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HomeMy WebLinkAbout09/19/1972CITY COUNCIL TOWN OF LOS ALTOS HILLS %W M;14UTES OF A A REGULAR MEETING September 19, 1972 REEL 47 Side 1 Track 2 590 -End Side 2 Track 2 00-1015 Mayor Leslie A. Helgesson called the regular meeting of the City Council of the Town of Los Altos 4111s to order at 7:50 P.M. in the Council Chambers of the Town Hall, 26379 Fremont Road, Los Altos Hills, with the following members answering roll call: Present: Councilmen Davey, Grabowski, Kubby, Puller and Mayor Helgesson. PLANVING COMMISSION REPRESENTATIVE: Priscilla Weisbart APPROVAL OF MIJUTES ,; mutes of May 16, 1972 Councilman Davey moved, seconded by Miller and carried unanimously that the minutes of Mav 16, 1972 be approved as written. Minutes of Jure _3_: #57f, Councilman Davey roved, se,:onn*.d by Grabowski and carried by majority vote {Mayor Halq,ss�r. a'asteined as absent} that the minutes of June 5, 1972 be apprc.+F; wi;:h the following correction: Page 3, Unsched,i.sc '_..m No. 21 first sentence, should read: Mr. "Daniel" 9 ,ii:an Minutes of June!, 19'"2 Councilman Davey m.^ved, seconded by hiller and carried by majority vote {Councilman Grabowski and Mayor Helgesson abstained as absent} that the minutes of June 7, 1972 be approved as written. Speaking from the floor, airs. M. Saviano stated she felt floor partici- pation should be recorded in the minutes by individual name and view- point. R. Cheney objected to the City Attorney+s recommendation of not recording floor comments/names at all but felt minutes should state the participant and his viewpoint. Mr. A. Laws felt there should be revisions to the minutes making them as brief as possible. Mrs. Carico felt minutes should reflect the individual+s viewpoint. For the record, the City Clerk stated he took full responsibility of writing and summarizing floor comments as he did in the June 5th minutes and emphasized the fact that the Council minutes are lengthy and summation is necessary in order to curtail extraneous typing, repro- duction, handling, reading, etc. •APPROVAL OF MINUTES {Cont.} Initial motion, that the minutes indicate floor participants speaking for or against opposition, was amended by Councilmen Miller and concurret to by Councilman Grabowski who had made this motion. MOTIONI SECONDED AND CARRIED: Councilman Grabowski moved, seconded by Mayor Helgesson and carried by majority vote that the minutes Indicate floor participant+s stand as to whether they are for or against an issue providing they request "Let the record so indicate°. Minutes of August 17, 1972 Councilman Davey moved, seconded by Miller and carried by majority vote {Councilman Grabowski abstained as absent} that the minutes of August 17, 1972 be approved as written. Minutes of September 5, 1972 Councilman Davey moved, seconded by Miller and carried by majority vote {Councilman Kubby abstained as absent} that the minutes of September 5, 1972 be approved as written. COMMUNICATIONS 1. Two letters were read from L. Dawson, dated September b and 8, 1972 regarding Land Resources Corporation activities. %W 2. The Santa Clara County Flood Control and Water District sent a letter calling attention to a meeting September 22, 10:00 A.M. to discuss reuse of waste water and the relationship of such a program to water importation. 3. A letter was read from Bettie Adams, dated September 8, 1972, which commented on the police study and asked that the Council not rush into a four city police but contract with Palo Alto for police service. 4. The City of Torrance sent a resolution protesting the So. Calif. Edison Company+s Placement of utility towers in their city and their objections to the insensitivity of the PUC in allowing them to do so. 5. Mayor Helgesson read a letter from Richard Hayden thanking the Council for their invitation to attend the City Council meeting but expressing his regrets as not being able to attend. ANNOUNCEMENTS 1. The City of Mountain View announced a study session covering HUD+s proposal for the °annual arrangement' program for Santa Clara County was to be held Monday, September 25, 1972 at 2:00 P.M. at the Mountain View City Council Chambers. -2- ANNOUNCEMENTS {Cont} %W 2. The League of California Cities announced a meeting regarding Assembly Bills l and 20 to be held September 25, 1972 at 10:00 A.M. in Sacramento. City Manager requested approval to attend this meeting instead of a conflicting meeting of the 'annual arrange- ment'. Council concurred that the City ilanager as well as Commis- sioner Welsbart attend this seminar in Sacramento. Pacific Telephone 8 Telegraph Co. sent their proposal for a rate increase. 