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Home My WebLink About2/16/2012Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, February 16, 2012 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Note: This document contains links that work in combination with the online version of the Minutes. CALL TO ORDER (7:00 P.M.) A. Roll Call Present: Mayor Larsen, Vice Mayor Waldeck, Council Member Mordo, Council Member Radford, Council Member Summit Absent: None Staff: City Manager Carl Cahill, Planning Director Debbie Pedro, City Engineer/Public Works Director Richard Chiu, Finance Director Nick Pegueros, City Attorney Steve Mattas, Assistant Planner Nicole Horvitz, City Clerk Deborah Padovan B. Pledge Of Allegiance Joseph Orner, BSA Eagle Troop 31 led the Pledge of Allegiance 2. AGENDA REVIEW Mayor Larsen stated that the items of the agenda would be heard in the following order: Item 4; 9.A; 7.B; 1.A; 1.0 and LB At this point Council heard Presentations from the Floor. 4. PRESENTATIONS FROM THE FLOOR Persons wishin to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from a_ctim on items that do not appear on the agenda Under a Resolution Previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda Los Altos Mayor Val Carpenter, spoke regarding a plan to improve the Los Altos community center with phased future improvements. City Council Regular Meeting Minutes February 16, 2012 LM At this point Council heard New Business Item 7.C. 7. NEW BUSINESS B. Los Altos Rotary Club Reguest by Crysta Krames Regarding Sponsorship for Fine Art in the Park Council Member Mordo and Vice Mayor Waldeck, being members of the Los Altos Rotary Club recused themselves and left the dais. Steve Pomeroy spoke on behalf of Rotary. Council discussion ensued. MOTION MADE AND SECONDED: Moved by Council Member Radford, seconded by Council Member Summit and passed unanimously to allocate $2500 toward a sponsor for the current year. AYES: Mayor Larsen, Council Member Radford, Council Member Summit NOES: None ABSENT: None RECUSE: Vice Mayor Waldeck, Council Member Mordo The MOTION CARRIED. Council Member Mordo and Vice Mayor Waldeck returned to the dais. At this point Council heard Item 1- Presentations and Appointments. I. PRESENTATIONS AND APPOINTMENTS A. Environmental Initiatives Committee Annual Report Peter Evans, Chair of the Environmental Initiatives Committee provided the City Council with a report on the activities of the committee. C. Appointments to the History Committee Nobuko Cleary, Chair of the History Committee, Los Altos Hills, said that she would like to be reappointed to the History Committee. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Vice Mayor Waldeck and passed unanimously reappoint Nobuko Cleary to the History Committee for a four-year term. 2 City Council Regular Meeting Minutes February 16, 2012 MOTION SECONDED AND CARRIED: Moved by Council Member Summit, seconded by Council Member Radford and passed unanimously to appoint May Davenport to the History Committee for a four-year term. B. Education Committee Annual Report Eric Ramberg, Chair of the Education Committee, provided the City Council with a report on the activities of the committee. Council discussion ensued. Erica Shapiro, Los Altos Hills, stated she has two children attending Gardner Bullis and said it is very important to preserve the neighborhood public schools. Dave O'Neal, Los Altos Hills, encouraged the continuation of the committee in order to keep the focus on having a local school. Jennifer Carlstrom, Member of the Education Committee, Los Altos Hills, stated that the Education Committee has advocated on behalf of Los Altos Hills students beyond the Bullis Charter School/Los Altos School District conflict and she hoped the Committee will continue to exist. Duncan MacMillan, Member of the Education Committee, Los Altos Hills, stated that the Committee's first charge is to protect neighborhood schools within the Town. Betsy Schmidt, Los Altos Hills, said that her family moved to Los Altos Hills 17 months ago specifically because of the community's commitment to public education. Peter Evans, Board Member of Bullis Charter School, Los Altos Hills, encouraged the Education Committee to focus on the areas of common ground. Eric Clow, Los Altos Hills, wondered if perhaps Los Altos could be of assistance in providing a school site in the civic center. Further Council discussion ensued. MOTION MADE AND SECONDED: Moved by Vice Mayor Waldeck, seconded by Council Member Radford to form an Ad Hoc Committee to review the Education Committee. Members of the Ad Hoc Committee will include Council Member John Radford, Council Member Ginger Summit, Eric Ramberg, Dean Warshawsky and a delegate from Bullis Charter School. The goals of the committee are to develop an informed opinion on education issues; to review the makeup and charter of the committee including future education issues; and to ensure that the committee membership represents the public schools in Town. AYES: Mayor Larsen, Vice Mayor Waldeck, Council Member Radford, Council Member Summit 3 City Council Regular Meeting Minutes February 16, 2012 NOES: Council Member Mordo ABSENT: None ABSTAIN: None The MOTION CARRIED. The Council now heard the Consent Calendar. 