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HomeMy WebLinkAbout03/30/1977CITY COUNCIL 4W TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF AN ADJOURNED REGULAR MEETING Wednesday, March 30, 1977 cc: Reel 100, Side 1, Tr. I - 001-707 Mayor Keith Brown called the Regular Meeting of the City Council to order at 7:35 P.M. in the Council Chambers of Town Hall: A. ROLL CALL: Present: Council Members Cheney, Hillestad, McReynoldsProft, Mayor Brown Staff: City Manager Robert Crowe, City Attorney Frank Gillio, City Engineer Alec Russell, City Planner John Markl, City Clerk Norma Hislop Press: Palo Alto Times; San Jose Mercury -News B. CONSENT CALENDAR: At the request of Mrs. Alma Wood, Item 2 was removed from the Consent Calendar, 4W and Councilman Cheney requested separate consideration of Item 1. Councilman Proft moved, seconded by Councilwoman Hillestad and unanimously carried to approve the remaining items on the Consent Calendar, specifically: 3. Motion to approve form of Agreement between Town and Jones-Tillson Assoc. for design of Page Mill Rd. Culvert improvements as authorized by Reso. #1012. 4. Motion setting April 6, 1977 as date for hearing requests for tentative map approval for the following: a� Country Way Subdivision, File #TM2041-76 b Lands of Sisson, File #TM2049-76 c) Lands of Duval, File #TM2049-76 d) Lands of Wild Barley Hill, File #TM2046-76 ITEMS REMOVED FROM CONSENT CALENDAR FOR SEPARATE CONSIDERATION: 1. Approval of Minutes: March 2, 1977 (Regular Meeting) Councilman McReynolds requested that page 5, para. 2, reflect the fact that it takes a minimum of six weeks and a minimum of two public hearings before any change could be made in the zoning ordinance. On page 7, para. 1, next to last line, Councilman McReynolds requested that the word "perrogative" be changed to "initiative." 4W 2. Approval of Warrants: $17,727.22 No questions were raised regarding the items appearing on the Warrant List. CITY COUNCIL MINUTES - March 30, 1977 AW ITEMS REMOVED FROM CONSENT CALENDAR (Cont'd): Councilman Proft moved, seconded by Councilman Cheney and unanimously carried to approve the Minutes of March 2nd as corrected (above), and the Warrant total of $17,727.22. C. SPECIAL REPORTS: 1. Reports of Standing Committees: None 2. Reports of Ad Hoc Committees: Westwind Committee Report. Mr. Peter Davis, Orchard Hill Lane, presented a Progress Report to Council, stating that attorneys had been retained to apply for the necessary status as a non-profit organization within the State; approximately 30 applications had been received to date for stall rentals; also, the Committee was requesting that Council proceed with the installation of fire sprinklers. Mr. Davis also commended Mr. Vic Cantando, a Town employee, who assisted the volunteer group who worked on the barn to prepare it for occupancy. Although the Coop was not interested in leasing of the Byrne Preserve, the group had been in contact with Mr. Peter Lert, County Director and Farm Advisorwho offered the services of his office, at no cost to the Town for the purpose of recommending measures which would restore the land. He also stated that the Coop would be happy to repair adjoining fences and other work that may be needed. After Mr. Davis' report, discussion ensued between Council, Mr. Davis, and City Manager Robert Crowe regarding aspects of the report, costs of a fire sprinkling system, a costs of repairing the vandalism damages to the barn. Questions of responsibility, liability, and cost assessment of damages were raised. Council requested that the City Manager and Mr. Davis assess the Barn so that more accurate data would be available with regard to damage repair. Concensus of council was that the matter should be placed on the next Council Agenda for early resolution so that the Coop organization could move ahead with their plans for occupancy. Mr. Davis also stated that further details requested by Council with regard to ByLaws, financial details, etc., could be available by the next Council meeting on April 6th. Council also agreed that the Mayor should direct the City Manager to contact Mr. Lert at the University of California for the purpose