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HomeMy WebLinkAbout04/20/1977L. TOM OF IL)S ALTOS HILLS 26379 Franont Road Los Altos Hills, California MINUTES OF A REGULAR =INC Wednesday, April 20, 1977 Tape 101, Side 1, Tr. 1, 001 to End Mayor Keith Bryan called the Regular Meeting of the City Council to order at 7:31 P.M. in the Council Chambers of the 'Town Hall: A. ROLL CALL: Present: Council Members Chaney, Hillestad, McReynolds, Proft and Mayor Brown Absent: None Staff: City Manager Robert Crewe, City Attorney Frank Gillio, City Rngineer Alec Russell, City Planner/8ngineer John mirkl, Secretary Ethel Hankins City Attorney Frank Gillio Press: Ellen Norman, Palo Alto Times B. CONSENT CALENDAR: Councilman Proft requested that Items 3(b) and 4. be removed from the Omsent Calendar for separate consideration. MMICN SECQIOED AND UNANIMDUSLY APPROVED: It was moved by Councilman Proft, seconded by Councilwoman Hillestad, and unanimously passed to approve the remaining iters on the Consent Calendar, namely: 1. Minutes of April 6, 1977 (Minutes of a Regular Meeting) 2. Warrants: $27,921.55 3. Actions of Variance and Permit Comui.ssion: a) Recnmanded approval of request for variance from setback line requirements for tennis court, TANDS OF HULL„ File VAR.07035-77, subject to conditions. 5. Motion setting May 4, 1977 to hear request for Tentative Man approval, LAMBS OF ANDERS(N, File #7,1 2052-77. i v 15 • a1 5• •• 3 p .. G. p•.•. 3. Actions of the Variance and Permit Commission: b) Reoonmended granting request for building site approval, LANDS OF UNGERM4N, File #BSA 6079-76, subject to conditions. Councilman Proft stated that he was concerned about the nearly 1,000 foot long 1 road on the Lands of Ungenman which would require substantial cutting in the hillside. He also noted that the Lands of Uncern is further subdividable. CITY COUNCIL MM= - April 20, 1977 Page t Am IMS RE"M FTM CCME r CATENDAR EOR SEPARATE C(MIMPATI(V: (continued) LANDS OF TN(EMON, File #ASA 6079-76: (continued) It was his intent to deny without prejudice this request for building site approval, and then to instruct staff and the Planning Ccm dssim to make a circulation study of the Chaparral Way area. Councilman McReynolds stated that the area under discussion was set aside in the General Plan as an area for a circulation study. As an alternative to the roadway proposed which could require extensive cut and fill, he suggested that the owner of the Lands of Horton be contacted to work out an approach over these lands and Altarnt Road. Town Engineer Russell noted that the Horton had been contacted, and that they had refused access over their property to the Lands of ongernan. The hearing was opened to the public: SueUnc�erman1 832 Nash Road, Los Altos said that she had been hassling over tTie�riveway on r property since Septenber, and that she had owned this property for two and a half years. She had not rot with success in talking with Mr. Gerard in developing her property jointly with his or in discussing an access across the Lands of Horton, and she stated further that the nuns who owned adjacent lands did not wish to relinquish any of their privacy. She said she wanted to develop her property any way possible, but she would not like to wait another year. MO77CN SECQIDED AND CARRIED: It was roved by Councilman Proft and seconded by Councilman McReynolds to continue the Lands of Tingea n, File #ASA 6079-76, to the second meeting in June and to instruct staff and the Planning Co mission to make a circulation study of the Chaparral area. The notion passed with a unanimous roll call vote. 9. Actions of the Planning Commission: Reoamended renewal of Conditional Use Permit, Fremont Hills Country Club, File #CU 8010-76, subject to conditions. Councilman Pmft questioned the need for a survey required on Condition 11 (a) of the Conditional Use Permit conditions. Mr. Crowe stated that there was no need on the part of the Town to make the survey in order to fulfill the require- ment of moving the fence back. However, Mr. Russell stated that a survey was desirable in order to determine where the private property line began. He stated that without a survey, the Town could be trespassing on private property. MYfICN SECCT= AND PASSED UNANIMDUSLY: It was moved by Councilman Proft, seconded by Councilman Cheney, and passed unanimously in a roll call vote that Condition 11(a) be amended to require that Fremont Hills Country Club hire R professional surveyor rather than the Town. ` M TIIN SES AND U[g1ND=LY APPIL7 M IN A R)LL CATS. 1=: It was urved by Councilman Proft and seconded by Councilman Cheney to approve Conditional Use Permit #C31 8010-76 for the Fremont Hills Country Club as amended by the City