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Home My WebLink About12/7/2011 (2)'�w Town of Los Altos Hills City Council Special Meeting Minutes Wednesday, December 07, 2011 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Note: This document contains links that work in combination with the online version of the minutes. CALL TO ORDER (6.00 P.M.) A. Roll Call Present: Mayor Summit, Mayor Pro Tem Larsen, Council Member Waldeck, Council Member Radford Absent: None Staff: City Manager Carl Cahill, Planning Director Debbie Pedro, City Engineer/Public Works Director Richard Chiu, Finance Director Nick Pegueros, City Attorney Steve Mattas, City Clerk Deborah Padovan B. Pledge Of Allegiance 1. APPOINTMENT AND PRESENTATIONS A. Emergency Communications Committee Annual Reportby Ray Egan Chair Ray Egan, Chair of the Emergency Communications Committee, provided Council with a report on the activities of the Committee. Emergency Communications Annual Report 2. AGENDA REVIEW There were no changes to the agenda. 3. CONSENT CALENDAR City Attorney Steve Mattas noted that the Council had on the dais a minor modification to Item 3.H to include the additional text relating to the Traffic Safety Committee of "to develop a Traffic Calming Guide for consideration by the City Council that establishes policies, procedures and methods for addressing local traffic safety issues." City Council Special Meeting Minutes December 7, 2011 MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Mayor Pro Tem Larsen and passed unanimously to approve CONSENT CALENDAR Items 3.A through 3.Q, including the modification to Item 3.H specifically: A. Approval of Meeting Minutes: City Council Regular Meeting - October 20, 2011 B. Approval of Meeting Minutes: City Council Special Meeting - October 21, 2011 C. Review of Disbursements: October 1, 2011- October 31, 2011 $911,375.17 D. Receive Audited Financial Statements for the Fiscal Year Ended June 30, 2011 (Staff.- N. Pegueros) E. Public Facilities Fee Program Annual Report - Fiscal Year Ended June 30, 2011 (Staff: N. Pegueros) F. Resolution No. 61-11 Adopting an Amended Operating Revenue Budget for the Citizens Option for Public Safety Fund (COPS) for Fiscal Year 2011-12 (Staff N. Pegueros) G. Authorization to Dispose of Surplus Property Equipment (Staff. N. Pegueros) H. Resolution No. 62-11 Amending Resolution 8-11 Establishing Standing Committees and Adopting General and Special Rules Pertaining Thereto (Staff.. D. Padovan) I. Resolution No. 63-11 Accepting 2010 Sanitary Sewer Repair and Rehabilitation Project (Staff: R. Chiu) J. Resolution No. 64-11 Acknowledging and Rejecting the Irrevocable Offer of Dedication of Right -of -Way; Lands of Rizzi; 12615 Miraloma Way (Staff. R. Chiu) K. Resolution No. 65-11 Acknowledging and Rejecting the Irrevocable Offer of Dedication of Right -of -Way; Lands of Kumar, Thangadurai, Jayaseelan; 2265 Old Page Mill Road (Staff. R. Chiu) L. Resolution No. 66-11 Awarding Contract to Mark Thomas & Company, Inc. to Perform Grading Feasibility Study at Page Mill Road and Buena Vista Drive (Staff: R. Chiu) M. Adopting Engineering Standard Details and Specifications (Staff: R. Chiu) N. Resolution No. 67-11 Approving an Extension of Time Agreement Between the Board of Trustees of the Leland Stanford Junior University and the Town of Los 2 City Council Special Meeting Minutes December 7, 2011 %, Altos Hills Regarding the Los Altos Hills C-2 Trail Project (Staff. R. Chiu) O. Resolution No. 68-11 Awarding Contract for the Moody Road Trail to Chaparral Connection Project (Staff R. Chiu) P. Resolution No. 69-11 Accepting Grant of Conservation; Lands of Smith, Closs, Oramas, and Howes; 10300 W. Loyola Drive (Staff. D. Pedro) Q. Resolution 70-11 Approve Amendments to the Town's Personnel Rules and Regulations and Employee Classification and Compensation Plan (Staff. N. Pegueros) 4. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on anv subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the Ci Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda Under a Resolution Previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda Nancy Couperus, Los Altos Hills, on behalf of the Open Space Committee, stated that they held a mountain lion forum at the end of October. For individuals who were unable to attend the forum, the video is on the Town's website. She also attended the annual Creek Conference put together by the Santa Clara County Creeks Coalition and distributed information to the Council. Dean Warshawsky, Los Altos Hills, expressed thanks to Mayor Summit for her service to the community and conveyed his best wishes to Mayor Pro Tem Larsen. Jim Healy, Los Altos Hills, spoke about a new subdivision in process on Samuel Lane. He expressed his concerns about the safety and placement of the road. 5. UNFINISHED BUSINESS A. Town Goals 2011 - Personal and Public Safety for All Residents - Verbal Status Report Mayor Summit reviewed the Town Goals submitted last January and the current status of those goals. 