HomeMy WebLinkAbout07/03/1974TOIT OF LOS ALTOS HILLS
CITY COUNCIL
°1'117ES OF A RFC11LAR MEETIE!G
July 3, 1374
cc: Reel 64, Side 2, Tr. 1: 091 -End
Side 1, Tr. 2: 001-142
Mayor Stanley Grabowski called the regular meeting of the C$thy Council to
order at 7:3n PM in the Multi-purpose Room of Fremont Hills Elementary School,
2f'^" Ortena Orive:
A. ROLL CALL:
Present: Councilmen Cheney, Helgesson, McReynolds (8:15), Councilwoman
Miller, Mayor Grabowski
Staff: City Manager Pruce Lawson, City Attorney Frank Gillio, City
Engineer Alex Russell, Commission r K. 'Young for Planning
Commission, Deouty City Clerk Norma Hislop.
B. COMSEHT CALENDAR:
At the request of the City Manager, Item 1, Approval of Minutes - June 19th,
were removed from the Consent Calendar.
The Mayor noted that the Minutes of an Adjourned Meeting, June 14th, should
be placed on the Consent Calendar for approval at this meeting.
He also requested that Items 3 a) and 3 c) be removed for separete
consideration.
Mr. Lawson aided that, because of an --r+arsir;t, Shalom Acres Conditional
Use Permit was not on this eveninn's A.nenda, and should he placed under
Item F.
ITEMS RENOVEn FROM THE C04SE'IT CALENDAP. Fn^ SEPARATE COMSIUE':ATIft
1. Aonrovai of Piinut Oune 19, 197,;
Mr. Lawson stated that the following corrections to the Minutes should
be noted
Pane 1 - Planning Commission representative to m!ncinq. Conn. rarico,
and not Comm. Schick.
Pane 3, n1 - The 'Increase in earbane r.,t(s for Portola Valley and L!oodside
were 1.50, and not 25%.
Page 6, N4 - P!r. Shultz' name is spell&,, incorrectly or. se, -on,' line.
'�. Pane 8, F b) Roll call vote was omitted. The vota should be inserted and
read:
EN
1. Approval of Minutes - July 3, 1974
Councilwoman Miller stated that on page 10, Item 2, the Resolution she
was asked to prepare concerned not Moody Canyon, but other zoning changes
within the Town's Sphere of Influence, and that the Resolution should be
directed to the County Planning Commission.
MOTION SECONDED AND CARRIED: Councilman Heigesson moved, seconded by Council-
woman Miller and unanimously carried to approve the Minutes of July 3rd as
corrected.
CITY COUNCIL MINUTES - July 3, 1974
Correction to Minutes of June 19, 1974 (cont'd)
AYE: Councilmen Cheney, Melgesson, McReynolds, Mayor Grabowski.
NO: Councilwoman Miller
Page 9, G1 - the word "curtained" should be changed to "curtailed".
3. Actions of Planning Commission
a) Anproved Conditional Use Permit to build a second dwelling on
parcel of land consisting of 5.439, Lands of Lang, File #UP3002-74.
Mayor Grabowski noted that the Pathway Committee had requested a path
along the westerly side of this property and along Taaffe, but that the
Planning Commission did not indicate that they wanted a path along this
westerly side.
Commissioner Young, representing the Planning Commission, responded that
the path met with objections from neighbors in that it would bring a path
too close to their homes. It would also run directly through the middle
of the Packard property, which the owner would not allow, and also run
through the middle of a working Apricot orchard. Therefore, the Commission
did not recommend a westerly path easement.
In response to a question by Councilwoman Miller, Mr. Lawson said that a
4W path along this boundary could be requested at a later date should the
land come in for subdivision, if such a path was found to be more desirable
at that time.
c) Approved request for Variance, Lands of Eyler, 2245 Gerth Lane,
reduction in west side yard setback from 30' to 26' for addition to
existino residence, File #Var. 7009-74, subject to conditions
recommended by Planning Commission.
