HomeMy WebLinkAbout07/07/1976CITY COUNCIL
TOHN OF LOS ALTOS HILLS
25379 Fremont Reid
Los Altos Hills, California
REGULAR MEETIN"u OF THE CITY COUNCIL
Wednesday, July 7, 1976
7:30 P.M.
TIME:
7:30 PM A. ROLL CALL & PLEDGE OF ALLEGIA14CE:
B. COtLENT CALENDAR:
1. Approval of Minutes: February 25, 1976 (Special fleeting)
June 1, 1976 (Adjourned Meeting)
June 2, 1976 (Regular Meeting)
June 7, 1975 (F:Cjourncd Meeting)
June 0, 1976 (Adjourned sleeting)
Juna 14, 1976 (Ad•,'curred Meeting)
June 15, 1916 (Adjourned Meeting
Jun, 16, 1976 (Regular Meeting)
40 June 17, 1976 (Adjourned Meeting)
2. Approval of Harrants: 0,9, 711, y/ 6/7%
4.76, 99%. U/ 7/7
3. Actions of Variance & Permit Crxmission:
LANDS OF'TIEFERT, File #7026-76: Recommended approval of
variancs from setback lines for swirmaing pool, subject to
conditions.
4. Resolutions for Adoption:
a)
Reso.
#
setting time and place for public hearing on
1976-77
ewer Service charges.
b)
Reso.
#_
appointing Norma J.
Hislop as City Clerk.
c)
Reso.
#_
appointing Pearl C.
Croy as City Treasurer.
d)
Reso.
#
approving and authorizing
execution of Agreement
between
Town and Frank Gillio
for performance of services.
e)
Reso.
#_
ordering reduction
of Assessment #311, S.A.D. #9.
f)
Reso.
#_
ordering reduction
of Assessment #569, S.A.D. #9.
AW
LL CIT'' COU',dCll
V TO'!N OF LOS ALTOS HILLS
26379 Framont Road
Los Altcs :ills, California
MINUTES OF A REGULAR MEETING
Uednesday, July 7, 1976
cc: Reel 89, Side 1, Tr. 1 - 001 -End; Side 2, Tr. 1 - 001-150
Mayor Robert Cheney called the Regular Meeting of the City Council to order at
7:32 P.M. in the Council Chambers of Town Hall:
A. ROLL CALL:
Present: Councilmen Brown, Grabowski, Proft, Mayor Cheney
Absent: Councilwoman Hillestad
Staff: City Manager Robert Crowe, City Attorney Frank Gillia, City
Engineer Alex Russell, Town Planner Ken Pastrof, City Clerk Norma
Hislop, Commissioner Stewart for Planning Commission.
Press: Palo Alto Times - Mr. Paul Voecks
B. CONSENT CALENDAR:
Councilman Grabowski requested that the Minutes of June 15,16,17,& Feb. 25 be
removed for separate consideration; Councilman Brown requested the removal
of the Minutes of June 2, and Mayor Cheney, Items 4 b) and 4 c).
MOTION SECONDED AND CARRIED: Councilman Grabowski moved, seconded by Councilman
Proft and unanimously carried to approve the remaining items on the Consent
Calendar, specifically:
1. Approval of Minutes: June 1, 1976(Adjourned Meeting)
June 7, 1976 (Adjourned Meeting)
June 8, 1976 (.Adjourned Meeting)
June 10, 1976 (Adjourned Meeting)
June 14, 1976 (Adjourned Meeting)
2. Approval of 'Warrants: $2,718.91 (June 29, 1976)
$26,999.01 (July 7, 1976)
3. Actions of Variance & Permit Commission:
LANDS OF TIEFERT, File PVAR7026-76: Recommended approval of variance
from setback lines from swimming pool, subject to conditions.
4. Resolutions for Adoption:
a) Reso. #963 setting time and place for public hearing on 1976-77
Sevier Service charges.
d) Reso. #966 approving and authorizing execution of Agreement between
Town and Frank Gillio for performance of services.
e) Reso. #967 ordering reduction of Assessment #311, S.A.D. #9.
f) Reso. #968 ordering reduction of Assessment #569, S.A.D. #9.
