HomeMy WebLinkAbout04/07/1976CITY COUNCIL
)JAN OF LOS ALTOS HILL`_
26379 Fremont Road
Los Altos Hills, California
MINUTES OF A REGULAR MEETING
Nednesday, April 7, 1976
cc: Reel 86, Side 1, Tr. 1; 001 -End. Side 2, Tr. 1; 001-062
['ayor Robert Cheney called the Regular Meeting of the City Council to or'er at
7:30 P.M. in the Council Chambers of Town Hail:
A. ROLL CALL:
Present: Councilmen Brown, Grabowski, Proft, Councilwoman Hillestad, Mayor
Cheney
Staff: City Manager Robert Crowe, City Attorney Frank Gillio, City
Engineer Alex Russell, Town Planner Ken Pastrof, Deputy City Clerk
Norma Hislop.
Press: San Jose Mercury -News: Ms. Becky Lavaly
Palo Alto Times: Mr. Buzz Eggleston
r Iatrediately after Roll Call and the Pledge of Allegiance, Mayor Cheney announe.cd
that Council would adjourn to a short Executive (Personnel) Session at 7:35 PM.
Council returned to resume the order of business at 7:E5 PM.
B. CONSENT CALENDAR:
At the reouest of Councilman Brown, Item 2 ,was removed from the Consent
Calendar for separate consideration.
Councilman Grabowski suggested an addition to the Agenda, Item E. 8 (f),
"Pathway recommendations for Adobe Creek Country Club." He noted that such
an item appeared in the Council Packet, but had been omitted from the Aganda.
t;OTION, SECONDED AND CARRIED: Councilman Grabowski moved, seconded by Councilmen
Brown and unanimously carried to approve the remaining items on the Consent
Calendar, specifically:
1. Approval of Minutes: March 9, 1976 (Adjourned Naetinu)
[larch 17, 1976 (Regular HLeting)
March 23, 1976 (Adjourned Meeting)
3. Resolutions for Adoption:
a) Reso. 4946 authorizing bark deca,its and signing of checks.
b) Reso. 11947 endorsing Santa Clare County Special Olympics.
CITY COUNCIL MINUTES - April 7, 1976
ITEMS REMOVED FROM CONSENT CALEB+CAR FOR SEPA:UITE CGl=Iulu•=P•AT1DN:
2. Approval of Warrants: $388,412.24:
Councilman Brown requested the following to be read into the record: "I
request Warrant #1071 be removed from the Warrant List. This warrant, for
$100.00, covers vehicle expense for myself during the Month of March. I
feel that I did not earn this money and therefore, in all consciousness,
cannot accept it. I campaigned on the platform of economy in government, and
so, rather than accept a flat monthly stipend, I will submit an itemized
expense account.
"The City Attorney indicates that compensation for Council may be initiated
either by a vote of the electorate, or through Council action by Ordinance.
This subject arises periodically, and I think the matter should be resolved
as early as possible. I believe the question should be put to a vote by the
people. I will abide by the will of the residents in our Town."
Council discussion ensued, and City Attorney Frank Gillio explained th_t
Council, if they desired, could bring the issue before the people either by
a Special Election, a Consolidated Election, or wait until the next General
Municipal Election.
Councilman Proft called for a point of order since the issue before Council
was the approval of warrants. Council agreed that this matter should be
ov brought up under "New Business" later in the Agenda for discussion at that
time.
MOTION, SECONDED, AND CARRIED: Councilman Grabowski moved, seconded by Councilman
Brown and unanimously carried to approve the Warrant List as amended (above).
C. SPECIAL REPORTS:
1. Reports of Standing Committees: None
2. Reports of Ad Hoc Committees: None
3. Presentations from the Floor:
a) Mrs. Florence Fava - Town Historian:
Mrs. Fava noted that her book, LOS ALTOS HILLS, had cone out last week,
and she presented each Council Member with a copy. Council thanked Mrs.
Fava for her generosity, noting that they, as well as their families,
would enjoy her book which traced the history of the Town back to the
first land grants.
