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HomeMy WebLinkAbout9/23/2012Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, August 23, 2012 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (5:00 PM) A. Roll Call Present: Mayor Larsen, Vice Mayor Waldeck, Council Member Mordo, Council Member Radford, Council Member Summit Absent: None Staff: City Manager Carl Cahill, Planning Director Debbie Pedro, City Engineer/Public Works Director Richard Chiu, MRG Project Manager Robert Stout, Finance Manager Richard Lee, City Attorney Steve Mattas, Disaster Service Coordinator Marsha Hovey, City Clerk Deborah Padovan B. Pledge of Allegiance A. CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(b)) Significant Exposure to Litigation: One Case B. CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR Closed Session: Public Employee Performance Evaluation (Pursuant to Government Code Section 54957) Positions: City Manager Report out of Closed Session The Council heard two items in Closed Session. On the first item the Council provided direction to Staff and there was no reportable action. On the second item involving the public employee performance evaluation, the Council conducted the evaluation and directed the City Attorney to prepare an extension to the City Manager's contract that will be brought back for action at the Council's next public meeting. 1. AGENDA REVIEW There were no changes to the agenda. Mayor Larsen stated that he would be adjourning the meeting in Memory of Captain Matt Manoukian. City Council Special Meeting Minutes August 23, 2012 (5:00 p.m. session) 2. PRESENTATIONS AND APPOINTMENTS C. Appointment to the Environmental Initiatives Committee Mayor Larsen asked Serena Giori to introduce herself. Serena Giori introduced herself to the City Council. MOTION SECONDED AND CARRIED: Moved by Vice Ma or Waldeck seconded by Council Member Mordo and passed unanimously to appoint Serena Giori to the Environmental Initiatives Committee for a four-year term endin August 2016. At this point the Council considered Item 3 - Consent Calendar. 3. CONSENT CALENDAR MOTION SECONDED AND CARRIED: Moved by Council Member Mordo seconded by Council Member Summit and passed unanimously to approve the CONSENT CALENDAR with exceptions of Items 3.0 and 3.G. A. Approval of Meeting Minutes: City Council Special Meeting - July 31, 2012 B. Review of Disbursements: July 1, 2012 - July 31, 2012 $658,691.44 D. Receive Quarterly Investment Report for the Period Ended December 31, 2011 (Staff: R. Stout) E. Receive Quarterly Investment Report for the Period Ended March 31, 2012 (Staff. R. Stout) F. Receive Quarterly Investment Report for the Period Ending June 30, 2012 (Staff. R. Stout) H. Resolution 46-12 Accepting Grant of Open Space Easement; LANDS OF MAD MANOR, 27641 Purissima Road, Hillview Road; File #22 -03 -TM -ND -GD (Staff: D. Pedro) I. Notification of Fast Track Approval: LANDS OF PURISSIMA LOS ALTOS HILLS 3 LP; 27575 Purissima Road (lot 3); File #92-12-ZP-SD-GD; A request for a Site Development Permit for a 6,156 square foot two story new residence (Maximum height 27'). CEQA review: Categorical Exemption per Section 15303(a) (Staff. D. Pedro) City Council Special Meeting Minutes August 23, 2012 (5:00 p.m. session) J. Notification of Fast Track Approval: LANDS OF RAJ, 12805 La Cresta Drive; File #98-12-ZP-SD; A request for a Site Development Permit for a 1,406 square foot two-story addition to the existing 2,880 square foot residence (Maximum residence height: 24'). CEQA Review: Categorical Exemption per Section 15301 (e) (Staff. D. Pedro) K. Notification of Fast Track Approval: LANDS OF PURISSIMA LOS ALTOS 3, L.P.; 27575 Purissima Road (Lot 1); File #90-12-ZP-SD-GD; A Request for a Site Development Permit for a new 6,083 square foot two story residence (maximum height 27'). CEQA review: Categorical Exemption per Section 15303(a) (Staff: D. Pedro) L. Notification of Fast Track Approval: LANDS OF PURISSIMA LOS ALTOS HILLS 3 LP; 27575 Purissima Road (lot 2); File #91-12-ZP-SD-GD; A request for a Site Development Permit for a 6,411 square foot two story new residence (Maximum height 27') with an attached secondary dwelling unit. CEQA review: Categorical Exemption per Section 15303(a) (Staff. D. Pedro) M. Notification of Fast Track Approval: LANDS OF HARRIS; 14230 Wild Plum Lane: File #99-12-ZP-SD-GD; A request for a Site Development Permit for a 5,632 square foot single story new residence (Maximum height 20'). In addition, the application is requesting the removal of one (1) heritage oak tree. CEQA review: Categorical Exemption per Section 15303(a) (Staff D. Pedro) N. Notification of Fast Track Approval: LANDS OF CHAING-KELLY FAMILY 2004 TRUST; 10455 Lone Oak Lane: File #74-12-ZP-SD-GD; A request for a Site Development Permit for a 5,802 square foot two story new residence (Maximum height 26'6") with a 2,550 square foot basement and 600 square foot swimming pool. CEQA review: Categorical Exemption per Section 15303(e) (Staff. D. Pedro) Consent Calendar Item 3.0 was now considered. C. Approval of 2012-13 Community Service Agencies Grant Awards (Staff.