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HomeMy WebLinkAbout07/20/1977CITY COUNCIL TOWN OF LOS ALTOS HILLS ,[ 26379 Fremont Road ar Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, July 20, 1977 cc: Reel 104, Side 1, Tr. 1, 001-1643 Mayor Keith Brown called the Regular Meeting of the City Council to order at 7:35 P.M. in the Council Chambers of Town Hall: A. ROLL CALL: Present: Council Members Cheney, Hillestad, McReynolds, Proft, Mayor Brown Staff: City Manager Robert Crowe, City Engineer Alec Russell, Engineer/ Planner John Markl, Commissioner Perkins for Planning Commission, City Clerk Norma Hislop Press: Ms. Maureen Mackey, Town Crier B. CONSENT CALENDAR: At the request of City Clerk Norma Hislop, Item 1 was removed for separate t consideration. �r MOTION SECONDED AND CARRIED: Councilman Proft moved, seconded by Councilwoman Hillestad, and unanimously carried to approve the remaining items on the Consent Calendar, specifically: 2. Approval of Warrants: $105,801.91. 3. Motions for Adoption: Granting time extensions for filing tentative maps for the following: a) LANDS OF FEISTEL, File #TM2063-77 to 9/11/77. b LANDS OF HAWLEY, File #TM2064-77 to 9/11/77 c LANDS OF GIGLI, File #TM2059-77 to 8/16/77 d) LANDS OF HUTCHINS, File #TM2-53-77 to 9/11/77 Setting August 3, 1977 as date for hearing requests for tentative map approval for the following: a) LANDS OF DICKINSON, File #Th12056-77 b) LANDS OF LAND RESOURCES, File #TM2054-77 4. Resolutions for Adoption: a) Resolution #1045 ordering the reduction of Assessment #517, S.A.D.#9. b) Resolution #1046 directing execution and delivery of Quitclaim Deed [ and accepting a grant deed and ordering recordation thereof. �r c) Resolution #1047 setting time and place of hearing proposed amendment to text of Zoning Ordinance and adoption of negative declaration relative to conditional uses, to allow for Town Hall Administrative facility. CITY COUNCIL MINUTES - July 20, 1977 ITEMS REMOVED FROM CONSENT CALENDAR FOR SEPARATE CONSIDERATION: 1. Approval of Minutes: July 6, 1977 City Clerk Norma Hislop requested that the Minutes of July 6, 1977 be amended to reflect on page 6, Item 3, the vote on Councilman McReynolds motion relative to the Conditional Use Permit for the Daughters of Charity, which had been unanimously approved by roll call vote. The City Clerk also noted that on page 8, under GENERAL ORDERS, the subject of discussion had been omitted. She stated that it should be noted that the subject concerned a request for an Encroachment Permit for an existing fence by Mr. and Mrs. Ray Markham, Summitwood Road. Council concurred with the corrections as noted (above). MOTION SECONDED AND CARRIED: Councilwoman Hillestad moved, seconded by Councilman Proft and unanimously carried to Approve the Minutes of July 6, 1977 as amended (above). C. SPECIAL REPORTS: 1. Reports of Standing Committees: None 2. Reports of Ad Hoc Committees: None E 3. Presentations from the Floor: �r a) Mr. Walter D. Chronert, President, Los Altos Chamber of Commerce re request for financial support. Mr. Chronert addressed Council regarding their recent letter requesting that the Town contribute to the financial support of the Chamber to assist them in meeting rising operational costs and funding for their sponsored events such as the Schoup Park Concerts, Soccer Championship, and the 4th of July celebration. He noted that the Town had worked closely together with the City of Los Altos since both cities incorporated, and at one time the Town had been a financial supporter of the Chamber's efforts. He cited services given to residents, including community inquiries, local map distribution, and work opportunities for youth. Staff noted that the Chamber of Commerce had always been very helpful in answering letters of inquiry regarding the surrounding communities by out of Town/State persons thinking of relocating, as well as persons referred to the Chamber for various types of information. Council discussed with Mr. Chronert the Chamber's fund raising efforts, the amount contributed by the City of Los Altos, and other possible sources of financing. In response to Councilman Cheney's statement that the nature of the Chamber of Commerce seemed disparate from that of the Town because of its'residential nature, Councilwoman Hillestad noted that many professional people belonged to the Chamber, as well as businessmen. After discussion, Councilman Cheney moved, seconded by Councilwoman Hillestad, to appropriate $1,000.00 from the unappropriated fund reserve to join the Los Altos Chamber of Commerce. Motion carried