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HomeMy WebLinkAbout08/15/1973�A. CITY COUNCIL TWA OF LOS ALTOS HILLS MINUTES OF A REGULAR HEETING August 15, 1973 CC: Reel 56 Side 2, Track 1 331 -End Side 2, Track 3 000-504 Mayor Leslie Helgesson called the regular meeting of the City Council of the Town of Los Antos Hills to order at 7:45 P.M. in the Council Chambers of Town Hall, 26379 Fremont Road, Los Altos Hills, California. A. ROLL CALL: h4sent: Councilman Grabowski, Councilwoman Miller, Mayor Helgesson, and Commissioner Mueller for the Environmental Planning Commission. B. COMSENT CALENDAR: At the request of Councilman Grabowski, Items 1 and 2 were removed from the Consent Calendar for separate consideration. 4r MOTION, SECONDED AND CARRIED: flayor Helgesson moved, seconded by Councilwoman Miller, and carried unanimously to adopt the remaining items on the Consent Calendar, namely: 3. Motion approving Election Officers and polling places for special Municipal Election to be held on Tuesday, September 13, 1973. 4. Resolution No. 715 authorizing the Dept. of General Services of the State of California to purchase certain items. ITEMS REMOVED FROM CONSENT CALENDAR FOR SEPARATE CONSIDERATION: 1. Approval of Minutes of Regular fleeting, August 1st, and Adjourned Meeting of August 6, 1973: Councilman Grabowski asked status report of his motion of August 1, 1973, pertaining to the regulation of campaign spending, and why the item had not been placed on this evening's Agenda for further discussion as Staff had been directed. Mr. Lawson, City Manager, explained that this was simply an over- sight on the part of Staff. MOTION, SECONDED AND CARRIED: There being no question regardinq the Minutes of the last meeting of the Council, but a question of placing an item on the Agenda, Mayor Helgesson moved, seconded by Councilwoman Miller, and carried unanimously, that the Minutes of August 1st and the Adjourned fleeting of August 6th be approved. 2. Approval of Harrants: $10,441.20. Councilman Grabowski questioned Warrant No. 3974 in the amount of $1050.00 for auditing services of C. G. Uhlenberg. Mr. Lawson explained that this warrant was for the annual Audit of the City's books. MOTION, SECONDED AND CARRIED: Congressman Grabowski moved, seconded by Councilwoman Miller, and unanimously carried to approve the Narrants. " Mayor Helgesson announced decision of Council made in Executive Session pertaining to appointments to Town Committees: EIVIROXZITAL PLANNING COKIISSION: Mr. Lachenbruch, Nr. Mueller, 11r. Perkins were all reappointed for another term on the Commission to expire June 30, 1977. Mrs. Judith Carico was appointed to the Commission for a term to expire June 30, 1977, replacing Mrs. Priscilla Veisbart. PATHklAY CONMITTEE: Cdr. Dochnahl and Mrs. Saviano were both reappointed to the Committee; Mr. 11hitiey and Mrs. Ginzton, although terms have ended, will remain as Advisory members; Mrs. Harold Schick was appointed to the Committee, replacing Mrs. J. Carico. New terms will expire `' June 30, 1975. NOISE ABATEMENT COMMITTEE: tlrs. Carroll Bradberry was appointed to the Noise Abatement Committee for a tern expiring on June 30, 1975. TRAFFIC AND PUBLIC SAFETY COWITTEE: Mrs. Goldbeck has resigned as Secretary of the Committee, and Mr. Frank Wheeler's term has expired. Mr. Frank Gorman has been appointed, with his term expiring June 30, 1975. Mayor Helgesson said that it was seldom recognized what efforts and sacri- fices had to be made on the part of those who volunteer to serve on Committees, and the Town should be aware of this. He stated that the Town was grateful and wished to thank those who have served, and who continue to serve on the various Committees in an effort to better the Community. C. PRESENTATIONS FROM THE FLOOR: Mayor. Helgesson asked that presentations from the floor be limited to five minutes because of the length of time it was taking lately to complete Council meetings. Mrs. Florence Fav,, Hood Road, reported to the Council that she had atten e a meet n9 ot oca cities in her capacity as Torm Historian on August 14tH in San dese. The meeting was held in an effort to m eN� Pra,e k -2- unify California's attempt to inventory local historical sites and determine an order of priorities to qualify for State and Federal funds available for historical site preservation. Mrs. Fava said that she had invited Mrs. Dorothy Gray of the Santa Clara County Historical Commission to attend the Council meeting to further detail