Council. N 6V = COUNCIL MINVIFS - April 20, 1977 Page three C. SPECIAL FEPORfS: 1. Reports of Standing Committees: None 2. Reports of the Ad Hoc Camiittees: None 3. Presentations fran the Floor: �Eine Smith, 26950 Court presented a signed petition fron residents of Moofly t'Y Court and Sherlock Road protesting a reduction of open space from 10.9 acres to 4.4 acres, and requesting clarification on this fran the City Council. There was discussion wrong Staff and Council Nert�ers as to whether 10.9 acres had ever been intended for open space. ^.he result of discussion was that Councilwanan Hillestad requested that Staff check Parkside Developments agreements and to check with the City Attorney also and report back by the next neeting of the City Council. Mr. McReynolds requested clarification on the sewer policy as part of the open space corridor under discussion. � va•�v ��•v •• �: v � i • �a is a) Letter requesting Resolution endorsing Pmenue Bond Issue of Santa Clara Valley Water District - Mrs. Audrey Fisher, Chairman of Water Carnmission Advisory Board. Mr. Crowe referred Council ma!bers to a letter from Audrey H. Fisher, a Los Altos Councilman, dated March 31, 1977, recamiendinq that the Council Members approve the resolution before them. A short discussion occurred, and the following motion was passed: MOTION SECONDED AND PASSED UNANIMOUSLY BY ROLL CALL VOW: It was moved by Councilman Cheney and seconded by Councilwoman Hillestad to adopt Resolution 41025 endorsing the Revenue Bmd Issue of the Santa Clara Vallev Water District. Councilman Cheney was instructed to convey Council eamients to the Water Advisory Board meeting. E. SPECIAL ORDERS: 1. Request for Conditional Use Permit, Friends of Westwind, Inc., for Co-op Stable Facility, File #CU 8022-77: Mr. Croce addressed the Council with caments on the Use Permit. He stated that the Planning Cc=ssim had reviewed the conditions and had spent con- siderable time on the request. He called attention to Condition 11 which needed clarification and rewording. Thereafter, the public hearing was opened. Jitze Coupemus, 13680 Paqe Mill road stated that he was pleased with the Prgxeed use permit aarar�'I'ms as a member of the Westaind Co-op. Nancy Stewart, 14400 Liddicoat Circle spoke for board r�bers of the Co-op. She reerred to articles o. incorporation and by-laws of the organization, and noted that their wish as a cD-op was to have the co-ep be a successful CPM COWCIL MII4[A'SS - April 20, 1977 Page four E. SPECIAL ORDERS: (continued) 1. Conditional Use Permit, Friends of Westwind, Inc.: (continued) enterprise oriented to families and youth. She said she was available for questions along with Bill Bryant, also of the co-op membership. Mr. Gillio stated that when the Use Permit is approved, he would prepare the permit and Council members would receive copies. Discussion occurred on Condition 11 of the Use Permit with Councilman Proft stating his concern for the Byrne Preserve area if used for overflow parking. He was not for granting use of this area for parking without making some adjustments, and that possibly the Town could be in violation of the Bryne Park Preserve agreements. MYfICN SECCNEM AND CARRIED BY UNANIMJ)W ROLL CALL V=: It was moved by Councilman Proft and seconded by Councilman Cheney that Condition 11 be amended to read "Parking shall be limited to Lot 4 only with no street or driveway parking allowed." It was recommended by Mayor Brawn that the property of Byrne Park Preserve be fully investigated so that any parking there will not be in violatim of the agreement with the Town. It was also recommended that if this preserve area is used for overflow parking, that some modification be made in the fence to allow people access, since access now is only available with a key to a locked gate. MA'ICl SECCDED AND CARRIED BY INANIM)US ROLL CALL IV=: It was moved by Mayor Brawn and seconded by Councilman McReynolds to add to the beginning of Condition 2 'The premises, including the driveway and parking areas'... shall be maintained in a sufficient manner to antral dust to a level compatible with adjoining residential uses." M7IICI SBCONDED AND CARRIED BY UNAIUMM ROLL CALL V=,: It was moved by Mayor Brawn and seconded by Councilman MCRevnolds to change the number of horse shows from six to five horse shows per year, and to add the sentence to Condition 8 'Use is limited to the haus of 10:00 A.M. to 5:00 P.M.. MITICI SECCIDID AND PASSED BY UMTIMXS ROIL CALL VDTE: It was moved by Mayor Brown and seconded by Councilman McReynolds to amend Condition 9 by adding the phrase to the end of the sentence ' and instilling appliance with the conditions of this Conditional Use Permit.' M712CI SECC= AND APPRT M BY UNANIMM ROLL CALL 1,=: It was moved by Councilman Cheney and seconded by Councilman Proft to approve the Conditional Use Permit for the Friends of Westwird, Inc., File CUR 8022-77 as amended by the City Council. 