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Home My WebLink About5/5/195829 CITY COUNCIL TO117 OF LOS ALTOS TILLS MINUT" �S OF IDJOUT. :],D 113170ING May 5Q, 1958 The meeting was called to order by Mayor John M. Fowle Monday, May 50, 1958 at 7:50 F. M. at the Town Hall, 26379 West Fremont, Los Altos Hills. ROLL CALL: FRPSENT: Bledsoe, Clayton, Rothwell, Treat, Mayor Fowle ABSENT: None MINUTES: Xpril 28a and 292, 1958. Correction: Arri�il_281b, 1958. Page 2, Item 1: Freeway - 2nd paragraph from bottom of page, change and' to 'but' that the State Highway Department has recommended the foothill route, etc. Page 3, 60 paragraph from bottom of page: Should. read "It was rioted that the proposed "C -b" route 'suggested' by the Freeway Committee, etc." Aril 29th, 1958. Page 1, MIFUTES: Approvhl of minutes of Yipril 28b, 1958 were deferred, etc. ACTION: Adopt minutes of :�.pril 28t, 1958 and April 29t, 1958 as corrected. OLD BUSINESS: 1. Status of Zoning Ordinance - City Clerk. The City Clerk reported that a letter from the ;fanning Commission is on file recommending that certain sections be studied and re- vised at a joint study session of the Planning Commission =d Counci It was agreed, after discussion, that the Council will have a study session on the rroposed 'oning Ordinance to follow its next meeting on May 19t, 1958. 2. John D. Cassel Variance (V-22-58) - Councilman Rothwell. Councilman Rothwell renorted that.he had made an inspection of the property and that he had talked with Fr. Frank J. Aimsworth, Jr., Sunset Drive, adjoining property owner. He said that 17r. Aimsworth had stated that he is prepared to go along with the Council's action regarding the approval of the variance. Councilman Rothwell stated that there is a septic problem and that it is doubtful that the County Health Department will approve the site. 5-8-58 -2 - Councilman suggested that Mr. he should inform any purchaser Ar before selling the lot. ACTION: Cassel should be formally informed thr of the e -i::ting drainage situation That the action taken by the Council on I"arch 31st, 1958, ap- proving the variance (V-22«-58) of John D. Cassel, be rescinded. MOTION: Rothwell; SECOrTD: Treat; VOTE: Passed unanimously ACTION: That the variance requested by Mr. John D. Cassel (V-22-581 be approved subject to formally notifying Mr. Cassel that the Council expects him to inform any prospective purchaser that no building permit can granted until permission has been received from the County Health Department for the construction of a septic tank and the necessary drainage fields, or other means of sewage disposal acceptable to the County Health T)epartment and subject to the approval of all other agencies. MOTION: Rothwell; SECOND: Clayton; VOTE: Passed. unanimously Councilman Rothwell further stated that Mr. imsworth had mentioned that the method that is in use by the Town, in regard to having an applicant for a variance verify his legal ownership of property for which the variance is applied, is insufficient. T"r. 'imsworth suggested that the Council review this situation. It was suggested that this matter be brought to the attention of the City Attorney for possible change, if he deems it necessary. 2. Traffic Survey - Intersections of Tdith, Altos, and W. Fremont Ave. Councilman Treat inquired as to whether the survey had been made. ,The City Clerk reported that the data required for the survey is now in the hands of the California State Automobile Associaion, but they have not as yet submitted a report. 3. Fremont Hills Road Improvement - City Clerk. The City Clerk reported that a letter, dated May 1st, 1958, giving a summary of the inspection made on April 29b, 1958 of the Fremont Hills Unit ;rl, was received from McCandless and Jett. Conditions for in -tract improvements and for off -tract improvements will be covered. under separate bonds. Off -tract inprovements to contiguous roads are to covered by one bond. The Mayor commented that there must be a difference made in the in -tract and off -tract agreements.. Tfr: William Longmier stated that he conferred with one of the Fre- mont mills Development Company Engineers, and they were going to tak( item by item. 5-8-58 -3 - NEW BUSINESS: 1. subdivision Road Assessment '+ees to be Ref u d d Under Ordinance #47. Report was given by the City Clerk on the number of subdividers who have paid into the Road and Drainage Fund and who are eligible for refunds under the provisions of Ordinance 7147. He announced that the deadline for filing applications for refunds is May 170, 1958. �,uestions were asked whether or not the refund applies to drainage the same as road improvements, or if the refund applies to both.. The answer given by the City Clerk was that the refund applies to road and drainage. 