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HomeMy WebLinkAbout05/19/1969CITY COUNCIL TOWN OF LOS ALTOS HILLS L MINUTES OF A REGULAR MEETING May 19, 1969 REEL 17 - SIDE 2, TRACK 2 - FOOTAGE 0000 - 1800 REEL 17 - SIDE 1, TRACK 3 - FOOTAGE 0000 - 155 Mayor Wm. Ross Aiken called the Regular Meeting of the City Council of the Town of Los Altos Hills to order at 7:47 P. M. in the Council Chambers of the Town Hall, 26379 Fremont Road, Los Altos Hills, with the following members answering roll call: Present: Councilmen Benson, Davey, Fowle, Helgesson, Mayor Aiken. Absent: None. PLANNING COMMISSION REPRESENTATIVE: Chairman William A. Perkins APPROVAL OF MINUTES: May 5, 1969 O O 6 Councilman Davey moved, seconded by Benson and carried unanimously, that approval of Minutes of May 5, 1969 be deferred to the next meeting. 006, Assistant City Manager read the following communications: 1. Thomas G. Hanna, Office of the Santa Clara County Executive, dated May 2, explaining proposed increase in 1969-70 rate for Sheriff Patrol Services to $13.17 per hour (increase of $1.24). Staff noted a meeting with the County had been scheduled for May 22nd to discuss the proposed rate increase. 2. State Senator Clark L. Bradley, dated May 12, relating to the motor vehicle noise problem. Staff noted this Would be referred to the Noise Abatement Committee. 3. Marilyn D. Palm, owner of Flying M. Ranch, dated May 5, re horse controls. Staff noted the letter had been forwarded to the Citizens Committee reviewing same. 4. George Seidman, President Los Altos Board of Realtors, dated May 5, re- questing the Town to proclaim May 18-24, 1969 as "Realtor Week". Council unanimously concurred with proclamation. 5. Calvin C. Flint, District Superintendent, Foothill Junior College District, dated May 6, advising of procedures designed to control utilization of Foot- hill College Stadium. 6. B. L. Pfefer, 26089 Todd Lane, dated May 5, requesting hazards to vehicular and pedestrian traffic be eliminated on the curved section of Fremont Road between Edith Avenue and Manuella Road. Council concurred Staff should investigate this area and report back to the Council. 7. Robert R. Buss, Director of Purissima Hills County Water District, dated May 12, re possible development of Adobe Creek Water Basin and extending invitation to '.Vater District Board meetings on the second Wednesday of each month. COMMUNICATIONS contI d.: 4W E. Assemblyman Edwin L. 7.'berg, dated April 30, requesting support for AB2233 establishing a California Local Recreation Fund. Council concurred this request should be placed on the next Agenda. 9. J. Kennedy Bartholet, Local Agency Formation Commission, requesting report from the Town on spheres of influence with neighboring jurisdictions prior to August 6, 1969. 10. Florence M. Fava, 26691 Moody Road, dated May 15, objecting to the - activities.of Mr. David Janssen in the vicinity of Moody Court and requesting the Council declare the true status of Moody Court. Mr. David Janssen, 27440 Sherlock Road, objected to the personal attack included in the letter and Cpuncil instructed Staff to in the future not read in their entirety letters which the Staff feels require disccssion. Council concurred the Fava letter should be discussed later in the Agenda under PRESENTATIONS FROM THE FLOOR. ANNOUNCEMENTS: /SJ Assistant City Manager noted the following: 1) Special Meeting of ABAG General Assembly on Wednesday, June 11 at Berkeley re Regional Home Rule. Councilman Davey requested that the Regional Home Rule proposal be agended for Council discussion and recommendation at the next meeting. Council concurred. 2) A Retirement Dinner Party for Los Altos Fire Chief Richard E. Bassett to be held June 6, 1969. 3) League of California Cities, Peninsula Division, will meet Thursday, May 22 in Santa Clara. 4) Inter -City Council will meet Thursday, June 5 in Mountain View. 5) Announced resignation of Florence M. Fava, 26691 Moody Road, from the Pathway Committee effective April 24, 1969. SCHEDULED ITEM NO. 1: �6 6 CONSIDERATION OF REQUEST URGING COUNTY ENWTMENT OF COUNTY LAND DEVELOPMENT REGULATIONS. Staff report was presented noting the Mayor's Committee of the Inter -City Council had approved a resolution urging the Board of Supervisors to immedi- ately enact the remaining portions of the Draft of County Land Development Regulations. Councilman Benson noted the County is trying to tighten its requirements, as presently two acres of property can be sold and never go though a planning board, and recommended approval. Council concurred to consider this matter later in the Agenda under RESOLUTIONS. 