CITY COUNCIL MINUTES - July 7, 197c
4, ITEMS REMOVED FROM CONSENT CALENDAR FOR SEPARATE CONSIDERATION:
1. Approval of Minutes:
February 25, 1976: Councilman Grabowski corrected the Minutes to re-
flect that Mayor Pro Tem Helgesson had called the meeting to order.
June 15, 1976: Councilman Grabowski noted that he had been opposed to
t e taf reorganization removing the position of full-time City
Engineer and had not seconded the motion. It was determined that Mayor
Cheney had seconded the motion under "Current Business", and the Minutes
were directed to be amended to reflect the correction.
June 16, 1976: Under 1 of "Staff Reports", Councilman Grabowski thought
it wise for the Minutes to reflect the names of the plaintiffs in the
litigation of S.A.D. #9 namely: Laurence Dawson, Lois Crozier Hoole,
Lee Tyler, John M. Fowele, John & Mary Steers, Blake T. & Barbara Upton,
John C. and Ruth Morrison, John G. and Elizabeth Ronsiek, Richard Morton,
Wallace Stegner, Hilton & Barbara Minckley, June Mcllwraith, Alan and
Margaret Kinkead, Marcus Stedman, Darlene Cowden, and Ruth Spangenberg.
Mayor Cheney corrected p. 5 of Minutes to reflect that the Public
Hearing (Item 1 b) was declared open at 8:49 P.M. On p. 7, 4th para.,
Mr. Bergren's name corrected to Norman.
`. June 17, 1976: Councilman Grabowski requested that the Minutes under
"Current Business" be expanded to reflect the discussion that took
place pertaining to salary increases for Town Staff. He noted that the
discussion of Council in this regard concerned salary increases at a I4�
percentage increase, the high of which was 13%,
and a low of 5%, recommended by Mayor Cheney. He noted that Council had
finally compromised by voting for an 8% salary increase for employees,
with an 8.5% increase for the City Manager.
June 2, 1976: On p. 2, Item 3 a), Councilman Brown requested the in-
sertion the word "subsequently" be added between "as .... adopted" in the
Council motion.
On page 9, first para., the words "no longer" struck from second line.
MOTION SECONDED AND CARRIED: Councilman Grabowski moved, seconded by Councilman
Brown and unanimously carried to approve the Minutes removed from the Consent
Calendar as amended and corrected above.
4. Resolutions for Adopticn:
b) Reso. # appointing Norma J. Hislop as City Clerk.
c) Reso. #_ appointing Pearl C. Croy as City Treasurer.
Mayor Cheney noted that the present Ordinance did not cover the appointment
of the City Clerk by Council, and suggested that the City Attorney be
directed to amend the Ordinance to clarify the role of the City Clerk in
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CITY COUNCIL MINUTES - July 7, 197,'
ITEMS REMOVED FROM CONSENT CALENDAR (Cont'd):
relation to the City Council. He noted that the same was true for the
City Treasurer. The particular Sections of the Code which he suggested be
amended were Sec. 2-3.213 pertaining to the City Manager's authority over
employees, and Sec. 2-3.215 pertaining to the appointment, removal, promotion,
and demotion of employees.
After discussion, Councilman Grabowski suggested that Mayor Cheney prepare
a draft amendment to the Ordinance reflecting his proposed revision and
present it to Council for consideration at next meeting. Concensus of Council
was to agree with this suggestion, and Mayor Cheney also agreed.
Mayor Cheney also noted that the Municipal Code, Section 2-1.111 (d), stated
that the Presiding Officer of the City Council shall sign all Resolutions
and Ordinances approved by Council, which was not now the case. The City
Clerk was instructed to allow for the signature of the Mayor on all such
documents as required under present Ordinance.
MOTION SECONDED AND CARRIED: Councilman Grabowski moved, seconded by Councilman
Broom and unanimously carried by roll call vote to adopt Reso. #964 appointing
Norma J. Hislop as City Clerk, and Reso. #965 appointing Pearl C. Croy as City
Treasurer.
C. SPECIAL REPORTS:
1. Emergency Services Program Paper - Mr. Frank Simon:
Mayor Cheney introduced Mr. Frank Simon, who, along with himself, and Mr.
