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Home My WebLink About7/31/2015Town of Los Altos Hills City Council Special Meeting Minutes Tuesday, July 31, 2012 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (5:30 PM) - REVISED MEETING AGENDA - REVISION NO.2 A. Roll Call B. Pledge of Allegiance Present: Mayor Larsen, Council Member Summit, Vice Mayor Waldeck, Council Member Radford, Council Member Mordo Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Debbie Pedro, City Engineer/Public Works Director Richard Chiu, MRG Project Manager Robert Stout, Finance Manager Richard Lee, Consultant Planner Cynthia Richardson, City Clerk Deborah Padovan CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR Closed Session: Public Employee Performance Evaluation (Pursuant to Government Code Section 54957) Positions: City Manager and City Attorney ADJOURN TO CLOSED SESSION REPORT OUT OF CLOSED SESSION ADJOURN CLOSED SESSION City Attorney Steve Mattas reported out of Closed Session the following: The City Council conducted the evaluation for the City Attorney and there is no reportable action. The Council continued the City Manager's evaluation to the next meeting. PUBLIC SESSION - 6:00 PM Girl Scout Troop 61111 led the audience in the Pledge of Allegiance. City Council Special Meeting Minutes July 31, 2012 Page 1 1. AGENDA REVIEW Mayor Larsen moved agenda item 71, Utility Underground Policy - Request for Town Rule 20A Funds for PG&E Engineering Services to be heard directly after 2.G, the Presentation by PG&E. 2. PRESENTATIONS AND APPOINTMENTS A. Proclamation thanking the Santa Clara County Firefighters Local No. 1165 for their Assistance with the Town Picnic Mayor Larsen presented the Santa Clara County Firefighters Local No. 1165 with a Proclamation thanking them for their on-going assistance with the Town picnic. B. Recognition of Outgoing Los Altos Hills Youth Commission Leadership Mayor Larsen presented out -going Youth Commissioner Maysa Torabi with a Certificate of Achievement. C. Appointments to the Youth Commission Kenneth Moussavian introduced himself to the City Council. Sonia Uppal introduced herself to the City Council. Rachel Wu introduced herself to the City Council. MOTION SECONDED AND CARRIED: Moved by Council Member Radford, seconded by Council Member Mordo and passed unanimously to appoint Monday Ahy, Kenneth Moussavian, Kamen Shah, Sonia Uppal and Rachel Wu to the Los Altos Hills Youth Commission for a one-year term expiring July 2013. D. Appointments to the Environmental Design and Protection Committee Wai Lee Wong introduced herself to the City Council. MOTION SECONDED AND CARRIED: Moved by Council Member Radford, seconded by Vice Mayor Waldeck and passed unanimously to appoint Wai Lee Wong and Carol Gottlieb to the Los Altos Hills Environmental Design and Protection Committee for a four-year term expiring Jul 2Y 013. E. Appointment to the Environmental Initiatives Committee Vice Mayor Waldeck stated that he knows April Anair and she would be a wonderful addition to the committee. City Council Special Meeting Minutes July 31, 2012 Page 2 MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck, seconded by Council Member Summit and passed unanimously to appoint April Anair to the Environmental Initiatives Committee for a four-year term expirin July 2013. F. Presentation on the Long Range Facilities Plan for the Regional Water Quality Control Plant and the Status of the Energy/Compost Facility by Phil Bobel and James Allen from the City of Palo Alto Jamie Allan, Manager of the Palo Alto Regional Water Quality Control Plant and Phil Bobel, Assistant Director of the Public Works Department for the City of Palo Alto provided a presentation to the City Council. G. PG&E Rule 20 Program Presentation, by Sindy Mikkelsen from PG&E - added with Revision No. 2 Sindy Mikkelson, PG&E, Manager of Rule 20A, provided an overview on Rule 20. The Council next heard Item 7.F. 7. NEW BUSINESS F. Utility Underground Policy Funding_ Request for Town Rule 20A Funding for PG&E Engineering Services (Staff. C. Cahill) Duffy Price, Los Altos Hills, presented the item to the City Council. Council discussion ensued. Vice Mayor Waldeck stated that he lives in the District; he then recused himself, and stepped down from