2. Consideration of Iease Agreement between Town and Friends of Wesiwird, Inc. re Westwind Barn. Action: If desired, motion to adopt Resolution approving and authorizing execution of Agreement. CITY OXVCIL DffNO1'F:S - April 20, 1977 Page five E. SPECIAL ORDERS: (amtinued) 2. Lease Pgree ent between Town and Friends of Westwind, Inc.: (continued) Mr. Crowe read into the record a clarification on Item 5i(i), page four, of the lease agreamnt. The clarification was concerning whether the Town or the Wesbdlid Co-op would obtain insurance coverage for the Whstwdnd Barn operation. Mr, rillio informed the Councilnen that they would receive corrected pages of the lease agreement before it was signed. Discussion among Councilmmbers centered on whether the Town should obtain insurance coverage for the facility or whether the co-op should with the Tavn re-imbursing it, whether the co-op was financially stable, whether ade- quate safety precautions were taken to observe riding rules, when the rental payments would begin, and whether the Town or i4estaind Co-op should pay any tares assessed against the property. Also discussed was who would maintain the building exterior of the barn. Speaking fran the Floor: Noma Huebsctnerlin, Magdalena Road stated that the 44estmind Co-op planned to wigs a mn y e or tne sta is at the barn, and out of the monthly fee would be able to pay for the operation of the barn and still have a certain a unt of dollars left for major improvements and purchases. She said the co-op had visited other operations in the Tam and gave further background on who the stall rentals would be granted to. She noted that if the co-op could not live within the proposed budget, they would raise their rental fee. MOTICN SEE NEM AND FAILED: It was moved by Councilman Proft and seconded by Councilman MCFeynolds that Item 4(a) on page two of the lease agreerent should be moved to Item 5 on page three. It was felt by these Councilmen that the Friends of Westwind lease should be changed to have the Friends of Westwind pay any taxes assessed against the property. AYES: Councilman Proft NOES: Councilwoman Hillestad, Councilnen Cheney, McReynolds and Brown. ABSTAIN: None M TICK SE(INDED AND FAILED: It was mored by Crnmcibman Proft and seconded by Councilman McReynolds that after the first sentence on page four, Item i(i), everything thereafter should be deleted. Mr. Proft said that the Tuan should not be handling the insurance for this corporation. AYES: Councilmen MlFeynolds and Proft NoEs: councilwoman Hillestad, Councilmen Q"�—y and Brawn ABSTAIN: Naze MTICN SBCM= AND CAM=: It was moved by Councilman Cheney and seconded by Councilwrnan Hillestad to approve the lease agreerent as amended, including Resolution #1026 approving and authorizing the lease of property and execution of lease between Friends of Westwind, Inc. and the City of the Town of L.os Altos Hills. AYES: Councilman Cheney and Brown, Councilwanan Hillestad NCES: Councilmen McPleynolds and Proft ABSTAIN: None 4W 4 QTY CDMCIL KM)TES - April 20, 1977 Page six E. SPE= ORDERS: (continued) 2. Lease Agreement between Tom and Friends of Westwind, Inc.: (continued) Councilman Proft stated he wanted the record to show that he was voting against the motion because he was in disagreemant with Item i(i). Councilman McReynolds stated he voted against approval because he disagreed with paragraph i(i)on page four. 3. Public Hearing an appropriation of Revenue Sharing Funds for installation of fire sprinkler system for Westwind Barn property. Action: Open public hearing. Notion to set May 4, 1977 as date for adopting Project Budget, City Manager Crows referred to his memorandum dated April 14 regarding the public hearing for the appropriation of revenue sharing funds for a sprinkler system. Thereafter, the public hearing was opened. Oscar Scbel,Tam resident, spoke against the appropriation of fiords for the barn. Jitze Couperoas, Page Mill Road, noted that until sprinklers are installed insurance rates for the Dam will be much higher. Mr. McReynolds observed that the sprinkler system would enhance the value of Tam -owned property. MYrION SECC)NDED AND tDMIIDD.SLY APPROVED IN A RML CALL W)TR: It was moved by Councilwoman Hillestad and seconded by Councilman Proft to set May 4, 1977 as the date for adopting the Project Budget. At 9:35 a ten minute recess was called. The meeting was resumed at 9:55 P.M.. 4. Renewal of Agreement between Tom and Los Altos Garbage Ouj�ny Action: If desired, motion to adopt Resolution authorizing execution of Agreement. The City Manager addressed the Council with reference to his memo of April 14 on the Los Altos Garbage Company Renewal of Agreement and aarnpanying resolution on various rate proposals. Discussion followed and the following motion was passed. MYITCN SEO LADED AND PASSED BY UNUUMUS ROLL CALL VOTE: It was mored by Council- man Proft and seconded by Councilmen Cheney to adopt Resolution #1027 authorizing the execution of an agreement between Los Altos Hills and the Los Altos Garbage cmpany. 