Firs. Fava also expressed her thanks to Lt. 4'intars and the Santa Clara
County Sheriffl s Department for their handling of the Anza Trek
Councilman Grabowski moved, seconded by Councilwoman Hillestad to direct
Staff to prepare a letter of commendation to the Sheriff's Department
for their excellent coverage of the Anza Trek. Motion carried un-
animously.
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CITY COUNCIL MINUTES - April 7, 1976
D. STAFF REPORTS, CORRESPONDENCE AND ANNOUNCEMENTS;
1. City Manager:
a) Letter from Transit District Board of Supervisors:
Mr. Crowe noted the letter received from the Chairman of the Transit
District requesting that Council appoint a citizens advisory ccrmitte.e
to make recommendations to them with reference to public transportation.
After discussion, Council agreed that the Town's Traffic and Public
Safety Committee might assume this charge along with their other duties,
since this matter was related to the efforts of that Committee. Mayor
Cheney requested that Staff prepare a letter to the Board of Supervisors
to this effect, and a letter be directed to the Traffic and Public
Safety Committee in this regard.
b) ICC Meeting, Sacramento:
Mr. Crowe noted that the annual Inter -City Council trip to Sacramento
for the purpose of meeting with area Legislators would be held on May 5th
this year. He requested all Council members who were interested in
attending to notify his office so he could make arrangements.
` c) Palo Alto School District Meeting:
Mr. Crowe announced that he had received a call from Dr. Lyman of the
Palo Alto School District informing him that a meeting would be held
on April 19th at 7:45 PM to discuss plans for the Fremont Hills School.
The meeting will be held in the School's Multi-purpose Room.
d) Request to raze tree in public right-of-way:
Presenting Council with pictures of a targe oak tree along Page Hill
Road which had caused problems in the past because of it's leaning
into the road, Mr. Crowe requested permission to expend approximately
$250.00 for its removal. He also noted that the Environmental Design
Committee had requested that, if Council consented, they wished to have
a portion of the tree to be utilized as a split -log bench for the
proposed "Anza Corner" at Fremont and Edith.
Discussion ensued between Council, City Manager and Mrs. Gould of the
Environmental Design Committee relative to the subject. It was agreed
by Council that the City Manager should be directed to proceed with
removino the hazardous tree and working with the Environmental Design
Committee in the utilization of the rood.
2. City Engineer: Report on condition. of Paseo del Robles.
Referencing City Engineer Alex Russell's ramo to Council dated March 31,
1976, fir. Crowe noted that the road maintenance agreement for this sub-
division was still in effect, and if Council concurred, Staff would pro-
ceed to notify the bonding company that if the subdivider did not bring
the road up to Tonin standards as agreed, the Term would proceed to have
the nark completed and attach the bond.
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CITY COUNCIL MINUTES - April 7, 1476
STAFF REPORTS (Cont'd):
Condition of Paseo del Robles (Cont'd):
City Engineer Alex Russell recommended the road improvement should consist
of having the road reshaped and a 2-2�i" overlay be put on it. He also noted
that a letter expressing the Town's concerns had been directed to the sub-
divider.
City Attorney Frank Gillio recommended that the Town wait a reasonable length
of time, and if no response is received from the subdivider, the Town proceed
with notifying the bonding company.
After further discussion on the history of the road in question, Council
directed Mr. Russell to proceed in this matter along the lines recommended
by the City Attorney.
Other Business:
City Attorney: Upon questioning by Councilman Grabowski relative to the
status of the preparation of a letter to residents concerning non -conforming
uses, Mr. Gillio stated that this letter would be ready for Council's review
within the following week.
E. SPECIAL ORDERS:
4W 1. Public Hearing: Consideration of the abandonment of a portion of a
certain road Elena Road):
At the request of the City Attorney, Councilman Brown moved, seconded by
Councilwoman Hillestad and unanimously carried to continue the public hearing
on this matter to the next Council Agenda.
2. Request for extension of time for filing final map
Mr. Crowe explained that this matter would be placed on the next Council
Agenda for approval, but, because Council would not be meeting on the
regularly scheduled date this month, the time would have expired for this
subdivision; therefore the applicant was requesting an extension of one month.