the dais. MOTION MADE AND SECONDED: Moved by Council Member Mordo, seconded by Council Member Radford to allocate an amount not to exceed $5,000 for the Utilily Underground Policy Funding Request for Town Rule 20A Funding for PG&E Engineering Services. If the cost exceeds more than $5,000, the residents shall be responsible for any additional costs. There shall be no more Rule 20A funds used. AYES: Mayor Larsen, Council Member Summit, Council Member Radford, Council Member Mordo NOES: None ABSENT: None City Council Special Meeting Minutes July 31, 2012 Page 3 RECUSE: Vice Mayor Waldeck MOTION CARRIED. Vice Mayor Waldeck returned to the dais. 3. CONSENT CALENDAR MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Vice Mayor Waldeck and passed unanimously to approve CONSENT CALENDAR with the exception of Items 3.17, 3.1-1 and 3.I. A. Approval of Meeting Minutes: City Council Special Meeting - June 11, 2012 B. Approval of Meeting Minutes: City Council Regular Meeting - June 21, 2012 C. Review of Disbursements: June 1, 2012 - June 30, 2012 - $872,789.29 D. Resolution No. 31-12 Authorizing the City Manager to Execute Standing Purchase Orders for Fiscal Year 2012-2013 in an Amount not to Exceed $1,062,116 (Staff: R. Lee) E. Resolution No. 32-12 Authorizing an Agreement with Marsha Hovey, LLC for Emergency Management Consulting Services and Project Management (Staff. C. Cahill) G. Notification of Fast Track Approval: LANDS OF LAM & CHANN; 24100 Hillview Road; File #297-11-ZP-SD-GD; A request for a Site Development Permit for a 5,118 square foot two story new residence. CEQA Review: Categorical Exemption per Section 15303(a). (Staff D. Pedro) J. Resolution No. 33-12 Awarding a Contract to G. Bortolotto & Co., Inc. for the 2012 Pavement Rehabilitation and Drainage Improvements Project (Staff: R. Chiu) K. Resolution No. 34-12 Accepting Dedication of Right -of -Way; LANDS OF RAO; 26005 New Bridge Drive (Staff. R. Chiu) L. Resolution No. 35-12 Accepting Grant of Pathway Easement; LANDS OF RAO; 26005 New Bridge Drive (Staff: R. Chiu) M. Rejection of Claim - Lester Lee (Staff: D. Padovan) LA City Council Special Meeting Minutes July 31, 2012 Page 4 Consent Calendar Items 31 3.H and 3.I were now heard. F. Resolution No 36-12 Authorizing an Agreement with Metropolitan Planning Grogp for Consultant Services for the General Plan Circulation and Scenic Roadways Element Update Project (Staff: D. Pedro) Council Member Summit asked if bike routes would be included in the circulation element. Planning Director Debbie Pedro responded that the master path plan is a separate project because it is in the pathways element of the General Plan. MOTION SECONDED AND CARRIED: Moved by Council Member Summit seconded by Council Member Radford and approved unanimously to approve Consent Calendar Item IF Resolution No 36-12 Authorizing an Agreement with Metropolitan Planning Group for Consultant Services for the General Plan Circulation and Scenic Roadways Element Update Proiect. H. Resolution No 37-12 Awarding a Contract to WRECO to Provide Topographical Survey Geotechnical Investigation and Design Services for Page Mill Road Erosion Improvements (Staff: R. Chiu) Council Member Summit inquired if Page Mill was going to be widened for a bike lane. Public Works Director Richard Chiu responded that the current proposal on the agenda is to stabilize the roadway in its current configuration. MOTION MADE AND CARRIED: Moved by Council Member Summit, seconded by Council Member Radford and passed unanimously to approve Consent Calendar Item 3.H Resolution No 37-12 Awarding a Contract to WRECO to Provide Topographical Survey, Geotechnical Investigation and Design Services for Page Mill Road Erosion Improvements. I. Resolution No 38-12 Awarding a Contract to Stoloski & Gonzalez, Inc. for the Hilltop Drive Drainage Improvement Project (Staff. R. Chiu) Council Member Summit asked about this corner and space for pathways. Public Works Director Richard Chiu responded that the proposed improvements are strictly to correct an existing drainage problem. MOTION MADE AND CARRIED: Moved by Council Member Summit seconded by Council Member Radford and passed unanimously to approve Consent Calendar Item 3.1. Resolution No 38-12 Awarding a Contract to Stoloski & Gonzalez Inc for the Hilltop Drive Drainage Improvement Project. City Council Special Meeting Minutes July 31, 2012 Page 5 4. