Loading...
HomeMy WebLinkAbout16-14 RESOLUTION 16-14 A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS RESCINDING RESOLUTION 9-14 AND AUTHORIZING AMENDMENTS TO FEE SCHEDULE FOR CERTAIN TOWN GENERAL SERVICES WHEREAS,the Town of Los Altos Hills has established certain fees for Town services, and WHEREAS, the City Council awarded a contract to Willdan Financial Services (Willdan) for an Overhead Cost Allocation Review and a Comprehensive Fee and Rate Study on February 28, 2013; and WHEREAS, the City Council first considered this matter at its meeting held on March 20, 2014 and following Council deliberation and public discussion adopted its Resolution 9-14 approving certain fee changes; and WHEREAS, following that meeting, the City received an appeal pertaining to the hearing process and certain fee allocations; and WHEREAS, on April 17, 2014, the City Council held a duly noticed public hearing held in compliance with GC 66018 and 66016 at which public testimony and written testimony was received; and WHEREAS, the City Council wishes to revise said fee schedule at this time; and WHEREAS, based on the record complied by the Town in this matter including without limitation information provided in the Staff Reports prepared for both the May 20th City Council meeting as well as the Staff Report prepared for the April 17, 2014 public hearing and all attachments to those staff reports including the Comprehensive User Fee Study Report prepared by Willdan Financial Services dated March 14, 2014, together with all oral and written testimony, information and reports compiled by the Town both before and at the public hearing provided by members of the public as well as by and from Town staff, its financial consultants and all and any others, the City Council finds by a preponderance of the evidence that the proposed fees are not a tax, that the amount is no more than necessary to cover the reasonable costs of the governmental services funded by the fees, that the fees do not exceed the estimated reasonable costs of providing the services for which the fees are charged, and that the manner in which those costs are allocated to payors bears a fair or reasonable relationship to the payors' burdens on, or benefits received from, the Town's fee based services. NOW THEREFORE, the City Council of the Town of Los Altos Hills hereby resolves to approve the amended fees as set forth in attached Attachment 1 to the staff report (entitled: "Proposed Schedule of Fees, Deposits, Charges for Service, and Other Assessments") and as set forth in Exhibit 1 to this Resolution, with all Town fees to be as shown in the column labeled "100% Recovery," except for the building permit fees in Section II — Building Process: Plan Resolution 16-14 Page 1 Reviews Permits, and Inspections of the attachment which shall be as shown in the column labeled "90% Recovery". Adjustments to fees resulting from this resolution will go into effect on June 16, 2014, and the Town's Cost of Services Schedule shall be evaluated one year from the date of this Resolution. The above and foregoing resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 17th day of April, 2014 by the following vote: AYES: Radford, Corrigan, Harpootlian, Larsen, Waldeck NOES: None ABSTAIN: None ABSENT: None BY: John Radford, Mayor ATTEST: Deborah Padovan, City Clerk Exhibit 1: Schedule of Fees, Deposits, Charges for Service, and Other Assessments Resolution 16-14 Page 2 Town of Los Altos Hills • Exhibit 1 Proposed Schedule of Fees,Deposits,Charges for Ste,and Other Assessments Effective Date: 60 days after Council Adoption Adopted 4/17/14 Category/Process Item/Description Current'. Suggested Current Rate. Unit/Note Fee Deposit* Deposit I DEVELOPMENT PROCESS-PLANNING A FEES AND CHARGES FOR SERVICES 1 Staff service rate - Planning Department Planning Director $ 205.00 per hour $ 320.00 Senior Planner $ 150.00 per hour $ 166.00 