HomeMy WebLinkAbout12/05/1966CITY COUNCIL
TOWN OF LOS ALTOS HILLS
MINUTES OF A REGULAR MEETING
December 5, 1966
The Regular Meeting of the City Council of the Town of Los Altos Hills was
called to order Monday, December 5, 1966 by Mayor Albert T. Henley at
7:55 P. M. at the Town Hall, 26379 Fremont Road, Los Altos Hills, California.
ROLL CALL: PRESENT: Councilmen Aiken, Bowler, Davey, Fowle, Mayor Henley
ABSENT: None
PLANNING COMMISSION
REPRESENTATIVE: Commissioner Melvin L. Hawley
APPROVAL OF MINUTES: November 21, 1966.
ACTION:
Adopt Minutes of November 21, 1966 as submitted.
MOTION: Bowler; SECOND: Davey
VOTE: Passed unanimously.
ANNOUNCE14ENTS:
1. League of California Cities Meeting, Peninsula Division, Thursday,
December 15, 1966, 7:00 P. M., Le6pard Cafe, San Francisco.
2. The Mayor announced that the Inter City Council has requested this
Council to nominate one Councilman and one Planning Commissioner for
membership on the County Planning Policy Committee and instructed the
City Clerk to agenda this matter for the December 19th meeting.
UNSCHEDULED ITEM•
1. City Treasurer's Report - Recommendations of the City Manager.
City Manager read his memo dated December 5th to the Council recommend-
ing amendments to the 1966-67 budget, as necessitated by the decisions
already made by the Council and revision tooffice procedures, special
provision for gas tax funds, and further recommending that Item 3
(engineering budget) be deferred for further examination to the
December 19th meeting.
ACTION:
That the City Council accept the recommendations of
the City Manager, as outlined in his communication
of December 5th, including the segregation of special
gas tax funds.
MOTION: Davey; SECOND: Fowle
ROLL CALL: AYES: Aiken, Bowler, Davey, Fowle, Mayor Henley
- NOES: None
ABSENT: None
SCHEDULED ITF24S:
O1. Proposed County Housing Authority - Discussion.
In view of the informal approval November 21st, Councilman Davey
submitted the following formal Motion for discussion:
ACTION:
The City Council of Los Altos Hills approves the
formation of a County Housing Authority by the
Santa Clara. County Board of Supervisors with the
understanding that:
1. The Housing Authority will operate in the
unincorporated areas of the County and those
Cities that specifically invite the Authority
to act, and
2. Los Altos Hills will incur no expense in the
formation and operation of such an Authority.
MOTION: Davey; SECOND: Fowle
Comments were heard from Messrs. D. Spencer, 27490 Sherlock Road (opposed)
and D. Jansson, 27440 Sherlock Road (in favor), and Mrs. R. L. Jones,
( 1 President of the Los Altos Hills Association.
Councilman Aiken was opposed "feeling that it was not our right to
tell the people in .the County how they should live and that apparently
the only need in Los Altos Hills would be for students who were
renting illegally."
Question was called: ROLL CALL: AYES: Bowler, Davey, Fowle, Mayor
Henley
NOES: Aiken
ABSENT: None
2. Phase II, Santa Clara County Expressway Program - Discussion,
a) Proposed Policy on Pedestrian earations..... Councilman Bowler
reported that the concepts setSp
forth in the proposed new Section
XVII of the "County of Santa Clara Expressway Policy Resolution"
are generally acceptable, with the following exceptions: (1) that
the term 'Pedestrian" should be replaced by the term "Non -
Automotive" and (2) that the next to last paragraph on page 4
be deleted, since it appears to relegate all non -automotive
grade separations to the bitter end of the Expressway Program.
ACTION:
That the City Council approve Councilman Bowler's
recommendations, with the authorization to make
( these recommendations to the Transportation Policy
Committee.
MOTION: Aiken; SECOND: Fowle; VOTE: Passed unanimously.
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SCHEDULED ITEMS: Phase II, Expressway Program (cont'd.):
by Phase II Expressway Program - Distribution of Funds.
In addition to the proposals from Sunnyvale and the Technical
!advisory Committee, Councilman Bowler reported that the City of
Monte Sereno has provided material for further study, and while
not acceptable to the Town, is a better base fox the spreading of
funds and recommended it be reviewed and discussed by the
Transportation Committee. Councilman Bowler recommended that
every effort should be made toward the completion of the express-
ways as a system, rather than intensify the "territorial" aspects of
the proposals submitted.