4. Mayor Helgesson announced an Earthquake Study, September 29, 1972 12:30 P.I. to be held with the Board of Supervisors 1n San Jose. SCHEDULED ITEM N0. I TENTATIVE MAP OF LARD OF STEG14ER {389-72} 2 LOTS. 4.261+ ACRES, LOCATED AT THE END OF SOUTH FORK LANE. ENGR.: J.W. RILEY Staff reviewed the Tentative Map of Land of Stegner {389-72} 2 lots, 4.261+ acres located at the end of Fouth Fork Lane. The Tanning Commission, at their September 11, 1972 meeting, approved this appli- cation subject to the conditions of the Check List. NOTION, SECONDED AND CARRIED: Councilman Kubby moved, seconded by Davey and carried unanimously to approve the Tentative Map of Land of Stegner {389-72} 2 lots, 4.261+ acres, located at the end of South `F Fork Lane subject to the conditions of the September 11, 1972 approved Check List. SCHEDULED ITEM N0. 2 APPEAL FROM PLA.4AIAG COMMISSIONOS DENIAL OF VARIANCE Id SIDEYARD SETBACK FOR TENNIS COURT: HOWARD STOKES, 25698 ELENA RJAD The Planning Commission, at their September 11, 1972 meeting, denied without prejudice Mr. Stoke+s application for a reduction in sideyard setback from thirty 130►T feet to zero Cpv} feet for a tennis court along the Vinedo Lane frontage of this property. Council concurred to continue this item until the October 2, 1972 Council meeting at the request of the Applicant. SCHEDULED ITEM 0. 3 REQUEST A O:J -YEAR EXTENSION TO FILE FLJAL MAP FOR AL004D ESTATES SUBDIVISION: GERALD B. FERRARI Staff reviewed the request of Gerald B. Ferrari for a one-year extension to file final map for Almond Estates Subdivision. Staff is recommending the extension of this final map subject to certain conditions: 11 have Mr. Ferrari execute the subdivision agreement, 21 Mr. Ferrari shall deposit by cash or bonds in -lieu of cash to cover all improvements that have not been completed, 31 Mr. Ferrari shall pay -3- 'SCHEDULED ITEM NO. 3 {Cont.} map checking and inspection fees based on 4% of the cost of all Improve - %W ments, and 41 the timing of the improvements to be constructed Is recommended as follows: a} the rip rap on the creek - 30 days, b} all other improvements - one year. Mr. Ferrari, speaking in his own behalf, questioned the requirement of the bond for improvements plus imposing restrictions. General discussion ensued between the Council and Mr. Ferrari regarding the rip rap problem and the 4% improvement fee. MOTION, SECONDED AND CARRIED= Councilman Miller moved, seconded by Kubby and carried unanimously to approve the rquest of G.B. Ferrari for a one-year extension to file final map for Almond Estates Sub- division CTM -367-701, providing the 4% Inspection fee for Improvements and the construction of improvements In Adobe Creek In accordance with the Flood Control District as soon as possible, and, in any case before the winter rains. UNSCHEDULED ITEM .NO. 1 REPORT FROM THE PLANNING COMMISSION URGING THE CITY COUNCIL TO IMPLEMEiNT REORGANIZATIONAL PLAY FOR PLANNING FUNCTIONS Staff stated that the Planning Commission reviewed the report from the Committee studying Reorganization of Planning Functions, with respect to the reorganization of responsibilities for the different functions %W now being performed by the Planning Commission. The recommendations made by this Reorganization Committee at their meeting August 9, 1972 were approved, with the exception that the Planning Commission would prefer to have nine 191 members rather than seven C7} on the Planning Commission. The Commission Is recommending that the City Council authorize Staff to prepare the proper ordinance to be referred to them for a Public Hearing. Councilman Grabowski stated he was sotisfied with the final preparation and felt the Council should instruct the City Attorney to proceed with the preparation of the Ordinance. Councilman Davey concurred. City Council discussion ensued regarding the name of the bodies resulting from the reorganization. Councilman Davey suggested that the Planning Commission be called the 'Environmental Planning Commission'. Councilman Grabowski felt changes should not be made at this point in time, that when the Ordinance comes before the Council then changes could be discussed. Mayor Helgesson questioned that he didn+t feel the name "Environmental Planning Commission' should be that Important since It no doubt would be referred to as the Planning Commission and felt the Town was just following suit of other cities by using this name. The Mayor noted that a name change would require extensive revisions to the Municipal Code wherever it is referred therein. -4- 'UNSCHEDULED ITEM NO. 1 {Cont.