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Home My WebLink About7/21/2011C08::A#:0S i CALIFORNIA Town of Los Altos Hills City Council Regular Meeting Agenda Thursday, July 21, 2011 Council Chambers, 26379 Fremont Road UBLI Any writings or documents provided to NOTICE Majority of the Ci on the open session portion of this agenda will be made available for public ins the City Clerk's oftion in fice located at 26379 Fremont Road, Ty Council regarding any item normal business hours. ad, Los Altos Hills, California cduring 66:3 — CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE ADJOURN TO CLOSED SESSION NCE CLOSED SESSION Pursuant to Government Code Section WUH 54957.6 LABOR NEGOTIATORS Agency Designated Representatives: Ginger Summit, John Radford, Steve Matt Unrepresented Employee: City Manager as Pursuant to Government Code Section 54957 Title: City Attorney LITIGATION --A i nC1Vl t W1111 LE Pursuant to Government Code Section 54956.9(a) Strebe v. Town of Los Altos Hills PUBLIC SESSION 7.00 P.M. — RECONVENE PUBLIC SESSION REPORTING OUT FROM CLOSED SESSION APPOINTMENTS AND PRESENTATIONS Appointments to Standing and Special Committees: A. Emergency Communications Committee B. Youth Commission 2. State of the Santa Clara County Office of the Sheriff, Honorable Laurie Sm' Sheriff of Santa Clara County rth, City Council Regular Meeting Agenda July 21, 2011 3• Hidden Villa Summer 2011 Community Events Marc Sidel, Hidden Villa, Associate Director of Development 4• Status report on LEED certification process for Westwind Barn, Breene Kerr AGENDA REVIEW CONSENT CALENDAR Items appearing on the Consent Calendar are considered routine and will be adopted in one motion, except for any item removed for separate consideration elsewhere on the agenda. The Mayor will ask the Council and the audience for requests to remove these items. 5. Approval of Meeting Minutes: City Council Regular meeting — June 16, 2011 6. Review of Disbursements: June 1, 2011 —June 30, 2011 $325,156.36 7. Adoption (Second Reading) of Ordinance 529 of the City Council of the Town of Los Altos Hills Authorizing an Amendment to the Contract Between the Town and the Board of Administration of California Public Employees Retirement System (Staff. N. Pegueros Motion to Waive Further Readin M ) otion to Ado t the Ordinance 8. Adoption (Second Reading) of Ordinance 530 Amending Title 12, Chapter 1 "Parks Preserves and Public Areas" by Adding Section 12-1.04 "Powered Model Vehicles r Prohibited" (Staff D. Pedro) Motion to Waive Further Readin Motion to Ado t the Ordinance 9• Authorization to Execute Standing Purchase Orders for Fiscal Year 2011-2012 in an Amount Not $984,826 (Staff: N. Pegueros) Reso# 10. Approval of 2011 Pavement Rehabilitation and Storm Drain Improvements Project an Award of Contract for Same (Staff R. Chiu) Reso# d 11. Acceptance of Hillview Road Pavement Rehabilitation and Drainage Improvements Project (Staff: R. Chiu) Reso #__ ct 12. Award of Contract 2011 Corporation Yard Building Improvements Project f R. Chiu Reso# (Staf. ) 13. Approval of GIS Based Asset Management Program Implementation Agreement for Sanitary Sewer System (Staff R. Chiu) Reso # 14. Acceptance of Right -of -Way Lands of Lindy Properties I (Currently Lands of Heal Parcel Map 679 Map 46 & 47, Lot 2 27581 Samuel Lane (Staff R. Chiu) Reso # y) 15. Receive and Approve Letter of Support for Extending Fee Exemption for Non -District Resident College Students and Volunteers (Staff. C. Cahill) 2 City Council Regular Meeting Agenda July 21, 2011 '40,16. Notification of Fast Track Approval: LANDS OF LOS ALTOS HILLS FAMILY PARTNERS, LLC, 14565 Manuella Road; File #87-11-ZP-SD; A request for a Site Development Permit for a new 3,719 square foot two-story residence (Maximum height: 26'). CEQA Review: Categorical Exemption per Section 15303 (a) (Staff -Nicole Horvitz). ) Anneal Deadline Aueust 3,2 at 5 n0 n m 16A. Notification of Fast Track Approval: LANDS OF KIACHIAN, 24157 Hillview Road; File #86-11-ZP-SD-GD; A request for a Site Development Permit for a new 4,966 square foot two story residence with a 1,855 square foot basement (Maximum height: 27'). CEQA Review: Categorical Exemption per Section 15303 (a) (Staff Brian Froelich). Anneal Deadline• July 27 2011 at 5 nn „ 17. Rejection of Claim — Mauro Oroxon (Staff D. Padovan) PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not ontuncil Chambers and submit it to the City he agenda may do so now. Please