3. CONSENT CALENDAR MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Vice Mayor Waldeck, and passed unanimously approve the CONSENT CALENDAR, Items 3.A through 3. N specifically: A. Approval of Meeting Minutes: City Council Regular Meeting - January 19, 2012 B. Review of Disbursements: January 1, 2012 - January 31, 2012 $383,110.94 C. Consideration of Administrative Policy on Bidding for Professional Services (Staff. N. Pegueros) D. Resolution No. 5-12 Accepting Grant Open Space Easement; LANDS OF EVANS; 11641 Buena Vista Drive (Staff D. Pedro) E. Approval of a Request for a Site Development Permit to Replace an Approximate 1,900 Linear Foot Gravel Driveway with a Permeable Concrete Driveway; CEQA Review: Categorical Exemption per Section 15302; LANDS OF GLASSMAN, 2000 Old Page Mill Road; File #3 10-11 -ZPSD. (Staff. D. Pedro) F. Resolution No. 6-12 Accepting the 2011 Corporation Yard Building Improvements Project (Staff. R. Chiu) G. Amend Resolution 62-11, Establishing Standing Committees and Adopting General and Specific Rules Pertaining Thereto to Require a Minimum Membership of Five Members and to Revise the Definition of a Quorum (Staff: D. Padovan) Resolution No. 7-12 H. Resolution No. 8-12 Urging Congress to Amend the Constitution to Abolish Corporate Personhood (Staff. D. Padovan) The Council now heard Item 9.A — Reports from Committees. Sub -Committees and Council Members on Outside Agencies. 9. REPORTS FROM COMMITTEES SUB -COMMITTEES AND COUNCIL MEMBERS ON OUTSIDE AGENCIES 4 City Council Regular Meeting Minutes February 16, 2012 A. Memo from Eileen Gibbons Regarding Annexed Properties on the Town's Master Path Map Eileen Gibbons, Chair of the Pathways Committee, presented her memo regarding annexed properties on the Town's Master Path Map that included the following items: Item 1: That the Pathways Committee use the pathway element guidelines until an official map update is generated and approved for the West Loyola old annexation area. And that the Town Council approve a kickoff for the Pathways Committee and the neighborhood to work together to generate a draft map. Item 2: That in the future, the Pathways Committee should generate and make available a "straw man" map covering areas to be annexed prior to their annexation. And that annexations trigger Master Path Plan updates. Item 3: That there should be regular, more frequently scheduled updates to the Master Path Plan Map portion of the General Plan. Mayor Rich Larsen recused himself and left the dais as the discussion included his neighborhood. Council discussion ensued. DIRECTION: The Pathways Committee to come back with a specific recommendation/proposal. MOTION MADE AND SECONDED: Moved by Council Member Mordo, seconded by Council Member Radford to authorize the Pathways Committee to proceed with Items 1 through 3 (as stated above) and direct staff to revise the standing committee resolution the next time it comes before the Council to amend the Pathways Committee Charter to incorporate Item 3. AYES: Vice Mayor Waldeck, Council Member Mordo, Council Member Radford, Council Member Summit NOES: None ABSENT: None RECUSE: Mayor Larsen The MOTION CARRIED Mayor Larsen returned to the dais. Council Recess 9:08 p.m. Council Reconvened to Open Session at 9:15 p.m. The Council now heard Item 5 - Public Hearin s. 5 City Council Regular Meeting Minutes February 16, 2012 5. PUBLIC HEARINGS A. Consideration of Proposed Amendments to the TemporarSign Policy File # 232-11-MISC, Proposed amendments include establishing the allowable number of signs and/or banners per application and limiting the total number of signs and/or banners displayed at any one location CEOA Review: exemption per Section 15061 (b) (3) (Staff D Pedro) - continued from January 19, 2012 The staff deport was presented by Assistant Planner Nicole Horvitz Council discussion ensued. Jitze Couperus, Los Altos Hills, reported that signs have been allowed at Arastradero and Purissima