2. Flood Damage Report - City Clerk. The City Clerk stated that he had prepared his report on the as- sumption that the Town would be reimbursed for damages and repairs to guard against future damage. On that assumption, the estimate made was X2'94,000. Meeting held on April 30th, 1958 with the Federal Civilian Defense .'administration and the Mate of California Engineers, dis- closed that the Federal Ci�rlian Defense 'administration will reim- burse for expenditures on roads to maintain trafficability during the storm period, while the State will enter into an agreement with municipalities for rehabilitation of roads to the condition prior to storm damage. Councilman Clayton was asked to work with the City Clerk on this report to the Federal Civilian :defense Administration and the State of California Engineers. The deadline for application for Federal aid is June 15th, 1958. 3. _'authorization of Road Budget Committee. Proposal for the authorization of a committee to work out a pro- gram regarding two types of road work, namely, repairs and new con- struction, and to prepare a budget, was read Eby the Ilayor. It was agreed that two members of the Council, the City Engineer, and the City Clerk, working in the capacity of 3oad Commissioner, make up the Committee. Councilmen Clayton and Bledsoe were appointed to work with 11r. William Longmier, Engineer, and Fir. Salfen. 4. Semi -Annual Review of Budget - Councilman Rothwell. Councilman Rothwell read the report, reviewing the Budget, up to Fay 1st, 1958. The City Clerk was instructed to check as to why the In -Lieu and Property Taxes have not yet been received• 5-8-58 -4 - ACTION: AW That beginning the following fiscal year, 1958-59, the Cit -- Treasurer be asked to submit a written report and review of the Budget standing of each quarter thereafter. MOTION: Treat; SECOND: Rothwell ROLL C_'LLL: AYES: Bledsoe, Clayton, Rothi.>>ell, Treat, 1 ayor Vowle NOES: '.`Tone ABSENT: TTone Councilman Rothwell commented that it is now time to begin pre- paration of the 'iudget for 1958-59. 5. Determination of Regular Meeting of the Council. The Mayor suggested that the Council set the first and third i"on--- days as regular meeting days. It was pointed out that the first T"onday was set by a resolution, and suggestion was made that a "Gentlemen's agreement" be made to adjourn meetings to the third Monday. Discussion ended with the Clerk being instructed to have a reso- lution drawn setting the first and third Mondays for regular meetings. 6. Resignation of Police Chief Litchfield. Letter, dated April 16b, 1958 from Mayne L. Litchfield, was read informing the Council of his resignation. ACTION: That the Council accept, with regret, the resignation of Mr. Litchfield. MOTION: Bledsoe; SECOND: Treat; Air EJTDED : Rothwell; That the Council express its thanks to Mr. Litchfield for his having given his service to the Town. VOTE: Fassed unanimously %. Appointment of Police Chief. Clayton J. Smith. The Mayor appointed Clayton J. Smith Chief of Police. U. ACTION: Treat; SECOND: Bledsoe DIM ROLL C=: AYES: Bledsoe, Clayton, Rothwell, Treat, Mayor Fowle NOES: None ABSENT: None Mr. Smith was sworn into office by the Gity Clerk, and presented with a badge. 8. Resolution X64 - Employees Leave of Absence. The Resolution was read in its entirety by the City Clerk. ACTION: That the Council adopt Resolution ,#64 as read. MOTION: Bledsoe; SECOND: Rothwell; ROLL CALL: AYES: Bledsoe, Clayton, Rothwell, Treat, Mayor Fowle NOES: None ABSEYT : None (WARRANTS: Bills were presented in the amount of 14051.69• ACTION: That the City Clerk be authorized to pay these bills, in the amount of ,4051669, and draw the appropriate warrants. MOTION: Rothwell; SECOND: Treat; ROLL CALL: AYES: Bledsoe, Clayton, Rothwell, Treat, Mayor Fowle NOES: None ABSENT: None The Item regarding Flans for Equestrian Paths, to be presented by Mrs. Irma Goldsmith, was inadvertently left off the Agenda. The Mayo= asked that rrs. Goldsmith be present at the meeting of May 19t, 1958 to prd4--.a-, the plan. STUDY SESSION: The Mayor declared a recess in order to study the pro- posed routes of the Freeway. Comments and opinions were expressed by Gouncil members and from the AV Floor. ACTION: That the first report and the supplementary report, dated -6 - May 1st, 1958, of the Freeway Committee, who have been handi.- 4W capped by lack of access to the "fie Leuw Cather report; and z'I'l report of the Planning Commission, dated May 1st, 1957, all accepted and referred to the steering committee for guidance in setting up the program to be presented to the Board of Com- missioners on May 7t, 1958. MOTION: Treat; SECOND: Rothwell; VOTE: Passed unanimously. MEETING ADJOURNED: 10:15 P. M. NEXT REGULAR ME1TING: Monday, May 19t, 1958 at 7:45 P. t?. at the Town Hall, 26379 West Fremont, Los Altos Hills. Respectfully submitted, PAUL W. SALFEN City Clerk jlm k