HomeMy WebLinkAbout9/20/2012 (2)Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, September 20, 2012
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
CALL TO ORDER (5:30 PM)
A. Roll Call
Present: Council Member Mordo, Council Member Radford, Mayor Larsen,
Vice Mayor Waldeck, Council Member Summit
Absent: None
Staff City Manager Carl Cahill, City Attorney Steve Mattas
A. CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR
Closed Session: Public Employee Performance Evaluation
(Pursuant to Government Code Section 54957.6)
Unrepresented Employee: City Manager
Agency Negotiator: Steve Mattas, City Attorney
B. CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR
Closed Session: Public Employee Performance Evaluation
(Pursuant to Government Code Section 54957.6)
Unrepresented Employee: City Attorney
Agency Negotiator: Carl Cahill, City Manager
CALL TO ORDER (6:00 P.M.)
A. Roll Call
Present: Council Member Mordo, Council Member Radford, Mayor Larsen,
Vice Mayor Waldeck, Council Member Summit
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning
Director Debbie Pedro, City Engineer/Public Works Director Richard
Chiu, MRG Project Manager Robert Stout, Finance Manager Richard
Lee, Consultant Planner Cynthia Richardson, City Clerk Deborah
Padovan
City Council Regular Meeting Minutes
September 20, 2012
B. Pledge of Allegiance by the Almond School Daisy Troop 61044
2. PRESENTATIONS AND APPOINTMENTS
A. Presentation of Earth Day Certificates to Schools
Linda Eckols, Interim Principal, Gardner Bullis School, thanked the Council for
honoring their school with the award.
Mayor Larsen presented the certificate to the Gardner Bullis students.
Rebecca Young, Fifth Grade Teacher from Bullis Charter School, thanked the
Council for the certificate and said that they are "pleased to be a part of the clean up
each year."
Mayor Larsen presented the certificate to the Bullis Charter School students.
A Pinewood School representative accepted the award on behalf of the internet
club at Pinewood school.
Mayor Larsen presented the certificate to the Pinewood School students.
1. AGENDA REVIEW
Mayor Larsen returned to Agenda Review and stated that Item 10.A would be moved to
follow the public hearings.
The Council next heard Item 23.
2. PRESENTATIONS AND APPOINTMENTS
B. Presentation on El Camino Hospital Board of Directors, by David Reeder, El
Camino Hospital District Board Member and Gary Kalbach, El Camino Hospital
Governance Committee Member
David Reeder, El Camino Hospital District Board Member, provided an
overview of the El Camino Hospital District and El Camino Hospital.
Gary Kalbach, El Camino Hospital Governance Committee, requested the City
Council's support in voting No on Measure M.
Council discussion ensued.
As the No on Measure M was not agendized, no action was taken. The item will be
included for consideration on the October 18, 2012 City Council Regular Meeting
Agenda.
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September 20, 2012
C. Reappointment to the Finance and Investment Committee
MOTION SECONDED AND CARRIED: Moved by Council Member Mordo,
seconded by Vice Mayor Waldeck and passed unanimously to Reappoint Allan
Epstein to the Finance and Investment Committee for a four-year term.
D. Report from Purissima Hills Water District Ad Hoc Committee (Vice Mayor
Waldeck
Vice Mayor Waldeck introduced Finance and Investment Committee Member
Roddy Sloss.
Mr. Sloss presented the findings of the Ad Hoc Water Committee to the City
Council.
Council discussion ensued.
Steve Jordan, Purissima Hills Water District Director, explained the water
district's working relationship with the fire district.
3. CONSENT CALENDAR
MOTION MADE AND SECONDED: Moved by Council Member Summit, seconded
by Vice Mayor Waldeck and passed unanimously to approve the CONSENT
CALENDAR Items 3.A through 3.M specifically:
A. Approval of Meeting Minutes: City Council Special Meeting - August 23, 2012
(8:00 a.m.)
