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HomeMy WebLinkAbout1558 • ' . RESOLUTION NO.. 1558 A RESOLUTION OF THE CITY OF THE TOWN OF LOS. ALTOS HILLS ESTABLISHING STANDING COMMITTEES AND ADOPTING GENERAL AND SPECIAL RULES PERTAINING THERETO RESOLVED, by the City Council of the City of the Town of Los Altos Hills, County of Santa Clara, State of California, (herein called the "Town") , that the following standing commit- tees hereby are established, and the following general and special rules pertaining to standing committees hereby are adopted, respectively: Section 1. Committees Established. The following are hereby constituted as the regular Standing Committees of the Town: (a) Community Relations Committee. (b) Environmental Design, Parks and Recreation Committee. (c) Finance Committee. (d) Pathways Committee. (e) Pollution Control Committee. (f) Roads and Drainage Committee. (g) Safety Committee. Section 2. General Powers and Duties. (a) Each of the Standing Committees shall have the general power and duty to render advice and make recommendations to the City Council, Planning Commission, or the City Manager and other Town bodies designated by the City Council on all aspects of policies within its particular sphere of interest. -1 • - f 111 • (b) Each Standing Committee shall make regular oral and written reports to the Council together with any specific reports and recommendations requested by the City Council and to receive from the City Council an evaluation of the thrust and direction of a particular Committee. The recommendations of any Standing Committee shall be submitted in writing at least ten (10) days prior to the date of the City Council meeting at which they are to be considered, and all such recommendations shall be reviewed by the City Manager Each Standing Committee shall make its oral reports to the City Council in accordance with the following schedule: Committee Dates of Meetings Pathways Committee First Council meetings in January and July of each year. Environmental. Design, • Parks and Recreation First Council meetings in February, Committee May, August and November of each year. Roads and Drainage First Council meetings in January, Committee April, and October of each year. Pollution Control Committee First Council meetings in February, June and October of each year. Safety Committee First Council meetings in March, June, September and December of each year. Community Relations First Council meetings in February, Committee May, August and November of each year. (c) Each Standing Committee shall study its own structure and specific changes and recommend any changes if needed. Any approved changes may be adopted by the City Council by minute order. -2- 411 411 Section 3. Appointment of Committees. The following general rules shall be applicable to the qualifications Of members of Standing Committees and their appoint- ment and removal: (a) The members of each Committee shall be appointed by the Mayor with the approval of the majority of the City Council. (b) Each Committee merber shall : i. Be a resident of the Town at the time of their appointment and for so long as they may serve. ii. Serve without compensation or payment of mileage for a term of two (2) years commencing on the first day of July of the year of their appointment, and until their successors are appointed and qualified, and at the pleasure of the City Council. iii. Be eligible for reappointment, but the City Council shall encourage new applicants in order to promote widespread community involvement. iv. Be considered to have resigned in the event of three consecutive absences from the meetings of their Committee. unless the Chairman of the Committee shall have excused the member 's absences. v. Be subject to being removed upon a two-thirds voteof the City Council. (c) Each Committee member appointed prior to the date of adoption of the within Resolution shall be eligible to continue in office until the expiration of their term. -3- 110 (d) Vacancies in the membership of any Standing Committee shall be filled in the following manner: i. The City Clerk shall post in three (3) public places in the Town a notice of the fact that a vacancy has occurred and that applications will be received prior to a stated date in the notice. ii. All persons interested in serving shall submit to the City Clerk a written request for appointment containing such information on their background and qualifications as they deem appropriate. iii. The City Council during a public meeting shall appoint all Committee members by selecting appointees from a roster of persons offered by individual Council members and/or applications from candidates, The City Council shall endeavor to appoint the best qualified persons. (e) One member of the Council shall be designated by the Mayor as a contact person for each Standing Committee. The contact Council person may or may not