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HomeMy WebLinkAbout09/05/1961 CITY, COUNCIL rr'Y!N O Ti: , PITOS HILLS MINUTES OF i ! =3L} t1JOURNED MEETING Septeuber 5, 1961 The Regular Adjourned Meeting of the City Council of the Town of Los Altos Hills was called to order Monday, September 5, 1961 by Mayor John M. Fowle at 7:53 P. M. at the Town Hall, 26379 W. Fremont Ave. , Los Altos Hills. ROLL CALL: PRESENT: Councilmen Aiken, Clayton, Henley, Sherlock, Mayor Fowle ABSENT : None MINUTES: August 21, 1961. ACTION: Adopt Minutes of Aug. 21, 1961 as submitted. COMMUNICATIONS: 1. Mr. &, Mrs . H. L. Byrd - Letter, dated Sept. 5, 1961, requested the Council to consider opposing the continued operation of Adobe Creek Lodge relative to dispensing of alcoholic beverages. Deferred for later discussion. ANNOUNCEMENTS: 1. Santa Clara County Fair Association - Invitation to the Council to be guest of the Association on Friday, Sept . 152 at 10:30 A. M. at which time special tribute will be paid to the Town of Los Altos Hills. Councilman Sherlock will represent the Town at the Pair. 2. Councilman Sherlock announced that apples may be purchased at a location on Page Mill Road from Los Altos Hills youths. He sug- gested that these youths be urged to display their apples at the fair. OLD BUSINESS: 1. Sewer Agreement - City of Los Altos. Councilman Aiken commented on several sections of the Agreement, as follows: Page 1, last para. was questioned relative to the 10% to be charged in addition to service rates & connection fees. The Attorney answered that tie City of Los Altos will receive the Ahr entire amount . Item 3, Page 3 was discussed relative to the exclusion of owner- ship, by the Town, of easements, rights of way, and pipes in the Sewer 4greement continv.ed : El Monte Avenue Trunk Sewer. The Attorney explained that this line was installed previously to serve the Foothill College and the Purissima School , and that the City of Los Altos could not grant these lines to the Town. Item 4, Page 3 was discussed relative to extension of sewer service within the Town. The Attorney was asked to rewrite this section of the Agreement to show the Agreement to be non-exclusive in that the Town could contract with other agencies for disposal of sewage in the future. Mr. John Cristich stated that the Engineer's office had reviewed the Agreement and it was found to be satisfactory. ACTION: That the Mayor and the City Manager be authorized to execute the Agreement with the City of Los Altos to furnish sewer service to the Town, with the suggested changes discussed at the meeting of September 5, 1961. MOTION: Henley; SECOND: Clayton; ROLL CALL: AYES: Aiken, Clayton, Henley, Sherlock, Mayor Fowle NOES: None ABSENT: None 2. Page Mill Road Sewer. Mr. John Cristich, Engineer, reported that hazardous conditions exist on Page Mill Road at the intersection of Alexis Drive and other sections of the road as a result of insufficient compaction of soil in the trenches. He stated that Mr. Vanzin, Contractor , has been advised of the hazardous conditions. His recommendation was that th- Town exercise its right to have some protective measures taTten to make the road safe for traffic. Ho suggested asp::alt cutback, Mr. Salfen concurred with Mr. Cristich that an extreme traffic hazard exists, and stated that the Town' s only recourse is to call on the bond or to have the work completed and bill the con- tractor for the cost. • ACTION: That the City Manager be authorized to take steps to rectif3 the de£iciabies now existing in Page Mill Road as a result of the Agreement with the Palo Alto Golf and Country Club and Dan Dana to install sewer lines in the Page Mill Rd. right of way. 160 MOTION: Clayton; SECGND: liken; Page Mill Road Sewer cont ' d. thio Yr. Howard S. Burnsida , Attorney for the Palo Alto Hills Golf & C•e'tntry Club, conne-rated on the situation on Page Mill Rd. and v .,eed with the Council that steps shcA1d be taken to have the road made safe for traffic , and requested the Town to put his client on notice that the gond is now in default. The Mayor stated that he had reviewed the files in the City En- gineer's Office and that he was impressed by the completeness of information relative to this situation. It was his opinion that the Town should insist that all specifications should be complied with. Mr. Cristich commented on the results of compaction tests perform- ed by Peninsula Testing & Controls and that results showed that Mr. Vanzin had not been consistent in his compaction of trenches (ranging from 70% to 90%). Following expression of opinions of Councilmen, concurring that the contractor has not performed the job according to the speci- fications and that work should be a)npleted to make road safe for traffic, the following Amendment was proposed