Mayor Grabowski commented that the drawings received by Council were poor
and asked where the proposed addition would go.
Mr. Lawson commented that the addition would be placed over the present
carport due to space limitations. The addition would be a bedroom and
bath for family use.
d) Granted Building Site Approval, Lancs of Camenaind, Olive Tree
Court, Fite #BSA6003-73 subject to conditions recommended by Planning
Commission.
Speaking from the Floor:
Mr. J. Dunn, an Attorney representing Mr. Burke who is the contractor for
this house, said he wished to address Council regarding the drainage
requirements for the property. Because the matter was involved, with the
ka, consent of all concerned, the matter was agendad for hearing on July 17th.
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CITY COUNCIL MINUTES - July 3, 1974
ITEMS REMAINING OM THE CONSENT CALENDAR FOR ADOPTION:
2. Approval of Warrants: $197,125.11
3, b) Denied without prejudice request for Variance, Lands of Harris,
12243 Tepa Nay, reduction in front yard setback from 40' to 30' for
tennis court. File #Var. 7008-74.
4. Resolutions for Adoption:
a) Resolution #781 ordering reduction of Assessment #235A, S.A.D.#9.
b) Resolution #782 ordering reduction of Assessment #102 and #796,
S.A.D.#9. (Matadero Oaks - assessments paid in cash.)
c) Resolution #783 authorizing reduction of certain Assessments in
S.A.D.#9 (Miscellaneous Assessments which have been paid off
in cash.
MOTION SECONDED AND CARRIED: Councilman Helgesson moved, seconded by Councilman
Cheney to adopt the items on the CONSENT CALEMDAR as amended with the exception
of Item 3 d). The mrtioa was adopted by the following roll ca -1 vote:
AYE: Sounci',men Cheney, Helgesson, Councilwoman Miller, Mayor Grabowski
ABSENT: :ovacilman McReynolds.
C. SPEC -AL REPrRT;:
1. Report firom Dr. Dunn, Foothill Co7ieie re 'iillard rriffin Home:
Dr. Dunn adcressed Council regarding .*heir concern over the possible
destruction of the Hillard Griffin Home acc tha Japanese TFa Ge,den located
on the college campus. He nor -ed that :ia basis for Coo-mc;l's once^n was
not entirely va id in that the Board wi, not considerilg denolition of
the house., but how the nouse can he pi, ':o effecti,'I_ •:--nfor^ed
Cbvncil , u: e!Fs, spent to date by the I lstrict to mall+ta`.a the house. and
said that the estimated cost of imnediar:e nairtenance work was ;51,060. He
noted that the hcus= was presently beirg use' as a pip,- t^at to
bring the nousa u,) to stancards for uie +s �1f'Ice cc;t the
District ?ir'4c9r.
Dr. ')r,nn a? ad'-Assad`s;iest.on o' :I a -ea Gar- e.� st,c.rg tha* cue
Dis'rict had r. ... r.. issumedrk.cpcnsihility io 'e,•'eu=7.v
st!:derts ha.i u,% -::taken "s uphaap as a ortjcct, but hrve since -sem io have
loss i:,te:•es. ' 't.
pe-k,i^c 4rnr: aha
Mrs, r� f Y -ar,.a . la - Co. Ni.tor—al H•r't_aae Comniss'u :
40. ro-vend&. Counci, fnr *,^ei.• ac0ons ano. cnocirn. ':.t study
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CITY COUNCIL MINUTES - July 3, 1974
Committee which might be formed to look for ways and means of funding
sources other than the nistrict.
After discussion, the Mayor suggested a field trio to the campus with
the Planning Commission for the purpose of inspecting the Griffin home
and the Tea Garden. Dr. Dunn agreed, stating that the Town officials
would he welcome. Staff was requested to arrange a date and time for
such a field trip to the Foothill campus.