attend meetings of the Standing Committee to which he or she is assigned but may not vote. The following Committees also shall have assigned as a second con- tact person a member of the Planning Commission: Pathways Committee, Environmental Design, Parks and Recreation Committee; and Roads and Drainage Committee. The contact Planning Commission person may or may not attend meetings of the Standing Committee to which he or she is -4- • 111 assigned, but may not vote. Section 4 . Organization of Standing Committees. The following general rules shall be applicable to the organization and conducting of business by each Standing Committee. (a) Each Standing Committee shall establish a time and place for its regular meetings . The City Clerk shall cause notice of the regular meetings andthe agenda for each to be made available to local newspapers and to be posted on the bulletin board in the Town Hall. The City Clerk also shall make available copies of the minutes of each Standing Commit- tee to the public and local newspapers. Meetings may be adjourned or special meetings called in compliance with the provisions of the Ralph M. Brown Act (commencing with Government Code Section 54950) or as hereafter amended. (b) At its first regular meeting in July of each year, each Standing Committee shall select from its membership a chairman and such other officers as the Committee deems advisable, and who shall not serve for more than two (2) consecutive one (1) year terms. (c) Each Standing Committee shall adopt any rules which it determines to be necessary for the election of.._. its officers, for the transaction of business , and shall keep a record of its resolutions, transactions, findings and determinations, which shall be a public record. Section 5 . Special Powers and Duties. Each Standing Committee shall be empowered and obli- gated as follows: -5- • S . 11000 (a) Community Relations Committee: i. The membership of this Committee shall consist of seven (7) members appointed from different geo- graphical areas in the Town. ii. The charges to and duties of this Committee shall be: a. To coordinate an annual Town celebration in May. b. To study the need for, prepare, and distri- bute material, such as information sheets and descriptions of the Town. c. To communicate Town actions and approaches to citizens, by written communications, tele- phone committees, coffee parties or other appropriate methods . d. To seek input from citizens in order to report to Council the tenor of Town feeling the reaction to long-range plans and projects. e. To hold periodically meetings with represen- tatives from each Committee to coordinate efforts and initiate programs for the good of the Town. (b) Environmental Design, Parks and Recreation Committee: i. The membership of this Committee shall consist of seven (7) members including, when possible, represen- tatives from the following groups: Horsemen, -6- 411411 1101) Little League Parents Scouting or 4H programs and School parents associations. ii:. The charges to and duties of this Committee shall be: a. To work for the beautification of the Town and the improvement of outdoor recreational facilities. b. To assist staff in implementing the land- scape policy of the Town, through recommen- dations at subdivision, site development, Planning Commission and Council meetings, and through review and inspection of re- quired plantings. c. To study and make recommendations relating to (1) overall beautification of the Town; (2) landscaping of public property; and (3) treatment of riparin, open space and conservation areas of the Town. d. To study recreational facilities available within the Town, with a view to maintaining a balance between open space and areas dedicated to specific recreations consistent with the General Plan and the philosophy of the Town. -7- I e. To study and recommend appropriate ordinances, resolutions, acquisitions , and maintenance policies consistent with the philosophy of recreation in Los Altos Hills. f. To be a liaison between the Town and existing clubs, schools, and organizations in recrea- tional matters. (c) Finance Committee: i. The membership of this Committee shall consist of five (5) members. ii. The charges to and duties of this Committee shall be: a. To serve as an advisory body to the City Council on financial matters . b. To assist in the development of five-year operating and capital budgets and revenue projections. c. To participate in the development of the annual budget and make recommendations to the City Council. d. To recommend reporting forms, fiscal controls, and realistic economies. -8- 411 i e. To assist in the study and resolution of short-term financial issues (e.g. prepara tion of an inventory of Town owned property and equipment, preparation of a complete financial analysis of the Matadero Creek project, and review the scope and perfor- mance of the annual