B. Approval of Meeting Minutes: City Council Special Meeting - August 23, 2012
(5:00 p.m.)
C. Review of Disbursements: August 1, 2012 -August 31, 2012 $318,751.78
D. Adoption (Second Reading) of Ordinance 539 Amending the Los Altos Hills
Municipal Code Title 12, Chapter 1. Regarding Town Rules at Public Parks,
Preserves and Public Areas (Staff. D. Pedro)
E. Adoption (Second Reading) of Ordinance 540 Amending Title 6, Chapter 1.
Article 6 of the Los Altos Hills Municipal Code, Titled "Dangerous and Wild
Animals" (Staff. C. Cahill)
F. Adoption (Second Reading) of Ordinance 541 Amending Title 1, Chapter 4.
Appeals, Section 1-4.03 Hearings - Notices of the Los Altos Hills Municipal Code
to Revise the Time to Place the Matter on a City Council Agenda (Staff. D.
Padovan)
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September 20, 2012
G. Proclaiming September 23, 2012 as "Plug -In Day" (Staff. D. Padovan)
H. Rejection of Claim - Mary Henderson (Staff D. Padovan)
I. Request for Extension of the Expiration Date of a Site Development Permit for an
Accessory Building; Lands of Earnest: 27766 Stirrup Way; File #16-11-Zp-Sd
(Staff. D. Pedro)
J. Resolution 49-12 Accepting Dedication of Right -of -Way; LANDS OF KELLY-
CHIANG, 10455 Lone Oak Lane (Staff. R. Chiu)
K. Resolution 50-12 Accepting Dedication of Right -of -Way; LANDS OF URBAN
WEST LLC, 12085 Hilltop Drive (Staff. R. Chiu)
L. Resolution 51-12 Accepting Dedication of Right -of -Way; LANDS OF NOWLIN;
10300 West Loyola Drive (Staff. R. Chiu)
M. Resolution 52-12 Authorizing the City Manager to Award the Contract for the
Page Mill Road Stability Project (Staff. R. Chiu)
4. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council
on any subiect not on the agenda may do so now. Please complete a Speaker Card
located on the back table of the Council Chambers and submit it to the City Clerk.
Comments are limited to two (2) minutes per speaker. California law prohibits the
Council from acting on items that do not appear on the agenda. Under a Resolution
previously adopted by the Council, such items can be referred to staff for
appropriate action, which may include placement on the next available agenda.
John Harpootlian, Los Altos Hills, reminded everyone of the Silicon Valley Watershed
Summit on Saturday, September 22, 2012 from 8:30 a.m. to 2:00 p.m.
At this point the City Council considered Item 5.D.
5. ONGOING BUSINESS
D. Administration of Oath to Community Emergency Response Team (CERT)
Volunteers
Mike Sanders, Los Altos Hills County Fire District, introduced the CERT
volunteers.
City Clerk Deborah Padovan administered the oath of office to the CERT
members.
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September 20, 2012
At this point the Council considered Item 6.A.
6. PUBLIC HEARING
A. MORA DRIVE: Hearing to consider adopting a resolution to initiate annexation
proceedings for unincorporated territory designated as Mora Drive and Kenbar
Road, consistingof f 25 parcels in unincorporated residentially developed or vacant
land generally bounded by West Loyola Drive, Mora Drive and the southerly
Town limits encompassing 10710, 10915, 10869, 10831, 10776, 10898, 10931,
10701, 10755, 10691, 10810, 10840, 10868, 10730, Mora Drive, 10401, 10451
Sunhills Drive and 10364, 10450, 10451 Kenbar Road. (Assessor Parcel
Numbers: 331-14-063 331-15-014 331-15015 331-15-016 331-15-023 331-15-
036 331-15-043 331-15-044 331-15-046 331-15-047 331-15-050 331-15-051
331-15-055 331-15-056 331-15-057 331-15-060 331-15-061 331-15-062 331-
15-021, 331-16-101, 331-17-043, 331-17-056, 331-17-057 and 331-17-085).
