HomeMy WebLinkAbout02/18/1976CTTY ZL,:".i 7L
4r TO.:.i OF LOS ALTOS HILLS
26379 Fremnot Road
Los Altos Hills, California
MINUTES OF A P,ECULAR MEETING
Wednesday, February 13, 1976
cc: Reel 84, Side 2, Tr. 1: 365-039
Miyor Stanley Grabowski called the Regular fleeting of the City Council to order
at 7:30 P.M. in the Council Chambers of Town Hall:
A. ROLL CALL:
Present: Councilmen Cheney, Helgesson, McReynolds (7:55 PN), Councilwoman
(tiller (7:35 PH), Mayor Grabowski
Staff: City Attorney Frank Gillio, City Enqineer Alex Russell, Commissioner
Schick for Planning Commission, Deputy City Clerk Norma Hislop.
Absent: City Manager Robert Crowe
Press: San Jose Nercury-flews: Hs. Becky Lavaly
Palo Alto Times: Fir. Paul Voecks
B. CONSENT CALENDAR:
4W At the request of the City Attorney, Item 3 b) was removed from the Consent
Calendar, and requested that, at some point during the e✓ening's meeting, an
Executive Session (Litigation) be held, after which this item should be con-
sidered. Council so agreed.
Councilman Cheney requested the removal of Item 61, and Mayor Grabowski
removed Items B 3 a) and B 2.
I7Cf15 RE"dOVEO FROM THE CONSEIJ7 CALENDARFOR SEPARATE CP`dSIC_`:rc_;T;OFC'
1. Approval of Minutes: January 25, 1975.
Councilman Cheney felt that panes 11 and 1C, Item F 3, did not sufficiently
reflect the change made by Council in the Co;iditional Use Permit wording
for the Adobe Creek Country Club. He requested that the Secretary listen
to the tape of the meeting and expand the report of this matter beginning
with paragraph 3 of the Minutes, and to submit them for Council approval at
the next meeting.
2. Approval of blarrants: $47,095.30.
City Engineer Alex Russell responded to flavor Grabowski 'e request for ex-
planations of certain warrants presented for Council approval this evening.
3. Resolutions for Adoption:
a) Resolution #933 adopting Town of Los Altos Hills Emergency Pre -
44, paredness Plan:
CITY COU!'ICIL MINUTES - February 1C, i^l
v ITEMS REMOVED FROM THE CONSENT t.ALBOAR FOR SFPA''_F G1iiSI0ERATION:(Cont'd)
Mayor Grabowski requested that Section 2 of t:^ rnroposed Resolution be
amended to read as follows:
"SECTION 2. All attachments to and exhibits of said Plan shall be kept
current by the Director of Emergenc.Y Services or his desirnee." (Under-
scoring reflects amendment.)
i7OTION SECONDED AND CARRIED: Councilman Cheney moved, seconded by Councilman
Helgesson and unanimously carried to approve the CONSENT CALENDAR as amended
(above).
C. SPECIAL REPORTS:
1. Reports of Standing Committees: Traffic and Public Safety Committee -
Recommendations on Identification w Surveillance of accident locations
Final Report:
airs. Irma Goldsmith, Chairman, reported on the Final Report recently com-
pleted for the Town which identified traffic accident locations within the
Town and recommended remedial actions which could be taken to decrease the
number of accidents. She presented a large map of the Town which identified
accident locations, coded colors reflecting the causes of the accidents at
various locations, stating that the map could be kept current as reports of
accidents were received by the Town, either by Staff or by the Committe-
Mrs. Goldsmith felt the map should be hung in a spot easily accessable to the
public, and felt such a display would be beneficial in warning citizens of
dangerous areas. She felt the firm of TJKM, who had done the study, should
be commended for their outstanding work, and said that the Committee
recommended that improvements and remedial work outlined in the study bo
approve) by Council. firs. Goldsmith also noted ti,et, as a result of the
tre,`f'ir safety Grant, the foan had been ": a to ^rachase r:;•+_ equipment which
v,•as new being used succossfol ly by the She:-Sif'si)epartm,�nt .n controlling
speed within the Town's bo-indaries.
Cuuncil discussed the optional recommendation of street lighting at cariain
intersections, with Mayor Grabowski noting that the Inter -City Council had
received an appeal from the fit. Hamilton Observatory referencing the effect
the lighting from the Valley floor was already having on the Observatory,
and lie felt this should seriously be considered before any such action were
taken by Council. Councilman Cheney also strongly opposed any installation
of street lights since the report indicated that the majority of accidents
occurred during daylight hours. He thought Staff should study the report and
begin to implement those items such as trimming and stripinq which the Maint-
enance Creta could do.