of seeking his assistance with regard to the Byrne Preserve land. 3. Presentations from the Floor: a) Mrs. Alma Wood, Stonebrook Drive: Stated that she did not feel that the figure of $31,000.00 was an accurate picture of the monies spent on the Westwind Barn to date and thought a complete cost analysis should be obtained of these costs prior to the inception of a Coop. Council concensus was that, if Mrs. Wood felt there was any questions with regard to figures already presented, she should make a list up of items AW she questioned and submit these questions in writing. With regard to further questions raised by Mrs. Wood pertaining to expense monies reimbursed by the Town to the City Manager, Mayor Brown stated that -2- CITY COUNCIL MINUTES - March 30, 1977 PRESENTATIONS FROM THE FLOOR (Cont'd): this matter had been brought before the previous City Council at least two times, and that Council had found all accounts to be in order; that this subject was brought before the present Council three times, and the present Council was also satisfied that all accounts were in order and that the matter should finally be put to rest. b) Mr. Matt Altenhofen, Magdalena Ave.: With regard to historical costs of the Westwind property, Mr. Altenhofen stated that he felt Council should start with time zero, or the present, and proceed from there; that costs requested by Mrs. Wood, Stonebrook Drive, were not germaine to the issue. D. STAFF: REPORTS, CORRESPONDENCE AND ANNOUNCEMENTS. 1. City Manager: a) Plans and Specification costs - East Barron Creek Drainage Improvements. After Mr. Crowe's presentation with regard to costs for design modifications to the East Barron Creek drainage improvement plans, Councilwoman Hillestad moved, seconded by Councilman Cheney, to authorize the employment of the engineering firm of Paul Nowack and Associates for design modifications. Motion carried unanimously by roll call vote. Councilman Proft moved, seconded by Councilwoman Hillestad, to authorize the expenditure of $2,700.00 from the unappropriated balance of the Drainage Fund 4W for design modifications to improvement plans for East Barron Creek drainage. Motion carried unanimously by roll call vote. 2. Progress Report - Town Newsletter. Mr. Crowe reported on inputs received for inclusion in the proposed Town newsletter and estimated costs for printing and mailing. After discussion, Council concensus was that, should individual Council members have any further items they would like to submit for inclusion, they should contact the City Manager, final draft to be submitted for Council approval at the next Council meeting. 3. Claims for Damages: Mr. Crowe reported the receipt of two claims to the Town with regard to an automobile accident by Stephanie Anne Dunham and Mary J. DeMoully. Councilman Proft moved, seconded by Councilman McReynolds, to deny the claims of Stephanie Anne Dunham and Mary J. DeMoully for personal injuries and direct the City Clerk to forward these claims to the Town's insurance carrier. Motion carried unanimously by roll call vote. E. SPECIAL ORDERS: 1. Request for Final Map Approval, LANDS OF WOOLWORTH, Tract #5993, File #FM3029-77. Mr. Crowe noted that the property in question was the former Purlssima School -3- CITY COUNCIL MINUTES - March 30, 1977 property, and that the City Engineer had found the map submitted to be in conforinance with the tentative map and all requirements of State and local laws. Councilman Cheney moved, seconded by Councilwoman Hillestad, to adopt Resolution #1023 approving final map and authorizing execution of subdivision agreement between Town and Woolworth Construction Company, Tract #5993, File #FM3029-77. Motion carried unanimously by roll call vote. 2. Joint Powers Agreement for Solid Waste Management: Mr. Crowe reported on the final draft of the Joint Powers Agreement before Council this evening, stating that the City of Palo Alto would be the lead agency. and had offered office space and support services in the Cities' efforts to work together to resolve the solid waste problems in Santa Clara County. Other cities involved would also provide Staff services and would work to do this study