• R Stout Council Member Mordo requested that the grants of Deer Hollow and Hidden Villa be rounded up to the nearest thousand and the remaining grants be rounded up to the closest hundred. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo seconded by Council Member Radford and passed unanimously to approve CONSENT CALENDAR Item 3.0 as amended to direct that the grants of Deer Hollow and Hidden Villa be rounded up to the nearest thousand and the remaining grants be rounded uD to the closest hundred 3 City Council Special Meeting Minutes August 23, 2012 (5:00 p.m. session) Consent Calendar Item 3.G was now considered. G. Resolution 47-12 Rejecting All Bids Received for the Safe Route to Los Altos Hills Schools Project (Staff. R Chiu) Council Member Radford inquired about the scheduling for the Safe Routes to School project. Public Works Director Richard Chiu stated that the schedule outlined is achievable, but it does depend on the weather. MOTION SECONDED AND CARRIED: Moved by Council Member Radford seconded by Council Member Summit and passed unanimously to approve CONSENT CALENDAR Item 3.G. Council next heard Item 4 - Presentations from the Floor. 4. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk Comments are limited to two (2) minutes per speaker. California law prohibits the Council from actmg on items that do not appear on the agenda Under a Resolution Previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda Jitze Couperus, Los Altos Hills, reminded the council of wild land fire meeting in Portola Valley on Wednesday, August 29, 2012. The Council now considered Item 6 - Ongoing Business 6. ONGOING BUSINESS A. Town Goals 2012 - Personal and Public Safety for All Residents L. Update on the Arastradero Path (Staff.• R Chiu) Public Works Director Richard Chiu provided an update on the Arastradero pathway project. 2. Buena Vista Intersection (Staff R Chiu) Public Works Director Richard Chiu provided an update on the Buena Vista Intersection and noted that the City of Palo Alto cut back the embankment, installed some erosion control matting, and hydro -seeded the area. 4 City Council Special Meeting Minutes August 23, 2012 (5:00 p.m. session) Council discussion ensued. The Council concluded that the matter has been resolved and the Buena Vista Intersection shall be removed from the Town Goals. B. Discussion on Selecting Council Members for Upcoming_ Openings on the Los Altos Hills County Fire District Vice Mayor Waldeck provided the background for representation on the Fire Commission. Council discussion ensued. MOTION MADE: Moved by Vice Mayor Waldeck to nominate Mayor Larsen and Vice Mayor Waldeck, to the Fire Commission. Motion failed due to lack of a second. Jitze Couperus, Los Altos Hills County Fire District, clarified the membership of the Fire Commission. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo seconded by Council Member Summit and passed unanimously to nominate Vice Mayor Gary Waldeck to the Fire Commission MOTION MADE AND SECONDED: Vice Mayor Waldeck moved to nominate Mayor Rich Larsen to the Fire Commission The motion was seconded by Council Member Radford. AYES: Mayor Larsen, Vice Mayor Waldeck Council Member Radford Council Member Summit NOES: None ABSENT: None ABSTAIN: Council Member Mordo MOTION CARRIED. The Council now returned to Item 2.B. 2. PRESENTATIONS AND APPOINTMENTS B. Water Conservation Committee Annual Report 5 City Council Special Meeting Minutes August 23, 2012 (5:00 p.m. session) Kit Gordon, Co -Chair of the Water Conservation Committee reported on the activities of the committee. 2. PRESENTATIONS AND APPOINTMENTS A. Parks and Recreation Committee Annual Report Rebecca Hickman, Co -Chair of the Parks and Recreation Committee along with members Julia Zarcone and Kathy Evans reported on the activities of the committee. DIRECTION: Staff should receive input from the Parks and Recreation Committee and the Open Space Committee on pursuit of integrated pest management. The Council now considered Item 5 — Public Hearings. 5. PUBLIC HEARINGS A. Resolution Approving the Town of Los Altos Hills Grant Fund application for the Hazard Mitigation Plan/Safety Element and Mapping Project (Staff.