2 SCHEDULED I1EM NO. 2: 11110 CONSIDERATION OF CHANGING NA14E OF "BYRNE PARK" to "BYRNE WILDERNESS AREA". Mayor Aiken expressed his feeling that the open space and nature preserve tv atmosphere of Ey.ne Park should dictate a more appropriate designation than "Park" to insure that people were not mislead into thinking playgrounds, and similar facilities, are or would be available. Council concurred and the following names were suggested: "Byrne Open Space Preserve", "Byrne Conservancy". Mr. Donald Spencer, member of The Nature Conservancy, noted they have applied a national designation to the property as "Byrne Preserve". Council concurred to explore a possible name change with The Nature Conservancy and re -agenda this item in the near future. UNSCHEDULED ITEM NO. 1: .1 (b HECKER, DR. S. P. (V-324-69) - Request for 3' reduction in side setback to 27' for cabana at 12532 Briones Way. Staff report was presented noting a previous variance had been granted in December, 1968 and that the applicant desires to relocate the cabana from the easterly to the westerly end of the pool, with a corresponding 6' decrease in setback from the original variance. City Manager noted Planning Commission recommended approval. Dr. R. Steele, adjacent property owner, requested the 30' setback requirements be adhered to and opposed granting of the variance request. Mr. George Mader, Town Planner, noted the new cabana location would have an impact less detrimental to the adjoining Steele and Knox properties than the originally approved cabana location and that Dr. Hecker is proposing a screen to hide the cabana and also plantings on the slope between the Hecker and Steele properties. Dr. Hecker and Mr. John Knox, adjacent property owner, spoke in support of the variance request. MOTION, SECONDED AND CARRIED: Councilman Helgesson moved, seconded by Fowle and carried unanimously, that the request of Dr. S. P. Hecker (V-324-69) for a 3' reduction in side setback to 27' for pool and 10' reduction in side setback to 20' for cabana at 12538 Briones Way be approved, subject to repeal of the previous variance V-317-68. UNSCHEDULED ITEM NO. 2: FORD COUNTRY DAY SCHOOL (UP -321-69) - Request for modification of existing use permit to allow rebuilding of garage and relocation of tennis court. Staff report was presented noting seven adjacent property owners have signed approval of the request, that no objections have been received and that the Planning Commission unanimously recommended approval, subject to the follow- ing conditions: 1. Roof and wall colors of the bus port shall blend in with natural surround- ings and proposed color samples shall be satisfactory to the Site Development Committee. 2. Planting shall be installed along the property line southwest of the bus port to screen the bus port and adjacent paved areas. This planting will serve as a replacement for the palm tree which will be removed during construction of the bus port. Planting plans shall be submitted and approved by the Site Development Committee. 3. The existing garage shall be removed within 30 days of final inspection of the bus port. 4. Building permits shall not be issued until a site development permit has been issued for all grading and excavation associated with the tennis court and bus port. 3- UNSCHEDULED ITEM NO. 2: Ford Country Day School cont'd.: to 5. Los Altos Fire Department requirement be satisfied by installation of a 4" fire hydrant on the 4" water main in the vicinity of the new bus port, the hydrant to be installed on or before the completion of the bus port. 6. The old secondary residence near the swimming pool will be removed by October 1, 1969. 7. For record clarity, a complete and up-to-date plot plan of all facilities shall be submitted prior to issuance of building permits. MOTION, SECONDED AND CARRIED: Councilman Helgesson moved, seconded by Benson and carried unanimously, that the request of the Ford Country Day School (UP -321-69) for modification of existing use permit to allow rebuild- ing of garage and relocation of tennis court be approved, subject to the conditions recommended by the Planning Commission as noted in Item 1 through 7 above. UNSCHEDULED ITEM NO. 3: '61ry CONSIDERATION AND POSSIBLE ACTION AUTHORIZING CENSUS CERTIFICATION AGREEMENT. City Manager noted the State Department of finance had completed a population estimate for the Town and recommended a contract be entered into with the State, and that a formal request of Certification of Population Estimate be approved. City Manager noted the certification would cost $200.00 but would yield a return in State Subventions of approximately $13.00 per capita and that an increase in population of 300 last year was anticipated. MOTION, SECONDED AND CARRIED: Councilman Fowle moved, seconded by Helgesson, that the Census Agreement with the State Department of Finance be approved and the Mayor and City Clerk be authorized to execute same, was carried by the following roll call vote: Ayes: Councilmen Benson, Davey, Fowle, Helgesson, Mayor Aiken. Noes: None. Absent: None. UNSCHEDULED ITEM NO. 4: DISCUSSION OF 911, NATIONWIDE EMERGENCY PHONE NUMBER. 