In response to the Committee's recommendation that Council approve the re-
quired expenditures as recommended, the Mayor noted that the Council should
study the matter further, and also that this would have to be worked into
the budget.
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CITY COOCIL HIHL'TES - Fe++ruN-,, 1:, L°76,
v SPECIAL REPORTS (Cont'd)
Speaking from the Floor:
Hr. Michael Stewart, ilember of the Committee: Requected that if Council
did not opt to complete all the remedial actions at one time, that they be
completed as Priority A), B), and C), listed in the Final Report.
Councilman Cheney pointed out that these priorities were set by the amount
of expenditure, not necessarily work priorities, and after closer scrutiny,
Mr. Stewart later agreed with Councilman Cheney and rescinded his request.
Mayor Grabowski thanked the Committee for their report and stated the Council
would agenda the Final Report and recommendations for consideration at a
later meeting.
2. Renorts of Ad Hoc Committees: (lone
3. Presentations from the Floor:
a) Request for reconsideration of Council action of 2/4/76 re: PA-AAU
road race within Town boundaries.
City Engineer Alex Russell noted that Council had denied a request for a
L running race to be conducted by the Amateur Athletic Union r•+ithin a defined
�r area of the Town at their meeting of February 4th. Subsequently, a rcqu=st
for reconsideration had been received, and the applicants were present this
evening to respond to any questions of Council.
Mr. Dave Himmelberger addressed Council's concerns as outlined in the
riinutes of February 4th, stating that he did not think the runners woaild �,e
any trouble to the Tot -m. He noted that similar races ha? Js;:a hcid
6laodside Rn(i Por•tola Valley, Town's havia: ti m.i narrow i", and s
str.•cts twat were more headily used, with on
noted th�.-i uourse guid^s would be provideA at eje.ry intersection and that
the race ecruld be well -monitored.
Courcilwo;pian Miller stated that the letter of reconsideration dated February
10th provided much more detail than the request considered by Council earlier.
Commissioner Schick, speaking as a private citizen, requested to know where
the group planned to park their cars. Mr. Himmelberger responded that,
because the race would begin and end at Town Hall, the parking facilities
there would be used, and Council requested that every effort be made to use
car pools where possible, to limit possible congestion.
yGrabowski
krcoby Councilwoman
pvehe eoest
ofthe PA-AAUtoonductarace o15kilwarsasoutlinedtobheld n
March 27, 1976.
L Councilman Cheney stated that his main concern was to whether the neighbors
�r along the proposed course might not object to such a race. Mayor Grabowski
felt that there would be minimum impact since there were few homes along the
course as outlined.
^J-
W
CITY COUNCIL MINUTES - Fei,rua y 1C, IW6
PRESENTATIO'^S FROH THE FLOOR (Cont'd):
The motion to approve the request of the PA-AAU carried by the following
roll call vote:
AYE: Councilmen Helgesson, McReynolds, Councilwoman Miller, Mayor Grabowski
NO: Councilman Cheney
ABSENT: h1ONE
ABSTAIN: BONE
Immediately following Presentations from the Floor, Council adjourned to an
Executive (Litigation) Session at 8:04 P.M. Council continued to proceed with
the meetinq at 8:35 P.M.
HELD OVER FRO'O CONSENT CALENDAR:
3. Resolution # setting time and place for Public Hearing on proposed
road abandonment (Elena Road):
City Attorney Frank Gillio advised Council that this Resolution was for the
purpose of setting a time and place for a public hearing on the abandonment
of a portion of Elena Road which would set such time as the second Council
meeting in March. lie said this matter had been considered at a previous
meeting and at that time was continued. Mr. Gillio recommended adoption of
the resolution.
Councilman Helgesson moved, seconded by Councilman Cheney and unanimously
carried by roll call vote to adopt Resolution #934 setting the time and place
for the public hearing on the proposed abandonment of a portion of Elena Road
for the second meeting in March at 7:30 P.1.
D. STAFF REPORTS, CORRESPOP!9EPICEE_A ANNOUN D!, i_FS:
1. City .Attorney: Litigal�ion Report: '
[1r. Cillio reported that a law suit had been filed against the Town i }iei=int«
the former City 3lanager, City Engineer Alex Russell, and lir. Cillio. He noted
that, to date, he had been the only person served. lie stated that the matter
had been referred to the Town's present insurance carrier and the Town's
previous insurance carrier. lie requested that Council go on record to provide
a defense for Staff members should it become necessary.
Councilman Helgesson moved, seconded by Councilwoman Miller and carried
unanimously by roll call vote to provide a defense for the Staff members
iwd+etecLin the subject lawsuit.