unanimously by roll call vote. -2- M U CITY COUNCIL MINUTES - July 20, 1977 Before proceeding with the order of business, Mayor Brown called attention to the new display in the Chambers exhibited by the Town's Historical Society, and which contained several historical photos of the Town. Presentations from the Floor (Cont'd): b) Mrs. Elsa Pering, Via Ventana: Stated that she was still unhappy with the recreational vehicle parking in her area, noting that she had written the City Attorney in this regard. Council Members discussed the problem which had been brought to their attention at a previous meeting. Councilman McReynolds asked if the owner of the vehicle had been personally contacted, to which Mr. Crowe stated he had not. Concensus was that the owner should be contacted to determine whether some solution might be found to Mrs. Paring's complaint, and that further action should be postponed until the City Attorney had a chance to give his opinion on the matter. D. STAFF: REPORTS, CORRESPONDENCE & ANNOUNCEMENTS: 1. City Clerk - Letter of Resignation. Mayor Brown noted the letter of resignation received from City Clerk Norma Hislop effective August 12, 1977 in order to accept the appointment of City Clerk for the City of Santa Cruz, California. For the record, he read Mrs. Hislop's letter in which she thanked the present, as well as past, members of the Council for their support and in allowing her to attend continuing education classes. She noted that the experience received in her four years employment with the Town had been much broader than what she would have received in another City, and felt that this would assist her in meeting the challenges of her new position. She also stated that she wished the residents and the Town continued success. Council Members accepted Mrs. Hislop's resignation with regret and wished her success in her new position. Commissioner Perkins thanked her for her assistance to the Planning Commission, and Mrs. Lou Cox, Conejo Court, also commented on her efforts and services. The following items were taken out of order as they appear on the Agenda, but will appear in the Minutes in the same order listed for the purpose of continuity: E. SPECIAL ORDERS: 1. Consideration of proposed Agreement between Town and William Spangle & Associates for planning services: Mayor Brown indicated that this matter had been under discussion at a previous meeting and as a result the matter had been referred to the City Attorney to draw up a proposed Agreement which was before Council this evening. At his request, City Manager Robert Crowe gave a short synopsis of the purpose of the proposed Agreement, which was to provide for a review and update of the Town's General Plan, including those specific areas necessary to bring the Municipal Code and General Plan of the Town into conformance. Mayor Brown noted that State Law required that cities review their Plans periodically also. In response to Councilwoman Hillestad, Mayor Brown stated that a completed report should be submitted to Council within six weeks of commencement, and -3- CITY COUNCIL MINUTES - July 20, 1977 SPECIAL ORDERS (Cont d): Proposed Agreement for Planning Services (Cont'd): that Mr. George Mader would be working with the Committee, which had been approved by Council at a previous meeting. Commissioner Perkins clarified that the report to be submitted to Council in six weeks would be a report on the Committee's recommendations on the work to be done only. Following discussion, Councilman Proft moved, seconded by Councilman McReynolds, to adopt Resolution #1048 approving and authorizing execution of Agreement between Town and William Spangle and Associates for Planning Services. Motion carried by the following roll call vote: AYE: Council Members Hillestad, McReynolds, Proft, Mayor Brown NO: Councilman Cheney ABSENT: None ABSTAIN: None 2. Request for Tentative Map approval, ROLLING HILLS SUBDIVISION, File # TM2057-77: City Manager Robert Crowe stated that the Planning Commission had recommended [ approval of subject tentative map with conditions before Council for 4br consideration. He also noted that the two variances requested, appearing next in order on the Agenda this evening had also been recommended for approval in conjunction with the proposed tentative map. Mr. John Seiger, Old Trace Road, applicant, addressed Council relative to the reasons why the variances were being requested. Council discussion ensued between Council Members, applicant, Staff, and Planning Commissioner Perkins regarding recommended conditions, with Councilman McReynolds expressing