(Staff. D. Pedro)
Mayor Larsen stated that the annexation area is within 500 feet of his property.
He then recused himself and stepped down from the dais.
Ex Parte Communications. Council Member Summit reported that she received
and read emails, but had no direct contact. Council Member Radford received a
request to meet with Forrest Linebarger through his assistant, but had not yet met
with him. Council Member Mordo reported that he met with Forrest Linebarger,
but it was not related to the annexation. It was related the sewer connection. He
received a phone call from Mr. Klein regarding the annexation, but declined to
meet. Vice Mayor Waldeck reported that he had a conversation with Mr.
Linebarger and a conversation with Mr. Klein.
Consultant Planner Cynthia Richardson presented the staff report.
Council discussion ensued.
Vice Mayor Waldeck opened the PUBLIC HEARING.
Joe B.V. Wymelenberg, Unincorporated Santa Clara County, spoke in support
of the annexation.
Edward Cristal, Unincorporated Santa Clara County, spoke in support of the
annexation.
Robert Fagen, Unincorporated Santa Clara County, spoke in support of the
annexation.
Esther John, Unincorporated Santa Clara County, spoke in support of the
annexation.
City Council Regular Meeting Minutes
September 20, 2012
Forrest Linebarger, Unincorporated Santa Clara County, was not in support of
the annexation.
Pete Hooper, Unincorporated Santa Clara County, spoke in support of the
annexation.
Vice Mayor Waldeck closed the PUBLIC HEARING.
Further Council discussion ensued.
City Attorney Steve Mattas explained the sewer connection request.
Mr. Linebarger, Unincorporated Santa Clara County, responded to questions
from the Council.
MOTION MADE AND SECONDED: Council Member Mordo moved to adopt
Resolution 53-12 to initiate annexation proceedings for unincorporated territory
designated as Mora Drive and Kenbar Road, consisting of 25 parcels in
unincorporated residentially developed or vacant land generally bounded by West
Loyola Drive, Mora Drive and the southerly Town limits encompassing 10710,
10915 10869 10831 10776 10898 10931 10701 10755 10691 10810 10840
10868 10730 Mora Drive 10401 10451 Sunhills Drive and 10364 10450 10451
Kenbar Road. (Assessor Parcel Numbers: 331-14-063, 331-15-014, 331-15015,
331-15-016, 331-15-023, 331-15-036, 331-15-043, 331-15-044, 331-15-046, 331-
15-047, 331-15-050, 331-15-051, 331-15-055, 331-15-056, 331-15-057, 331-15-
060 331-15-061 331-15-062 331-15-021 331-16-101 331-17-043 331-17-056
331-17-057 and 331-17-085). The motion was seconded by Council Member
Summit,
AYES: Council Member Mordo, Council Member Radford, Vice
Mayor Waldeck, Council Member Summit
NOES: None
ABSENT: None
RECUSE: Mayor Larsen
MOTION CARRIED.
Council recess 8:00 p.m.
Council Reconvened to Open Session at 8:10 p.m.
Mayor Larsen returned to the dais.
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September 20, 2012
2M
B. Resolution Revising the Schedule of Fees, Deposits, Charges for Services and
Other Assessments including Updated User Fees (Staff. R. Stout)
MRG Project Manager Robert Stout presented the staff report.
Council discussion ensued.
City Attorney Steve Mattas stated that the general plan fee and the pre -application
fee are both authorized under the Government Code.
Mayor Larsen opened the PUBLIC HEARING.
Bill Balson, Los Altos Hills, stated that the new fees should be submitted to the
voters of Los Altos Hills.
Jim Abraham, Los Altos Hills, spoke against increasing the fees.
Further council discussion ensued.
Allan Epstein, Los Altos Hills, read from the approved 2012-13 budget that the
General Fund cost recovery for Planning and Building Department, proposed in this
budget, is 76%. The fees that are being charged do not fully cover the expenses that
are incurred by the Planning and Building Department.