ACTION:
That the City Council approve the sense of
Councilman Bowler's recommendations, with the
authorization to make these recommendations to
the Transportation Policy Committee.
MOTION: Davey; SECOND: Fowle; VOTE: Passed unanimously.
3. Private Roads - Discussion of Planning Commission's Recommendations.
Council discussed and acted upon each recommendation of the Planning
Commission as follows:
1) "That minimum widths for private roads should be specified in
the Engineer's Specifications for Subdivision Improvements."
ACTION:
That the City Council accept No. 1 recommendation
of the Planning Commission changing 'specified' to
"clarified".
MOTION: Fowle; SECOND: Davey; VOTE: Passed unanimously.
2) "That the City Attorney should draft some form of maintenance
covenant, to run with the land, clarifying the status of third
parties, and defining the Town's obligation."
ACTION:
That the City Attorney be instructed to draft
several sample covenants and opinions as to
covenants, clarifying the status of third parties
and defining the obligation of the Town, and
Submit a report on the possibility of the formation of
a special road maintenance district.
MOTION: Powle; SECOND: Davey; VOTE: Passed unanimously.
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SCHEDULED ITEMS: Private Roads (cont'd.):
3) "That, under Sec. C -3a, Hardship, as a guideline for consideration
of a request for more than five lots on a pre-existing private
road under Conditional Exceptions procedure, be deleted from the
recommendations."
ACTION:
That the City Council accept the third recommendation
of the Planning Commission and delete the word "hardship".
MOTION: Bowler; SECOND: Davey; VOTE: Passed unanimously.
4) "That Section C -3c, relative to limitation of the number of lots
allowed on a private road (not fully developed, be clarified."
City Attorney will clarify this Section in the course of preparing
the amendements and hearings held on the proposed language.
ACTION:
That the City Council adopt the September 19, 1966
Committee Report on Recommendations for Private
Roads, amended October 3, 1966 and as modifbd by
action of this December 5, 1966 meeting, and that
the City Attorney be instructed to
1) Review all ordinances in light of the establish-
ment of the above policy and offer amendments of
intent or language whenever indicated, and
2) Prepare resolutions of policy as indicated above.
MOTION: Fowle; SECOND: Davey; VOTE: Passed unanimously.
4. Sewer Assessment District No. 2 ........Deferred to Dec. 19th meeting.
UNSCHEDULED ITE145 Cont Id.:
2. City Manager's Report.
a) Referring to his Memorandum of November 15th, City Manager
recommended the Council direct the City Manager to require
purchase orders, effective immediately, for all purchases
exceeding Five Dollars ($5.00).
The Mayor instructed the City Attorney to amend Resolution No. 349
and present under "RESOLUTIONS" of the Agenda.
b) City Manager referred to his memorandum dated November 21st regard-
ing agendas for consideration of unlisted and unscheduled matters.
Council concurred that a formal resolution pertaining to Council
procedure would be appropriate.
ACTION:
That the recommendations of the City Manager be approved
(,..; and that the City Attorney prepare resolutions according
to the City Manager's memoranda dated November 15 and 21, 1966.
MOTION: Bowler; SECOND: Fowle; VOTE: Passed unanimously.
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UNSCHEDULED ITEM.SS Cont 'd.:
3. Snell Lane Area - Drainage - City Engineer.
Engr. Cook read his report dated November 1966 submitting alternate
solutions for storm water drainage on Snell Lane and area, and recom-
mending that the drainage problems would be best solved by the formation
of an assessment district since the alternates presented are of
limited benefit, as well as recommending a Master Drainage Plan and
advice from legal Counsel.
City Attorney advised that from the facts presented to him the Town has
no specific liability, however, if a feasible engineering solution can
be found and assuming the cooperation of Palo Alto, the Town could
assist in the formation of a sewer assessment district.
Engr. Cook submitted a proposal dated December 5, 1966 to complete the
Los Altos Hills Drainage Report...... Deferred to Dec. 19th meeting.
Mr. Wm. A. Perkins, 26623 Snell Lane, commented on his letter dated
December 1, 1966, also signed by Messrs. Case (present) and Jean of
Snell Lane, opposing the adoption of Alternates I, II, and III and
suggesting emergency measures according to Section IV of the Engineerts
Report, plus general suggestions for a master drainage plan and
specific responsibility to the Planning Commission for considering
storm drainage on all future subdivisions.
