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Home My WebLink About9/22/2011IAS ALTOS }QLLS CALIFORNIA Town of Los Altos Hills City Council Special Meeting Agenda Thursday, September 22, 2011 Council Chambers, 26379 Fremont Road Los Altos Hills, California NOTICE TO PUBLIC Any writings or documents provided to a majority of the City Council regarding any item on the open session portion of this agenda will be made available for public inspection in the City Clerk's office located at 26379 Fremont Road, Los Altos Hills, California during normal business hours. NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING OF THE LOS ALTOS HILLS CITY COUNCIL WILL BE HELD ON THURSDAY, SEPTEMBER 22, 2011 at 6:30 P.M. CALL TO ORDER (6:30 P.M.) A. Roll Call B. Pledge Of Allegiance CLOSED SESSION A. CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Designated Representative: City Manager Unrepresented Employee: City Attorney B. CLOSED SESSION: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Property: APN 182-028-039 (Byrne Preserve) and 26379 Fremont Road Agency Negotiator: Carl Cahill Negotiating Parties: Town of Los Altos Hills and Los Altos Hills Historical Society Under Negotiation: Potential lease of property and related terms and price ADJOURN TO CLOSED SESSION PUBLIC SESSION — (Video Streaminz will begin at 7:00 p.m.) 7:00 P.M. RECONVENE PUBLIC SESSION REPORT OUT OF CLOSED SESSION City Council Special Meeting Agenda September 22, 2011 1. APPOINTMENT AND PRESENTATIONS A. Presentation of Earth Day Plaques to Schools B. Update on the Senior Questionnaire and Recommendation of a Senior Scholarship Program, Karen Jenney, Senior Commission Chair C. Appointments to Standing Committees 1. Pathways Committee (1 member) 2. Finance and Investment Committee (1 member) 2. AGENDA REVIEW 3. CONSENT CALENDAR A. Approval of Meeting Minutes: City Council Regular Meeting - July 21, 2011 B. Review of Disbursements: July 1 — July 31, 2011 $523,203.41 C. Review of Disbursements: August 1 —August 31, 2011 $710,446.39 D. Resolution Accepting Dedication of Right -of -Way; Lands of Preysman 24202 Hillview Road (Staff. R. Chiu) E. Resolution Acknowledging, but Rejecting the Irrevocable Offer of Dedication of Right -of Way; Lands of Thrun; 13818 Page Mill Road (Staff: R. Chiu) F. Resolution Approving Final Map Lands of Incerpi, 24500 Voorhees Drive; File #228 -09 -IS -TM -ND (Staff. R. Chiu) G. Resolution Approving GIS Based Asset Management Program Implementation Agreement for Sanitary Sewer System (Staff. R. Chiu) H. Resolution Establishing a No Parking Area in the Town of Los Altos Hills for Arastradero Road Between Page Mill Road and Twin Oaks Court (Staff: R. Chiu) I. Approval of Compaction Roller Purchase for Public Works (Staff: R. Chiu) J. Resolution Awarding Contract of the 2011-12 Sanitary Sewer Mainline Root Foaming Project (Staff. R. Chiu) K. Rejection of Claim — Mariani Trust, Eugene Mariani and Shirley Mariani (Staff: D. Padovan) City Council Special Meeting Agenda September 22, 2011 L. Resolution Renewing the Town of Los Altos Hills to Continue Participating in the Santa Clara County Abandoned Vehicle Abatement Service Authority (AVASA) Program (Staff: C. Cahill) M. Approval of Parks and Recreation Facility Aide Job Class Specifications (Staff: N. Pegueros) N. Resolution Accepting Grant of Open Space Easement; Lands of Preysman, 24202 Hillview Road; File #73-11-ZP-SD (Staff. D. Pedro) O. Notification of Fast Track Approval: LANDS OF MISHRA, 14100 Donelson Place; File #119-11-ZP-SD; a request for a Site Development Permit for a 451 square foot single story and 45 square foot second story addition and major interior remodel (Maximum height; 28'6", legal non -conforming per Section 10-1.401 of the LAHMC). CEQA Review: Categorical Exemption per Section 15303 (a) (Staff -Nicole Horvitz). • Anneal Deadline: October 5 2011 at 5:00 n.m. 4. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. 5. PUBLIC HEARINGS A. Conditional Use Permit Renewal for an Existing/Previously Approved Wireless Communications Facility Consisting of Four (4) Omni Antennas and Associated Ground Equipment. Lands of California Department of Transportation (Applicant: AT&T); 2350 Page Mill Road; File #280 -10 -CUP; CEQA Review: Exempt per 15301 (Staff: D. Pedro) B. Modifications to a Conditional Use Permit for a Wireless Communications Facility and a Variance to Locate the Associated Ground Equipment within the Front Setback. Lands of Purissima Hills Water District (Applicant: AT&T) 26451 Ascension Drive; File #36 -11 -CUP -VAR (Staff. D. Pedro) 6. UNFINISHED BUSINESS A. Town Goals 2011 — Personal and Public Safety for All Residents 1. Update on the Arastradero Road Path B. Resolution Awarding Contract for Electronic LED Radar Signs and Convex Mirror Installation Project at Page Mill Road and Moody/Buena Vista (Staff. R. Chiu) C. Resolution Approving Contract Amendment: Additional Design Services for Fremont Road Bike Path Project (Staff. R. Chiu) City Council Special Meeting Agenda September 22, 2011 D. Resolution Authorizing Tuition Reimbursement Policy and Amendment the City Council Adopted Employee Classification and Compensation Plan (Staff: N. Pegueros) E. Award of 2011-12 Community Service Agencies Grant Program (Staff: N. Pegueros) 7. NEW BUSINESS A. Discussion of Pre -Zoning and Annexation of Unincorporated Island Areas (Staff. D. Pedro) B. Consideration of Personal Computing Devices and E -Communication Policy (Staff. D. Padovan) C. Resolution Approving Amendment No. 5 to Professional Services Agreement Between Meyers, Nave, Riback, Silver & Wilson and the Town of Los Altos Hills (Staff: C. Cahill) D. Resolution Awarding Contract to Provide Geotechnical and Design Services for the Elena Road Slide Repair Project (Staff. R. Chiu) E. Resolution Awarding Contract for Construction Management Services; Inspection Services for East Sunset Drive Sanitary Sewer Gravity Main Extension Project (Staff: R. Chiu) F. Encroachment Permit for East Sunset Drive Sewer Main Extension Project Proposed for a Sewer Reimbursement Agreement (Staff. R. Chiu) G. Encroachment Permit for Hillpark Lane Sewer Force Main Extension Project Proposed for a Sewer Reimbursement Agreement (Staff. R. Chiu) H. Introduction (First Reading) of an Ordinance to Amend Title 7, Chapter 2, of the Los Altos Hills Municipal Code, Encroachment Permits (Staff. R. Chiu) Motion to Waive Reading Motion to Introduce the Ordinance 8. PLANNING DIRECTOR'S REPORT A. Verbal Report — Planning Director Debbie Pedro 9. COMMITTEE REPORTS 10. STAFF REPORTS A. City Manager B. City Attorney C. City Clerk City Council Special Meeting Agenda September 22, 2011 11. COUNCIL INITIATED ITEMS A. Request for Funding from the Joint Los Altos/Los Altos Hills Community Volunteer Service Awards Committee (Mayor Summit) B. Online Survey for Ad Hoc Fence Committee Recommendations, (Council Member Waldeck) C. Discussion and Possible Action to Adopt the Wildlife Corridor Map as Recommended by the Open Space Committee, Roger Spreen, Chair (Council Member Waldeck) 12. ADJOURNMENT ASSISTANCE FOR PERSONS WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting, please contact the City Clerk at 650-941-2222. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town's webpage: hqp•//www.losaltoshills.ca.aov. A complete packet of information is available for inspection during the meeting at the table to the back of the Council Chambers. The Council may take action on any agendized matter in any manner deemed appropriate by Council. City Council Special Meeting Agenda September 22, 2011