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Nancy Couperus, Member of the Open Space Committee, Los Altos Hills, presented educational pamphlets regarding open space easements, wildlife, creeks and riparian areas. DIRECTION: The City Council directed staff to place the educational pamphlets provided by Nancy Couperus on the Town's website. 5. PUBLIC HEARINGS A. OLIVE TREE HILL ANNEXATION• Hearing to Consider Adoption of a Resolution to Approve Annexation for the Unincorporated Olive Tree Hill Area Consisting of Approximately 25 Unincorporated Parcels (31.7 acres) Bounded by the Town of Los Altos Hills to the West North and East and to the South by an Unincorporated Portion of Santa Clara County Encompassing 24809, 24898, 24892 24860 24808 24802 24837 24855 24863 24871, 24877, 24899, 24886, 24874 Olive Tree Lane 10956 10944 10933 10955, 24797, 24795, 24793, 24791 Northcrest Lane 10925 10921 10919 Stonebrook Drive. (Staff. D. Pedro) Consultant Planner Cynthia Richardson presented the staff report. Council discussion ensued. Mayor Larsen opened the PUBLIC HEARING. Seeing no one wishing to speak, Mayor Larsen closed the PUBLIC HEARING. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Summit and passed unanimously to adopt Resolution No 39-12 to Approve Annexation for the Unincorporated Olive Tree Hill Area Consisting of Approximately 25 Unincorporated Parcels (31.7 acres) Bounded by the Town of Los Altos Hills to the West North, and East and to the South by an Unincorporated Portion of Santa Clara County Encompassing 24809, 24898 24892 24860 24808 24802 24837 24855 24863,24871,24877,24899, 24886 24874 Olive Tree Lane 10956 10944 10933 10955, 24797, 24795, 24793, 24791 Northcrest Lane 10925, 10921, 10919 Stonebrook Drive. B. LA LOMA ANNEXATION• Hearing to Consider Adoption of a Resolution to Approve Annexation for the Unincorporated La Loma area, Consisting of One (1) Parcel (8 10 acres) of Residentially Developed Land Bounded by the Town of Los Altos Hills to the West North and East and to the South by Mid -Peninsula Open City Council Special Meeting Minutes July 31, 2012 Page 6 Space District. (Staff: D. Pedro) Consultant Planner Cynthia Richardson presented the staff report. Council discussion ensued. Mayor Larsen opened the PUBLIC HEARING. Seeing no one wishing to speak, Mayor Larsen closed the PUBLIC HEARING. MOTION SECONDED AND CARRIED: Moved by Council Member Mord seconded by Vice Mayor Waldeck and passed unanimously to adopt Resolution No 40-12 to Approve Annexation for the Unincorporated La Loma area, Consisting of One (1) Parcel (8.10 acres) of Residentially Developed Land Bounded by the Town of Los Altos Hills to the West North and East and to the South by Mid - Peninsula Open Space District. C. Resolution Requesting the Santa Clara County Tax Collector Collect Delinquent Sewer Charges the 2012-2013 Sewer Service Charges and Contractual Assessment District Charges for both Palo Alto and Los Altos Sewer Basins (Staff: R. Chiu) Public Works Director Richard Chiu presented the staff report. Council discussion ensued. Mayor Larsen opened the PUBLIC HEARING. Seeing no one wishing to speak, Mayor Larsen closed the PUBLIC HEARING. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Vice Mayor Waldeck and passed unanimously to adopt Resolution No 41-12 Requesting the Santa Clara County Tax Collector Collect DelipA t Sewer Charges the 2012-2013 Sewer Service Charges and Contractual Assessment District Chargees for both Palo Alto and Los Altos Sewer Basins. 6. ONGOING BUSINESS A. Town Goals 2012 - Personal and Public Safety for All Residents L. Update on the Activities of the Silicon Valley Bicycle Coalition (Mayor Larsen) Mayor Larsen provided an update on the activities of the Silicon Valley Bicycle Coalition Behavior Subcommittee. Colin Heyne, Deputy Director, Silicon Valley Bicycle Coalition, stated that the coalition's mission is to get more people on bikes. City Council Special Meeting Minutes July 31, 2012 Page 7 2. Update on Alternate EOC Location (Vice Mayor Waldeck) Vice Mayor Waldeck provided an update on the alternative EOC location. 