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HomeMy WebLinkAbout08/01/1973CITY COUNCIL TOW1 OF LOS ALTOS HILLS WHITES OF A REGULAR i7EETI'YG August 1, 1973 CC Reel 56: Side 1 Track 1 411 to End Side 2 Track ' 000 to 331 Mayor Leslie Heigesson called the regular meeting of the City Council of the Town of Los Altos Hills to order at 9:00 P.M. in the Council Chambers of Town Hall, 26379 Fremont Road, Los Altos Hills, California. A. ROLL CALL: Present: Councilman Grabowski, Councilwoman Miller, Mayor Helgesson, and Commissioner Phillips for the Environmental Planning Commission. B. CONSENT CALENDAR: At the request of Councilman Grabowski, Item 4, a motion to grant a GO -day extension for filing of final map on lands of Costello (Tract ib. 4340) was removed from the Consent Calendar for separate consideration. ` NOTION, SECOIIDED AMD CARRIED: Counciiwoman !tiller, "loved, seconded by Councilman Grabowski, and carried unaninously to adopt the remaining items on the Consent Calendar, namely: 1. Approval of Hinutes, July 10, 1973 and July 23, 1973. 2. Approval of I"arrants: $15,700.66. 31. 4. MOTIONS FOR ADOPTI0N:(Removed fron Consent Calendar) a. Notion granting 60 -day extension for filinn of final map on lands of Costello (Tract No. 4840) per request of owner. Councilman Grabowski asked the City Engineer to explain the reason for the request. Itr. Russell informed the Council that this item has been given an extension before, and the present request was merely for the extension of time in which the final map and papers on the subdivision must be filed. Mr. Russell stated that the subdivision has already received approval from the Environmental Planning Commission and the City Council and that he felt there was no reason to deny this request. MOTION, SECOADED AND CARRIED: Councilman Grabowski moved, seconded by [L Councilwoman Miller, and unanimously carried that the request for a F,0 -day extension on the lands of Costello be approved. ;" C. PRESENTATIONS FROM THE FLOOR: 1. Mrs. R. F. Witmer, Summitwood Road, requested that her letter to the City Council be read at this time. Mr. Lawson, City Manager, read the letter from Mrs. Witmer reqarding the status of Summitwood Road and the necessary repairs. firs. Witmer stated that in the past when the Town was approached and asked to repair the road that she was informed that this was a private road and any maintenance would have to be at the expense of the residents. After searching through records at the County Recorder's Office, she found that the road was deeded to the Town and accepted in 1957, and was once again before the Council re- questing that the City take sone action to repair the road. The City Attorney informed the Council that the Town could take one of two approaches. They could abandon the road through public hearings, or they could form an assessment district and bring the road up to Town standards. Mrs. Hecky, Summitwood Road, stated that the residents on the road did not want the Town to reimburse them for monies already expended on the road, but merely to take over the maintenance. She also stated that abandonment would not be acceptable to the residents. MOTION, SECONDED AND CARRIED: Councilman Grabowski moved, seconded by Councilwoman Miller and unanimously carried that this item be placed on the Agenda for the Council meeting on August 15th. 2. firs. Florence Fava, Town Historian, requested the Council to take some action on her request to have a Historical Ordinance adopted. She said that she had talked to the City Attorney and he did not have the document ready for Council review. To illustrate the importance of such a document, she pointed out that the lands of Costello had great historical meaning and that the proposed ordinance would insure that there i,ai1i be some preservation of historical monuments, and requested that something be done to insure the preservation of the Juan Praeda Mesa located on the lands of Costello. The Council concurred that fir. Faisant should proceed with the Historical Ordinance immediately and requested that the City Manager meet with the owner of the subdivision and Mrs. Fava in an effort to work out some arrangement to secure space for the historical monument. The Council further granted Mrs. Fava permission to begin arrangements for the Town's input in the BI- centenial celebration. 3. Mrs. Mary Valenti, Olive Tree Court, requested that the Council lift L the requirement of off -tract frainage as one of the requirements on 'r their building site approval. -2L ` The Council reviewed the request of Mrs. Valenti and the information given by Mr. Lawson on the history of this item. Mr. Lawson informed the Council thz.t the Environmental Planning Commission had reviewed the situation and recommended that the City Council order only one catch basin instead of the two currently required by the Town Engineer. MOTION, SECONDED, AND CARRIED: Councilman Grabowski moved, seconded by Councilwoman Miller and unanimously carried that the request for elimination of the off -tract drainage as part of the building site approval requirement be continued to the next regular meeting of the City Council, at which time additional information should be provided by the Staff. D. CONTINUING BUSINESS: 1. Discussion of Town Newsletter Mr. Lawson inquired as to whether the Town Newsletter should be continued on a quarterly basis since the time is approaching for another issue. Mayor Helgesson stated that he felt the newsletter decision should be held over until the two new members of the City Council were oar elected. MOTION. SECONDED AND CARRIED: Mayor Helgesson moved, seconded by Councilman Grabowski, and unanimously carried that the question of continuance of the town newsletter be continued until after the upcoming election and appointment of the new Council members. 