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Home My WebLink About12/07/1977CITY COUNCIL TOWN OF LOS ALTOS HILLS ow 26379 Fremont Road Los Altos Hills, California MINUTES OF A REGULAR MEETING Wednesday, December 7, 1977 cc: Reel 106, Side I, Tr. 2, 440 -End; Side 2, Tr. 2, 001-255 Mayor Keith Brown called the Regular Meeting of the City Council to order at 7:34 PM In the Council Chambers of Town Hall. A. ROLL CALL & PLEDGE OF ALLEGIANCE: Present: Mayor Keith Brown, Councilmembers Cheney, Hillestad, Proft. (Councilman McReynolds arrived at 9:43 PM.) Absent: None Staff: City Manager Robert Crowe, City Attorney Frank Gillio, City Engineer Alexander Russell and Deputy City Clerk Susan Buttler Press: Iver Davidson, Los Altos Town Crier and Richard Hanner, Palo Alto Times B. CONSENT CALENDAR: Mrs. Schick Weston Drive requested the removal of the Warrants and the City Attorney asked for removal of the Minutes for November 16, 1977. MOTION SECONDED AND CARRIED: It was moved by Councilman Cheney, seconded by Council- woman Hillestad and passed unanimously by all members present to approve the balance of the Consent Calendar, specifically: 3. Motions for Adoption: a) LANDS OF MUELLER, File TM #2072-77, Granting Time Extension to 2/1/78 for Planning Commission consideration. 4. Actions of the Variance & Permit Commission: a) LANDS OF DELFS, File BSA #6099-77, Approved Building Site Approval request subject to conditions as recommended by the Variance & Permit Commission. 5. Resolutions for Adoption: a) Resolution #1089 amending Resolution #1086 ordering and calling a General Municipal Election. Thereafter, Mrs. Schick questioned the frequency with which Bank of America appeared on the Warrants and was advised that this was the Bank requested procedure for the handling of petty cash disbursements. Mrs. Wood, Stonebrook Drive, stated she was puzzled as to why the Town Security was still performing crossing guard duties at St. Nicholas and that other, less expensive services should be utilized. Discussion followed on the inability to locate a senior citizen or student and the efforts of Staff to resolve this problem as quickly as possible. Y CITY COUNCIL MINUTES - December 7, 1977 B. CONSENT CALENDAR: (Continued Councilman Cheney questioned the amount shown on the Warrants to pay for the Street Overlay Project and the City Manager cited the tonnage used as being less than 10,$ over that estimated. The City Attorney then requested the following change to the Minutes of November 16, 1977, Page 3, next to last paragraph: The City Attorney's determinations were: (I) The re -structuring of the Board of Directors was accomplished by one member; (2) The only power remaining to the Board of Directors would be to dissolve the non-profit corporation; (3) The Board of Directors of the Club cannot unilaterally terminate the new management contract. MOTION SECONDED AND CARRIED: Then moved by Councilwoman Hlllestad, seconded by Councilman Proft and carried unanimously by all members present to approve the re- mainder of the Consent Calendar, specifically: 1. Approval of Minutes: November 16, 1977 2. Approval of Warrants: $232,856.13 C. SPECIAL REPORTS: I. Reports of Standing Committees: a) Memo from Pathway Committee - Maintenance of Town Paths and Trails. Mayor Brown read the memo, as follows: The Pathway Committee has noted and would like to publicly thank Mr. Robert Crowe, `City Manager, Town of Los Altos Hills, for a job well done this summer on the main- ,W tenance of paths. There was much clipping and clearing done to Improve the appear- ance and certainly add to the safety of people using these paths. The Pathway Committee appreciates Mr. Crowe's attention to these areas of our concern. The City Manager asked that the crew be commended also on a job well done. b) Minutes of Noise Abatement Committee - Amendment to Ordinance No. 181. MOTION SECONDED AND CARRIED: Moved by Councilwoman Hlllestad, seconded by Councilman Proft and passed unanimously by all members present to submit this Ordinance revision to the Planning Commission for their recommendation. Commissioner Carico commended the Noise Abatement Committee for their hard work. 2. Reports of Ad Hoc Committees: Councilwoman Hlllestad asked to agenda an organization chart on Committees and Commissions for discussion at the next City Council meeting. 3. Presentations from the Floor: Mrs. Schick, Weston Drive, spoke regarding recent rental want ads In the newspapers as being indicative of a slow eroding of the Los Altos Hills single family zoning. Councilman Proft clarified that one of the ads in question was for property in Santa Clara County jurisdiction and questioned If this type of violation had been brought to the City Manager's attention. Commentary followed on methods of dealing with such violations, how extensive this problem had become to date and, finally, Council direc- `, tion to Staff to check all local newspapers in the future. -2- CITY COUNCIL MINUTES - December 7, 1977 C. SPECIAL REPORTS: (Continued) [ 3. Presentations from the Floor: (Continued) �r Mrs. Goldsmith, Elena Road, brought Council attention to a recent serious mishap when a girl's horse was frightened by a motorcyclist. She asked that some method of controlling this type of problem be investigated. Mayor Brown thanked Mrs. Goldsmith for bringing this to Council attention and determination was that, perhaps, the press representatives present could acquaint the public with the hazards Involved. D. STAFF - REPORTS, CORRESPONDENCE $ ANNOUNCEMENTS: I. City Manager: a) Report on current financial condition. Following Introduction by the City Manager, Councilman Cheney stated his objections to the report, specifically: (1) The Information