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HomeMy WebLinkAbout08/08/1972L CITY COUNCIL TOWN OF LOS ALTOS HILLS MINUTES OF AN ADJOURNED MEETING August 8, 1972 Mayor Helgesson called the adjourned meeting of the City Council of the Town of Los Altos Hills to order at 7:45 P.M.in the Council Chambers of the Town Hall, 26379 Fremont Road, Los Altos Hills, California, with the following menbers answering roll call: Present: Councilmen Davey, Grabowski, Kubby, Miller and Mayor Helgesson. PLANNING COMMISSION REPRESENTATIVE: Commissioner Perkins. UNSCHEDULED ITEM NO. 3: REPORT FROM PATHWAY COMMITTEE. Mr. Robert Stutz, Chairman of the Pathway Committee, referred to his recent letter to the Council and asked if there were any questions about the pro- posed horse ring on the south end of the Los Altos Hills Youth RCCiLation Center, on Purissima Road. Discussion followed with questions from the Council and audience regarding financing, construction, liability and super- vision of the activities connected with the ring. The Horsemen's Association offered to provide the labor and a portion of the cost of material to construct this facility. The City Council indicated their approval, in concept, of such a proposal. A motion was made by Councilman Kubby to refer this back to the Pathway Committee and the lorsemen's Association for more study. The motion died for lack of a second. MOTION, SECONDED AND CARRIED: Councilman Davey moved, seconded by Grabowski and carried by unanimous vote to approve of this proposal, in concept, and ask that the Horsemen's Association present a detailed proposal to the Plannil Commission dealing with the points raised at this meeting. Mr. Max Brown of the Little League Board of Directors, asked that the July 243 1972 letter from the Little League referred to earlier, be read into the record to clarify that they are not asking the Town to take over the mainten- ance of the Little League Area, but only to do whatever the Town could do to improve the safety of the area and grant permission to have a floodlight installed on an existing pole. Mayor Helgesson reported that Mrs. Pat Standring has resigned from the Path- way Committee, and no appointment should be made until the report from the "Reorganization Committee" is received and adopted. UNSCHEDULED ITEM NO. 4: REPORT AND ACTION RE: MANAGEMENT CONSULTANT. Staff reported on the actions of the Committee (Councilmen Davey, Grabowski, and City Manager Murl Fritschle) and recommendations of items to be covered by a Management Study. Four consulting firms were named as those from which proposals should be asked. Mayor Helgesson suggested the following items should be added to the list of items proposed by the Committee: (f) Role of City Council in Management. There should be some conditions applied to any scope of work envisioned in the Study. (1) Firm would be prohibited from talking to any Councilman during any phase of the Study. (2) There should be a Time of Completion. (3) The number of copies of the report to be supplied. (4) The qualification of the person assigned to the Study, and (5) The experience of the Firm in this sort of project. Councilman Kubby referred to Councilman Daley's memorandum of August 6, 1972, and in light of that memorandum, would move that the firms of Baxter, McDonald & Company, and A. D. Little be asked to present proposals. Discussi followed at Council level, with comments from the audience. Councilman Davey reported that she and Councilman Miller interviewed the four firms mentioned, and from those meetings, are recommending that Baxter, McDonald & Company, and A. D. Little be asked to present formal proposals. MOTION, SECONDED AMID CARRIED: Councilman Kubby moved, seconded by Miller, and carried by a majority roll call vote, that the firms of Beater, McDonald & Company, and A. D. Little, be invited to present proposals for a Manage- ment Study. Councilman Grobowski and Mayor Helgesson voted "No". A meeting was scheduled for 4:00 P.M., August 17, 1972, for these firms to meet with the City Council; one at 4:00 P.M., and one at 5:00 P.M. UNSCHEDULED TTEi�Y NO. 5: REPORT REORGANIZATION COMMITTEE OF PLANNING FUNCTIONS. Councilman Miller reported that the Reorganization Committee as appointed by the Council met on July 27, and their efforts resulted in the Tentative Chart of Reorganization, Planning Functions, which were mailed out earlier with the Minutes of their meeting. The Planning Commission discussed this Tentative Chart at their July 31st meeting. Commission unanimously concurred that