the efforts of the County and State in this regard. Mrs. Fava indicated that she thought that the preservation of Historical Sites should perhaps be a part of the Environmental Planning Commission, or perhaps a new Committee should be appointed, since one person could hardly do the job required. Mayor Helgesson suggested that the matter should be agended for further discussion at the next Council meeting, and requested that Mrs. Fava introduce Mrs. Gray. Mrs. Dorothy Gray was introduced and told Council about the sites already listed by the State in their inventory of historical sites, and the funds that would be made available by the State and possibly the Federal government for preservation of the most significant. Mrs. Gray suggested that an Environmental Impact Report be submitted on the Juan Pr*W Mes�and asked if this had already been done. LOST Mr. Lawson commented that he had con ted the developer of the lands at the site of the Juan PrAde MesaAd`�t�d felt confident that a Historical Site Marker would be erected with the full cooperation of the developer. 2. Mrs. Saviano, Corte Madera Lane: Mrs. Saviano noted the date of the meet ng o t e at way Conn ttee on the Calendar of Meetings Scheduled and said the date was wrong. She wanted to know why she had not received notification of a change in meeting dates of the Committee. Mr. Lawson explained that the AGENDA for the forthcoming Pathway Committee had been mailed from Town Halt on Tuesday morning, August 14th, and that she should have received this notice. Further, the secretary had attempted to call all members of the Committee to notify them of the meeting, but the only people contacted were Mr. Stutz and Mrs. Schick. Councilman Grabowski questioned the City Attorney as to the legal time of notification and whether 24 -hours was enough of a notice. Mr. Faisant said that Committee members could be contacted up to the time of meeting, but that a 24-hour notice to the press was necessary. 3. Mrs. Alma Bond Stonebrook Ave: Mrs. Flood wanted to thank Council and Sta or t Ig prompt sur ac nq of Stonebrook Avenue. Mrs. Hood also asked whether figures were available at Town Hall regarding the Annual Budget versus actual expenditures. Mr. Lawson said that although the final figures had not been completely 04W audited to date, they were available for examination at Town Hall. -3- D. CONTINUING BUSINESS: 1. Discussion of Final Plans for Town Hall Expansion: Mr. Hinckley, Architect, presented final plans to Council and Public, stating that he thought all the major questions and problems discussed at the Council meeting of August Ist had been solved. The re -arrangement of the Council seats and repair of the rotted beam on the existing building were to be deferred and handled by the Town's Maintenance Department in order to keep costs at a minimum. After reviewing his plans and explaining to Council and citizens exactly how the plans were revised, Mr. Hinckley proposed that the Town request bids for the exterior walls first,w ith the inside walls being bid as an alternate. Several suggestions were made by Mr. Hinckley to cut costs to a minimum, such as using existing redwood boards where needed, and replacing the redwood behind the podium with tackboard, or plasterboard that would not detract from the present building. Mr. Hinckley recommended that bids be accepted and in to the Town Hall no later than Sept. 5th. Councilwoman Puller asked several questions pertaining to a breeze- way between the Public Works Building and Town Hall. Hr. Hinckley responded that a breezeway might be installed which could be done OW after the exterior walls had been completed and it was determined whether an enclosed breezeway was desirable at that time. Councilman Grabowski inquired as to whether Mr. Hinckley intended to see the project through to the supervision of the building without monetary recompense. Mr. Hinckley responded affirmatively. Mayjr Helgesson and Council concurred that Mr. Minckley should go ahead with a request for bids per Mr. Minckley's suggestion, and present them at the September 5th meeting, to which all members of the City Council unanimously agreed. 