Donald Latham, had recently updated the Town's Emergency Services Plan.
The Mayor noted that a copy of the updated Plan was available for review
by any interested person or Council member at Town Hall.
Mr. Simon addressed Council pertaining to the Program Paper before Council
this evening, which was an Annual review of the Town's current capabilities
in the event of a major disaster, an evaluation of the Program elements, as
well as a projection of Program activities. Mr. Simon also explained the
various standards employed in evaluating the Program and their meanings,
and summarized projected goals to be accomplished by FY 1977.
After Mr. Simon's presentation, Council discussion ensued with Councilman
Brown asking how the Town planned to pay for various items projected if
there were no plans to apply for federal funds. City Manager Robert Crowe
responded that the Town could requisition surplus equipment from the
government, if the particular equipment needed were available.
Councilman Grabowski stated he felt that the "E" rating under 12-1, Public
Information Program, was a little harsh, noting the training held recently
by Golden Gate University, which had received newspaper coverage. Mr.
Simon and Mayor Cheney agreed, and the rating under 12-1 was directed to be
changed to a "D". Council thanked Mr. Simon for his presentation.
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CITY COUNCIL MINUTES - duly 7, 10'
4., SPECIAL REPORTS (Cont'd):
1. Emergency Services Program Paper (Cont'd):
Councilman Grabowski moved, seconded by Councilman Proft to approve the
Civil Preparedness Annual Program Paper as amended (above). Motion carried
unanimously by roll call vote.
2. Reports of Standing Committees: None.
3. Reports of Ad Hoc Committees: None
4. Presentations from the Floor:
a) Mrs. Lucille Gould, Ortega Drive: Questioned why Town maps had not
been updated to reflect change of ownership of certain lands which had
previously belonged to the Palo Alto Unified School District.
Staff, in response, noted that most maps used by the Town were only up-
dated every eighteen months. In response to direction from the Mayor,
Fir. Pastrof stated that he would have Town maps updated by August 1st
to reflect the changes in ownership of School District lands.
D. STAFF REPORTS, CORRESPONDENCE & ANNOUNCEMENTS:
1. City Manager:
a) Non -conforming Use letter to residents:
Fir. Crowe noted that Council Members had been furnished with a revised
copy of the letter to be sent to all residents of the Town advising
them of uses allowed under the Town's zoning ordinance. He asked
direction from Council as to whether he should proceed with the mailing
of the letter as presently written. Councilman Grabowski took exception
to Item #1 with the restriction of one kitchen to a primary dwelling.
Council discussion ensued, and Staff was thereafter requested to strike
the words "with one kitchen" from the sentence, and to proceed with the
mailing in a timely manner.
b) Report on fire hazards:
Mr. Crowe noted that Council had requested that he investigate the
properties listed in the Memo from the Fire Department to ascertain the
type of fire hazard they presented, and the extent of the hazard. He
noted that he had complied with the request, and the properties were a
fire hazard, consisting of uncut dried grass with no fire breaks, dry
wood, and therefore recommended that Council approve the Fire Depart-
ment's request. Fir. Crowe noted that one of the property owners, Mr.
Henry, Elena Road, had attempted to disk around his home, but he did not
feel the job sufficient enough to abate the hazard.
4W Councilman Grabowski noted the supplemental report furnished by the Fire
Department and requested Staff to inform them that Council would like
la
CITY COUNCIL MINUTES - July 7, 1970
STAFF REPORTS (Cont'd):
to see this type of report on all similar requests. Mayor Cheney also
thought it a good idea to have the Town's Security Officer verify that a
problem did exist. Councilman Proft objected, stating that he felt that
fire hazards were the purview of the Fire Department and Staff should not
be asked to do their job. Mayor Cheney explained the procedure of being
in the jurisdiction of the Fire Protection District, who in turn, contracted
with the Los Altos Fire Department, stating also that this was the only way
the Town could maintain any control. Councilman Grabowski also agreed that
a close liason between the Staff and the Fire Department would make the
residents happier. Majority of Council agreed that the Security Officer
should verify the fire hazards reported by the Fire Department on future
requests.