audit. ) f. Toassist in the identification and resolu- tion of long-term financial issues. (d). Pathways Committee: i. The membership of this Committee shall consist of five (5) members. ii. The charges -E6_ and_duties of "this Committee shall be: a. To preserve, maintain and add to the pathway system in Los Altos Hills, for the use and enjoyment of all the citizens. b. To review and recommend changes to the Pathway Master Plan. c. To make recommendations to Council and Planning -Commission on the acquisition of pathand trail easements. d. To reviewsubdivision and site development maps, andparticipate in all, subdivision Meetings, and site development meetings when appropriate. -9- • 11110 e. To meet regularly with the administrative staff for input on pathway plans and activities and priorities. f. To review and make recommendations regarding path clearing and repair. g. To communicate to citizens the concepts and locations of paths and trails in the Town. h. To study and recommend ordinances and resolu- tions for the establishment of rules and • regulations governing the acquisition, construction, maintenance and use of public paths and trails. (e) Pollution Control Committee: i. The membership of this Committee shall consist of five (5) members. ii.. The charges .to_ and duties of this Committee shall be: a. To preserve the rural atmosphere of the Town by minimizing pollution of all kinds. b. To identify nuisance problems and sources of pollution. c. To undertake or recommend action for pollution abatement: ,. d. To review and recommend revisions to the Noise Element of the General Plan and to noise, light, animal and other nuisance- related ordinances. • -10- 111 • e. To work with administrative staff in enforcing nuisance control ordinances. f. To educate the public about ordinances and enforcement. (f) Roads and Drainage Committee: i. The membership of this Committee shall consist • 'of five (5) members, one of whom shall be appointed from each drainage basin in the Town. • ii. The charges to and duties of this Committee shall be: • a. To assess the roads and drainage system in the Town. b. To advise the City Engineer of existing and potential drainage and road problems. c. To recommend to the City Engineer priori- ties in dealing with those problems . d. To devise methods of systematic inspection and maintenance of roads and drainage. e. To respond to planning Commission' s request for review of potential roads and drainage related problems . (g) Safety Committee: i. The membership of this Committee shall consist of nine (9) , ten (10) or eleven (11) members as may be determined by the City Council. -11- 411 410 41, ii. The charges to and duties of this Committee shall be: a. To work for the safety and well-being of the Town' s citizens. b. To -encourage the formation of independent neighborhood committees working for safety. c. To coordinate safety activities in the Town. d. To plan and implement an annual safety program. iii. The Safety Committee shall be divided into two (2) subcommittees, the respective title and charges to and duties of which are as follows: a. Crime Prevention and Traffic Control Subcommitte. 1. To reduce crime and traffic accidents in Los Altos Hills. 2 . To collect data and make continuing studies of law enforcement within the Town. 3. To recommend ordinances, resolutions , and other measures to promote a secure environment. 4. To study and recommend ways and means of improving traffic flow and safety on existing and proposed roads, while maintaining the rural quality of the Town. 5. To study street signs , speed limits, -12- street obstructions, sight distances, and dangerous road conditions, in con- junction with the Sheriff' s Department, and make recommendations to Council, Planning Commission and staff. 6. To cooperate with the Sheriff' s Depart- ment in programs available to deter crime, and confer with the Sheriff' s Department on matters relating to:-.the suppression of crime. 7. To set up a bicyclesafety. program. 8 . To study safety concerns as related to pedestrians, joggers, bicyclists and equestrians. 9. To coordinate safety programs with independent neighborhood committees. b. Disaster Preparedness . Subcommittee. 1.. To prepare the Town for possible disasters. 2 . To review and make recommendations con- cerning the Disaster Plan. . 3. To communicate to all concerned their roles in the event of a disaster. 4. -To educate the public to- prepare for a disaster. 5. -• To take the lead in planning and conduct; " ing a disaster drill. -13- o 111 6. To coordinate programs of disaster preparedness with independent neigh- borhood committees. Section 6. Repeals. Resolution-Nos. 696, 751, 755 and 861 of the City Council of the City of the Town of Los Altos Hills , be and each of them hereby is repealed and annulled. REGULARLY passed and adopted this 15th day of June , 1983 . MAYOR ATTEST: CITY CLERK- ' • -14- ,