} Councilman Kubby disagreed with Mayor Helgesson feeling the name %W 'Environmental Planning Commission' expanded the concept of this Commission. MOTION, SECONDED AND CARRIED: Councilman Davey moved, seconded by Miller and carried by majority vote that the names Environmental Planning Commission and the Board of Planning Administration be used °early on- for the two governing bodies resulting from the reorgani- zation. UNSCHEDULED ITEM JO, 2 APPROVAL OF JOINT POWERS AGREEMENT FOR THE 'CONTRACT CITIES LAW ENFORCEMENTI'SIUDY' Staff urged the Council to approve the Joint Powers Agreement so that the Town could participate with the other contract cities in this study. Floor participation by J. Shaffer who spoke on three points in regard to this proposal. Mrs. Carico asked the cost of this study. Staff replied that the total cost was 6257000 and the Town+s share was 62,850. 11r. A. Laws asked If when calling for bids did the Town have specified terms defined. R. Cheney supported the City ?tanager+s position. MOTION, SECONDED AND CARRIED: Councilman Kubby moved, seconded by Davey and carried unanimously to submit this study to the Public %W Protection Commission for their review and comments and to give Council their recommendations prior to the October 2, 1972 Council meeting. UNSCHEDULED ITEi`i IJ O. 3 REPORT FROM THE REORGANIZATION COMMITTEE OA CJMMITTEE 11AKE-UP A14D FUNCTION Staff presented for consideration and action, a draft ordinance spelling out provisions relating to standing committees. General discussion ensued regarding sections of this ordinance. Councilmen Davey and Miller felt that this Item should not be an ordinance but a resolution or policy. Councilman Grabowski stated he was in favor of keeping this item an ordinance. MOTION, SECONDED AND CARRIED: Councilman Kubby moved, seconded by Davey and carried by unanimous vote that this item be reagended to the October 16, 1972 City Council meeting for further discussion. Mrs. M. Gallo and Mrs. M. Saviano requested clarification in regard to appointing committee members and chairmen for committees. UNSCHEDULED ITEM NO. 4: PERSONNEL SESSION %. Council adjourned to Personnel Session at 10:30 P.M. -5- RECONVENE TO REGULAR SESSION: 10:45 P.M. UNSCHEDULED ITEM tJO. 5: r' ADOPTION OF THE BUDGET Staff requested that this item be deferred until the Consultant0s study is completed. MOTION, SECONDED AND CARf?'(ED: Councilman Kubby moved, seconded by Davey and carried unanimously to defer this item until the Consultant0s study is completed. Mayor Helgesson reiterated that he specifically stated at the August 17 meetir,<, whe❑ :.e Consultant had been interviewed, that he felt Council member^s shoulG Lz interviewed by the Management Consultant only on a collective--body-basis and not individually as had been done by Counc'.:ime. )evey and Miller. Council Grabowski concurred and reminded the c ouncil that th Itaycr had admonished the Council in talking with the Ccnsultant. General discussion ensued on the merits of the Consultant ir'cArviewing individually or collectively. Councilmen Davey, Kubby and Hiller were in favor of talking with the Consultant, in matrers reg--rding the Town. UNSCHEDU' ED ITEJ ;JO. 6: PROCEDURE TO BE FOLLOWED IN SETTIN9 UP AGENDAS AND ITEMS TO BE AGENDED FOR °NEXT MEETLJG^ Staff rn�d a mA•..o da+=.d !--pt m.ber 5: 1172, from .he City Attorney to Staff nn his rccommenoations Fcr• wcys to streawlloe future meetings. Council ankad for a more detailed policy on putting the agenda to- gether. Staff read their recommendation for a policy. Mr. A. Lews felt the agenda was a clerical function and not a function of the City Manager and proposed that the City Clerk deal with the agenda. Councilman Miller moved to reagenda this item to the October 2, 1972 Council meeting; Council concurred. STAFF REPORTS: I. Staff asked if individual Councilmen would please come by Town Hall to pick up their Agenda packages in the future due to delivery service0s termination. They will be ready by 4:00 P.n. on the Thursday preceding the Monday City Council meeting. 