Councilman Grabowski moved, seconded by Councilman Brown, and unanimously
carried to approve the requests of the Fire Department to proceed with the
abatement of fire hazards as contained in their Memo of June 8, 1976.
c) Letter re violation of Noise Ordinance:
fir. Crowe noted the letter recently received by Council from Mr. Kenneth P.
Elvin, Rhus Ridge Road, regarding peacocks and roosters kept by neighbors.
Mr. Crowe noted that a similar complaint by Mr. Elvin had been filed with the
Town approximately one year ago, and he had then requested the responsible
party to take steps to abate the nuisance. He requested direction from
Council as to how they wished to proceed.
After Council discussion, Staff was directed to have the Town's Security
Officer contact Mr. Elvin regarding possible violation of the Town's noise
ordinance, and to write Mr. Elvin advising him to contact the Sheriff's
Office, since they could take steps to abate a public nuisance. Council also
requested a copy of the letter be sent to fir. and Mrs. S. Boborickan, the
parties who owned the peacocks and roosters.
d) Report on letter from residents re traffic problems - Christopher's Lane
and Page Mill Road:
Mr. Crowe noted the letter received by Council signed by many residents on
Christopher's Lane requesting remedial action on traffic problems in the
area of Christopher's Lane and Page hill Road. He stated that, subsequent
to the letter being referred to the Town's Security Officer and the Traffic
and Public Safety Committee for report and recommendations, that it had been
determined that the area in question was not within the territorial juris-
diction of the Town. He noted the report submitted by Mrs. Goldsmith, Chair-
man of the Traffic & Public Safety Committee, with recommendations, and also
the fact that the City Engineer had been in touch with the County relevant
to the problems mentioned in the letter from concerned residents. He said
that Mr. Russell planned to meet again with the County in an effort to re-
solve some of the problems. A status report would be presented next Council
rr meeting.
Councilman Grabowski stated that he would like to see a report on the feasi-
bility of joining Old Page Mill Road to the new Page Mill Road to eliminate
some of the problems, and Council agreed.
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CITY COUNCIL MEETING - July 7, 1976
4 STAFF REPORTS (Cont'd):
e) Mr. Crowe noted the letter received from the adjacent property owner
of Nestwind Farm regarding the agreement made by the Town to place a
wood fence along the perimeter of the northerly and westerly property
line and requested Council permission to proceed.
Council requested a copy of the Agreement be furnished them and that the
matter be placed on the next Agenda for action at that time.
E. SPECIAL ORDERS:
1. Request for Final Map approval - LANDS OF FREEMAN, File #FM3018-76:
Mr. Crowe noted that a request had been received from the applicant request-
ing an amendment to Item 1 on the check list of conditions which required the
capping of the well on the property prior to final approval. He stated that
the applicant requested that he be allowed to maintain the well for irrig-
ation purposes in view of the water shortage. A letter from the Health
Department indicated that they would have no objection as long as the
present and future dwellings were connected to public water and sanitary
sewers.
Councilman Proft moved, seconded by Councilman Grabowski, and unanimously
[ carried, to amend Condition 1 of the approved check list, LANDS OF FREEMAN,
to allow the use of the well on the property for agricultural purposes, so
long as existing and future dwellings are connected to public water and
sanitary sewers.
Councilman Brown moved, seconded by Councilman Proft to adopt Resolution
#969 approving final map, LANDS OF FREEMAN, File #FM3018-76. Motion carried
unanimously by roll call vote.
NOTE FOR RECORD: Reso. #_ to accept certain streets into street system was
not necessary.
2. Request to reconsider check list Condition 15, LANDS OF DICKINSON, File
#CU8011-76 (formerly Altamont Knolls):
Mr. Crowe stated that Pts. Melanie Dickinson was requesting an amendment to
Condition 15 in her Conditional Use Permit to allow her to build a larger
shelter area for the horses on her property. In response to Council, Mr.
Pastrof, Town Planner, stated that the larger shelter area proposed would
not encroach on anything, and that Staff recommended approval of the request.
Councilman
carried to
DICKINSON,
area as it
L and that t
7yw Code.