Associate Planner $ 135.00 per hour $ 143.00 Assistant Planner $ 125.00 per hour $ 126.00 Contracted Associate Planner n/a per hour $ 143.00 2 Consultant rate Including without limitation City Attorney, Applicable rate $ 1,400.00 no change Town Geologist,engineering consultant,and charged to Town+ Town Arborist 10%administration charge 3 General General plan amendment $ 1,201.00 $ 1,380.00 excluded from study Review of initial study $ 473.00 excluded from study Preparation of initial study $ 1,967.00 $ 3,600.00 $ 640.00 $ 2,697.00 Preparation of negative declaration $ 574.00 $ 700.00 $ 564.00 $ - Preparation of draft EIR by staff Any direct and indir. $ 10,000.00 no change costs incurred by the Town Review of draft EIR prepared by outside consultant $ 1,595.00 $ 1,100.00 $ 683.00 $ 809.00 Variance Application $ 1,584.00 $ 1,450.00 $ 503.00 $ 1,079.00 Municipal Code Amendment n/a $ 706.00 Heritage Oak Tree removal n/a $ 225.00 CEQA filing fees n/a $ 2,206.00 4 Subdivision applications Tentative map: $ 1,584.00 $ 6,900.00 per resulting $ 1,046.00 $ 4,146.00 number of lots More than 4 lots $ 1,584.00 $ 9,675.00 per resulting excluded from study number of lots Time extension $ 314.00 $ 285.00 $ 1,710.00 $ 948.00 Appeal $ 473.00 $ 560.00 excluded from study Amendment $ 834.00 $ 830.00 $ 320.00 $ 809.00 Final map:4 lots or fewer $ 1,201.00 $ 2,750.00 $ 320.00 $ 2,448.00 More than 4 lots $ 1,201.00 $ 6,900.00 $ 320.00 $ 2,853.00 Final map certificate of correction $ 792.00 $ 860.00 $ 320.00 $ 809.00 * Deposits may be collected if administratively deemed necessary. Resolution 16-14 Page 3 Town of Los Altos Hills • Proposed Schedule of Fees,Deposits,Charges for Sive,and Other Assessments Effective Date: 60 days after Council Adoption Adopted 4/17/14 Category/Process Item/Description Current Suggested Cun-ent.Rate Unit/Note. Fee Deposit* Deposit Pathway in-lieu fee $ 53.00 per lineal foot of the average width excluded from study of the property or$5,700, whichever is greater,for each lot without a path(one-time charge per lot) Roadway improvements $ 17.00 per lineal foot excluded from study Recreation in-lieu fee See LAH Municipal Code Sec 9-1.1403 Storm drainage fee-development area within public $ 0.69 per sq.foot excluded from study right-of-way or easements Lot line adjustment $ 1,201.00 $ 2,775.00 per resulting $ 589.00 $ 2,194.00 number of lots Lot merger $ 1,201.00 $ 2,775.00 per resulting $ 589.00 $ 2,194.00 number of lots Town inspection of public improvements(does not include $ 165.00 10%of total improvement cost no change inspection requirements of other public agencies) 5 Annexation Number of lots: $ 1,584.00 $ 6,885.00 per number of lots $ 1,687.00 $ 8,083.00 More than 4 lots $ 1,584.00 $ 9,660.00 excluded from study Time extension $ 308.00 $ 280.00 excluded from study Appeal $ 473.00 $ 565.00 excluded from study Amendment $ 834.00 $ 830.00 excluded from study 6 Conditional use permit(CUP)and conditional development permit(CDP) Application $ 1,366.00 $ 1,400.00 $ 663.00 $ 1,349.00 Appeal $ 473.00 $ 430.00 excluded from study Renewal or amendment $ 473.00 $ 430.00 $ 320.00 $ 809.00 7 Variances Major Application $ 1,584.00 $ 1,450.00 excluded from study Appeal $ 473.00 $ 430.00 excluded from study Minor Application $ 765.00 $ 700.00 excluded from study Appeal $ 473.00 $ 430.00 excluded from study Fence Application $ 330.00 $ 300.00 excluded from study Appeal $ 473.00 $ 430.00 excluded from study 8 Site analysis $ 186.00 $ 170.00; $ 134.00 $ * Deposits may be collected if administratively deemed necessary. Resolution 16-14 Page 4 Town of Los Altos Hills • Proposed Schedule of Fees,Deposits,Charges for S'Se,and Other Assessments Effective Date: 60 days after Council Adoption Adopted 4/17/14 Category/Process Item/Description Current Suggested Current Rate UnitMote Fee Deposit* Deposit Review of County application $ 351.00 $ - $ 494.00 $ - 9 Zoning and