2. Presentations from the Floor:
Mr. William Hahn, Es eranza Drive: Mr. Hahn nresented Council with pictures
a en ram erent points n s home and yard showing views of the
Town's property. He said he had talked with the City Manager who agreed to
plant trees to obscure the view, but those trees would take many years to
make a good buffer. He requested that Council consider placing a fence on
the Town Hall side of the property line running its length to insure privacy
for his family.
Mayor Grabowski stated that Council was sympathetic to his problem and would
certainly consider a fence as a solution to the problem.
Mr. Wilton Minekle Architect for New Council Chambers: Made a presentation
o t e c anges ma a to t e pans Tort the Chambers, explaining why some of
the suggested changes made by Council were not feasible.
In response to a question from the Mayor, Mr. Gillio said that if Council
was agreeable to the changes, the proper procedure was for the Contractor
and the Town to sign the Contract and the Change Order to reflect the new
changes.
MOTION SECONDED AND CARRIED: Councilman Helgesson moved, seconded by Council-
woman Miller to approve Change Order Al embodying all changes required in the
original plan. The motion passed by the following roll call vote:
AYE: Councilmen Cheney, Helgesson, Councilwoman Miller, Mayor Grabowski
NO: Councilman McReynolds.
Miss Rebecca Bolitho California Avenue Mtn. Vie!v: P.eprespnting the
sson a e u en s o 00 o ege, iss ith requested Council's
suspension of the Noise Ordinance for the purpose of a Folk Fair the students
wished to sponsor on the campus. She said the students were desirous of
booking a folk singer and musical group for the Fair, and for this reason
she was before Council seeking their consrnt.
After questions by Council, Miss Bolith was requested to put their plans
in writing so Council could see exactly what was planned such as: number
of days, hours involved, what grouns would be performing, how the grounds
would be policed for traffic and crowd control. Council could study the
matter and make their decision at the next meeting.
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CITY COUNCIL Hum.rrES - July 3, 1474
Prosentations from the Floor (cont'd)
lid`s' ima !!po�d• s�. At}�ood Road: nb?ectod to Ccurcil's failure to ask
or pts rrg Mr.e c Lizens when the subject of the new Council
CK ers was un for discussion.
s. T. Schick, Heston Road: Spoke ragardinn the noise that -would be
objectionable to surrounding Cheighbors oouncil baTowr. Hallr doors hera they would be
The Mayor responded that Council was aware of this problem which would
be discussed at the next meeting when Mr. H.ahn's problem was anendad for
consideration,
E. Ferrari Altamont Road: Regarding tl:e divider strip alone E1 Monte
a, , s a n na t was a s4race that it was not maintained. He also asked
Cmincii about the Abandoned Vehicle ordinance which failed adoption at an
earlier version a May atmeetinn
comn aufhe planned to 'resent a revised
rsion ofthis nr
D. STAFF REPORTS, CCRRESPOM ENCE AND A"1`104'HV'E" `.PEPS:
Taken out of *he order they appeared on the Acenda.
4. County Hidl-%ansus:
Nr. Lawson asks: Council's pleasure reaardina a memo receive,!, from the Santa
Clara County Plnnnirn Department relati-1e to a county -wide cercus.
FOTIn" SECONDED a!'E, C"^.RiFO: rounnilman '+elnesson moved, sccnnr`n� p„ Councilwoman
Miller and unanimously carried t, at the Tot,m should narticlnate in tie County-
wide. census.
3. F;IU ir.,plerertatinn Program:
Relative to a memo receives' from thr, office m' t??e :lama Clara County Fnoiwer
i coacernin(I the Fesera.l Aic,. Urban Program„ th, City 'lanaaer asked Council's
pleasure.
i TTIOP! SECOMPEP a.q -AFRIED: COM-*. Iman Pel •' Mn moved, seconded by Co!!ncilwomac
idiller an! unanimously carried to aeOnt Resolution d.78° Iescribinq process to he
used in Santa Carr "obnty to implement the federal "ir urban Pr.ioram.