Grabowski moved, seconded by Councilman Proft, and unanimously
amend Condition 15 of the Conditional Use Permit, LANDS OF
File #CU8011-76, to increase the square footage of the covered
lustrated in Appendix #4 of the Staff Report dated July 1, 1976,
ie construction be in compliance with Title 8 of the Municipal
0
CITY COUNCIL MIMUTES - July 7, 1971;
SPECIAL ORDERS (Cont'd):
3. Request for reconsideration of pathway requirement, LANDS OF RUSSI,
File #BSA6022-76:
Mr. Crowe noted that the applicant was requesting reconsideration of the
pathway requirement on subject property, essentially because the pathway
went from nowhere to nowhere, that there were no easements for pathways
on the other properties on that side of the road. Mr. Crowe said that if
Council granted the request for reconsideration, he recommended that an in -
lieu pathway fee be required in its place.
Town Planner Ken Pastrof presented a transparancy of the property, stating
that he and the City Manager had made a field trip to the site to review
the site. He pointed out other properties in the area which were already
improved; thus, there was no chance of the Town's obtaining other pathway
easements to connect with the one required on Mr. Russi's property. He
noted further, that most horsemen used the property on the other side of the
street for a pathway, even though there was no formal pathway or pathway
easements.
Mrs. Elizabeth Fiksdahl, Chairman, Pathway Committee, addressed Council
regarding the reasons the Pathway Committee had recommended denial of the
request. She stated that there was a thirty foot right-of-way from the
center of Hilltop Hay from Summerhill up, and the Committee felt a pathway
could be installed within that road right-of-way.
Mr. Russi, applicant, addressed Council regarding his reasons for requesting
reconsideration of the pathway requirement and what he considered a fair
in -lieu fee requirement.
Further discussion ensued between applicant, Staff and Council, regarding
surrounding properties. Councilman Grabowski moved, seconded by Mayor
Cheney, to remove the requirement for a pathway easement, LANDS OF RUSSI,
File #BSA6022-76, and substitute the requirement for an in -lieu fee for
a natural, Type IA, pathway at $1.00 per lineal frontage foot. Motion
carried unanimously by roll call vote.
4. Request from Fire Department to proceed with removal of fire hazard:
Mr. Crowe noted the additional request from the Fire Department to proceed
to abate a fire hazard on an additional piece of property located within
the Town.
Councilman Proft moved, seconded by Councilman Brown, to authorize the Fire
Department to proceed with the abatement of the fire hazard as contained in
their Memo dated June 30, 1976. Motion carried unanimously by roll call vote.
5. Consideration of Resolution to petition for withdrawal from Mid -Peninsula
Regional Park District.
LMayor Cheney announced that, in order to avoid any misrepresentations, he
would request those who wished to address this issue this evening, to be
sworn in by the City Clerk before addressing Council. He then deferred to
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CITY COUNCIL MINUTES - July 7, 177E
SPECIAL ORDERS (Cont'd):
Resolution on Mid -Peninsula Regional Park District Withdrawal (Cont'd):
Councilman Grabowski.
Councilman Grabowski expressed his concern for monies spent in support of
the Mid -Peninsula Regional Park District which, he felt, could be of more
benefit to citizens used within the Town. He stated that the immediate
concern was the problem of ever-increasing property taxes, and thought the
Town could live without this Special District. Noting that the citizens had
voted for the formation of the District, he thought the citizens should now
have the opportunity to review and evaluate the benefits derived and whether
they wished to continue; therefore, he urged that Council proceed with the
petition to the Local Agency Formation Commission (LAFCO).
Speaking from the Floor:
Mrs. E. Fiksdahl, Pathway Committee Chairman: Asked procedure clarification
if this course were pursued, to which Mr. Crowe responded that the Resolution
would be forwarded to LAFCO, and the Board of Directors of the District could
be requested to give their consent to the petition. If this were denied,
then an election would have to be held to make the determination. Mrs.
Fiksdahl then stated that she was opposed to the adoption of such a Resolution.
Mr. [like Kuranoff, Three Forks Lane: Felt monies well -spent, and urged
`. Council to consider open space benefits derived for the Town.