site development Geologic review Applicable rate charged to Town $ 1,400.00 no change +10%administration charge Permit approval Basic charges: Pre-application meeting $ 350.00 $ 405.00 Staff-level review and approval Administrative level review-no $ 250.00 $ 650.00 $ 435.00 $ 2,041.00 hearing per Municipal Code No measuring of plans and no $ 106.00 $ 140.00 $ 440.00 $ - grading or drainage charges (e.g.,fences,dishes) All others $ 138.00 $ 330.00 Actual cost Site development committee-level review and approval $ 973.00 $ 975.00 $ 1,328.00 $ 3,264.00 Planning Commission-level review and approval $ 2,493.00 $ 2,280.00 $ 1,808.00 $ 5,430.00 Additional charges In-lieu payments for road improvements $ 17.00 per sq.foot excluded from study Pathways $ 53.00 per lineal foot of the average width excluded from study of the property or$5,400, whichever is greater,for each lot without a path(one-time charge per lot) Permit modification $ 330.00 $ 430.00 $ 1,246.00 $ - Appeal $ 473.00 $ 700.00 $ 952.00 $ 1,707.00 Extension: Staff level Other extension $ 165.00 $ 155.00 $ 169.00 $ - Council level $ 330.00 $ 430.00 $ 723.00 $ - 10 Street and pathway excavation permit Permit fee $ 159.00 excluded from study Other charges,where applicable: Street $ 11.00 per square foot of surface area being excavated;$520 minimum Pathway $ 1.28 per square foot of surface area being excavated;$520 minimum * Deposits may be collected if admin tratively deemed necessary. Resolution 16-14 Page 5 Town of Los Altos Hills • Proposed Schedule of Fees,Deposits,Charges for Ste,and Other Assessments Effective Date: 60 days after Council Adoption Adopted 4/17/14 Category/Process Item/Description Current Suggested Current.Rate UniVNote Fee Deposit* . Deposit B MISCELLANEOUS 1 Other request or actions requiring Planning Commission or $ 473.00 $ 430.00 na Variable based City Council action 2 Service request-request for review of information that requires more than the standard counter staff time $ 106.00 $ 145.00 excluded from study C ENVIRONMENTAL MONITORING Inspection of landscape plantings,required storm drainage $ 239.00 $ 475.00 excluded from study maintenance programs,etc. D MONETARY PENALTIES Application process violation-site development 10 times fee charged excluded from study permit;variance;CUP;CDP E ZONING ORDINANCE INTERPRETATION $ 330.00 $ 430.00 excluded from study II BUILDING PROCESS: PLAN REVIEWS,PERMITS,AND INSPECTIONS-BUILDING A FEES AND CHARGES FOR SERVICE 1 Construction and structural addition As per Municipal Code,Chapter 7,Section 8-7.01,Building Construction and Structural Addition Change New dwelling $ 1,222.00 excluded from study Addition to any building-including remodels costing more,in dollars, than 100 times the square footage computation $ 0.74 per square foot of no change of the total structure floor area added 2 Planned drainage facilities Impermeable structure $ 0.96 per square foot of development no change being added 3 Building permit Valuation-new dwelling or addition Habitable space $ 165.00 per sq.foot no change Garages $ 58.00 per sq.foot no change Decks $ 27.00 per sq.foot no change Permit fee: New residence $158 plus 0.7%of valuation $192 plus 0.9%of valuation All other projects,other than small projects listed below $158 plus 0.7%of the valuation $192 plus 0.9%of the valuation Small projects(satellite dishes,decks less than 200 square feet,sheds less than 200 square feet,window replacements,deck repairs,gazebos,chimney repairs,fences less than 200 lineal feet)or other small projects approved b $ 101.00 $ 469.00 the City Manager * Deposits may be collected if administratively deemed necessary. Resolution 16-14 Page 6 Town of Los Altos Hills Proposed Schedule of Fees,Deposits,Charges for Se0e,and Other Assessments Effective Date: 60 days after Council Adoption Adopted 4/17/14 Category/Process Item/Description Current Rate Current Unit/Note Fee Suggested