E. SPECIAL ORDERS:
E 1. Award of Traffic Safety Contract for a Traffic Control Device Inventory:
Mr. Russell presented the background concerning this subject, noting the
number of proposals received by the Town, the prices quoted by each Traffic
Ennineering firm.
CITY COUNCIL MIUUTES - February P, 1,976
AWARD OF TRAFFIC SAFETY CONTRACT Cont'd):
Mr. Russell said he had talked with the City fIanager prior to this evening's
meeting, and based upon the proposals received, Mr. Crowe was still recommend-
ing that the contract be awarded to the fine of TJX:'..
Councilman Cheney stated that his comparison of the proposals by TJKM and the
firm of Nolte and Associates was that TJrJ1 was the lowest bid based on inter-
pretation only. Councilman Helgesson agreed with Mr. Cheney, stating that
he had studied both documents and it appeared that "Alternate C" as outlined
by Nolte and Associates seemed to offer the Town the best option.
Councilman "rlcReynolds requested Councilman Cheney to elaborate on what made
the difference, and Councilman Cheney responded that the scale size of the
maps proposed were different. Nolte's proposal providinn aerial photography
at a scale of 1" equals 100'; the man-hours proposed by TJK11 totaled $8,000
as opposed to $6,500 quoted by Nolte ?. Assoc.
Councilman 11cReynolds questioned with the proposals would do the .job the Town
needed as specified; whether the Company would know what the Town needed.
Speaking from the Floor:
firs. Goldsmith Chairman Traffic and public Safet Committee:--equestei
that ouncil take into const eration the stu y ,lust completed by the firm
C of T= before making their determination.
�r Mr. Mike Stewart, Mandoli Court: Speaking as a private citizen regarding
procedures in acclarifyi ng the ircepting proposals, he noted the subsequent tetter by TJ KP1
proposal, and felt that once proposals were received, each
firm should be given the same opportunity.
Mayor Grabowski agreed that every firm should be given the same opporturity,
and Councilwoman Miller felt that Mr. Stewart's comments were too severe.
Nr. Gillio clarified the differences between a bid and a request for a
proposal, which was a request for professional services. He said a request
for proposal did not require that the Town accept the lowest price. He
noted that information presented this evening was comparative in nature, and
that Council could do whatever it wished.
Councilwoman Miller noted that what was not included in the proposal by TJ!@1
was their many months of expertise. She wished to go on record that she was
not impressed with work done by the Nolte firm within the Town, and did not
feel she would be impressed this time.
Council discussion continued regarding the relative merits of each proposal
and the alternates contained therein.
Councilman Cheney moved, seconded by Councilman Helgesson to adopt Resolution
1935 approving and authorizing execution of agreement between the Town and
t Nolte Associates for a Traffic Control Device Study, Alternate C. as outlined
`, in their proposal dated November 1975. Motion carried by the following roll
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CITY COUNCIL HINHTES - Fe':ruaiy I?, 1"71`
AWARD OF TRAFFIC SAFETY CONTRACT (Cont'd):
call vote:
AYE: Councilmen Cheney, Heigesson, Mayor Grabowski
NO: Councilman McReynolds, Councilwoman Miller
ABSENT: NONE
ABSTAIN: `DONE
2. Public Hearing: Ordinance for Introduction.
Ordinance #_ amendinq LAN Nunicipal Code to provide a Public Facilities
Zone (First Reading - as amended):
City Attorney Frank Gillio stated that at the public hearing held on this
proposed Ordinance at the last Council meeting, certain changes were suggested,
and he had revised the proposed Ordinance accordingly. He outlined the
changes for Council information.
Councilman Cheney felt the changes made in the proposed Ordinance were sub-
stantial enough so that it should be sent back to the Planning Commission,
since they had made the recommendation not to adopt the previously proposed
Ordinance. Mr. Gillio agreed that this would be the proper procedure for
Et Council at this time.
Councilwoman Miller moved, seconded by Councilman Cheney and carried unani-
mously by roll call vote to refer the revised proposed Ordinance creating a
public facilities zone within the Town to the Planning Commission for report
and recommendation.
Commissioner Schick requested that the City Council request the City Att,:rney
to submit a report in writing the substance of the chan?2s a; he outlin=:°
them to Council this evening. Mr. Gillio so agreed.
3. Requests for Final Han Approval:
a) LANDS OF DAUN RIDGE ESTATES, File 14Ff13013-75:
City Engineer Alex Russell stated that the map before Council for
approval this evening had been reduced from four lots to three; that
it complied with the Subdivision Map Act and the requirements of the
Town. On this basis, he recommended approval by Council.