2. Staff announced that the City of Los Altos will refund the unexpended funds for the summer recreation program conducted at Purissima School. 3. Staff reviewed two proposals of the Inter City Council 79110 Emergency Program. -6- STAFF REPORTS {Cont.} 4. Staff stated that in response to the Council+s request to meet with %W the Palo Alto Police Department that Palo Alto had asked for a formal request from the Town to talk with them with regard to police protection services. 7 5. Staff reviewed proposed annexations for Los Altos. The lands abutt the Town boundaries but are within the City of Los Altos sphere of Influence. This matter is before LAFCO at their October 4 meeting. Mr. A. Laws felt the Town had an obligation to their citizens who reside adjacent to this annexation area and should consider the zoning of Los Altos Hills vs. Los Altos. Council concurred that the annexations should either be open space or compatible with the zoning of Los Altos Hills. 6. City Clerk announced that a Notice of Intention to Circulate an Initiative Petition regarding sewer assessment procedures along with an Affidavit of Application and of Posting had been filed with the Town, September 18, 1972. PRESENTATIONS FROM THE FLOOR: 1. Mr. R. Cheney spoke in support of the Mayorrs statement that the Management Consultant should not talk with individual members of the Council, but as a collective body. 2. Mr. H. Hudson felt no evil had been done having the Management Consultant talk with individual Councilmen since they were doing the job that Council had hired them to do. 3. Mrs. M. ;alio wanted to know who asked for individual meeting - did Consultant or Councilman initiate meeting. 4. Mr. A. Laws felt that Council should not be °we° and °they' and didn+t like the dissention among Council members. 5. Mrs. T. Schick asked 1f individual citizens could call the Management Consultant and request a meeting. Councilman Miller felt that any input anyone could give to the Consultant should be given. 6. Mrs. M. Saviano felt that individuals and Councilmen should be discrete in their information that they give to the Management Consultant. RESOLUTIONS: None -7- ORDINANCES: 1. Ordinance No. 195, First Reading, Adopting a budget for 1972-73 Fiscal Year. Council concurred to defer this item to the Jctober 2, 1972 Council meeting. 2. Ordinance No. 197, Second Reading, an Ordinance setting salaries for Fiscal Year 1972-73. Council concurred to defer this item to the October 2, 1972 Council meeting. 3. 9rdinance Ao. 198, Second Reading, amending Municipal Code re: Permit Fees. The City Attorney introduced and read the title of Ordinance Ao. 198, AM ORDINANCE OF THE TOWA OF LOS ALTOS HILLS AMEADIHG CERTAI,1 PROVISIOAS OF THE LOS ALTOS HILLS MUr1ICIPAL CODE RELATIAG TO FEES. MOTION 4, SECOADED AAD CARRIED: Councilman Davey moved, seconded by Grabowski and carried by unanimous roll call vote to wadde further reading. MOTION, SECONDED AND CARRIED: Councilman Davey moved, seconded by Grabowski and carried by the following roll call vote that `. Ordinance No. 198 be adopted: AYES: Councilmen Davey, Grabowski, Hiller, Mayor Helgesson, ABSTAIAED: Councilman Kubby. WARRANTS: MOTION, SECONDED AND CARRIED: Councilman Davey moved, seconded by Grabowski and carried by unanimous roll call vote that the warrants as presented in the amount of FOUR THOUSAND SIX HUADRED SIXTY-SIX DOLLARS and SIXTY-THREE CEATS {04,636.63} be approved and the City Clerk authorized to draw the appropriate warrants. OTHER BUSIAESS BY COWCILNEN: 1. Mayor HelgeSSDn announced a public meeting on Transit to be held Thursday, September 28, 1972, at 7:30 P.H. in the ilountain View Recreation Department. 2. Mayor Helgesson reported on the question of the proper split of voting power in the P.P.C.: i.e., should .each city have an equal vote or should the vote be allocated by population percentages. More information will be forthcoming. ADJOURNMENT; The Meeting was adjourned at 12:10 A.M. to: NEXT REGULAR MEETIJG: flonday, October 2, 1972, 7:45 P.N. at Town Hall. R,rpectfu T . y su ltted, .moo Kluzek City Clerk Treasurer jd Town of Los Altos Hills -8-