Councilman Grabowski moved, seconded by Councilman Broom and unanimously
carried to grant an extension of time for one month from the date of ex-
piration
for filing the final map, ;ESOM SUBDIVISION (formerly Lands of
)
3. Request for Fina) 'lam ,Approval, LARDS OF !1AORER, File ,'33612-75:
Mr. Crowe note" that the City Engineer had found everything to be in order
with the map submitted, and that the City Attorney had drawn up the necessary
subdivision agreement and road maintenance agreement for Council's approval.
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CITY COUNCIL MINUTES - April 7, 1976
SPECIAL ORDERS (Cont'd):
LANDS OF MAURER (Cont'd):
Council and Staff discussion followed regarding the amount of deposit
required toward the completion of improvements, and Mr. Russell explained
that the offers of dedications of rights-of-way were generally not accepted
by the Town until all improvements had been completed.
Councilman Grabowski moved, seconded by Councilwoman Hillestad to adopt
Resolution #949 approving final map and approving and authorizing execution
of agreement, LANDS OF MAURER, File #FM3012-75. Motion carried unanimously
by roll call vote.
Councilman Grabowski moved, seconded by Councilman Proft, to adopt Resolution
#950 approving and authorizing the execution of Agreement between the Town
and Clarence Maurer for road maintenance. Motion carried unanimously by roll
call vote.
4. Request for exemption from subdivision moratorium, LANDS OF DELLES/OKEY,
APN #175-57-001, 004 & 005:
City Manager Robert Crowe gave a summary of the background of the property
in question, stating that essentially this was a lot line change and that
4, the Planning Commission had recommended that Council approve this exemption.
Councilman Grabowski moved, seconded by Councilwoman Hillestad to grant an
extension from the subdivision moratorium, LANDS OF BELLES/OKEY, subject to
the conditions recommended by the Planning Commission. Motion carried
unanimously by roll call vote.
5. Bicycle Lanes - EI !'.onte Road:
Mr. Crowe summarized the letter received from Santa Clara County and the
proposed Agreement between the Town and County for the construction of bike
lanes from Summerhill Avenue to Foothill College along E1 Monte Road in Los
Altos Hills. He noted that the County, under the Agreement, would be re-
sponsible for the maintenance of the lanes, and that the Town would have to
restrict the parking on this section of E1 Monte.
Council discussion ensued regarding whose responsibility it would be to in-
stall and maintain the restricted parking signs, Mr. Crowe understanding that
this would be done by the County. Council requested that a letter be directed
to the County stating that this was the Town's understanding.
Speaking from the Floor:
Mrs. Alma Wood, Summitwood Road: Concerned for safety of bicyclists using
lanes along the section of road near IS230.
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CITY COUNCIL MINUTES - April 7, 1976
SPECIAL ORDERS (Cont'd);
BICYCLE LANE AGREEMENT (Cont'd):
Councilman Grabowski moved, seconded by Councilwoman Hillestad to adopt
Resolution #951 approving and authorizing the execution of Agreement between
Town and Santa Clara County for the construction of bicycle lanes along
E1 Monte Road. Motion carried unanimously by roll call vote.
6. Request for acceptance of improvements, LANDS OF BARTON, Tract #5470:
Mr. Crowe summarized the Memo from the City Engineer dated April 1, 1976,
in which Mr. Russell stated that the improvements were approved by his office
and in accordance with the approved check list. Staff recommended that
Council accept the improvements and the offer of dedication.
Councilman Grabowski moved, seconded by Councilman Proft to adopt Resolution
#952 accepting certain improvements, Tract #5470. Motion carried unanimously
by roll call vote.
Councilman Grabowski moved, seconded by Councilman Brown to adopt Resolution
#953 accepting certain street and roadways into the Street System of Town,
Tract 05470. Motion carried unanimously by roll call vote.
7. Approval of Pre -Conditions for Conditional Use Permit - Adobe Creek
Country Club:
Mr. Crowe stated that the various plans and documents required as pre-
conditions for the Use Permit for Adobe Creek Lodge had been submitted to
the stipulated Agencies and Committees for review and recommendation. He
stated the applicant had met with the various groups and their recommendations
were before Council for consideration this evening:
a) On -Site Circulation Plan, and b) Traffic Movement A Evaluation Plan:
Mr. Crowe presented a view graph of the property, noting the various
recommendations made by the Engineering Consultant firm of TJKM, the Traffic
and Public Safety Committee, and the City Engineer.