in the most economical manner. He also mentioned that the Cities of Milpitas, San Jose and Santa Clara might join this joint effort. Councilman Cheney moved, seconded by Councilwoman Hillestad, to adopt Resolution #1024 approving and authorizing the execution of a Joint Powers Agreement between the Town and the Cities of Cupertino, Los Altos, Mountain View, Palo Alto, Sunnyvale and Santa Clara County. Motion carried unanimously by roll call vote. 3. Appeal of J. W. Belles re Subdivision Fees: Mr. Crowe detailed meetings held subsequent to the appeal of Mr. Delles with the City Attorney, himself, and counsel for the applicant. Staff recommended the waiving of the road improvement fees for Purissima Road and the retention of road Improvement fees only for Baker Lane, from which road his property had ingress and egress. Councilman McReynolds moved, seconded by Councilwoman Hillestad, to waive the road in lieu fees for Purissima Road for DELLES/OKEY, File #FM3026-76. as re- quired in the check list of conditions. Motion carried unanimously by roll call vote. 4. Agenda Procedures. Concensus of Council was to have Mayor Brown direct the City Clerk to reproduce his suggested procedures for Council Meetings and make them available in the Council Chambers for subsequent meetings. F. NEW BUSINESS: 1. Councilman Cheney: Wished the record to show that, subsequent to the meeting of March 2nd. wherein questions had arisen as to the validity of the signature of one former Mayor on the letter written into the Minutes dated February 19th, he had contacted the Mayors in question and there was no question as to the validity of all three signatures. (Cont'd) -4- SPECIAL ORDERS (Cont'd) Final Map, Lands of Woolworth (Cont'd): property, and that the City Engineer had found the map submitted to be in conforinance with the tentative map and all requirements of State and local laws. Councilman Cheney moved, seconded by Councilwoman Hillestad, to adopt Resolution #1023 approving final map and authorizing execution of subdivision agreement between Town and Woolworth Construction Company, Tract #5993, File #FM3029-77. Motion carried unanimously by roll call vote. 2. Joint Powers Agreement for Solid Waste Management: Mr. Crowe reported on the final draft of the Joint Powers Agreement before Council this evening, stating that the City of Palo Alto would be the lead agency. and had offered office space and support services in the Cities' efforts to work together to resolve the solid waste problems in Santa Clara County. Other cities involved would also provide Staff services and would work to do this study in the most economical manner. He also mentioned that the Cities of Milpitas, San Jose and Santa Clara might join this joint effort. Councilman Cheney moved, seconded by Councilwoman Hillestad, to adopt Resolution #1024 approving and authorizing the execution of a Joint Powers Agreement between the Town and the Cities of Cupertino, Los Altos, Mountain View, Palo Alto, Sunnyvale and Santa Clara County. Motion carried unanimously by roll call vote. 3. Appeal of J. W. Belles re Subdivision Fees: Mr. Crowe detailed meetings held subsequent to the appeal of Mr. Delles with the City Attorney, himself, and counsel for the applicant. Staff recommended the waiving of the road improvement fees for Purissima Road and the retention of road Improvement fees only for Baker Lane, from which road his property had ingress and egress. Councilman McReynolds moved, seconded by Councilwoman Hillestad, to waive the road in lieu fees for Purissima Road for DELLES/OKEY, File #FM3026-76. as re- quired in the check list of conditions. Motion carried unanimously by roll call vote. 4. Agenda Procedures. Concensus of Council was to have Mayor Brown direct the City Clerk to reproduce his suggested procedures for Council Meetings and make them available in the Council Chambers for subsequent meetings. F. NEW BUSINESS: 1. Councilman Cheney: Wished the record to show that, subsequent to the meeting of March 2nd. wherein questions had arisen as to the validity of the signature of one former Mayor on the letter written into the Minutes dated February 19th, he had contacted the