Deposit* Deposit Solar Panels n/a $469 plus$15 per kwh Demolition $ 90.00 $ 98.00 Other projects Bedroom $ 96.00 excluded from o study y Plus(depending on valuation) $1 to$2,000 $ 74.00 excluded from study $2,001 and up $154 plus 0.51%of excluded from study valuation Plan review fee 65%of permit fee no change Review of plan revisions $ 154.00 per hour or$85, $ 126.00 whichever is greater Plan retention fee $ 16.00 per page of plans $ 19.00 Final deposit-based on total valuation Less than$ 10,000 $ 115.00 deposit $ 103.00 $ 10,000 or more I%of valuation deposit 0.9%of valuation Site development compliance inspection-collected at building plan submittal stage and required only when project is based $ 675.00 excluded from study on a site development permit Energy fee (state imposed) Any new dwelling or habitable addition to an existing dwel 15%of building 15%of building permit permit Formula=1.65 x(.15 x building permit fee) Strong motion instrumentation program(state imposed) $.10 per$1,000 of $.10 per$1,000 assessed valuation of assessed valuation Extension of building permit $ 58.00 $ 94.00 Replacement of inspection card $ 27.00 $ 58.00 4 Other inspections and plan reviews A requested inspection,when no permit is needed $ 154.00 per hour excluded from study Outside normal business hours $ 154.00 per hour;2-hour excluded from study minimum Reinspection $ 154.00 excluded from study Inspection for which no fee is otherwise indicated $ 154.00 excluded from study Additional plan reviews $ 154.00 $ 110.00 Code compliance inspection and letter $ 154.00 excluded from study * Deposits may be collected if administratively deemed necessary. Resolution 16-14 Page 7 Town of Los Altos Hills Proposed Schedule of Fees,Deposits,Charges for See,and Other Assessments Effective Date: 60 days after Council Adoption Adopted 4/17/14 Category/Process Item/Description Current Suggested Current Rate. Unit/Note Fee Deposit* Deposit 5 Electrical permits e.g.,panel,service change,repair,landscape lighting,wiring and material per 1990 NEC New homes and additions are more than the minimum fees Issuance fee $ 69.00 $ 185.00 Permit fee-new residential structures $.10/sq ft of total excluded from study square footage 6 Plumbing permits e.g.,water heater,waterline change/repair per 30.1 UPC Issuance fee $ 69.00 $185*not including water heaters water heater$69 fee Permit fee-new residential structures $.10/sq ft of total excluded from study square footage 7 Mechanical permits e.g.,furnace replacement,air conditioner,gas line per 301 (a)UMC f imace:$69 Gas lines:$69 Issuance fee $ 69.00 $ 185.00 Permit fee-new residential structures $.10/sq ft of total excluded from study habitable square footage 8 Re-roofs and termite repair Not requiring plan check,if plan check is 0.51%of project $ 375.00 required,an additional fee is assessed valuation or$202, whichever is greater B MONETARY PENALTIES When construction is begun before the appropriate permit is obtained Building permit Up to 4 times no change normal fee Electrical permit Up to 4 times no change normal fee Plumbing permit Up to 4 times no change normal fee Mechanical permit Up to 4 times no change normal fee C Reimbursement of Town Adminsistrative Costs Street address changes $ 191.00 $ 1,100.00 * Deposits may be collected if administratively deemed necessary. Resolution 16-14 Page 8 Town of Los Altos Hills Proposed Schedule of Fees,Deposits,Charges for See,and Other Assessments Effective Date: 60 days after Council Adoption Adopted 4/17/14 Category/Process Item/Description Current Suggested Ctiirent Rate Unit/Note Fee Deposit*, Deposit III PUBLIC WORKS A FEES AND CHARGES FOR SERVICE 1 Staff service rate-Engineering Department Public Works Director/City Engineer $ 220.00 per hour $ 265.00 Associate Engineer $ 160.00 per hour $ 166.00 Assistant Engineer $ 140.00 per hour $ 139.00 Contract Associate Engineer $ 160.00 per hour $ 166.00 2 