MOTION MADE AND SECONDED: Council Member Mordo moved to adopt
Resolution 54-12, Revising the Schedule of Fees, Deposits, Charges for Services
and Other Assessments including Updated User Fees, including the CPI increase
and pre -application fee; table the general plan fee, subject to further study; direct
staff to, as soon as possible, complete a study that will allow the fees to be set closer
to 100% recovery and modify the third resolved cause to delete reference to the
General Plan fee. The motion was seconded by Council Member Radford.
AYES: Council Member Mordo Council Member Radford
Mayor Larsen, Vice Mayor Waldeck
NOES: Council Member Summit
ABSENT: None
ABSTAIN: None
MOTION CARRIED.
Mayor Larsen closed the PUBLIC HEARING.
The Council now considered Item 10.A.
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September 20, 2012
10. COUNCIL INITIATED ITEMS
A. Resolution in Support of Rotary Club Project for Children (Vice Mayor Waldeck)
Vice Mayor Waldeck introduced Mona Armistead.
Ms. Armistead, Los Altos Hills, spoke about the Los Altos/Los Altos Hills
Community Values Youth - Helping Kids Thrive program.
Council discussion ensued.
MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck,
seconded by Council Member Radford and passed unanimously to endorse a
proclamation valuingyouthand allow the use of the Town logo.
The Council now considered Item 5.B, 5.0 and 5.A.
B. Resolution Authorizing an Agreement with Alexander Atkins Design, Inc. for
Writing, Editing, Design and Computer Production of the Our Town Newsletter
and Activity Guide (Staff: D. Padovan)
City Clerk Deborah Padovan presented the staff report.
Council discussion ensued.
Alexander Atkins, Los Altos Hills, specifically created the revised contract language
because any professional designer knows context and cannot repeat one's work.
MOTION SECONDED AND CARRIED: Moved by Council Member Radford,
seconded by Council Member Mordo and passed unanimously to approve Resolution 55-
12 authorizing an agreement with Alexander Atkins Design for the writing, editing, diting, design
and computer production of the Our Town newsletter with the substitute language
proposed by Mr. Atkins and include the reference to the FPPC regulations.
Further Council discussion.
Duffy Price, Los Altos Hills, stated that the Fire District appreciates the small inclusion
in the Newsletter and requested advance notice of agenda items relating to the Fire
District.
MOTION SECONDED AND CARRIED: Moved by Council Member Mordo,
seconded by Vice Mayor Waldeck and passed unanimously to continue with a quarterly
Newsletter publication and two Activity Guides annually: direct staff to discuss with the
fire district the possibility of reserving a fixed amount of space in every issue and request
that they pay for a fraction of the budget.
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September 20, 2012
C. Resolution Authorizing an Agreement with Craftsmen Printing for Printing and
Mailing of the Our Town Newsletter and Activity Guide (Staff. D. Padovan)
City Clerk Deborah Padovan presented the staff report.
MOTION SECONDED AND CARRIED: Moved by Council Member Mordo,
seconded by Council Member Radford and passed unanimously to approve Resolution
56-12 Authorizing an Agreement with Craftsmen Printing for Printing and Mailing of the
Our Town Newsletter and Activity Guide.
A. Town Goals 2012 - Personal and Public Safety for All Residents
1. Silicon Vallgy Bicycle Coalition with a Focus on Share the Road (Mayor Larsen)
Mayor Larsen provided a report on the activities of the Silicon Valley Bicycle
Coalition.
2. Ongoing CERT Programs Mayor Larsen)
Mayor Larsen provided an update on the CERT programs and informed the
Council that there are 187 sworn CERT members.
3. Traffic Safety Committee Update (Council Member Summit)
Council Member Summit provided an update on the activities of the Traffic
Safety Committee.
At this point the Council considered Item 7.A and continued with theagenda.