there should be a change, but there was difference of opinion as to how much change. It was the majority consensus that this reorganization was a step in the right direction but that there could be some modification by enlarging the General Plan work to specifically detail such projects as open space, road circulation, landscaping, paths, etc. Since additional meetings of the Reorganization Uammittee will be held, it was agreed that no action be taken by the City Council at this meeting. -2- 6V UNSCHEDULED ITEM NO. 5: (cont'd) Considerable discussion followed regarding the date of the next meeting of the "Reorganization Committee". Mayor Helgesson stated that the setting of the meeting could be made by the Mayor. MOTION, SECONDED AND CARRIED: Councilman Kubby moved, seconded by Davey and carried by a majority roll call vote to overrule the Mayor in his decision. Councilman Grabowski and Mayor Helgesson voted "No." UNSCHEDULED ITEM NO. 6: DISCUSS MEANS CF PURCHASING 8.124 ACRES OF STATE LAND ON O'KEEPE [ANE. Staff reported on negotiations with the State regarding this purchase. The $20,100. total cost may be spread out over a ten year period with thirty (30%) percent down ($6,030.), and the balance spread over the next few years. A resolution will be required, attesting to the I:awn's intended use- -NOTION, SRC01MeD AND CARRIED: Mayor Nelgesson moved, soeorukd by Connci.lmwn Grabowski, and caroled by majority roll call vote to have the City Attorney prepare a resolution calling for a down payment of $6,030.00 with payments over a maximum of ten (10) years with the privelege of early payoff without penalty. Councilmen Kubby and Miller voted I'No". UNSCHEDULED ITEM NO. 7: RERUEST FOR TOWN TO ACCEPT SANITARY SEWER CONSTRUCTED TO SERVE THE RESIDENCE OF DR. C. PILLSBURY AT 25850 VINEDO IAMB. Staff recommends the acceptance of this collector sewer line for maintenance purposes The line has been inspected and accepted by the Los Altos City Engineer. NOTION , SECONDED AND CPRRIED: Councilman Davey moved, seconded by Miller, and carried by unanimous voice vote to accept this sewer line for Town maintenance. UNSCHEDULED ITEM NO. 8: ITEMS TO BE AGEPIDED FOR =TL MBBTINO. Councilman Grobowski asked that an item be placed on the next agenda entitled: "Request to reinstate Wells Fargo Service". Other items suggested were: (1) Consider letter from Mr. R. D. Scott. (2) Report from the staff on "How to Inventory Non -Conforming Uses in the Town". UNSCHEDULED ITEM NO. 9: STAFF REPORTS: 1. Staff reported on a letter from the Hills Little League,received August l 2, 1972, requesting permission to mount and maintain a light on the pole kr nearest the Snack Stand in light of the vandalism they have experienced. City Council concurred with the request for a street light. -3- f UNSCHEDULED ITEM NO. 9: (cont Id) 2. Quarterly mailing costs of "Town Letter", will be approximately $400.00 per mailing. RESOLUTIONS: 1. Resolution appointing Engineer and authorizing execution of agreement for engineering work, S.A.D. #10. This was requested by our City Attorney to be carried over. ORDINANCES: Ordinance No. 196, First Reading, Setting Tax Rate for Fiscal Year 1972-73. City Manager read title of this ordinance. MOTION, SECONDED AND CARRIED: Councilman Grabowski moved, seconded by Miller, and carried by unanimous roll call vote to waive further reading. Ordinance No. 197, Second Reading, Setting Salaries for Fiscal Year 1972-73. MOTION, SECONDED AND CARRIED: Councilman Rubby moved, seconded by Davey and carried by a roll call vote to carryover to next meeting when the 1972-73 Budget will again be discussed. Councilman Grabowski and Mayor Helgesson voted "IVo". Ordinance No. 198, First Reading, Amending Municipal Code regarding Permit Fees. City Manager reviewed this ordinance, and copies distributed to the City Council. City Council concurred that this ordinance be continued to the next meeting and have a Resolution prepared proposing in detail the fees to be charged. WARRENTS: MUr ION, SECONDED AND CARRIED: Councilman Davey moved, seconded by Mayor Helgesson and carried by unanimous roll call vote to approve the warrants, as presented, in the amount of SEVEN THOUSAND NIPS HUNDRED FIFTY-FIVE DOIJARS, AND SIXTY CENTS (7,955.60), and the City Clerk Pro Tem be authorized to draw the appropriate warrants. ADJOURNMENT: Mayor Helgesson adjourned the meeting at 12:30 A.M. to next regular meeting, August 21, 1972, at 7:45 P.M. at Town Hall. Respectfully submitted MURL M. FRITSCHLE City Manager MMF:lk -4- Town of Los Altos Hills.