After lengthy discussion between Staff, Applicants and Council, both at this
point in the meeting, and after resolution of the remaining pre -conditions,
Council directed Staff to distill the recommendations of the Engineering
Firm, the Committee and the City Engineer in an order where Council could
see more clearly how the recommendations differed from one another. Council
also agreed to meet for an Adjourned riveting on Monday, April 12th at 4:30
PM to resolve Items a) and b) in this matter.
c) Landscape P1=^.s for existing and proposed tennis court area:
Mr. Crowe noted that the Environmental Design and Noise Abatement Committees
kw had met in joint session to review the proposed landscaping for the new
tennis courts.
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CITY COUNCIL MINUTES - April 7, 1976
` ADOBE CREEK COUNTRY CLUB (Cont'd):
Discussion of this item by Council, applicant and City Attorney, concerned
the submission of a faithful performance bond, which Mr. Gillio said could
be handled in various ways.
In response to a question from Mr. Walter Gregorwich, Chairman of the Noise
Abatement Committee, Mr. Crowe noted that the time frame for completion of
these improvements was considered under the "Post Conditions" of the Use
Permit.
Councilman Brown moved, seconded by Councilwoman Hillestad, to accept the
revised Landscape Plan dated 3/9/76 and the recommendations of the Joint
Environmental Design and Noise Abatement Committees meetings of March 23rd
and March 27th in satisfaction of sub -paragraph (i) of paragraph 2 of the
approved Use Permit as it pertains to the submission of a landscape plan.
Motion carried unanimously by roll call vote.
Councilwoman Hillestad moved, seconded by Councilman Brown, to set the
amount of $10,000.00 for a faithful performance bond toward the completion
of the landscaping plan. Motion carried unanimously by roll call vote.
d) Schedule and plan to comply with Health Department's recommendations:
Mr. Crowe stated that a letter was on file from the Health Department dated
4V Harch 24, 1976, indicating that the Country Club had submitted a time
schedule in compliance with that Department's letter of December 3, 1975,
and that all improvements they had recommended were scheduled for completion
by July 31, 1976.
Councilman Grabowski moved, seconded by Councilman Brown, to approve the
Use Permit pre -condition which applied to the recommendations of the Santa
Clara County Health Department. Motion carried unanimously by roll call vote.
e) Santa Clara Valley Water District verification of calculations:
Mr. Crowe stated that a letter had been received from the Santa Clara Valley
Water District dated March 17, 1976 in which the District stated that the
calculations submitted by the Country Club had been checked. They also
indicated that they stood by the recommendations they had made in their
letters dated January 21, 1975, and May 5th and 7th, 1975.
Councilwoman Hillestad moved, seconded by Councilman Proft, to approve the
pre -condition of the Use Permit which applied to the Santa Clara Valley
Water District. Motion carried unanimously by roll call vote.
f) (Added to the Council Agenda) Pathway Committee recommendations:
Mr. David Bellucci, applicant, suggested that this matter be discussed at
e another time. MEyor Cheney thought it would be in order to refer the
4r matter back to the Planning Commiss:on because no decision had been reached
by that body due to the lack of a quorum.
♦ CITY COUNCIL MINUTES - April 7, 1976
v ADOBE CREEK COUNTRY CLUB USE PE%4IT (Cont'd):
Pathway Committee recommendations (Cont'd):
Councilman Brown moved, seconded by Councilman Grabowski that the Pathway
Committee recommendations be returned to the Planning Commission for re-
consideration, and that Staff be instructed to supply the Commission with
adequate information necessary in order to make an intelligent decision.
Potion carried unanimously by roll call vote.
Council also noted that the paper before them this evening from the Commission
was outside the bounds of parliamentary procedure.