concern as to how Condition 15 could be legally accomplished. This condition dealt with a certification appearing on the recorded map that no variances could be granted on Lots 1, 2, 3, or 4 for any purpose at any time in the future. Commissioner Perkins stated that it had been the Commission's feeling that those lots traversed by a creek should not have that fact as a basis for granting a variance in the future. Discussion also concerned the size of the barn in question for which the variance was being requested, as well as the reasons for the request for variance for the swimming pool.. In response to Council's concerns relative to Condition #15, Mr. Seiger stated that he would be amenable to a wording change in this condition if the City Attorney deemed it necessary. Councilman Cheney moved, seconded by Councilwoman Hitlestad to approve the tentative map, ROLLING HILLS SUBDIVISION, File #TM2057-77, subject to the conditions as recommended by the Planning Commission. Motion carried by the following roll call vote: AYE: Council Members Cheney, Hitlestad, McReynolds, Mayor Brown NO: Councilman Proft ABSTAIN: None -4- CITY COUNCIL MINUTES - July 20, 1977 �. SPECIAL ORDERS (Cont'd): 3. Request for Variances from setback lines, ROLLING HILLS SUBDIVISION: a) for existing barn, File #VAR.7039-77: Mr. John Seiger, applicant, stated that the developers of the subdivision wished to keep the barn for aesthetics and because it was in keeping with the rural atmosphere of the Town. He stated that the barn could not be moved because it had no foundation. If Council did not favor this request, it would have to be torn down and a barn built in another area on the property. After discussion, the following motion was made: Councilman McReynolds moved, seconded by Councilman Cheney, to approve the variance request for an existing barn, ROLLING HILLS SUBDIVISION, File # VAR.7039-77, subject to conditions as recommended by the Variance and Permit Commission. Motion carried by the following roll call vote: AYE:. Council Members Cheney, Hillestad, McReynolds, Mayor Brown NO: Councilman Proft ABSTAIN: None ABSENT: None b) for existing swimming pool, File #VAR.7040-77: Mr. Seiger, applicant, noted that a Variance had been granted for a pool to be constructed within the setback lines of this property by a former owner; however, in surveying, it was found that an error had been made and the pool encroached further into the setback lines than had been allowed. The request before Council was to ensure that no violations would be found because of this error. Councilman Cheney moved, seconded by Councilwoman Hillestad, to approve the variance request for an existing swimming pool, ROLLING HILLS SUBDIVISION, File #VAR.7040-77, subject to conditions as recommended by the Variance & Permit Commission. Motion carried unanimously by roll call vote. 4. Request for Tentative Map approval, LANDS OF TRAFICANTI, File #TM2055-77: City Manager Robert Crowe noted that at a previous meeting, Council had clarified the status of certain portions of Voorhees Drive as it pertained to subject property; however, because no recommendation on the tentative map had been forwarded from the Planning Commission, the matter was referred back to them for further action and recommendation. The map wasnow before Council along with recommended conditions of approval. Councilman McReynolds moved, seconded by Councilwoman Hillestad, to approve the tentative map, LANDS OF TRAFICANTI, File #TM2055-77, subject to the conditions as recommended by the Planning Commission. Motion carried unanimously by roll call vote. MOTION SECONDED & CARRIED: Councilwoman Hillestad moved, seconded by Councilman McReynolds to declare ROLLING HILLS SUBDIVISION, #TM2057-77, and LANDS OF TRAFICANTI, #TM2055-77 as being categorically exempt from the requirements of the California Enviromental Quality Act (CEQA). Motion carried unanimously by roll call vote. -5- CITY COUNCIL MINUTES - July 20, 1977 V SPECIAL ORDERS (Cont'd): 5. Consideration of Environmental Impact Report, SADDLE MOUNTAIN ESTATES, File #TM2060-77: Mr. Tim Miller, representing the firm of Earth Metrics, who had prepared the Environmental Impact Report, was present to answer any questions Council might havewith regard to the Report. Commissioner Perkins stated that the Report had been reviewed by the Commission, as well as other reviewing Agencies, and that the comments of all these bodies were contained in the addendum to the EIR Report. He noted that most of the issues and concerns raised had been addressed in this addendum. Discussion of the Report