5. Request for Rate Adjustment - Los Altos Garbage Campanv. Mr. Crowe addressed the Council, referring to his April 14 m on the Los Altos Garbage Company Request for Rate Adjustment. He reviewed the three alternatives proposed and discussion followed. The following motion was then passed: CITY COUN= MDX?MS - April 20, 1977 `, Page seven E. SPECIAL ORDERS: (continued) 5. Request for Rate Adjustment: (continued) NCTION SECONDED AND UNANIMMY PASSED IN A IDIS, CALL VrF: It was moved by Councilnen Cheney and seconded by Councilman Proft to adopt the 10% increase with the attendant amenities that went with it, i.e., a twice a year special cleanup service. i rat � •� a•� � � t � �� a4'S 1. Request for relief frau requirements of Section 9-4.1105 of R9micipal Code re underground utilities: a) Lands of BauagartnerMorgan, File #TM 2014-76 b) Lands of Scarff, File #FM 3016-76 Mr. Crane referred to letters from each of the above applicants and to a memo- randmn dated April 1 on the Lands of Baungartnerhbrgan request. Discussion followed with various alternatives suggested to accamodate the applicant's rest. Mr. Scarff, licant, spoke for approval of his request. J Rr , Ihgineer for Rands of BaAmnigartner discussed his applicant's alternatives to ccupliance wit code requirements. M TIIN SEOCMED AND CARRIED: It was moved by Councilman Cheney and seconded by Councilman Proft that the Request for Relief frau underground requ =ents for Lands of Baungartre Morgan, File #IM 2014-76 be denied. AYES: Councilmen Cheney, McReynolds, and Proft NOES: Councilwoman Hillestad and Mayor Brawn ABSTAIN: Nave NOTION SECONDED AND CARRIED: It was moved by Councilman Cheney and seconded by Councihu Proft that the request for the Lands of Scarff, File M! 3016-76 be denied. AYES: Councilmen Cheney, McReynolds, Proft and Dram NOES: Coutcilwamen Hillestad ABSTAIN: Nate 2. Report on possible Municipal Code revision re underground utilities - City Engineer. The City Manager introduced discussion on the City Enqineer's ml3uorandumm con- cerning a suggested revision to Section 9-4.1105 0£ the Mmicipal Code on the matter of unden7munding of overhead lines within a subdivision. Discussion follawed with the consensus of opinion being that the City Engineer's proposal should be referred back to Staff and the Planning Commission for appropriate revision. Mr. Cheney, however stated that he did not agree on the need to f change the Code after what he had seen. `r CS'PY COUNCIL KM72ES - April 20, 1977 Page eight G. NEW BUSIIMESS: 1. Mayor Brawn infonEd the Council that forner City Cbuncilwonan Diana Miller had been hospitalized with a broken leg. He directed the City Manager to send a card and flowers from the Council and Staff expressing synpathy. 2. Councilwonan Hillestad requested a resolution to be passed renaming the Little League Field after the recently deceased Stan Troedson, founder of Little Lsaque in Los Altos Hills and dedicated worker for the youth of the Town. MOTION SECONDED AND UNANIMOUSLY PASSED IN A PDLL o'AT•T, VOTE: It was nmved by Councilman McReynolds and seconded by Councilman Cheney to approve Resolution # 1028 renaming the Little League Field the A. Stan Troedson Field. It was also passed by consensus that a plaque should be furnished for the field, but that the Little League should pay for the plaque. Mrs. Hillestad stated she would convey the Towns resolution to the Little League on Opening Day. 3. C ouaicihmn McReynolds stated that because of the recent energy crunch, the Town should think about providing some kind of public transportation. He suggested that the Town should be thinking of this 1,Pfore Federal legislation is passed. It was the consensus of opinion that the Town should direct the Planninq Commission 46 to cane up with sore suggestions relative to what its needs were. Councilman Cheney said that Pry Lathe should be consulted to see what was already being considered. H. ADIOUrWE NT: There being no further new or old business, it was nbved by Councilman McReynolds and seconded by Councilman Cheney that the meeting be adjourned. The motion was approved unanimously. Mayor Brown then adjourned the meeting at 11:01 P.M.. Respectfully submitted, Ethel Hopkins Secretary NW