F. GENERAL ORDERS a UNFINISHED BUSINESS:
1. Appointment to Traffic and Public Safety Committee:
Mayor Cheney announced that he had appointed Mrs. Stella Karras of Anacappa
Drive to fill one vacancy existing on the Traffic and Public Safety
Committee. He directed that the remaining appointment be placed on the next
Council Agenda.
2. Mr. Crowe also informed Council that Commissioner Carico had called to
inform him that she would be out of Town and unable to attend the meeting
this evening as the Commission's representative.
G. NEW BUSINESS:
1. Ordinance for Introduction: Ordinance N,_ amending contract between
Town and Public Employees Retirement System (P.E.R.S.):
Mr. Crowe noted that Council had adopted the required Resolution at their
last meeting stating its intention to amend the subject contract which would
provide survivor benefits for Town's employees as a result of the request:
dropping Social Security. Mr. Crowe read the title at Council's request:
'An Ordinance of the City Council of the City of the Town of Los Altos Hills
authorizing an amendment to the contract between the Town of Los Altos Hills
and the Board of Administration of the California Public Employees Retire-
ment System."
Councilman Grabowski moved, seconded by Councilman Proft and unanimously
carried to waive further reading of the Ordinance.
Councilman Grabowski moved, seconded by Councilman Brown and unanimously
carried to introduce the Ordinance by its title.
2. Councilman Proft:
Councilman Proft directed Council's attention to Section 4-1.103 per-
taining to the Town's Disaster Council, stating that he felt the re-
sponsibility for appointing a Disaster Council should be with the City
Council and no ene else. He said he would like this section to be
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CITY COUNCIL MINUTES - April 7, 1976
NEW BUSINESS (Cont'd):
modified.
Mr. Crowe noted that this Ordinance was based on a State Model, and that
if it was Council's desire to make any modification, the request would have
to be submitted to the State for approval.
At the request of Councilman Proft, Council directed Staff to schedule this
matter for further discussion at their meeting of April 29th.
3. Councilman Grabowski:
a) Councilman Grabowski requested that Council schedule for discussion
for the next Agenda, the matter of submitting the issue of a Council
salary to the voters for the November election. Council so agreed.
b) Councilman Grabowski also requested that Staff be directed to pre-
pare a cost breakdown of the brush -chipper service offered by the Torn
to the residents at a cost of $30 per hour. fir. Crowe agreed to
prepare such a report to Council.
4. Council Appointments to various inter -governmental agencies and
committees:
tt Mayor Cheney announced the appointments of Council members to the following
fir Agencies, Commission and Committees:
Association of Bay Area Governments: (ABAG) Councilwoman Hillestad;
Councilman Brown, alternate.
Santa Clara County Transportation Commission: Commissioner Keith Brown;
Planning Policy Committee: Mayor Cheney; Councilwoman Hillestad, Alternate.
Planning Commission Representatives - Chairman J. Carico;
Commissioner William Hahn, Alternate.
Santa Clara Valley Flood Control District: City Engineer Alex Russell;
Councilman Grabowski, Alternate.
City Selection Committee: Mayor Cheney; Mayor Pro Tem Grabowski.
Regional Criminal Justice Planning Board: Directed Staff to prepare a
letter to the Inter -City Council reconinending the appointment of Councilman
Proft and Councilwoman Hillestad as alternate.
Community Health Abuse Council: Councilman Proft; Councilwoman Hillestad,
alternete.
f League of California Cities: Mayor Pro Tem Grabowski; Mayor Cheney,
%W altarncte.
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CITY COUNCIL MINUTES - April 7, 1976
COUNCIL APPOINTMENTS (Cont'd):
Airport Land Use Commission: Mayor Cheney; Councilwoman Hillestad, alternate.
Bicentennial Commission: Former Councilman Leslie Helgesson as ex -officio
Council representative to the Commission.
H. ADJOURNMENT:
Council adjourned at 11:40 P.M. to an adjourned meeting on Monday, April 12,
1976, at 4:30 P.M.
NOTED FOR THE RECORD:
Immediately after Item E 1 of S ecial Orders, Council adjourned to an Executive
(Litigation) session at 8:39 Ph, an returned to proceed with the order of
business at 8:50 PM.
Respectfully submitted,
Norma J. Hislop
40 Deputy City Clerk
M
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