was not presented clearly; (2) The City Manager knew, before preparing the Budget, the carryover revenue figures; (3) The estimated revenue shown for this year Is far too low; and (4) The Report was, in general, misleading. He further stated that his projected revenue, at $59,000 per month, was $700,000 for the year of which all excess should be Immed- lately utilized for road repair. Councilwoman Hlllestad questioned these verbal denunciations, suggesting that a written report from Councilman Cheney would be more appropriate. After voicing several objections, Mayor Brown also felt this matter could be handled more properly in writing. Councilman Cheney stated that the issue of surplus revenue was quite f.clear and suggested a Finance Committee be appointed to determine the expenditures fir' of these funds. Consensus of Council was to agenda the Committee question for the next meeting. n 2. City Attorney: a) Report on Security Contract. Mr. Glllio told the Council that this Report would have to be forthcoming at the next meeting as there was still work to be done. b) Request for Council determination on election procedures Following Introduction of his memo, the City Attorney ascertained from Council direction that (1) The Town will pay the candidate's filing fee; (2) Candidate's Statement shall be limited to 200 words; (3) The Town will bear the expense of printing and handling of each candidate's statement; and (4) Additional materials will not be permitted when mailing the sample ballot and voter's pamphlet. E. SPECIAL ORDERS: I. Request by Applicant for deletion of Condition - LANDS OF UNGERMANN, File BSA #6079-76. The City Manager supplied Council with history, specifically relating to the Condi- tion In question requiring the Applicant to gain access to her property via Alta- mont, over the Horton property and related that the Horton's still consented to the granting of this easement. -3- CITY COUNCIL MINUTES - December 7, 1977 E. SPECIAL ORDERS: (Continued) I. Request - LANDS OF UNGERMANN, Fl le BSA #6079-76 (Continued): Mrs. Ungermann, Applicant, stated that although consent had been granted for this access, she would be charged for the usage, the completion of the connecting road was not scheduled for some time and, the result was that this Condition had cost and would continue to cost her considerable funds and time. Councilman Proft outlined Council's Initial thoughts on this building site and particularly on the reasons for access via Altamont because of the extensive cut and fill that would be necessitated by access via Chaparral Way. The City Engineer further stated that, due to the steepness, a driveway from Chaparral Way would be required to be concrete. Mrs. Ungermann, Applicant, offered to adhere to any conditions posed by this access and felt the isolation of this driveway prevented any eyesore. She reiterated her feelings on the Condition of access over another's property and the many hardships that imposed upon her building now or In the future. Commissioner Carico agreed with Mrs. Ungermann's position, thereafter, Council determination was to continue this matter until the City Manager could return with written easement approval from Mrs. Horton and other pertinent information. F. GENERAL ORDERS 8 UNFINISHED BUSINESS: I. Report by Councilman McReynolds - Santa Clara County Transit District letter regarding propane versus diesel buses. As he had Just entered from a meeting of the Transit District, Councilman McReynolds offered information on that meeting calling Council attention to the existing problems and the Issue of propane versus diesel for the proposed expansion of the bus system. Consensus was to draft a Resolution stating Council opinions on the various aspects presented. 2. Report on Adobe Creek Country Club - Compliance with Conditional Use Permit. The City Attorney stated his concerns on the current non-profit status of the Country Club, the absence of the promised financial statement and offered a complete report at the next Council meeting. G. NEW BUSINESS: I. Standing Committee Appointments - Four Applications: MOTION SECONDED AND CARRIED: Moved by Councilman Cheney, seconded by Councilman Proft and carried unanimously to appoint Nancy Neal Yeend to the Traffic d Public Safety Committee. MOTION SECONDED AND CARRIED: Moved by Councilwoman Hillestad, seconded by Mayor Brown and passed unanimously to appoint N. Jean Armstrong to the Legislative Review Committee. Discussion followed regarding the other two appointments with direction to Staff to talk with those interested and resolve this at the next meeting. Councilwoman Hillestad requested an amendment to Resolution #971 and consensus was to approve the change: The Legislative Review Committee shall meet at least once a month. Council then discussed emergency shelters and disaster preparedness programs with L determination that the Disaster Council should have a meeting the first week of 4✓ January. SC 4W CITY COUNCIL MINUTES - December 7, 1977 G. NEW BUSINESS: (Continued) Thereafter, the need to have a City Council meeting December 21, 1977 was intro- duced and, due to the urgency of some matters held over from tonight's meeting, consensus was to hold the regularly scheduled meeting. Reintroduced from earlier in the meeting was a draft Resolution prepared by Councilman McReynolds. MOTION SECONDED AND CARRIED: Moved by Councilman McReynolds, seconded by Council- man Proft and passed unanimously to adopt Resolution #1090 concerning the effec- tive operation of the Santa Clara County Transportation Agency. There being no further new or old business to discuss, the City Council adjourned at 10:35 PM. Respectfully submitted, Susan Buttler Deputy City Clerk -5-