Sewage disposal Appeal of any enforcement action-filing fee and deposit $ 585.00 $ 875.00 excluded from study Sewer connection fee $ 7,950.00 per unit of service excluded from study Annual service charge per unit of service $ 733.00 excluded from study Units of service: Residence(1 to 60 fixture units) 1.00 unit excluded from study Church 1.00 unit excluded from study Country club 2.68 units excluded from study Office 1.84 units excluded from study Fire station 3.00 units excluded from study Elementary or junior high without 1.00 unit for each 26 students in average daily attendance excluded from study gymnasium and/or cafeteria Junior high school with gymnasium 1.00 unit for each 20 students in average daily attendance excluded from study and/or cafeteria High school 1.00 unit for each 15 students in average daily attendance excluded from study Junior college 1.00 unit for each 10 students in average daily attendance excluded from study Boarding school/convent 1.00 unit for each 3.5 students/residents in average daily excluded from study attendance,plus$12 for each 10 nonresident students Industrial waste discharge permit Any direct and indirect costs incurred excluded from study Solid waste collection and disposal monthly fee Varies by level of service and.set by excluded from study 3 Encroachment into the public right-of-way Encroachment application $ 595.00 $ 592.00 * Deposits may be collected if administratively deemed necessary. Resolution 16-14 Page 9 Town of Los Altos Hills Proposed Schedule of Fees,Deposits,Charges for Sc.9e,and Other Assessments Effective Date: 60 days after Council Adoption Adopted 4/17/14 Category/Process Item/Description Current Rate Current Uhit/Note Fee Suggested Deposit* Deposit Inspection deposit $ 570.00 $ 557.00 Trenching fee $ 17.00 per linear foot of standard trench or excluded from study $400,whichever is greater Fence;wall;irrigation;driveway cuts $ 17.00 per linear foot of easement excluded from study precluded from public use or$595, whichever is smaller 4 Site Development Staff Research n/a Variable based on scope 5 Other charges,where applicable Effort out of Standard Scope n/a Variable based on scope IV MISCELLANEOUS AND ADMINISTRATIVE ACTIVITIES A REIMBURSEMENT OF TOWN ADMINISTRATIVE COSTS Includes,but not limited to,litter clean-up,private Actual direct cost+ administration no change excavation work,weed abatement,etc.,as required and overhead by code enforcement Service charge for return of illegally placed real estate signs on pub $ 85.00 no change Issuance of duplicate(replacement)business license;issuance of di $ 53.00 $ 26.00 original is lost or destroyed False security or fire alarm within 12 months of first false alarm: Third $ 112.00 $ 202.00 Fourth $ 165.00 $ 303.00 Fifth and each subsequent false alarm $ 218.00 $ 405.00 Transportation or discharge of weapons $202 plus overhead excluded from study File search-Town Hall and records center 100%of staff time+overhead of 40% 100%of staff time Request for release of copyrighted materials $ 27.00 $ 53.00 Copies of specific Town documents: City code $228+overhead excluded from study General Plan $ 239.00 excluded from study Geological hazards map $ 32.00 excluded from study Zoning ordinances $ 11.00 excluded from study Site development ordinances $ 11.00 excluded from study Town standard details $ 11.00 excluded from study Public Works maps: Pathways $ 32.00 excluded from study Sewer $ 32.00 excluded from study Geotechnical hazards $ 32.00 excluded from study Base map $ 32.00 excluded from study All others 22"X 34"or larger $ 32.00 excluded from study 18"X 26"to 21"X 32" $ 16 per sheet * Deposits may be collected if admin trativel}eatcauddifm nmtyidy Resolution 16-14 Page 10 Town of Los Altos Hills � Proposed Schedule of Fees,Deposits,Charges for Sebe,and Other Assessments Effective Date: 60 days after Council Adoption Adopted 4/17/14 Category/Process