�. Ir. discussing emergency measures to provide drainage away from Lot #11
(Mr. Case) and enlarge the culvert under driveway to Lot #12 (Mr. Jean),
Mr. Perkins requested that•!r. Jean, who is away for the Holidays, be
involved in the planning of the culvert since it is his driveway which
is involved; therefore action on the culvert was deferred pending a
request from any Councilman to re -agenda the matter.
ACTION:
That the City Council authorize an appropriation of
not more than $400.00 for the services of a ditching
machine generally from point "B" (map of Alternates II
and III), at the discretion of the City Engineer with
advice from Mr. Perkins, and after conferring with the
City of Palo Alto.
MOTION: Fowle; SECOND: Aiken;
ROLL CALL: AYES: Aiken, Bowler, Davey, Powle, Mayor Henley
NOES: None
ABSENT: None
At 10:00 P. M., the Mayor adjourned the a,eeting for recess.
At 10:15 P. M., the Mayor reconvened the meeting.
UNSCHEDULED
ITEMS
Cont'd.:
Mullin Const. Go. of Palo Alto
$7;355.00
4. Hilltop
Drive
Improvements
- Award
of
Bid.
�--� City Engineer reported the following bids
were submitted:
A. E.
Mullin Const. Go. of Palo Alto
$7;355.00
George
Bianchi Const. Co. of San Jose
7,292.00
Wm. P.
Rus Inc. of Palo Alto
6,827.39
Stutz
Cont. Co. of San Jose
6,566.00
Power
Construction of Mountain View
5,770.00
Holmes
& Elliott, Inc. of Santa Clara
5,501.00
Glage
Underground Const. of Campbell
5,295.00
City Attorney introduced and read in its entirety Resolution No. 371, a
resolution of the City Council of the Town of Los Altos Hills awarding
contract for reconstruction of a portion of Hilltop Drive within said
City to Glage Underground Construction Co. of Campbell, the low bidder.
ACTION:
Adopt Resolution No. 371 as read.
MOTION: Bowler• SECOND: Fowle
:ROLL CALL: AYES: Aiken, Bowler, Davey, Fowle, Mayor Henley
NOES: None
ABSENT: None
6. Johnson, M. R. - Request for Reimbursement for Culvert Installation
in Tract No. 4034 - City Attorney.
To avoid any possibility of a conflict of interest, Mayor Henley
absented himself from the discussion and voting and turned the meeting
over to Deputy Mayor Bowler.
City Attorney reported the City Engineer took no exception to the cost
figures presented by Mr. Johnson's attorney, but had the Town been aware
of a responsibility to move the culvert, the entire drainage system
would ]have been approached differently; therefore, on that basis,
Engr. Cook submitted a figure of $1,050.00, covering only the installa-
tion of the culvert under the road, with the intract drainage the
responsibility of the subdivider. Since Councilman Aiken requested
further background information on this matter, the matter was deferred
to an executive session at the end of the Agenda, and the Mayor resumed
the Chair.
7. Johnson, M. R. - Request for Extension of Time to File Final [dap,
Tract No. 4159.
ACTION:
That the request of M. R. Johnson for extension of one
year to December 27, 1967 to file Final Map of
Tract No. 4159 be approved.
MOTION: Davey; SECOND: Fowle
(, ROLL CALL: AYES: Aiken, Bowler, .Davey, Fowle; NOES: None
ABSTAINED: Mayor Henley; ABSENT: None.
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IDVSCHEDULED ITEMS: Cont'd:
7. Whitman, James H. - Request for Extension of Time to File Final Map
(303-65).
�...) ACTION:
That the request of James H. Whitman (303-65) for extension
of six months to June 19, 1967 to file Final Map be
approved, subject to the consent of the surety.
MOTION: Davey; SECOND: Bowler; VOTE: Passed unanimously.
Second Extension.
8. Barker, Wm. A. (V-270-66) - Request for Reduction of Setback
Requirement for Stable and Swimming Pool.
ACTION:
That the request of Wm. A. Barker (V-270-65) be
approved, in accordance with the Planning Commission's
recommendations.
MOTION: Aiken; SECOND: Fowle; VOTE: Passed unanimously.
