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HomeMy WebLinkAbout11/22/1976C CITY COUNCIL 4✓ TOWN OF LOS ALTOS HILLS 26379 Fremont Road Los Altos Hills, California MINUTES OF AN ADJOURNED MEETING Monday, November 22, 1976 cc: Reel 96, Side 1, Tr. 1 - 001 -End; Side 2, Tr. 1 - 001-181 Mayor Robert Cheney called the Adjourned Meeting of the City Council to order at 7:30 P.M. in the Council Chambers of Town Hall: A. ROLL CALL: Present: Councilmembers Brown, Grabowski, Hillestad, Proft, Mayor Cheney Staff: City Manager Robert Crowe, City Attorney Frank Gillio, City Engineer Alex Russell, Commissioner Perkins for Planning Commission, City Planner John Markl, City Clerk Norma Hislop Press: None Prior to the commencement of the meeting, Mayor Cheney directed attention to a hand loomed replica of the Seal of the United States of America which had been made in Ireland which had been donated by Mr. Bob Poole, a resident of the 40 Town, to the Historical Society, and which would be on permanent display at Town Hall. B. CONSENT CALENDAR: MOTION SECONDED AND CARRIED: Councilwoman Hillestad moved, seconded by Councilman Proft, and unanimously carried to approve the Items on the Consent Calendar, specifically: 1. Approval of Minutes: November 3, 1976 (Regular Meeting) 2. Approval of Warrants: $21,409.80 3. Resolution #1009 approving and authorizing execution of Deferred Sewer Agreement, Tract #5801. 4. Approval of time extension for approving tentative map, COUNTRY WAY SUBDIVISION (formerly BAHL), File #TM2041-76, to January 15, 1976. C. SPECIAL REPORTS: 1. Light Rail Feasibility Study Report - Presentation by Santa Clara County: Mayor Cheney introduced Supervisor Geraldine Steinberg, attending the meeting as a Member of the Santa Clara Transportation District's Board of Directors. qW CITY COUNCIL MINUTES - November 22, 1976 4W TRANSPORTATION DISTRICT REPORT (Cont'd): Supervisor Steinberg noted that no decision had been made to this point regarding Light Rail; that the Study had just been completed and the Transportation District wished to present the study to all the cities for their comments and recommendations before any action was taken. She noted that by 1990 it was projected that there would be a 50% increase in the number of daily trips, or six million daily trips by auto within the County. Supervisor Steinberg outlined the choices the County had with regard to public transportation: expand the present highway system; increase the present bus system; buy more urban land to control growth; or build a transportation system to accommodate the demand. She commented that no action from Council was expected this evening, but hoped that by the end of the year the District could receive comments on the study. Mr. James Pott, Director of the Transportation District, Mr. Lou Montini, Deputy Director, and Mr. Dave Minster of the Agency, outlined the five corridors within the County which had been chosen for the study, and the various types of light rail which could be utilized. Mr. Pott also clarified that the study did not conclude with any recommendations; that its purpose had been to furnish technical information so that a policy could be established. It was noted that if the County opted to proceed with building a light rail transportation system and great amount of lead time would be needed, and that such a system would not become operable until 1985. A C cost comparison was also presented of alternative methods of transportation. � I After the presentation by the Agency, Mr. Pott responded to questions from members of the Public and the City Council relative to the costs of the system. Because the Transportation District was requesting comments and recommendations to assist them in their Decision, Council concensus was that the Report should be studied further and the matter given more time. Council agreed to schedule the matter for further study at their second meeting in December, so that comments and suggestions could be provided as requested. Councilman Grabowski moved, seconded by Councilwoman Hillestad, to endorse the concept of a light rail system for Santa Clara County as presented in the DeLeuw-Cather Report. Motion carried by the following roll call vote: AYE: Councilmen Brown, Grabowski, Proft, Councilwoman Hillestad NO: Mayor Cheney ABSTAIN: None ABSENT: None 2. Reports of Standing Committees: None 3. Reports of Ad Hoc Committees: None 4. Presentations from the Floor: None v -2 4W CITY COUNCIL MINUTES - November 22, 1976 STAFF REPORTS, CORRESPONDENCE & ANNOUNCEMENTS: 1. Report of Disaster Training Exercise - Officer Gordon Penfold: Officer Penfold presented his report to Council on a Traning Exercise he and Councilman Grabowski had attended recently at Camp Roberts. He stated that the California National Guard was being trained in law enforcement in order to lend assistance to communities in the event of a local or national emergency, and that the purpose of the exercise was to determine whether the Guard could maintain a mobile force. He outlined the chain of command and the lead time it took to have such units at the site of an emergency. He presented slides taken at the exercise where mock-ups of various types of emergencies had been simulated. At the conclusion, Officer Penfold stated that he and Councilman Grabowski felt that the National Guard were doing a good job to prepare themselves in the event of an emergency. 2. City Manager: a) Report on cost estimate for tree care: Mr. Crowe informed Council that close to 100 pine trees along Concepcion Road from Fremont to Viscaino were invested with boring insects. He noted that two mature trees were already dead and needed to be removed because of the danger of their falling; that the remaining trees should be treated to prevent further infestation; and that several of the trees needed to be trimmed. As a result he had requested prices from several tree firms in the area because the Town did not have the necessary equipment to do the job. After Council and Staff discussion concerning quotations by the Davey Tree Company and the McClenahan Company, Council concensus was that the Town's Maintenance Crew could treat the subject trees for the insect infestation. Councilman Grabowski moved, seconded by Councilman Proft, to approve Bid #1 of the McClenahan Company in the amount of $2,640.00 from the unappropriated fund balance to cover Items 1, 2 and 3 of subject bid. Motion carried by the following roll call vote: AYE: Councilmen Brown, Grabowski, Proft. NO: Councilwoman Hillestad, Mayor Cheney ABSTAIN: None ABSENT: None Regarding the quotation received for the Oak Tree in the middle of Roble Alto, Mr. Crowe felt the price was too high, and if Council was in agreement, the Town's Crew could take care of this situation themselves. Council so agreed. b) Sheriff's Dept. letter re Page Mill & Arastradero: Mr. Crowe directed Council to the letter received from the Santa Clara County Sheriff's Department regarding several mature Eucalyptus trees -3- CITY COUNCIL MINUTES - November 22, 1976 4 STAFF REPORTS (Cont'd): at that intersection, recommending that they be removed since they presented a traffic and safety problem. Discussion ensued between Staff and Council regarding other alternatives to increasing the safety of the intersection other than removing the trees in question. Councilmen Proft and Brown agreed that they were reluctant to remove the trees, but expressed primary concern with the safety of motorists whose site distance was impaired, and felt that Council should accept the recommendations of the Sheriff's Department. Councilman Proft moved, seconded by Councilman Brown to direct the City Manager to obtain estimates for the removal of the three Eucalyptus trees at that inter- section. A substitute motion was made in place of this motion as follows: Mayor Cheney moved, seconded by Councilman Grabowski, to adopt Resolution #1008 creating stop signs for traffic on Page Mill Road,in both directions where it intersects Arastradero Road. Motion carried by the following Roll Call vote: AYE: Councilmen Brown, Grabowski, Councilwoman Hillestad, Mayor Cheney NO: Councilman Proft ABSTAIN: None ABSENT: None Council discussion continued regarding the intersection, Councilman Grabowski suggesting that a study be undertaken by the Public Works Committee regarding possible re-allignment of Page Mill Road at this point. When questioned by Council, City Attorney Frank Gillio stated that the Town would be in a difficult position if an accident occurred in the area unless action was taken to eliminate as much of the hazard as possible. He said the real question was safety, and Council could make the area more safe or remove the trees. Councilman Brown moved, seconded by Councilman Proft, to remove the three Eucalyptus trees boarding the southerly edge of Arastradero Road. Motion failed by the following roll call vote: AYE: Councilmen Brown, Proft NO: Councilman Grabowski, Councilwoman Hillestad, Mayor Cheney. Mr. Crowe was directed by Council to