to the Motion; AMENDMENT: That the action proposed in the Motion be taken if at 9:00 A. M. , September 6th, 1961, upon inspection by the City Engineer, there is not sufficient evidence of adequate measures being taken to put the road (Page Mill Road) into a safe condition. AMENDED BY: Henley; ROLL CALL: AYES: Aiken, Clayton, Henley, Sherlock, Mayor Fowle NOES: None ABSENT: None ACTION: Clayton; SECOND: That the Council declare the contractor for the Page Mill Road Sewer job in default , then put on notice the United Pacific Insurance Company, the Palo Alto Hills Golf & Coun- try Club , and Mr. Dan Dana. MOTION: Clayton; SECOND: Aiken; ROLL CALL: AYES: Aiken, Clayton, Henley, Sherlock, Mayor Pow NOES: None ABSENT: None RESOLUTIONS: 1. Resolution No. 16? - Commending Clayton J. Smith for Performance of Duties as Acting City Manager During the Absence of the City Manager. The Resolution was presented and read by the Mayor. Res. No. 16? cont'd. ACTION: Adopt Resolution No. 167 a., read. MOTION: Aiken; SECOND ; Heniuy; ROLL CALL: AYES: Aiken, Clayton, Henley, Sherlock, Mayor Fowls NOES: None ABSENT: None NEW BUSINESS: 1. Fernhill Road. The City Manager stated that inquiries have been made by resi- dents in the area of Fernhill Rd. interested in the formation of an assessment district for the purpose of improving the road for acceptance by the Town. Dr. G. G. Metaxas was present and stated that residents would like to know the procedure to be ftllowod. Councilman Henley discussed -He procedures which may be followed, and recommended that the 191' tot Procedure be followed and that 1911 Bonds be used. Councilman Clayton explained that the 1915 Bonds should be re- served for the citywide improvements and the 1911 2onds be used for smaller procedures. The Council concurred with Councilman Clayton. The Attorney stated that he would be happy to meet with persons interested in the formation of the :'assessment District. Councilman liken stated that he would explain the Council 's position in the matter to the residents of the area. No action was taken. VARIINCES: 1. Stevenson. J. R. 582-61) - Request for reduction of Front Setback Requirements to 36 ' . The Clerk reported that the Manning Commission had considered the variance as a hardship case , and recommended approval to allow an addition to the existing residence situated on a $-acre site. ACTION: That the request of J. R. Stevenson (92-61) for reduction of front setback to 36 ' be appr,cved. NOTION: Henley; SECOND : Sherlock; VOTE: Passed unanimously 5.410 _ DIVISIONS OF L:'.ND : Final P+aus : 1. Breyman, E. , Tract 71_ 2980. 7ngr. J. Riley. 2. 14”lker , E, D_ (E_ S.SShaw) ,._Tract Nov3379. Engr. J. Riley, The Clerk stated that the Breyman and Walker (Shaw) Maps are to be considered simultaneously due to road improvements to be shared jointly. ACTION: That the Final Mans of E. L. Breyman (Tract No. 2980) and E. D. Walker (Shaw) , Tract No. 2979, be approved, subject to conditions imposed by the Planning Commission and all agencies. MOTION: Sherlock; SECOND: Henley; VOTE: Passed unanimously 2. Stiavelli , H.iTract No. 3062. Engr. McMillan & McMillan. The Clerk stated that all conditions had been complied with; that relative to the condition imposed by the City Engineer to install a culvert across Jabil Lane , a culvert had been installed when the Taylor property was subd-tided. LOTION: That the Final Map of H. Stiavelli, Tract No. 3062, be ap- proved, MOTION: Sherlock; SECOND : Liken; VOTE: Passed unanimously RESOLUTIONS CONT'D. : 2. Resolution No. 168 - Setting the Tax Rate for the 1961-62 Fiscal Year. The Resolution was read in its entirety by the City ittorney. AOTION: Adopt Resolution No. 168 as read. MOTION: Henley; SECOND : Sherlock; ROLL C'LL: :YES: Liken, Clayton, Henley, Sherlock, Mayor Fowle NOES: None ABSENT : None WLRRacTS: Bills, in the amount of 33,451. 57, were presented by Councilman Clayto, its ACTION: That bills, in the amount of °53,451.57, be approved; that the City Clerk be authorized to draw the appropriate warrants. i -6- Warrants cont 'd. MOTION: Clayton; SECOND: Aiken; ROLL CALL: AZ'S: Aiken, Clayton, Henley, Sherlock, Mayor Fowle NOES: None ABSENT: None ORDINANCES : 1. Ordinance No. 76 - Adoption of Unified Building Code, 1961 Editiot First Reading. The Title of Ordinance No. 76 was read by the City _Attorney. 1CTION: That further reading of Ordinance No. 76 be waived. MOTION: liken; SECOND: Clayton; ROLL CALL: :YES: Aiken, Clayton, Henley, Sherlock, Mayor -?owls NOES: None ABSENT: None The second reading of Ordinance No. 76 will be on Sept. 18, 1961. MEETING ADJOURNED: 9:40 P. M. to : STUDY SESSION - Zoning Ordinance. NEXT REGULAR MEETING: Monday, September 18, 1961 at 7:45 P. M. at the Town Hall. Respectfully submitted, -PkUL W 33EN City Clerk jlm 9-5-61