2. Discussion of the Status of Summitwood Road: The City Attorney reported his findings in the matter of Summitwood Road. Briefly, the alternativies before the Council were to abandon the road, thereby allowing it to revert to a private road, or to bring the road up to Town standards. Methods by which the road could be brought up to standards were also discussed. Many of the residents in the area of Summitwood expressed concern that the Town would even consider abandoning the road. They felt that the road was the Town's responsibility, and that the avenues of legal recourse would be sought should such a course be under- taken by the Town. -4- 06 Other residents of the Town, including 'Ir. Laws, Hooper Lane, and Mr. Cheney, Magdalena, felt that the problem was one that should be solved by the Town, even if bringing the road up to standards meant spending money. Mayor Helgesson felt that the Public Uorks Director should prepare an in-depth study and present it to the Council with a cost estimate involved in widening Surmitwood and bringing the road up to Town standards. Mr. Lawson, City Manager, and Mr. Russell, City Engineer, agreed to meet with residents of Surnitwood road to review the problems at the actual site. Mr. Russell agreed to present Council with his findings at the earliest possible date. 3. Discussion of Drainage Requirements on Olive Tree Lane: (Valenti property): This item was agended from last meeting to allow Council to make a Field Trip to the site and see what the Town required regarding catch basins. After discussions between Mrs. Valenti, the City Council, City Manager and City Engineer with the City Attorney, Councilman Grabowski asked about the feasibility of deferrina the decision on the catch basins until winter when the elements could determine whether, in fact, the catch basins were actually needed, f, and in the meantime allowing the Valentis' to go ahead with their 4ar building plans. U Mr. Lawson stated that if this were to be the case, the Valentis' would be required to post a bond guaranteeing the improvements, should they be required. Councilwoman Miller objected to this deferred decision, saying that she did not see how the Council could ask the Valentis' to pay for flooding that was not caused by them. Mayor Helgesson told Mrs. Valenti that she should be prepared to take care of any erosion on her property as a result of flooding, should it occur this winter. Councilman Grabowski moved that the decision regarding the catch basins be postponed until this winter, and a bond be posted with Town Hall by the Valentis' to that effect. The motion was seconded by ilayor Hel;esson and put to Council vote. Ayes: Councilman Grabowski, Mayor Helgesson. No: Councilwoman Miller, stating that the other alternatives of releasing Mr. and Mrs. Valenti weren't discussed and she wanted -5- 46 the record to read that she felt that at this point, the judgement ar;ainst them was punitive. 4. Discussion of alternatives to Supplemental Day Patrol Service provided by the Santa Clara County Sheriff's Office: Mrs. Goldsmith, Chairman of the Traffic and Public Safety Committee read the minutes of the meeting held on August 14th to discuss the alternatives to the supplemental Day Patrol Service. Because there was not a quorum of members present at this meeting, and due to the fact that the Committee had been presented with many proposals from private patrol services, a valid and rational recommendation could not be made at this time. Mrs. Goldsmith requested an extension of time so the proposals could be studied by the Committee , and other alternatives researched in the same manner so the study would be thorough. Councilman Grabowski asked if the idea of a Staff Officer had been discounted at this point in time. Mrs. Goldsmith said that Mr. Lawson was assisting with the study, and he was pursuing this angle. They would be working tonether with the Committee and a detailed analysis of all alternatives, along with figures and charts, would be available for the second meeting of the Council in September. In the meantime, the Sheriff's Department would continue with the supplemental day patrol service as before. All members of the Council aareed to defer this item until the Council meeting of Spetember 19th, 1973. 5. Review and Establish Priorities for Capital Improvements Proqram for the 1973-74 Fiscal Year. Mayor Helgesson gave background of recent discussions and itemized by priority those improvements he felt should be given first consideration: a. Reconstruct Elena from Matoma to Purissima (2800 ft.). b. Reconstruct Elena from Robleda to Deer Gulch (3000 ft.). c. Contract design of Page Mill from Arastradero (east) to Alexis Drive. 