centered dominantly on the noise and other types of pollution of the property resulting from IS280, and the mitigating measures suggested for the lots most directly affected by the freeway. Councilman McReynolds questioned an apparent discrepancy in the statistics presented with regard to the traffic volume count. Because the design of the proposed sub- division would be critical with regard to mitigating measures to be imposed on the lots most closely affected by the pollution factors presented within the Report, Councilman McReynolds felt that the traffic volume statistics were too speculative for action by Council this evening. He stated he felt that the Report was well presented, but that he would like to have more information in regard to IS280 as it affected the proposed lots within the subdivision. w Council concensus was that three measurements taken at four sites were not sufficient to make the data statistically valid, since the noise factor was one of the most important elements of the Report. After discussion on the noise data, Council also discussed that portion of the Report dealing with geological faults, questioning the types of scales used in the measurements and discussing the active and inactive faults in the area. Speaking from the Floor: Mrs. Diana Miller, Vista del Valle: Suggested that noise data contained in the CALTRANS Report on IS280 should not be used by the firm since it was not accurate as it pertained to Los Altos Hills. Also commented that the peak hours of traffic on the freeway were between the hours of 7-8:30 AM and 4-6:30 PM. Mr. Frank Gigli commented that the Planning Commission had made a field trip to the site of the proposed subdivision, and that there was no difficulty in hearing each others conversations, although he conceded that some areas would be affected by the freeway noise. Councilman McReynolds moved, seconded by Councilman Proft, to continue the acceptance of the Environmental Impact Report for Sadle Mountain Estates, File #TM2060-77, until additional noise data is gathered with regard to IS280, and further traffic counts were made. Motion carried by the following roll call vote: AYE: Council Members McReynolds, Proft, Mayor Brown NO: Council Members Cheney, Hillestad ABSTAIN: None ABSENT: None ma CITY COUNCIL MINUTES - July 20, 1977 L SPECIAL ORDERS (Cont'd): 6. Request for Tentative Map Approval, SADDLE MOUNTAIN ESTATES, File #TM2060-77: Because the Environmental Impact Report was not accepted, Councilman McReynolds moved, seconded by Councilwoman Hillestad, to continue subject request pending acceptance of the Report. The applicant concurred with the motion, and the motion carried unanimously by roll call vote. F. GENERAL ORDERS & UNFINISHED BUSINESS: 1. Joint City Council/Planning Commission Meeting: Council concensus was to schedule the Joint Meeting on August 20th, if this met with the Commission's approval, at the hour of 10:00 A.M. in the Council Chambers. 2. Letter of Resignation - Traffic & Public Safety Committee: Council accepted the letter of resignation tendered by Mr. Donald Robles of the Traffic and Public Safety Committee, and Mayor Brown requested that Staff bring the vacancy to the attention of the public. Mr. Crowe noted that there were now two vacancies existing on the Committee. 3. Town Newsletter - Second Edition: Mr. Crowe noted that Staff was preparing the second edition of the newsletter for publication in August, and requested that Council Members contact him for any items of information they felt should be contained therein. Councilwoman Hillestad suggested that residents be advised of the Par course recently Installed at Foothill College for exercise. 4. Adobe Creek Country Club: Councilman McReynolds requested that the status of the Adobe Creek Country Club be investigated relative to their non-profit basis for a report at the next Council meeting. 5. Solid Waste Disposal: Mr. Crowe reported that the 9 -Par Corporation had given notice that, effective August 31, 1977, Los Altos Garbage Company would not be able to use that site for dumping. He stated that the North County Solid Waste group was working on the problem, but studies had not been completed to date with regard to potential sites and costs. Meetings were scheduled, he stated, and a completed report would be forthcoming sometime in August. In response to Councilman Proft, Mr. Crowe stated that alternate sites were available, but at -a substantial increase in costs. G. NEW BUSINESS: H. ADJOURNMENT: None Council adjourned at 11:03 P.M. Respectfully submitted, Norma J. Hislop -7- City Clerk