3 d 9 Staff report was presented noting that calls would be directed to one central answering point, then routed out to appropriate dispatching facilities for emergencies under the 911 Program. City Manager stated the only cost to the Town would be a line lease charge for telephone lines, but that this amount was not definitely known at this time. Council concurred that a presentation by County Communications should be agended in the near future to explain the details of the 911 Program. UNSCHEDULED ITEM NO. 5: STAFF REPORTS. 3 g3 City Manager noted the following: 1. A drainage problem existing on a private road above Olive Tree Court creates public and private drainage problems for Olive Tree Court and suggested the Staff might coordinate alleviation of this drainage problem, with the cost to be borne by the private property owners involved. Council concurred that the Staff should meet with the affected private 4 property owners and provide technical assistance. SS UNSCHEDULED ITEM NO. 5: STAFF REPORTS cont -d.: City Manager: 2. Noted Ordinance No. 133, re Site Development, was being reviewed and would be agended before the Planning Commission for consideration of amend- ments in the near future. City Attorney noted the following 1. Revisions are needed to the Zoning and Subdivision Ordinances and that the Staff will present recommendations to the Planning Commission. 2. Brought to the Council's attention legislative consideration of eliminat- ing tax exempt status of Muncipal Bonds and recommended opposition if and when these considerations are finalized. 3. All easements for S.A.D. #2 have been obtained and final construction should be completed this week. 4. The last easement required for S.A.D. #5 had been settled within limits established by the Council. 5. Codification of Town ordinances is again proceeding, following completion of the Slope Density Ordinance, Site Development Ordinance, etc. and that the proposed codification will be presented in draft form to the Council for its review. UNSCHEDULED ITEM NO. 6: PUBLIC HEARIMG AND COUNCIL DISCUSSION OF FIRST DRAFT OF 1969-70 BUDGET. U 5 - City Manager reviewed Budget format and individual revenue and expenditure i•c items, noting the following: 1800 1. A Second Draft of the Proposed Budget will be prepared prior to the next Study Session that will include estimated revenue and expenditures for the 1968-69 Fiscal Year. 2. Estimated revenue for the 1969-70 Fiscal Year totals $606,472.00, includ- ing $222,816.00 of General Fund Revenue compared to approximately $207,000.00 General Fund Revenue this year. 3. Additional revenue appeared desirable for the areas of planning, police protection, and public works. 4. Possible additional revenue sources included (a) General Fund Reserves; City Manager recommended Reserves totalling approximately $93,000.00 be used only for unusual expenditures and that the amount of said expenditures not exceed 5-6% of the total General Fund ash Reserves. (b) Additional revenue accounts; City Manager noted the following accounts might yield additional revenue: property taxes, business licenses, vehicle code fines, Foothill College police contract. (c) New revenue accounts; noted possible considera- tion of licensing home occupations might generate $4,000.00 annually. (d) Gneral Obligation Bonds, Assessment Districts, etc; noted these relate to capital improvement expenditures and do not appear appropriate for present consideration. (e) Reduction in proposed expenditures; noted does not appear likely due to the increased expenditure needs noted in planning, public works and police protection. 5. City Manager noted gross salaries totalled $84,588.00, of which $7,000.00 would be work ordered to Gas Tax and $5,000.00 work ordered to path construc- tion, leaving a balance of $72,588.00 charged to the General Fund. -5- UNSC{EDULED ITEM NO. 6: 1969-70 Budget cont'd.: City Manager noted a 57o cost of living increase was proposed for all personnel, except the City Manager and a merit increase was proposed for all personnel except City Manager, Assistant City Manager and Building Inspector. City Manager stated the total cost of both the proposed cost of living in- crease and the proposed merit increase amounts to $4,968.00 over the 1969-70 Fiscal Year; noting Cupertino has proposed a 59 cost of living increase, plus merit increases and that Palo Alto, Los Altos, Mountain View, Santa Clara, and Milpitas have proposed a 7.5°% cost of living increase, plus merit increases. 6. Police Protection: Noted hourly charge for contracting with the County for police protection has increased $1.24 to $13.17 per hour. City Manager noted that due to revenue limitations, the First Budget Draft showed a reduction to seven hours police coverage daily, instead of the present ten hours daily contract coverage. Mr. Ken Young, Law Enforcement Committee Chairman, noted 30% of the traffic accidents and 30% of crime reports occur on Foothill College Campus and Council concurred Staff should meet with the College to discuss participation in Town police protection. 