7. NEW BUSINESS
A. Consideration of a Holiday City Council Meeting Schedule for December 2012
(Staff: D. Padovan)
City Clerk Deborah Padovan presented the staff report.
MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck,
seconded by Council Member Radford and passed unanimously to cancel the
December 20 Regular City Council meeting and schedule a Special City Council
meeting on Wednesday, December 12, 2012 at 6 p.m.
B. Introduction of an Ordinance Amending Title 2, Chapter 6 of the Los Altos Hills
Municipal Code (Staff: D. Padovan)
City Clerk Deborah Padovan presented the staff report.
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September 20, 2012
MOTION SECONDED AND CARRIED: Moved by Council Member Mordo,
kmr seconded by Council Member Summit and passed unanimously to waive reading
and introduce the ordinance amending Title 2, Chapter 6 of the Los Altos Hills
Municipal Code as amended to include the position Administrative Services
Director.
C. Extension of Operation and Maintenance Service Agreement with Veolia Water
West Operating Services, Inc. for Sanitary Sewer Systems and Overflow
Emergency Response Services (Staff. R. Chiu)
Public Works Director Richard Chiu presented the staff report.
Council discussion ensued.
MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck
seconded by Council Member Summit and passed unanimously to approve the
Extension of Operation and Maintenance Service Agreement with Veolia Water
West ODeratiniz Services, Inc. for Sanitary Sewer Systems and Overflow
Emergency Response Services.
D. Consideration of a Resolution Approving Amendment No. 6 to the Employment
Agreement with Carl Cahill for City Manager Services (Staff: S. Mattas)
City Attorney Steve Mattas presented the staff report.
MOTION SECONDED AND CARRIED: Moved by Council Member Summit,
seconded by Vice Mayor Waldeck and passed unanimously to approve Resolution
58-12 Approving Amendment No. 6 to the Employment Agreement with Carl
Cahill for City_Manager Services.
Consideration of a Resolution Approving Amendment No. 6 for City Attorney
Services between Meyers Nave and the Town of Los Altos Hills
City Manager Carl Cahill presented the staff report.
MOTION SECONDED AND CARRIED: Moved by Council Member Mordo,
seconded by Council Member Radford and passed unanimously to approve
Resolution 59-12 Approving Amendment No. 6 for City Attorney Services
between Meyers Nave and the Town of Los Altos Hills.
8. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCIL
MEMBERS ON OUTSIDE AGENCIES
A. Ad Hoc Fence Committee Status Update (Vice Mayor Waldeck)
Vice Mayor Waldeck provided an update of the Ad Hoc Fence Committee and
announced that the committee had been dissolved.
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September 20, 2012
MOTION SECONDED AND CARRIED: Moved by Council Member Mordo,
seconded by Mayor Larsen and passed unanimously to formally disband the Ad
Hoc Fence Committee.
B. Report on the Bay Area Air Quality Management Control District's Board
Meetingon n September 19, 2012 regarding the Proposed Regulatory Changes on
Portland Cement Manufacturing (Vice Mayor Waldeck)
Vice Mayor Waldeck provided a report on the Bar Area Air Quality Management
District's Board Meeting he attended on September 19, 2012.
9. STAFF REPORTS
A. City Manager (No report)
B. City Attorney
Reporting out of Closed Session City Attorney Steve Mattas stated that at the
special meeting earlier tonight, which adjourned at 5:32 p.m., there was no
reportable action taken by the Council. At the Regular Meeting Closed Session
there was no reportable action.
C. City Clerk
City Clerk Deborah Padovan stated that she was looking forward to seeing
everyone at the Volunteer Dinner on September 22, 2012.
D. Planning Director (No report)
11. ADJOURNMENT
The meeting adjourned at 10:23p.m.
Respectfully
Deborah Padovan
City Clerk
The minutes of the September 20, 2012 regular City Council meeting were approved as
presented at the October 18, 2012 regular City Council meeting.
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City Council Regular Meeting Minutes
September 20, 2012