3. Update on to Matadero Creek Erosion Next to Page Mill Rd (Staff: R. Chiu) Public Works Director Richard Chiu provided the Council with an update on Matadero Creek. Be Review of City Council August Meeting Schedule (Staff: D. Padovan) City Clerk Deborah Padovan presented the staff report. Council discussion ensued. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo seconded by Vice Mayor Waldeck and passed unanimously to Cancel the Regular City Council meeting scheduled for August 16 2012 and schedule a Special City Council meeting on August 23, 2012. C. Resolution Awarding a Contract for the Elena Road Slope Improvement Project (Staff: R. Chiu) Public Works Director Richard Chiu presented the staff report. Council discussion ensued. Allan Eppstein, Los Altos Hills, questioned the summary sheet and the way the instructions were written. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo seconded by Council Member Radford and passed unanimously to award the contract to Hillside Drilling Inc for the base bid plus alternate 1 plus alternate 2 and alternate 3, if needed. Council recess at 8:20 p.m. Council reconvened at 8:32 p.m. The Council now heard Item 10.C. 10. COUNCIL INITIATED ITEMS C. Consideration of Professional Architectural Review Services for New Residences and Major Additions (Council Member Mordo) City Council Special Meeting Minutes July 31, 2012 Page 8 Council Member Mordo outlined his vision for an architectural review board. Council discussion ensued. Kunjan Shah, Member of the Environmental Initiatives Committee, Los Altos Hills, stated that she is an architect and believed this is a good idea in concept. DIRECTION: Staff to return to the Council next month with a proposed system for architectural review. The Council now heard item 7. New Business. 7. NEW BUSINESS A. Introduction of an Ordinance Amending Title 6 Chanter 1 Article 6 of the Los Altos Hills Municipal Code Titled "Dangerous and Wild Animals" (Staff: C. Cahill) City Manager Carl Cahill presented the staff report. Council discussion ensued. MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck, seconded by Council Member Mordo and passed unanimously to waive reading and introduce an Ordinance Amending Title 6 Chapter 1 Article 6 of the Los Altos Hills Municipal Code Titled "Dangerous and Wild Animals." B. Exemption Request for the Term of the Pathways Committee Chair (Staff. D. Padovan City Clerk Deborah Padovan presented the staff report. Council discussion ensued. MOTION SECONDED AND CARRIED: Moved by Council Member Summit, seconded by Vice Mayor Waldeck and passed unanimously to grant Eileen Gibbons an exemption and remain as the Chairperson of the Pathways Committee for one more year. C. Community Service Agencies Grant Funding Allocation (Staff: R. Stout) Council discussion ensued. City Attorney Steve Mattas advised the Council of procedural matters and the potential conflict of interest due to Council Member Radford being a board member of Next Door Solutions. City Council Special Meeting Minutes July 31, 2012 Page 9 Council Member Radford, being a Board Member of Next Door Solutions, recused himself and left the dais. City Clerk Deborah Padovan distributed ballots for Next Door Solutions. MRG Project Manager Robert Stout reported that Next Door Solutions received four votes in the amount of $2,000.00. Council Member Radford returned to the dais. City Clerk Deborah Padovan distributed the remaining ballot. Colin Heyne, Deputy Director, Silicon Valley Bicycle Coalition, provided information to the Council on their budget needs. MRG Project Manager Robert Stout reported that the votes and amounts will be collated and presented to the City Council for approval at the next meeting. Mayor Larsen stated that the Council would consider the grant to Next Door Solutions. Council Member Radford recused himself and left the dais. MOTION MADE AND SECONDED: Moved by Council Member Mordo and seconded by Mavor Larsen for an additional $1,000 grant be made to Next Door Solutions for a total grant distribution of $3,000. AYES: Mayor Larsen Council Member Summit Vice Mayor Waldeck NOES: None ABSENT: None ABSTAIN: Council Member Radford MOTION CARRIED. Council Member Radford returned to the dais. D. Amendments to the City Council Adopted Employee Classification and Compensation Plan (Staff: R. Stout) MRG Project Manager Robert Stout presented the staff report. Council discussion ensued. City Council Special Meeting Minutes July 31, 2012 Page 10 Allan Eppstein, Chair of the Finance and Investment Committee, Los Altos Hills, stated that the committee did not independently look at this matter directly, as the ad hoc committee reviewed the specific issues. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Vice Mayor Waldeck and passed unanimously to approve the amendments to the City Council Adopted Employee Classification and Compensation Plan as proposed. E. Approval of a Policy for New Sewer Capacity Allocation in Area A5 as shown in the Santa Clara County Los Altos Sanitga Sewer Agreement dated August 1968 (Staff- R. Chiu) Public Works Director Richard Chiu presented the staff report. Council discussion ensued. Patrick Murphy, Unincorporated Santa Clara County, had no objection to the proposal as it is written. Allan Eppstein, Los Altos Hills, recalled that in the past when neighborhoods were annexed, there was an issue regarding sewer capacity. MOTION MADE AND SECONDED: Mayor Larsen moved a policy for new sewer capacity allocations in Area A5 as shown in the Santa Clara County - Los Altos Sanitary Sewer Agreement. The motion was seconded by Council Member Summit. AYES: Mayor Larsen Council Member Summit Vice Mayor Waldeck [NOES: Council Member Mordo ABSENT: None ABSTAIN: Council Member Radford MOTION CARRIED. The Council now heard Item 10.A. 10. COUNCIL INITIATED ITEMS A. Consideration of Council Sport for the Santa Clara Valley Water District Tax Ballot Measure (Mayor Larsen) Mayor Larsen presented the item. City Council Special Meeting Minutes July 31, 2012 Page 11 Council discussion ensued. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Radford and passed unanimously to support the Santa Clara Valley Water District Tax Ballot Measure. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Radford and passed unanimously to adopt the standard resolution supporting the Santa Clara Valley Water District Tax Ballot Measure. B. Status of Ad Hoc Committee to Review Purissima Hills Water District (Council Member Radford) Council Member Radford reported that the ad hoc committee met today and they will have a report in October. No action was taken. D. Consideration of a Joint Meeting with the Los Altos City Council (Manor Larsen) - added with Revision No. 2 Mayor Larsen formally requested a joint meeting with the City of Los Altos. DIRECTION: Staff to work with the City of Los Altos to find an appropriate date. The Council now returned to Item 8. 8. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES A. Ad Hoc Fence Committee Status Update (Staff D Pedro) - added with Revision No. 1 Planning Director Debbie Pedro requested authorization to send a Town -wide postcard notice for a special Planning Commission study session. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Radford and passed unanimously to approve a Town wide postcard notice for as-pecial Planning Commission study session. Council Member Summit reported on the activities on the Traffic and Safety Committee. The committee met with CalTrans regarding 280 and the Page Mill exit to address the back-up. Council Member Mordo, liaison to the Los Altos Hills County Fire District, reported on the July 24, 2012 board meeting. City Council Special Meeting Minutes July 31, 2012 Page 12 �W 9. STAFF REPORTS A. City Manager No report. B. City Attorney City Attorney Steve Mattas advised the Council that as part of the State budget process, one of the budget trailer bills included a provision which suspended the requirement that cities comply with a number of basic Brown Act provisions. The League of California Cities has recommended that cities continue to implement those even though they wouldn't be entitled to the reimbursements and staff is planning to that as well unless the Council directs otherwise. C. City Clerk No report. D. Planning Director No report. 11. ADJOURNMENT The meeting adjourned at 10:50 p.m. Deborah Padovan City Clerk The minutes of the July 31, 2012 special City Council meeting were approved as presented at the August 23, 2012, special City Council meeting. City Council Special Meeting Minutes July 31, 2012 Page 13