contact the Public Works Committee and request that they study the intersection toward the possible re- allignment of Page Mill Road. 2. City Clerk - Fee Survey and Report on Minutes and Agendas: 4r City Clerk Norma Hislop summarized the Report presented to Council concerning rising costs of reproducing Minutes and increased postal rates. -4- CITY COUNCIL MINUTES - November 22, 1976 4 She recommended that, in order to defray these additional costs„ a Finished Agenda, which summarized Council actions beneath the items on Council's Agenda, be provided to interested members of the public in place of providing subscriptions, or that a more equitable fee be set for such subscriptions to offset rising costs. Mrs. Hislop also recommending that complimentary copies of Minutes and Agendas be provided to only those public agencies who served the Town, such as the Health Department, Fire Department and Sheriff's Department. She noted that Official Minutes would be available at Town Hall, and members of the Council, Planning Commission, and Chairmen of Standing Committees would continue to receive Minutes of Council proceedings as presently provided. Council discussion concerned number of subscriptions presently provided, costs of postage and reproduction. Councilman Grabowski moved, seconded by Councilman Brown, to adopt the Finished Agenda as the format for furnishing information to the public on a subscription basis of Council proceedings at the rate of $8/year for Finished Agendas, and $6/year for Agendas; complete Minutes to be available at Town Hall, and provided to Council, Planning Commission and Chairmen of Standing Committees. Said subscription rates to be set for Planning Commission Minutes and Agendas as well. Motion carried by the following roll call vote: AYE: Councilmen Brown, Grabowski, Proft, Councilwoman Hillestad NO: Mayor Cheney ABSTAIN: None ABSENT: None E. SPECIAL ORDERS: 1. Ordinance for Adoption - Ordinance amending Section 3-1.117 & 3-1.210 of Municipal Code pertaining to business licenses: City Manager Robert Crowe read the title of the proposed Ordinance relating to revised business license fees. Councilman Grabowski moved, seconded by Councilman Brown and unanimously carried to waive further reading of the Ordinance. Councilman Brown moved, seconded by Councilwoman Hillestad, and unanimously carried by roll call vote to adopt Ordinance #234 pertaining to business licenses and fees. 2. LANDS OF CASSARA, File #TM2038-76, Request for tentative map approval: Mr. Crowe noted that this matter had been held over from the last Council meeting for further report because of Council concerns over Voorhees Drive and the traffic situation where it intersected with E1 Monte Road. 4 The City Manager noted that he, Mr. Russell, City Engineer, and Mr. Ivy of Nolte and Associates had done separate studies on the area and they -5- CITY COUNCIL MINUTES - November 22, 1976 40 SPECIAL ORDERS (Cont'd): LANDS OF CASSARA (Cont'd): recommended that the traffic signalization at this intersection be revamped by adding a new sequence to the existing three phases; install additional warnings on the IS280 off -ramp; and that a reimbursement agreement be entered into by the Town and applicant for his installation of a water main and fire hydrant. Councilman Proft expressed concern over the recommendation of changing the traffic signal, stating that he did not feel that this would be a long-term solution to the problem; that he felt the St. Nicholas Driveway should be closed off and traffic diverted to Voorhees Drive. He asked the City Engineer if there was any feasible way this could be done and access made to the School off Voorhees. Mr. Russell stated that he thought this might be accomplished, but that two trees might have to be removed. Council discussion concerned the dedication of Voorhees Drive as a public road and improving it to Town standards. Mr. Gillio stated that it was possible for the Town to allocate funds for the improvement of the road and determine the amount they wished to spend, with the Town being re- imbursed when surrounding properties were further subdivided. Commissioner Perkins, representing the Planning Commission, explained the reasons the Commission had recommended the dedication of Voorhees as a public road. Mr. Ted Dunbar, an Attorney representing the applicant, suggested that the tentative map for the applicant be approved without the need for dedication of the southerly 600 feet of Voorhees Drive. Councilman Proft stated that the