Item/Description "Current Rate Current Umt/Note Fee Suggested Deposit* I Deposit Comprehensive Annual Financial Report $ 43.00 excluded from study Annual Operating and Capital Improvement Program Budget $ 43.00 excluded from study Folio text $ 32.00 excluded from study Address maps $ 1.00 excluded from study Subdivision ordinance packet $ 11.00 excluded from study Annual subscription to: * Site development agendas $ 53.00 excluded from study Planning commission Agendas $ 43.00 excluded from study Minutes $ 64.00 excluded from study Both $ 101.00 excluded from study City Council Agendas $ 64.00 excluded from study Minutes $ 90.00 excluded from study Both $ 144.00 excluded from study * Charges are reduced to one-half of these amounts at mid-year Miscellaneous copying Hard copy(8 1/2"by 11")from hard copy $.25 per copy no change Hard copy(8 1/2"by 11")from on-line records service $.80 per copy excluded from study Hard copy(8 1/2"by 11")from microfiche $.80 per copy excluded from study Hard copy(11"by 17")from hard copy $2.00 per copy excluded from study Copies sent to printing vendor Applicable rate charged to Town+$3.60 per order excluded from study Street address changes $ 191.00 moved to Building B TAXES 1 Real property transfer tax $.275 per$500 in assessed value or excluded from study fraction thereof 2 Sales tax 1%of gross receipts excluded from study 3 Use tax I%of sales price excluded from study 4 Business license tax Architect $ 135.00 excluded from study Contractor General $ 270.00 excluded from study Sub-contractor-1 person $ 130.00 excluded from study Sub-contractor-more than 1 person $ 170.00 excluded from study Delivery truck $ 100.00 excluded from study Engineer $ 110.00 excluded from study Home occupation $ 110.00 excluded from study Keeping or stabling horses: First 2 horses $ 85.00 excluded from study Each of next 10 $ 10.00 excluded from study Each in excess of 12 $ 5.00 excluded from study * Deposits may be collected if administratively deemed necessary. Resolution 16-14 Page 11 Town of Los Altos Hills Proposed Schedule of Fees,Deposits,Charges for SO"and Other Assessments Effective Date: 60 days after Council Adoption Adopted 4/17/14 Category/Process Item/Description Current Suggested " Current Rate" Unit/Note Fee Deposit* Deposit Private schools,day care facilities,and board and care facilitie $ 110.00 excluded from study Real estate broker: First broker $ 160.00 excluded from study Each of next 2 brokers or $ 40.00 excluded from study salespersons Each additional broker or salesperson $ 15.00 excluded from study First 3 employees $ 15.00 excluded from study Each additional employee $ 5.00 excluded from study Recreational facility $ 170.00 excluded from study Septic tank pumpers $ 170.00 excluded from study Services,e.g.,appliance repair,pool services,pest control,gardeners: Per year $ 60.00 excluded from study Per quarter $ 10.00 excluded from study Others,including real estate appraisers $ 170.00 excluded from study Transferring a business from one address within Town to anotl $ 30.00 excluded from study C MONETARY PENALTIES 1 Business license tax Failure to pay when due 10%per month,to a excluded from study maximum of 50% 2 Return of check for insufficient funds $26 for first check; $ 25.00 $37 for each $ 35.00 subsequent 3 Town invoices Payment due Net 30 days Net 30 days Delinquent charge 12%interest annually 12%interest annually 4 Collections costs Amount of Town invoice plus Amount of invoice,$30 plus collection agency costs collection agency costs D Administrative Fee 1 Finance Credit Card Refund Processing Fee n/a $ 79.00 Transaction Pass Through Fee n/a 5%of transaction D ANIMAL CONTROL CHARGES Various charges for licenses, excluded from study impoundment,boarding,and disposal set by City of Palo Alto's Animal Control Services Division * Deposits may be collected if administratively deemed necessary. Resolution 16-14 Page 12