7. Planning: Planning Commission Chairman William A. Perkins and Commission- er W. F. Minckley reviewed Planning Commission's request that a minimum of an additional $6,500.00 be appropriated to Budget Item 3B 06.04, Planning Studies, to allow completion of all of the previously approved Review and Revision of the General Plan. Mr. Perkins stated that personally he felt that his property investment would justify a tax increase, if necessary, to insure that adequate professional planning is provided for the Town. B. Public ',corks: City Manager noted that the Budget includes $20,000.00 for the Taaffe Maintenance contract for road and drainage maintenance, representing a $12,000.00 reduction from 1968-69, and $1,970.00 had been budgeted for path maintenance although the Pathway Committee had requested a sizeable increase. RECESS: 10:20 P. M. - 10:33 P. M. Council discussion ensued concerning the Budget, with Floor participation 4 did by: Mrs. D. Miller, 13076 Vista del Valle Court, Mrs. J. G. Ronsiek, 13023 5_1 Vista del Valle Court, and Mrs. P. Weisbart, 27709 Via Cerro Gordo, and +-3 Mr. Don Spencer, 27490 Sherlock Road. The following points were clarified during Council discussion: o0 0 1. Public discussion of a Second Budget Draft, which would include estimated amounts for 1966-69 will be agended for June 2 (early in the meeting). Lo 2. Council concurred the Staff should provide a detailed analysis of all reasonable alternatives for providing police protection. 3. Interested citizens should arrange a meeting with the Staff to review budget questions aid it would be of assistance if remaining questions and considerations concerning the Budget could be submitted to the Council in o 4'f writing. - 6- PRESZNTATIO14S FROM THE FLOOR: 04 1. Mayor Aiken recommended that the Council reinstate its previous policy that communications must be received at Town Hall by 10:00 A. M. on the Wednesday preceding the Council meeting in order to be read, unless they pertain to items on the Agenda. Council concurred. Mayor Aiken further recommended if letters include what nay be personal attacks, in the judgment of the Town Staff, then suggest that copies be submitted to the Council and not read in their entirety until so directed by the entire Council. Council concurred. Mayor Aiken stated that in response to the questions raised in the communi- cation of Mrs. F. M. Fava concerning the status of Moody Court that three types of roads exist within the Town: (a) private roads; (b) public roads accepted by the Town for maintenance, and (c) private roads over which the public may have certain rights. Council concurred Moody Court/Central Drive is definitely considered by the Town in this third category, i.e., is a private road over which the public may have certain rights. Council discussion ensued, with Floor participation by Mrs. Fava, Mrs. A. Dieterle, 27112 Moody Court. City Attorney stated the Tom cannot legally expend public funds to control private roads or private properties and that the answer to disputes must lie in civil courts. City Manager stated the City Engineer was investigating to determine if the grading restrictions under the Site Development Ordinance had been violated by Mr. David Janssen in grading the private roads and access roads in the vicinity of his property. RESOLUTIONS: Resolution No. 529. 13 q 1. City Attorney introduced and read in its entirety Resolution No. 529, a resolution of the City Council of Los Altos Hills urging the County Board of Supervisors to enact without further delay the remaining portions of the Draft County Land Development Regulations. MOTION, SECONDED AND CARRIED: Councilman Benson moved, seconded by Davey, that Resolution No. 529 be adopted as read was carried unanimously by roll call vote: Ayes: Councilmen Benson, Davey, Fowle, Helgesson, Mayor Aiken. Noes: None. Absent: None. WARRANTS: MOTION, SECONDED AND CARRIED: Councilman Benson moved, seconded by Helgesson,( that bills as presented in the amount of EIGHTY-FOUR THOUSAND, NINE HUNDRED EIGHTY-SIX DOLLARS and Seventy-two Cents ($84,986.72) be approved and the City Clerk authorized to draw the appropriate warrants, was carried by the following roll call vote: Ayes: Councilmen Benson, Davey, Fowl:, Helgesson, Mayor Aiken. Noes: None. Absent: None. OTHER BUSINESS BY COUNCILMEN: 1. Mayor Aiken requested that the 2" redwood board on top of the remodeled I�{q 4 Council table be removed so as to provide visual assistance. Council concurred. -7- ADJOURNf�FNT: 15 J tar There being no further business, Mayor Aiken adjourned the meeting at 11:39 P. M. TO: EXECUTIVE SESSION re Litigation. NEXT REGULAR MEETING: Monday, June 2, 1969, at 7:45 P. M. at the Town Hall. DRL/main 5/19/69 Respectfully submitted, DENNIS R. LAHR City Clerk Town of Los Altos Hills WE