4. ."ssociCTir:')" '.ay Aree governments drown Stl!e":
Council une.nvin usl_, apnrcve` the recommended process for narticigati•)n of
Santa CIara rourty cities in the ABAr Crowth Stu'!ies.
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CITY COUNCIL MINUTES - July 3, 1974
1. 1974-75 Sheriff's Patrol Contract Rates:
Mr. Lawson reviewed is memo to Council relative to the increase in
contract rates receives tram the Santa Clara County Sheriff's Office
for 1974-75. The rates reflected a 19% increase over this year. He
presented three alternatives open to Council in view of the increased
costs: 1) Approve the new rates and keep the number of hours at 70
patrol hours per week which would result in an increased cost to the
Town of $7,331 more than what was budgeted; 2) Approve the new rates
but reduce the number of weekly hours from 70 to 63, or from ten to nine
hours per day. This would keep the costs within the budgeted fiqure;
3) Reduce the hours of the Sheriff's patrol to 63 hours per week and to
compensate for this reduction, increase the hours of the Security Patrol
from 40 to 60 hours per week. Total cost of this option would be
$89,561.
Councilman Cheney commented that he favored the second option proposed
by the City Manager. He said he would like to see additional information
regarding the proposal for an increase in the Security Patrol hours. He
also suggested that the proposal be referred to the Traffic and Public
Safety Committee for their study and recommendation.
Speaking from the Floor:
Mrs. Patricia Standrin Cortez Lane: In favor cf the Town's staying
with professional poi ce pro ect on.
Councilman Cheney moved that the City Manager be directed to take action
on Option N2 for the Present time, ap.:roving the increased cuniract rates
and reducing the patrol hours from 7C ':0 53 hours per week. Councilman
Helgesson saconded the motion.
Councilman Helgesson asked the City t"araaer if iie could see ar.,y objecticn
From the County as a result of the reduction in the hours of service.
ilr. Lawson responded that he did not resl there would be any objection.
Councilman MCRr;molds expressed disse4�sracaa0r, because n> the short
nerioci of time given to Council to deci:'e *.'ais matter, watch was
extremely important co the Tuan.
Councilwo,mar Miller ryreel with Couneilawn M,0e:lnolds. She s"..ated that
she had ailaays voted fcr a professiena police force, buc would %ike to
see a detailee. propesal `roei Spartan Ser•,rity. since Mr. Gordon Penfold
was an exp=rir -&e professional,
After discussion, the quas:ion Was called, and Resolutinn H"i84 a,^,proving
contract ra'e.; with the Santa Clara S;u�:.ty Sheriff's Office for :974-75,
and reducingthe hours of service frcm -0 hours to 53 hours par we_k was
unaniniusly ado ted by Council. Council also voted unanimously to refer
this item to -;ht: Traffic and Public Safe`y Comittee and^e^,ue::ted that
they preSCnt .ou,101 r+i i'."; a connlete ane Comprehensive re Alms-iation
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CITY COUNCIL MINUTES - July 3, 1974
1974-75 Sheriff's Patrol Contract Rates: (cont'd)
for the Town's police protection. They requested that this report
be presented in time for their next meeting on July 17th, if at all
possible.
S. Altamont Road Repairs:
Mr. Lawson summarized the memo received by Council from the City Engineer
and his specific recommendations regarding the problem.
Discussion ensued between Council, City Attorney and City Engineer re -
he
road.n9Mr. Gillio sle aid hal e eouldress fliketthe opportunirm ity9tohat studyrthenfile
so he could determine the question.
Discussion continued regarding the feasibility of constructing a bin wall
and the recommendations of the City Engineer. Mayor Grabowski suggested
putting the matter over for two weeks to give the City Attorney the
opportunity of studying the matter and give his legal opinion. Council
so agreed.