- Debbie Pedro Disaster Service Coordinator Marsha Hovey presented the staff report. Council discussion ensued. Mayor Larsen OPENED the Public Hearing Jim Abraham, Los Altos Hills stated that he has experience with GIS and he thinks this is a wonderful idea. However, he did not think there was enough money budgeted for the software, as it is very expensive. Jitze Couperus, Los Altos Hills, encouraged attendance at the next Los Altos Hills County Fire District meeting as there will be a demonstration that involves GIS and innovative use of smart phones during a disaster. Mayor Larsen CLOSED the Public Hearing. MOTI.ON MADE AND SECONDED: moved by Council Member Mordo, seconded by Council Member Radford and passed unanimously to approve Resolution 48-12 Approving the Town of Los Altos Hills Grant Fund application for the Hazard Mitigation Plan/Safety Element and Mapping Project 6 City Council Special Meeting Minutes August 23, 2012 (5:00 p.m. session) 7. NEW BUSINESS A. Introduction of an Ordinance Amending Title 1, Chapter 4. Appeals, Section I- 4.03, Hearings --Notices the Los Altos Hills Municipal Code to Revise the Timing of Hearings for Appeals (Staff. D. Padovan) City Clerk Deborah Padovan presented the staff report. MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck, seconded by Council Member Summit and passed unanimously to waive readin>; and introduce an Ordinance Amending Title 1, Chapter 4. Appeals, Section 1-4.03, Hearings --Notices the Los Altos Hills Municipal Code to Revise the Timing of Hearings for Appeals. B. Proposed Architectural Review System (Staff. D. Pedro) Planning Director Debbie Pedro presented the staff report. Council discussion ensued. MOTION MADE AND SECONDED: Council Member Radford moved to accept the plan and treat it as a one year trial and make it a requirement for anyone going through the process. The motion was seconded by Vice Mayor Waldeck. Further Council discussion ensued. Jim Abraham, Los Altos Hills, spoke against the idea. He proposed having a list of architects and allowing applicants to choose from that list. Allen Epstein, Los Altos Hills, stated that he was surprised the Planning Commission has not been asked their opinion on this proposed policy. Richard Partridge, Los Altos Hills, doesn't see how this new policy can avoid neighbor complaints. MOTION AMENDED SECONDED: Council Member Radford moved to amend his motion to have the policy reviewed by the Planning Commission. The motion was seconded by Vice Mayor Waldeck. AYES: Mayor Larsen, Vice Mayor Waldeck, Council Member Mordo, Council Member Radford NOES: Council Member Summit ABSENT: None 7 City Council Special Meeting Minutes August 23, 2012 (5:00 p.m. session) ABSTAIN: None MOTION CARRIED. C. Response to 2010-2011 SCC Civil Grand Jury Report: "An Analysis of Pension and Other Post -Employment Benefits" (Staff. R. Stout) MRG Project Manager Robert Stout presented the staff report. Council discussion ensued. Allen Epstein, Los Altos Hills, informed the Council that the Finance and Investment Committee was unable to review the proposed response. However, both he and Roddy Sloss were able to review the proposed response and provided feedback. Jim Abraham, Los Altos Hills, expressed to Council that they should consider the viability of CalPERS. MOTION MADE AND SECONDED: Moved by Council Member Radford, seconded by Council Member Summit and passed unanimously to approve the Town's Response to 2010-2011 SCC Civil Grand Jury Report: "An Analvsis of 040 Pension and Other Post -Employment Benefits" and allow minor modifications, not in a substantial nature, in the recommended format. 8. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES A. Status Update on Ad Hoc Committee on Private Roads (Council Members Mordo and Summit) Council Member Mordo reported on the activities of the ad hoc committee on private roads. Council Member Summit stated that a meeting efficiency seminar will take place on October 3, 2012 to assist all committee members. 9. STAFF REPORTS No staff reports were presented. 10. COUNCIL INITIATED ITEMS A. Discussion of Fitting Memorial for Marine Captain Matt Manoukian (Mayor Larsen City Council Special Meering Minutes August 23, 2012 (5:00 p.m. session) 7 Mayor Larsen solicited input from the Council on an appropriate memorial for Marine Captain Matt Manoukian. Duffy Price, Los Altos Hills, stated that she received a note from Judge Manoukian informing her that there are four fallen soldiers from Los Altos Hills. DIRECTION: Mayor Larsen will propose a plaque at the base of the flag pole to the Manoukian family. B. Consideration of Invitation to Appoint a Council Member to the Bullis Charter School Advisory Council (Council Member Radford) Council Member Radford stated that no action is required as the Bullis Charter School Board has not decided how they will proceed. C. Los Altos Hills Attendance and Comments at the Bay Area Air Quality Management Control District's Board Meeting on September 19, 2012 re arg ding Proposed Regulatory Changes on Portland Cement Manufacturing (Mayor Larsen) Mayor Larsen requested that Vice Mayor Waldeck attend the September 19th meeting on behalf of the Town. 11. ADJOURNMENT Mayor Larsen adjourned the meeting in memory of Los Altos Hills hero Matt Manoukian. Respectfully submitted, �w�ao" Mdoaw Deborah Padovan City Clerk The minutes of the August 23, 2012 special City Council meeting were approved as presented at the September 20, 2012 regular City Council meeting. 9 City Council Special Meeting Minutes August 23, 2012 (5:00 p.m. session)