complete a Speaker's Card located on the back table of the Co Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. PUBLIC HEARINGS kw If you challenge the proposed action(s) in court, you may be limited to raising only those issues someone else raised at the public hearing described below, or in written correspondence delivered to the City Council at, or prior to, the public hearing. you or City Council Ex Parte Contacts Policv Disclncuro 18. Resolution Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges, the 2011-2012 Sewer Service Charges, and Contractual Assessment District Charges for Both the Palo Alto and Los Altos Hills Sewer Basins (Staff R. Chiu) Reso # 19. Resolution Vacating Portions of a Public Use Easement on Chaparral Way (Staff: R Reso # R. Chiu) 20. Consideration of Amendments to the Basement Ordinance (Section 10-1.202). The draft ordinance amendment includes the addition of a structure height limit for daylighted basements and a limit to bunker size. CEQA Review: exemption per Section 15061 (b) (3). (Staff D. Pedro) Motion to Waive Readin Motion to Introduce the Ordinance City Council Regular Meeting Agenda July 21, 2011 21. Consideration of Amendments to the Grading Policy. The proposed amendments include modifications to grading limits, require terracing for cuts greater than six (6) feet and allow minor exceptions for required and emergency access driveway requirements to be approved at a Site Development hearing. CEQA Review: exemption per Section 15061 (b (3). (Staff: D. Pedro) ) UNFINISHED BUSINESS 22. Town Goals 2011 —Personal and Public Safety for All Residents • Update on Buena Vista Drive and Moody/Page Mill Road intersection includin Traffic Consultant Findings and Stop Sign Location g • Update on the Arastradero Road Path • Update on Fremont Road Bike Path 23. Consideration of September 2011 City Council Meeting Schedule (Staff D. Padovan NEW BUSINESS ) 24. Consideration of Community Service Agencies Grant Funding Allocation (Staff. N. Pegueros) 25. Amendments to the City Council Adopted Employee Classification and Compensation Plan (Staff N. Pegueros) 26. Approval and Authorization of Execution of Amendment No. 5 to the Employm Contract between the Town of Los Altos Hills and Carl Cahill for City Manager ent (Staff. S. Mattas) Reso#Services 27. Response to 2010-2011 SCC Civil Grand Jury Report: "Rehiring of Pensioners: Bad Policy, Good Business or Both?" (Staff. N. Pegueros) 28. Response to 2010-2011 SCC Civil Grand Jury Report: "Can You Hear Me Now?" Emergency Dispatch in Santa Clara County (Staff. C. Cahill) PLANNIN 'DIRECT OR'S REPORT 29. Notification of Planning Commission Approvals: LANDS OF YEN, 13811 Ciceroni Lane; File #48-11-ZP-SD; A request for a Site Development Permit for a 5,870 square foot single story new residence (maximum height: 27 feet) with a 4,400 square foot basement, a 120 square foot bunker, and 1,342 square foot swimming pool. The applicant is also requesting a Grading Policy exception of up to 11' of cut for the new residence and up to 12' of cut for the rear and side yard areas, covering an area of 6,105 square feet. CEQA Review: Categorical Exemption per Section 15303 (a) (Staff -Nicole Horvitz). Planning Commission Vote: Aye: Abraham, Harpootlian, & Clow No: Partridge & Collins Appeal Date: July 29, 2011 at 5:00 p.m. 4 City Council Regular Meeting Agenda July 21, 2011 n AND COUNCILMEMBERS ON OUTSIDE AGENCIEOC COMMITTEES 30. Standing Committee Annual Reports to City Council: Draft Schedule and Assignments (Staff: D. Padovan) STAFF REPORTS City Manager City Attorney City Clerk COUNCIL INITIATED ITEMS 31. Consideration of Funding for NCLA Proposed Engagement to Render a Legal Opinion on the Use of Parcel Tax Funds (Councilmember, J. Mordo) 32. Consideration of Request for Funding from the Parks and Recreation Standing Committee to Mail LAH Activity Guide to the City of Los Altos Residents (Councilmember, J. Mordo) ADJOURNMENT ASSISTANCE FOR PERSONS WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 650-941-7222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road aTown's Webpage: nd at the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can also be found on the inspection ur ng the meeetmg t the table tol the back of the CounTwo cil C packets of information are available for Chambers The Council may take action on any agendized matter in any manner deemed appropriate by the Council. 5 City Council Regular Meeting Agenda July 21, 2011