1. Concentrate on widening or replacing the three bridges (culverts) at lower end of Page Mill Road. d. Overlay E1 Monte from O'Keefe to IS 280. Drainage - Projects 1-8. -6- `r Those items involving Maintenance that were considered too priority by the Mayor were: 1. To clean all channels from new construction on Page !1ill to Arastradero (east), including asphalt lining of ditches where necessary, uncovering culverts, improving inlets to culverts, and cleaning out all culverts. 2. Repair Altanont near Eschner property. Councilman Grabowski concurred with all the items and their order of priority with the exception of Item No. 4, the overlay of El Monte, which he felt could wait until a later date. Councilwoman Miller concurred with the Mayor on all items, including Item. No. 4. Speaking from the floor, Mrs. Saviano asked if any consideration had been riven to Fremont Road because of the dangerous conditions that existed for bicyclists. She felt Fremont should be given priority over the E1 Monte project. Councilman Grabowski stated that Fremont Road was scheduled for improvement during Fiscal Year 1976-77. Mayor Helgesson requested Staff to determine exactly what was included in the overlay of E1 Monte from the City of Los Altos, and stated that Council did not want to spend more than $5,000, give or take 25%, for this project. f1r. Russell agreed to get exact details from the City of Los Altos. MOTION, SECONDED AND CARRIED: Mayor Helgesson moved, seconded by Councilwoman Miller, that the priorities be accepted as itemized. The Council voted unanimously, with Councilman Grabowski wishing the record to indicate that he took exception to Item 4, which he did not feel was necessary at this time. E. ADDITIONAL BUSINESS: 1. Councilman Grabowski asked Mr. Lawson if he had received additional information regarding legislation now pending in Sacramento pertaining to the amount of money a candidate could spend in order to be elected to public office. Mr. Lawson responded that he had received numerous pieces of pending legislation but had not studied them all to see if such legislation had been included. A discussion ensued between Staff and Council regarding legality of such legislation, and Councilman Grabowski' requested that kw Mr. Lawson allow him to examine any bills pertaining to the matter which had been received from Sacramento. -7- Mr. Faisant stated that it looked like the State would preempt local government in establishing any legislation involving campaign spending. 2. Councilwoman Miller said that she would like to report on her trip to Sacramento, but because of the lateness of the hour, requested that this item be postponed until the next meeting. 3. Councilwoman Miller also requested that the Council consider the subject of the Town Newsletter for the next meeting because of the need to communicate with the Townspeople, and she felt a Newsletter would be an excellent vehicle for relaying information to the public. F. ORDINANCES FOR ADOPTION: 1. MOTION, SECONDED AND CARRIED: After waiving additional reading, Mayor Helgesson moved, seconded by Councilwoman Miller, the Council unanimously approved Ordinance No. 212 fixing the tax rate for the 1973-74 Fiscal Year at $.40 per $100 assessed valuation. G. ORDINANCES FOR INTRODUCTION: 1. First reading of Ordinance No. 213 amending the Los Altos Hills Municipal Code by adding thereto provisions relating to the 4 preservation of Historical Sites. Mayor Helgesson asked Mrs. Fava if she had any comments regarding the proposed Ordinance. kw Mrs. Fava commented that she was grateful to the Staff and the Council for their effort in this regard. H. STAFF REPORTS: 1. Mr. Lawson brought up the subject of a Brush -Chipper service and summarized his Memo to the Council. After a brief discussion regarding legal aspects and costs, the Mayor suggested that the matter be continued to the next meeting when this proposal could be discussed in more detail. 2. Because of the lateness of the hour, the two reports by Mr. Russell regarding the Kinkead and Broekoff properties will be discussed at the meeting of Council on September 5th. 3. Mr. Lawson suggested that prior to the next Council meeting a Work - Study meeting be held between Staff, Council, and the Environmental Planning Commission to discuss the General Plan, Personnel matters, etc. SD Councilwoman !tiller asked that a decision in this regard be postponed until the Council re -convened after Executive Session. I. ADJOURNMENT TO EXECUTIVE (PERSONNEL) SESSION: J. ADJOURWIENT: 12:20 A.M. r� u Respectfully submitted, Norma Hislop Deputy City Clerk L -9-