and thought
better service should be provided. Council requested the City Manager to
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CITY COUNCIL MINUTES - March 2, 1977
f NEW BUSINESS (Cont'd):
4r look into this matter.
7. Councilwoman Hillestad stated that she had received a telephone call
regarding the unsafe condition of the intersection of Elena and Natoma
Roads going toward Byrd Lane. She said that the Traffic and Public
Safety Committee had recommended the placing of a "Slow - Curve" in
this area to warn the public. Council directed Staff to proceed with
placing the proposed warning sign in this area.
8. Mrs. Elizabeth Fiksdal, Magdalena Ave: Requested that Council adhere to
their stated adjournment time.
9. Councilman McReynolds moved, seconded by Councilwoman Hillestad, and
unanimously carried to request the Environmental Design Committee to
develop a landscape plan for the area behind Town Hail not yet developed
for incorporation into next year's budget.
10. Councilman McReynolds recalled that, in the past, Council Members attended
Planning Commission meetings on a rotating basis in the same manner that
a Planning Commissioner attends Council meetings. He felt it would be
helpful if Council instituted this policy again so that the same ground
was not covered at Council meetings as was done at the Commission level.
Councilman Proft agreed that marry pertinent things could be picked up
L if this procedure were re-established. When questioned, City Attorney
Frank Gillio responded that it would not be illegal for a Council Member
to attend Commission meetings, but that member would not be able to
participate in the deliberations of the Commission. Councilman Proft also
felt it would be of value if Council could receive the Minutes of the
Commission prior to Council's action on matters forwarded to them from the
Commission. No action was taken on Councilman McReynolds suggestion, and
Councilman Cheney suggested that, if Council felt it was important, the
matter could be placed on a forthcoming Agenda for resolution.
qF
I. EXECUTIVE (PERSONNEL) SESSION: Council adjourned to an Executive Session re-
sting to ersonne matters at 11:40 P.M. Council returned from the Session at
12:11 A.M. He stated that the purpose of the meeting was to discuss the contents
of a letter directed to Council from Mrs. Alma Wood, Stonebrook Drive, with
attachments, wherein she questioned an apparent disparity in figures with
regard to gas used by the City Manager for his automobile, and the possibility
of an outstanding balance owed to the Town. Mayor Brown stated that Council had
reviewed the records and were satisfied that the accounting records were in
order and no balance remained. Mayor Brown delivered a copy of the account
records and receipts to Mrs. Wood for her information.
J. ADJOURNMENT: Council adjourned at 12:14 A.M. to their next Regular Meeting on
arFrccF=977.
Respectfully submitted,
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Norma J. Hislop
City Clerk