Mr. Sidney Ohlberg, Julietta Lane: Felt open space enhanced living in Town,
and thought a withdrawal from the District bespoke an isolationist attitude
of the Town toward other communities.
Mrs. Diana Miller, Vista del Valle: Urged Council to look at facts of
District and listen to all citizens in this regard, and not just what she
felt was a handful of people who wished to withdraw from the District. She
listed acquisitions of land purchased by the District which were of immediate
benefit to the Town, and the primary purpose of the District, which was to
preserve the foothills and skyline from being over -developed.
Mrs. Lucille Gould, Ortega Drive: Felt that the primary concern regarding
the District was not the acquisition of open space, but the approach of
the District with relation to the communities who supported it. Felt the
District should be more aware of the problems of the cities.
Mr. Larry Giller, Vineda Court: Asked whether citizens had to sign a petition
to withdraw, or whether it sufficed to present the Resolution to LAFCO. Mr.
Frank Gillio, City Attorney, responded that a request for withdrawal could
be handled either way. Mr. Giller also asked the costs of holding an election
for this purpose, and whether LAFCO would take the request for withdrawal
seriously. Mr. Gillio responded that once the request were submitted to
LAFCO, a public hearing would have to be held on the matter under Government
law, and Mr. Crowe responded that the costs of an election would depend on
whether it were a consolidated or a special election.
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CITY COUNCIL MINUTES - July 7, 1976
4W
SPECIAL ORDERS (Cont'd):
Mr. Gillio stated that he had talked with several City Attorneys and had
learned that the City of Redwood City had set July 12th as the time for a
Staff Report concerning the possibility of petitioning for withdrawal from
the District, and that the Cities of San Carlos, Atherton and Sunnyvale were
also giving serious thought to such a petition.
Councilman Grabowski did not think a petition to withdraw bespoke of ex-
clusiveness, or an isolationist attitude, citing the numerous people who
were not Town residents who used the Town's pathway system and open space.
Councilman Proft stated that he had mixed feelings on the Resolution: he
noted the problem of the costs of the District; the problem of the possibility
of intrusion by the District into the Town; and on the other hand. stated ha
Councilman Proft requested Council's consent to insert, for the record,
on page 9, paragraph 3, under the discussion pertaining to withdrawal �Iq6
from the Mid -Peninsula Regional Park District, that he had expressed
concern that it appeared that this Council wants to abandon the Open
Space Acquisition Plan within the Town. Council so consented.
an opportunity to consider the issue, and thought it proper for Council to
proceed.
`, Councilman Grabowski moved, seconded by Councilman Brown to adopt Resolution
#970, an application for detachment from the Mid -Peninsula Regional Park
District by the Town of Los Altos Hills. Motion carried by the following
roll call vote:
AYE: Councilmen Brown, Grabowski, Mayor Cheney
NO: Councilman Proft
ABSENT: Councilwoman Hillestad
ABSTAIN: None
6. Establish Interim Expense Reimbursement Procedure:
Mayor Cheney stated that he had requested that this matter be placed on the
Agenda for Council consideration this evening because he felt that the
method for reimbursing Council and Staff for expenses was presently too
loose. He directed Council's attention to his Memo to the City Manager
dated June 22nd which outlined procedures he would suggest Council adopt
in the interim while he compiled a procedure which could be adopted on a
permanent basis. The procedure suggested included: 1) a description of the
type of expense; 2) Names of individuals involved; 3) Purpose of expense; and
4) Statement of results.
Council discussion ensued, Council supporting the concept of the Mayor's
proposal, but Councilmen Brown and Proft requested clarification on Item
L #4.
�^ Speaking from the Floor:
Planning Commissioner Michael Stewart: Suggested a simple solution for
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CITY COUNCIL MINUTES - July 7, 1975
v SPECIAL ORDERS (Cont'd):
Reimbursement Procedures (Cont'd):
reporting purposes might be: Who, What, Where, When & Uhy.
Mrs. Diana Miller, Vista del Valle: Suggested that this type of discussion
should be addressed at Council sessions regarding the budget.