E. SPECIAL ORDERS:
1. Discussion of Corporation Yard:
Mr. Lawson informed Council that he had partially completed his study on the
feasibility of the Town owning its own equipment as opposed to renting
equipment as needed. That portion of the study which has not been completed
was the cost determination of contracting repairs versus the Town's Staff
doing the repairs themselves.
Councilman McReynolds commented that he felt the analysis presented to Council
was superficial in that it did not include the cost of a possible land
purchase for maintenances aHeosaidaheowould likard ore to see he tthis of cinformation inclonstructing the uded inard the
s
the
analysis.
Speaking from the Floor:
Mr. Grover Cox Es eranza Drive: Objected strongly to a corporation yard
because o t e no se, t , etc. which would be generated by such an
operation. He also felt strongly that road repairs required a great deal
of expertise and felt the Town should contract this type of work out to
experts in the field.
Mrs. Alma ldood, Summitwood Road: Regarding the cost analysis study and her
op n ono wor one y own employees.
Councilwoman Miller moved that Council direct Staff to take the Town owned
`r equipment away from its present location behind Town Hall and move it to the
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CITY COUNCIL MINUTES - July 3, 1974
Discussion of Corporation Yard: (Cont'd)
Toyon site for the summer, which was offered by the Purrissima Nater
District. Council then could study all sides of the matter and be able
to make a determination on the matter. Councilman Helgesson seconded the
motion which was unanimously approved by Council.
F. GENERAL ORDERS & UNFINISHED BUSIMESS:
With the consent of Council, item on the agenda were taken out of gr,4er
as they appear herein:
2. Planning Commission Proposal Relative to Building Moratorium:
Mr. Lawson summarized discussions and actions of the City Council and
Planning Commission to date, and said Council had received a copy of the
Planning Commission's recommended Resolution in their packet of 6/19/74 when
action was deferred to this meeting.
Commissioner Young informed Council that the Commission had voted in favor
of Council's adopting this Resolution. He said that the Commission consensus
was that if there was a moratorium, then action should be taken immediately
to correct whatever was necessary in the subdivision ordinance. For that
E purpose, the Commission felt that Council should allocate the funds necessary
far to bring the Town's ordinances into conformance with the General Plan.
Commissioner Young also stated the minority opinion was that a moratorium
was unnecessary at this time; that the Planning Commission could be instructed
to take steps to correct the existing faults in the Ordinances while business
continued.
Councilwoman Miller moved that Council adopt the proposed Resolution and that
the $4,500 necessary to accomplish the Ordinance updating be appropriated in
order to accomplish the Resolution's purpose within the next four months.
Mayor Grabowski seconded the motion.
Speaking from the Floor:
Mr. G. Ferrari Attorne re resentin Deer Park Acres: Felt that some thought
should a given to t e app cation o such a Resolution on present sub-
divisions. He thought the moratorium should be framed in a way that wculd
stand up legally. In response to questions of Council concerning the legality
of this Resolution, Mr. Gillio said that Council could use either an Ordinance
or a Resolution. He said he recommended an Ordinance, but that a Resolution
was legally binding.
Mrs. J. Carico Plannin Commissioner: Stated that the Planning Commission
a stu es a a ternat ves, drlu tat it was the Planning Consultant's
recommendation that a Resolution be adopted.
CITY COUNCIL MINUTES - July 3, 1971
` Planning Commission Proposal Relative to Building Moratorium (Cont'd):
Allen ambert President Gerard Homes: Felt a moratorium should be
mpose On
y w en a rea sta e o emergency existed.
Mr. Y. Peperus, Page Mill Road: Refuted statements made by former speaker,
9F. meet, a�amnended Council fur their desire to correct Ordinances
so that mistakes that occurred in the past would be eliminated in the future.
Councilman McReynolds also addressed himself to statements made by Mr. Lambert.
Henry Lindell, Hilltop Drive: Supporting Resolution.
Mr. Jack Luiemann, Arastra_Properties Ltd.: Asked to re -introduce letter
dram s any presen ea so
Uun
--CiT previously and loped that this Resolution
would not affect building permits on Matadero Oaks.