Mayors in question and there was no question as to the validity of all three signatures. (Cont'd) -4- CITY COUNCIL MINUTES - March 30, 1977 NEW BUSINESS (Cont'd): (W Councilwoman Hillestad stated that she had not solicited information from any former Mayor purported to have signed the letter in question, but that former Mayor Ross Aiken had called her on the telephone and stated that he had not signed the letter. Councilman McReynolds asked again if the Town, in fact, had an original letter in the file, to which City Clerk Noma Hislop responded that no such original letter had been delivered; that copies only had been delivered to individual Council Members only. Mayor Brown stated that he felt this matter had been sufficiently covered in the previous Council Minutes, and that no further action should be taken. 2. City Council Representatives to Inter -Governmental Committees/Cominissions: Changes proposed by Mayor Brown regarding Council representatives were as follows: Assoc. Bay Area Governments - Councilwoman Hillestad, Councilman McReynolds, Alt. S.C. Valley Water Commission - Robert C. Cheney, David G. Proft, Alt. Flood Control Advisory Bd. - Alexander D. Russell, Keith M. Brown, Alt. Community Health Abuse Council - David G. Proft, Robert C. Cheney, Alt. Planning Policy Committee - Lucile T. Hillestad, Keith M. Brown, Alt., Planning Commission Rep. Judith Carico Airport Land Use Commission - Same as above Transportation Commission - Thomas P. McReynolds 4W Inter -City Council - All Council (Mayor for City Selection Committee) League of Calif. Cities - All Council League of Calif Cities - Pen, Div.- Leisure Services, Lucile T. Hillestad Councilman Cheney stated that, because of the intricacies of the Transportation Commission, it would be a disservice to the County, the Town, and the new representative to change the representatives at this point in time. He noted that this would be the third change within a one year period of time. Mayor Brown stated that the changes in representation had been based on Council's input and with the idea of including the newly appointed member of Council (Councilman McReynolds) so that he would share some of these appointments. There were no other objections from Council regarding the changes in Council representatives. G. GENERAL ORDERS & UNFINISHED BUSINESS: 1. Presentation of Certificates to Outgoing Committee Members: Mayor Brown expressed the grateful appreciation of Council on behalf of the Town for their many efforts and hours of volunteer work to the following out- going Standing Committee Members, and awarded them a Certificate of Appreciation: Environmental Design Committee: Mrs. Lucile Gould, Mr. Phil Zahl. to Pathway Committee: Lucile Hillestad, Mrs. Cindy Hettinger, Mr. Robert Stutz, Chai man. -5- CITY COUNCIL MINUTES - March 30, 1977 4W GENERAL ORDERS (Cont'd): Certificates of Appreciation (Cont'd): Traffic and Public Safety Committee: Mrs. Bernice Rosen, Mrs. Irma Goldsmith, Chairman Noise Abatement Committee: Mr. Bruce Barber, Mr. John Hettinger Public Works Committee: Mr. John Hasslein, Mr. Matt Altenhofen, Chaiman Bicentennial Committee: Mr. Leslie Helgesson, Council Representative; Mrs. Chodi McReynolds, Chai man; Mrs. Lucile Gould, Horizons '76; Mrs. Ann Spencer, Festival '76; Carol Incerpi, County Representative for Anza Trek; JoAnne Proft, Heritage '76; Florence Fava, Coordinator; Cdr. Joseph Dochnal, who rode 600 miles as participant of Anza Trek and served as Treasurer; Barbara McReynolds; Judith Carico; Pat Standring; Mildred Gallo; Josephine Duveneck; Marilyn Lane; Ann Boborickan; Millie Saviano; Opal Tice; Ramano Heinrick. Copies of Resolution # 1015 were presented to each member of the Bicentennial Commission with thanks to all members for their hard work and for making the Bicentennial celebration successful. Mayor Brown stated that coffee and cake would be served in the Committee Room after the adjournment of the evening's meeting, and invited all present to participate in the refreshments. tv H. ADJOURNMENT: re 6-9 Council adjourned at 10:00 P.M. to the next meeting of Council on April 6, 1977. 10 Respectfully submitted, Norma J. Hislop City Clerk