Councilman Grabowski moved, seconded by Mayor Cheney to adopt the Interim
Expense Reimbursement Procedure as outlined in the Mayor's Memo to the City
Manager dated June 22, 1976. Motion carried by the following roll call vote:
AYE: Councilmen Brown, Grabowski, Mayor Cheney
NO: Councilman Proft
ABSENT: Councilwoman Hillestad
ABSTAIN: None
7. Establish Overtime Authorization Policy:
Mayor Cheney commented that he felt that monies a- ,proved by Council in the
budget document should be strictly adhered to, and that his objection was
in employees working overtime hours that were not authorized. He felt that
there would be a tighter control if authorization for overtime could be
4W granted by the Mayor.
Councilman Grabowski thought it appropriate that an elected official exercise
a checks and balance control where public monies expenditurewas involved.
He felt that if the Mayor wished to take that interest, he would be glad to
delegate the necessary authority. He said that unless this were contrary to
law, or the power so delegated were abused, the Mayor should be allowed to
audit overtime and report his findings to the Council.
Councilman Brown felt that the City Manager had been appointed to administer
the Town Staff, and it was his duty to administer the Staff in accordance
with Council's wishes. He agreed with Councilman Grabowski that if the Mayor
wished to audit overtime expenditures, then he could do so.
Councilman Proft also thought the idea of an audit commendable, but agreed
also that this overtime authorization was a function of the City Manager and
not within the purview of one Council member.
Mr. Crowe noted that he had not exceeded the budget for last year, and cited
the work presently being done, such as the final typing of the General Plan
and revisions to the recently -adopted Subdivision Ordinances, which were
large typing jobs which could not be completed during regular working hours,
but that allowances had been made for these special projects in last year's
budget.
Mayor Cheney said he would like it noted for the record that it was not his
intention in proposing these Procedures to look over the City Manager's
shoulders to see if Staff were working additional hours overtime, but to
exercise tighter control over overtime justifications.
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CITY COUNCIL MINUTES - July 7, 1976
SPECIAL ORDERS (Cont'd):
Overtime Authorization Procedure: (Cont'd)
Councilman Grabowski moved, seconded by Mayor Cheney, to adopt the the
Overtime Authorization Procedure outlined in the Mayor's Memo to the City
Manager dated June 22, 1976, with the exception of the twenty-four hours
notice requirement. Motion failed by the following roll call vote:
AYE: Councilman Grabowski, Mayor Cheney
NO: Councilmen Brown, Proft
ABSENT: Councilwoman Hillestad
ABSTAIN: None
F. GENERAL ORDERS & UNFINISHED BUSINESS:
1. Consideration of Planning Commission Subcommittee recommendations as
contained in Open Space Report accepted by Council 5/19/76:
Councilman Grabowski moved, seconded by Councilman Brown, to endorse the
recommendations 1 a), b) and c), 2, 3, and 4 contained in the Open Space
Subcommittee Report of the Planning Commission dated May 13, 1976. Motion
carried unanimously by roll call vote.
2. Consideration of Reso. #_ establishing Legislative Review Committee
as Standing Committee.
Councilman Proft moved, seconded by Councilman Grabowski, and unanimously
carried to adopt Resolution #971 amendinr, Reso. #696 pertaining to Standing
Committees.
G. NEN BUSINESS:
Councilman Proft: Thanked City Manager and Staff for cleaning up the blest -
wind Darn for use by the participants in the Moraga Party trek recently.
He also complimented Staff for the nice work done in the Town Hall parking
area. Mayor Cheney also noted the work done at Anza Corner by the Staff.
In response to Councilman Proft, Mr. Crowe stated that an inspection of the
Adobe Creek Country Club property would be conducted within the week and
a report on Staff's findings would be scheduled for the next Agenda.
Councilman Brown inquired about the plaques to be installed at Anza Corner
and the corner of Freemont and Miranda. Mr. Crowe stated that these would
be installed next week by the Maintenance Crew.
Councilman Grabowski asked whether the parking area of Town Hall would be
diagonally stripped, and Mr. Crowe responded they would be done this Fall and
cats eyes installed on the Pepper Tree for motorists' safety.
H. ADJOURNMENT: Council adjourned at 11:45 P.M. to their next Regular Meeting
of July 21, 1976.
�„ Respectfully submitted,
Norma J. Hislop
City Clerk
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