The question was called, and Resolution #790, a Resolution of the Town of
Los the Altos
divistHills
on of landsiwasasdoptedrby�theQfothe
a acceptance roll alla plications for
AYE: Councilmen Cheney, McReynolds, Councilwoman Miller, Mayor Grabowski,
NO: Councilman Helgesson
` 1. Approval of 1974-75 Fiscal Year Salary Schedule:
City Council and City Manager discussed his memo to Council regarding the
Salary Schedule for FY 1974-75. Mr. Lawson said the schedule included an
across-the-board cost of living increase of 8.63%. In response to a question
by Councilwoman Miller, Mr. Lawson said that four other cities had granted
such an increase, and other cities indicated to him that this increase would
be the minimum considered. Discussion continued.
MOTION SECONDED AND CARRIED: Councilman Helgesson moved, seconded by Councilman
Cheney to adopt Resolution #786 approving the 1974-76 Fiscal Year Salary Schedule
and recinding Resolution #691. The motion carried by the following roll call vote:
AYE: Councilmen Cheney, Helgesson, Councilwoman Miller, Mayor Grabowski.
NO: Councilman McReynolds
3. Approval of Application and Amendments for Shalom Acres Stables:
MOTION SECONDED AND CARRIED: Councilman McReynolds moved, seconded by Councilwoman
Miller and unanimously carried to approve the Conditional Use Permit for Shalon
Acres Stables, O'Keefe Lane, as recommended by Planning Commission.
G. NEN BUSINESS:
1. City Manager:
%' Mr. Lawson reported that the Town had received notification that a request
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'CITY COUPICIL MINUTES - July 3, 1974
•, for a grant under the recently passed Pr000sition 1 rust be filed by
July 15, 1974 to be considered for the 1974-75 fiscal year. He said that
the Town's purchase of the remaining portions of the Byrne Preserve was
an eligible project, but in order to aooly for the grant it was necessary
for Council to adopt a Resolution authorizing the filing of this application.
MOTION SECONDED AND CARRIED: Councilman McReynolds moved, seconded by .Councilman
Helgesson and unanimously carried to adopt Resolution #787 authorizing application
for 1974-75 State Grant Funds.
2. Mayor Grabowski:
Because Santa Clara County failed to inform the Town of its consideration of
making certain zoning changes in Moody Canyon, which is within the Town's
sphere of influence, the City Manager was directed to communicate with the
Board of Supervisors immediately asking that any decision be postponed until
the Town had a chance to review the proposed changes and comment accordingly.
Speaking from the Floor:
Mr. Donald Spencer, Chairman, Planning Commission: Felt that Board should
not take any action on this matter untie%wn.had a chance to review the
proposed changes.
Councilwoman Miller commented that she had been in touch with the Morth County
Planning Commissioner who informed her that the County did not have to notify
the Town of such proposed zoning changes; that when the Town was notified, it
was only a matter of courtesy.
Councilwoman Miller was requested to prepare a Resolution for the next
meeting of Council to go to the Board of Supervisors and LAFCO relative to
such procedures.
3. City Attorney:
Mr. Lawson said that the City Attorney had requested that the services for
building inspection and plan checks be formalized by a contract. Mr.
G111io presented his reasons for wishing to see the Town enter into such
agreements.
MOTION SECONDED AND CARRIED: Councilman Helgesson moved, seconded by Councilwoman
Miller and unanimously carried to adopt Resolution #789 and #791 authorizing
execution of Agreements between the Town and Mr. B. Stauffer and the Town and
Mr. W. Minckley, respectively for services of building inspection and plan
checks.
The City Attorney requested a short Executive Session with Council to discuss
litigation matters. Council agreed.
H. ADJOURNMENT: Council adjourned at 11:30 PM.
Respectfully submitted,
Norma J. Hislop
-10- Deputy City Clerk