9. Davis,Ro'oert T. (V-273-66) - Request for Reduction of Setback
Requirex.� nt for addition of carport.
ACTION:
-- That the request of Robert T. Davis (V-273-65) be
approved, in accordance with the Planning Commission's
recommendations.
MOTION: Bowler; SECOND: Aiken; VOTE: Passed unanimously.
10. Amendment of Freeway (Junipero Serra Route 280) Maintenance Agreement -
City Engineer.
City Engineer explained this amendment clarifies the maintenance of
separation structures, town streets or portions thereof and landscaped
areas within the Freeway limits and recommended approval.
City Attorney introduced and read in its entirety Resolution No. 372,
a resolution of the City Council of the Town of Los Altos Hills approving
Freeway Maintenance Agreement.
ACTION:
Adopt Resolution No. 372 as read.
MOTION: Aiken; SECOND: FOWle;
Ra.L CALL: Aiken, Bowler, Davey, Powle, Mayor Henley (AY:S)
NOES: None
ABSENT: None
The Mayor requested the City Engineer and City Manager to investigate
l the exact portions of Magdalena Road which do not follow the Town
limits because of the widening and to determine whether they are State
or County.
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PRUSENTATIONS FROM THE FLOOR: NONE.
{^{ RESOLUTIONS:
1. City Attorney introduced and read in its entirety Resolution No. 373,
a resolution of the City Council of the Town of Los Altos Hills
authorizing bank deposits and signing of checks.
ACTION:
Adopt Resolution No. 373 as read.
MOTION: Fowle; SECOND: Bowler
ROLL CALL: AYES: Aiken, Bowler, Davey, Fowle, Mayor Henley
NOES: None
ABSENT: None
2. City Attorney introduced and read in its entirety Resolution No. 374,
a resolution of the City Council of the Town of Los Altos".Hills
adopting a revised procedure relating to purchase orders for goods and
services and rescinding a portion of Resolution No. 349 inconsistent
therewith.
ACTION:
Adopt Resolution No. 374 as read.
MOTION: Fowle; SECOND: Bowler
ROLL CALL: AYES: Aiken, Bowler, Davey, Fowls, Mayor Henley
NOES: None
ABSENT: None
ORDINANCES:
1. Ordinance No. 117, amending Ord. 7116 (Dedication for parks).
City Attorney introduced and read the title of Ordinance No. 117,
an ordinance of the City Council of the Town of Los Altos Hills wend-
ing Ordinance No. 116 of said Town by amending the provisions of said
ordinance relating to the amount of land to be dedicated and the
amount of fee to be paid in lieu of land dedication.
ACTION:
That further reading of Ordinance No. 117 be waived.
MOTION: Fowls; SECOND: Davey
ROLL CALL: AYES: Aiken, Bowler, Davey, Fowle, Mayor Henley
NOES: None
ABSENT: None
L First Reading.
M
OTHER BUSINESS BY COUNCILMEN:
} 1. Councilman Davey announced she will be on vacation from December 16, 1965
to January 2, 1967 and will not be at the Town Hall during this period.
2. Mayor Henley requested the City Clerk to agenda Engineer Cock's overall
Los Altos Hills Drainage Report (dated 12/5/66) for the December 19th
meeting.
At 11:00 P. M., Mayor Henley adjourned the Meeting to an Executive Session,
asked to be excused, and turned the meeting over to Deputy Mayor Bowler.
At 11:23 P. M., Deputy Mayor Bowler reconvened the meeting to continue the
hearing on Mr. M. R. Johnson's request for reimbursement in Tract No. 4034.
ACTION:
That, in compromise of perspective litigation, the Town
construct at its expense the pathway required along
Magdalena Road in Tract No. 4034 in exchange for a
release of any and all liability under the agreement
with George T. Hemmeter dated April 14, 1958.
MOTI0111: Davey; SECOND: Fowle
ROLL CALL: AYES: Aiken, Davey, Fowle, Deputy Mayor Bowler
NOES: None
ABSENT: Mayor Hanley
MF'ETING ADJOURNED: MOTION: Davey; SECOND: Fowle
ADJOURNMENT: 11:26 P. M. to:
NEXT REGULAR MEETING: Monday, December 19, 1966 at 7:45 P. M. at the
Town Hall.
12/5/66 -mar;
I -9-
Respectfully submitted,
CLAYTON J. SMITH
City Clerk pro tem
Town of Los Altos Hills