2. SuDDlemental Day Patrol Service provided by Santa Clara Count Sheriff's Department Mrs. Erma Goldsmith reviewed the Traffic and Public Safety Committee report with the Council. The Committee felt this particular item was very important and wanted to do an in-depth study, but that more time would be required. She said the Committee would like to review both sides of the question of continuing the supplemental service now given by the Sheriff's office versus hiring a code enforcement officer. The Committee would move their next meeting ahead so that a full report would be available for the next meeting of the Council. The Council continued the item until their meeting on August 15th, instructing fir. Lawson to contact the Sheriff's Office and request that they continue their supplemental service two days beyond the contract expiration date at which time the City Council will meet and make their decision. -3- 3. Review and establish riorities for Capital Improvements Program or t e rsca ear. Mayor Helgesson described his findings on the conditions of the roads after his field trip on Monday, July 23 with the City Manager, City Engineer, and members of the Council. Council members discussed the priorities they would set for road improve- ments and drainage improvements. Councilman Grabowski requested that the Mayor list his findings for review and the item be continued to the August 15th meeting of the City Council for action. A field trip for Monday, August 6, 1973 at 1:30 P.M. was also scheduled. 4. Proposed Plans for expansion of Town Hall The consensus of the City Council was that Mr. Minkley finalize plans to enable a call for bids on the following items for the expansion of Town Hall and present them to the City Council for review at their August 15, 1973 meeting. 1. Addition to the north of building. 2. Restrooms brought up to code. 40 3. Provide sprinklers and alarm system per code. 4. Provide air conditioning and heating on alternate basis. 5. Repair audio system. 6. Provide better seating arrangement. The Council concurred that at this time the south addition should be eliminated and the Council table should remain the same. The Council further decided to take under advisement any rearrangement of office space discussed during Study Session. E. CURRENT BUSINESS 1. Construction of Private Drivewa on apparent public right-of-wa TYT7aminLto)- Memo rom C ty ngineer The City Attorney informed the Council that after reading Mr. Russell's memo, he found the road to be a private road, but subject to an offer of dedication. Mr. Faisant stated that the Council's permission was needed to reduce the required road size from the 14-16 ft. Town standards requirement to a 10 foot exception. He also said that the applicant would have to remove a row of trees in order to widen the proposed driveway to Town standards. MOTION, SECONDED AND CARRIED: Councilvxmmn Miller moved, seconded by Councilman Grabowski and unanimously carried that the applicant be granStaff makethe theright appropriatereduce amendmentswto thesize checklist. aand that 4 2. Securit Re utations for Commercial Janitorial Services proposed by—mac n�an rabowsk Councilman Grabowski stated that for some time he has been concerned over alleged thefts being reported by residents following the use of contracted Janitorial Services. In many instances, he alleges, the owner of the property has been requested to leave the premises, or, in any event, not follow the workmen from room to room. He requested that for the protection of private property for the citizens of the Town that the Town consider an ordinance requiring all Janitorial Services dispatching employees to work in the Town to verify to the City Manager that said employees had been subjected to a routine background check and, if possible, a credit check. After discussion by the Council and speakers from the floor, the Council instructed Staff to contact the County Counsel to determine the legality of this proposed ordinance. F. NEW BUSINESS BY COUNCILMEN 1. Councilman Grabowski stated that the memo prepared by Mr. Bellucci regarding the EIR status of his property was inadvertently included in his packet. He asked the City Manager if it was possible for him t to receive a copy of the report. �r Mr. Lawson informed Councilman Grabowski that the item was going before the Environmental Planning Commission at their next regular meeting and following that meeting he would provide Council members with copies of the EIR. G. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 212 fixing the tax rate for the 1973-74 Fiscal Year at $.40 (forty) per $100 (one hundred) assessed valuation. MOTION, SECONDED AND CARRIED: Councilman Grabowski moved, seconded by Councilwoman Miller and unanimously carried, waiving further reading and introducing the ordinance by Title. H. ORDINANCES FOR ADOPTION 1. Ordinance No. 211 amendinq Section 9-5.504 of the Municipal Code (Zoning- Clarifying etbac Re u rements . MOTION, SECONDED AND CARRIED: Councilman Grabowski moved, seconded by Councilwoman Miller and unanimously carried, waiving further reading. 2, Councilman Grabowski requested that an Urgency ordinance be adopted regulating the expenditures of campaign funds to $.15 (fifteen) per registered voter. He stated he felt that many good candidates -5- are unable to run for office because they haven't the money to carry on the large campaigns as their opponents sometimes have. He felt that limiting the expenditures would insure that everyone had an equal chance to be elected to office based on his merits and qualifications as opposed to financial means. fir. Faisant read the proposed ordinance to the Council and stated that if adopted, the Ordinance would take effect immediately. The Ordinance would add Section 2-1.127 to the Los Altos Hills Municipal Code. Councilwoman Miller questioned the urgency of such an Ordinance. MOVED AND SECONDED: Councilman Grabowski raved, seconded by Mayor Helgesson that the urgency Ordinance be adopted. Councilwoman Miller voted NO. Because a 4/5 vote is required for an urgency Ordinance, the motion failed. The Council instructed Staff to place this item on the August 15th Agenda for further discussion. I. EXECUTIVE SESSION The Council adjourned to Executive Session (Personnel € Litigation) at 12:00 Midnight. J. ADJOURNMENT The Council adjourned at 1:25 A.M.to a meeting on Monday, August 6, 1973 at 1:30 P.M. for a Field Trip to review capital improvement': projects and Executive (Personnel) session. Respectfully submitted, Norma J. Hislop Deputy Clerk -6-