6. NEW BUSINESS A. Formation of an Ad Hoc Committee on Fire Services to Stud ortunities to kw Ensure Local Control Over Fire Services Provided to Town Residents Staff: C. Cahill City Council Special Meeting Minutes December 7, 2011 The report was presented by City Manager Carl Cahill. Council discussion ensued. David Bergman, President of the Los Altos Hills County Fire District, introduced the other Fire District commissioners present and stated the Board has not met since the ad hoc issue came up and he could not comment on it. Further, he attended a LAFCO meeting today and no decision has been made to dissolve the Saratoga Fire District as they are studying the issue. He stated that it is too early to create an ad hoc committee at this time. Owen Halliday, Finance Chairman of the Los Altos Hills County Fire District, stated one day there will be a catastrophic incident in this area that will be very expensive. They have stockpiled money because they know at some point it will be needed. They have purposefully saved money and not overspent on things. He stated that it is important to look at the whole picture and the issue is not necessarily between the District and the Town, but between the District and LAFCO. Jim Abraham, Los Altos Hills, spoke in support of forming an ad hoc committee. Breene Kerr, Los Altos Hills, commented on potentially designating Westwind Barn as an emergency operations center. David Bergman, invited the City Council to attend any of the Fire District's monthly meetings. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Waldeck and passed unanimously to approve forming an ad hoc committee on fire services to study opportunities to ensure local control over fire services provided to town residents and appoint Council Member Mordo and Council Member Waldeck to the committee. Council Member Mordo inquired on whether or not there were candidates from the Finance and Investment Committee to serve. City Manager Carl Cahill stated that the Finance and Investment Committee Chair would be willing to participate. B. Verbal Discussion on the Replacement of Audience Chairs in the Cit Council Chambers (Staff N Pe eros) Finance Director Nick Pegueros stated that in the interest of time, he would defer the item to January. 4 City Council Special Meeting Minutes December 7, 2011 7. PLANNING DIRECTOR S REPORT A. Verbal Report - Planning Commission Meeting November 3 2011 B. Verbal Report - Fence Survey C. Verbal Report - Permanente Creek Water Quality Test Planning Director Debbie Pedro provided a verbal report on the Planning Commission meeting of November 3, 2011, the Fence Survey and Permanente Creek Water Quality Test. 8. COMMITTEE REPORTS There were no committee reports. 9. STAFF REPORTS No staff reports were presented. 10. COUNCIL INITIATED ITEMS A. Authorizing Council Member Mordo to Negotiate on Behalf of the City Council with the Santa Clara County Library District Joint Powers Authority Member Cities for Changes in Contract (J. Mordo) Council Member Mordo presented the item providing a text of a proposed motion and a spreadsheet regarding future library services. Council discussion ensued. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Mayor Pro Tem Larsen and passed unanimously to approve while we continue to support the examination of all alternatives to provide library services to our residents, including separation from the Santa Clara County Library System, we are willing to explore what changes can be accomplished through negotiation with the member cities and appoint Council Member Mordo to represent Los Altos Hills in this endeavor. 11. SPECIAL ITEMS A. Recognition of Mayor Ginger Summit 1. Remarks from Mayor Summit City Council Special Meeting Minutes December 7, 2011 0 Mayor Ginger Summit expressed closing comments. B. City Council Reorganization 1. Election of New Mayor MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Waldeck and passed unanimously to appoint Rich Larsen as Mayor. 2. Election of New Mayor Pro Tem MOTION SECONDED AND CARRIED: Moved by Mayor Pro Tem Larsen, seconded by Council Member Mordo and passed unanimously to appoint Gary Waldeck as Mayor Pro Tem. 3. Comments by New Mayor and New Mayor Pro Tem Incoming Mayor Rich Larsen recognized outgoing Mayor Ginger Summit and communicated his goals for the upcoming year. 12. ADJOURNMENT The meeting adjourned at 7:22 p.m. Respectfully submitted, 1Jw%xa� Wu%aa�r� �---, Deborah Padovan City Clerk The minutes of the December 7, 2011 special City Council meeting were approved as presented at the January 19, 2012 regular City Council meeting. 6 City Council Special Meeting Minutes December 7, 2011