point was whether the Town wanted to allow piecemeal development in the Town without taking into account what needed to be done in the area. He said that Council's responsibility was not to one property owner, but to all the people in Town to plan in a logical manner, taking into account the safety of the majority of people. Speaking from the Floor: Mr. Al Trafficanti, Voorhees Drive: Said that the current owners of property in the Voorhees Drive area would like to see the road remain a private road, at least until further subdivision of the area took place. Mr. J. Twoomey, representing the St. Nicholas School Board: Stated no position had been taken by the Board with regard to this matter; however, he did not feel the Board would have any objections to moving the school entrance if, in doing so, ingress and egress from the property would be safer. Mrs. Diana Miller, Vista del Valle: Stated that Council had previously agreed that planning should be accomplished taking an entire area into account, and urged their decision based on what would be in the Town's best interest. r u CITY COUNCIL MINUTES - November 22, 1976 ` SPECIAL ORDERS (Cont'd): 1/ LANDS OF CASSARA (Cont'd): After further discussion, Councilwoman Hillestad moved, seconded by Councilman Grabowski, to accept the tentative map for LANDS OF CASSARA, File #TM2038-76 as recommended by the Planning Commission, with the deletion of Condition #7 in the approved check list, substituting instead: "Accept the offer of dedication of Voorhees Drive from E1 Monte Road to the easterly boundary of the Clausen property." Motion carried unanimously by roll call vote 3. LANDS OF HARRIS, File #VAR#7008-74 - Request for Variance from setback line requirements for construction of a tennis court: Councilman Grabowski moved, seconded by Councilwoman Hillestad, and unanimously carried to approve the request for Variance for LANDS OF HARRIS, File #VAR7008-74, subject to conditions as recommended by the Variance & Permit Commission. 4. Actions of Planning Commission: a) LANDS OF MCDonald, File #TM2040-76, request for Tentative Map Approval: In response to Council's inquiry, Commissioner Perkins commented that the dedication recommended in Condition 11 of the check list was because of L the fact that Toyonita Road was a through street and may have to become a public road in the future. Councilman Grabowski moved, seconded by Councilman Proft, and unanimously carried to approve the tentative map, LANDS OF McDONALD, File #TM2040-76, subject to conditions as recommended by the Planning Commission. b) LANDS OF BAUMGARTENER, File #TM2013-76, request for Tentative Map Approval: Mr. Crowe noted that modifications had been made to the requirements on this property imposed by the Santa Clara Valley Water District, and that the Planning Commission was recommending approval. Councilman Proft moved, seconded by Councilman Brown,and unanimously carried to approve the tentative map. LANDS OF BAUMGARTENER., File #TM2013-76, subject to the conditions as recommended by the Planning Commission. c) LANDS OF McGOWAN, File #TM2042-76 - request for Tentative Map Approval: Mr. Crowe noted that this matter was essentially a lot line change to acquire sufficient property from a neighbor to build a tennis court. Councilman Grabowski moved, seconded by Councilman Brown, and unanimously carried to approve the tentative map, LANDS OF McGOWAN, File #TM2042-76 as recommended by the Planning Commission. -7- CITY COUNCIL MINUTES - November 22, 1976 94W SPECIAL ORDERS (Cont'd): 5. League of California Cities Building Assessment Schedule: Mr. Crowe stated that the Building Assessment schedule had been adopted by the majority of cities for the purpose of acquiring a building for the League in Sacramento to house their offices with sufficient space to allow for the leasing of part of the unit. Mayor Cheney moved, seconded by Councilman Grabowski and unanimously carried by roll call vote to appropriate the sum of $1,755 from the unappropriated reserve (General Fund) as the Town's portion of the League of California Cities building assessment. G. NEW BUSINESS: Mr. Crowe announced that the public hearing before the Local Agency Formation Commission (LAFCO) regarding the Town's petition for detachment from the Mid -Peninsula Regional Park District would be held on Wednesday, December 1st at 2:00 P.M. H. ADJOURNMENT: Council adjourned at 11:56 P.M. to their next Regular Meeting on December 1, 1976. 40 Respectfully submitted, Norma J. Hislop City Clerk In