Councilwoman Hiller moved, seconded by Councilman Helgesson to adopt
Resolution #936 approving final map and authorizing execution of sub-
division agreement between Town and Dawn Ridge Estates. Motion carried
unanimously by roll call vote.
b) LANDS OF STONEBROOK #2, File #FM202C-75:
Mr. Russell referred Council to his memo which confirmed that the final
#41W map act andstheerequirements ofthis
theevening
andconformed
he was recommending approval.
Subdivision
[lap
approval
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CITY COUNCIL 11I?IUTES - Fe`ruevy 10, 197E
4W SPECIAL ORDERS (Cont'd):
LANDS OF STONEBROOK #2 (Cont'd):
Councilwoman Miller moved, seconded by Councilman helgesson and unanimously
carried by roll call vote to adopt Resolution #937 approving Final :tap and
authorizing execution of agreement, Stonebrook #2, File #1`12026-75.
4. Acceptance of 1^75-76 Street Improvement Pronram
City Engineer Alex Russell directed Council to the liemo from City Manager
Robert Crowe explaining the additional tonnage of asphalt which had been
required for the completion of work created as a result of the paving of
the 4lestwind Farm road, several additional streets, and an error in street
measurements on several of the roads.
In response to questions from Council, Mr. Russell stated that he felt the
job had been done in a workmanlike manner and that the contractor had satis-
factorily met the terms of the contract. He commented on the aesthetics of
some of the roads that had been resurfaced, noting the condition of those
roads prior to resurfacing, and this had partially the problem.
Mayor Grabowski commented that he had noted in the contract that the Con-
tractor was to have used a Barbara Green machine for the re -surfacing, and
this had not been the case in some instances. He felt that when the speci-
fications called for, or the contractor stated that work would be done in a
certain manner, changes should not be allowed. 1r. Russell also stated that
the measuring error was a mistake of the Town's crew.
Commissioner Schick asked if this contract would take care of the problem at
Fremont Road near the Fremont Hills School. Mr. Russell clarified that ,is
was not covered under this contract; and in response to Councilman Cheney's
question, he stated that this work could be done by the Town's creel.
Councilwoman hiller moved, seconded by Councilman Helgesson and unanimously
carried by roil call vote to adopt Resolution #933 accepting as completed the
work of 1975-76 Street Resurfacing Project, authorizing final payment con-
cerning such work, and directing the City Clerk to file Nitice of Completion.
F. GE:"NK ORDERS E; UPIFIMISHED BUSINESS:
1. Paqe Mil Road Conditions: Councilman Cheney noted the letter received
by C,ounci from Nr. Donald Spencer, Moody Court, regarding the condition of
Page Hill Road and requested that Council consider improving this area.
After discussion by Council, Staff was directed to forward the letter to the
Public Horks Committee for their consideration and advisement and possible
inclusion in next year's budget.
2. Paths Pronram: Councilwoman Miller noted that she had received a letter
from firs. can truthers regarding the Los Altos School District Committee „✓^�d,�.
and their efforts to provide adequate paths and maintenance for such. Jird.
Siruthe r� sothd tpgok tM CyW tla000rr+ Tera flt 1*1 W c S991tk CgiN'IW9
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CITY COUNCIL MINUTES - Fenruary I,,, 1976
GENERAL ORDERS F. UNFINISHED BUSINESS (Cont'd): 3 ryI k
the T6wo' had' bedn Ovi,ted p atxepd tWe W6,RtARS, W hdffi dSt)yW-
Mrs. Struthers felt that if the Town were sufficiently interested in the
Program, that some representative should be authorized as a representative
to attend the District meetings.
Mayor Grabowski requested that Councilwoman Miller contact Mrs. Struthers
to ask that she contact him directly to discuss the matter further.
3. Le islation re Host Cit of Colleges: Mayor Grabowski announced that he
had een adv se y enator erome t 's office that the Senator and Assembly-
man Hayden would co-sponsor a bill which would relieve host cities from the
fiscal responsibility of providing environmental services alone. The Mayor
stated that both Senator Smith and Assemblyman Hayden felt the bill had an
excellent chance of passing during this session. Mayor Grabowski felt that
every effort should be made by Council members to attend the session when the
bill would be introduced and make themselves available for supporting testi-
mony, if necessary, as he would.
G. NEW BUSINESS: None
H. ADJOURNMENT:
4W Council adjourned at 9:25 P.M. to their next Regular Meeting on March 3, 1976.
Respectfully submitted,
v
Norma J. Hislop
Deputy City Clerk
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