and also on Page Mill Road. He has been putting up six signs for Earth Day annually for 10 years and always orders six signs. MOTION MADE AND SECONDED: Moved by Council Member Radford, seconded by Council Member Mordo, to approve the amendments to the temporary sign policy and include a limit of three signs for an event in Town. The signs can be displayed for a maximum of 21 days and there is no limit on how many signs can be at each location. Further Council discussion ensued. MOTION AMENDED AND SECONDED: Moved by Council Member Radford, seconded by Mayor Larsen and passed unanimously to amend the motion on the floor to include the locations of Stonebrook at El Monte and Arastradero at Purissima for the inclusion of six signs. AYES: Mayor Larsen, Vice Mayor Waldeck, Council Member Mordo, Council Member Radford NOES: None ABSENT: None ABSTAIN: Council Member Summit The MOTION CARRIED. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Vice Mayor Waldeck, and passed unanimously to amend the temporary sign policy to include charitable fundraising campaigns. B. LANDS OF LOS ALTOS HILLS (APPLICANT- METRO PCS); 27400 Purissima Road (Purissima Park).• File #172-11 -CUP; A request for a renewal of a Conditional Use Permit for an existing wireless communications facility. CEOA Review: Categorical Exemption per Section 15301 (a) (Staff. D Pedro) City Council Regular Meeting Minutes February 16, 2012 Assistant Planner Nicole Horvitz presented the staff report. A Metro PCS representative received questions. Council discussion ensued. Mayor Larsen opened the PUBLIC HEARING. Seeing no one wishing to speak, Mayor Larsen closed the PUBLIC HEARING. MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck, seconded by Council Member Summit and passed unanimously to approve LANDS OF LOS ALTOS HILLS (APPLICANT- METRO PCS); 27400 Purissima Road (Purissima Park); File #172 -11 -CUP; a renewal of a Conditional Use Permit for an existing wireless communications facility. 6. UNFINISHED BUSINESS A. Town Goals 2012 - Personal and Public Safety for All Residents 1. Update on the Fremont Bike Path/Safe Routes to School (VERBS) (Staff R. Chiu) Public Works Director Richard Chiu provided an update on the Fremont Bike Path/Safe Routes to School. 2. Update on the Arastradero Path (Staff. R. Chiu) Public Works Director Richard Chiu provided an update on the Arastradero Path. 3. Silicon Valley Bicycle Coalition with a Focus on Share the Road (Council Member Summit) Council Member Summit provided an update on the Silicon Valley Bicycle Coalition, Share the Road Program. 4. Ongoing CERT Programs (Mayor Larsen) Mayor Larsen provided an update on the CERT Program. 5. Buena Vista Intersection (Staff. R. Chiu) Public Works Director Richard Chiu provided an update on the Buena Vista/Page Mill intersection. City Council Regular Meeting Minutes February 16, 2012 6. Updating the Circulation and Scenic Roadways Element (Staff: D. Pedro) Planning Director Debbie Pedro provided an update on the Circulation and Scenic Roadways Element. B. Introduction Ordinance 534 Prohibiting the Use of Expanded Polystyrene (EPS) and Non -Recyclable Food Service Containers within the Town Of Los Altos Hills (Continued From January 19 2012) File #• 307-11-Misc (Staff D Pedro) The staff report was presented by Assistant Planner Nicole Horvitz. MOTION SECONDED AND CARRIED: Moved by Council Member Summit, seconded by Council Member Mordo and passed unanimously to waive reading and Introduce Ordinance 534, Prohibiting the Use of Expanded Polystyrene (EPS) and Non -Recyclable Food Service Containers within the Town of Los Altos Hills. 7. NEW BUSINESS A. Discussion to Establish the 2012/2013 Budget Preparation Calendar (Staff. N Pe eros The report was presented by Finance Director Nick Pegueros. DIRECTION: Schedule Tuesday, May 22, 2012 for a Budget workshop. New Business Item 7.13 was heard earlier in the Council meeting. C. Consideration of a City Council Meeting Schedule for March 2012 (Staff. D Padovan The staff report was presented by City Clerk Deborah Padovan. MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck, seconded by Council Member Mordo and passed unanimously to cancel the regularly scheduled City Council meeting of March 15, 2012 and schedule a special City Council meeting on Wednesday, March 14, 2012. 8. PLANNING DIRECTOR'S REPORT A. Verbal Report - Planning Commission Meeting February 2, 2012 Planning Director Debbie Pedro provided a report on the Planning Commission meeting of February 2, 2012. 9. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES City Council Regular Meeting Minutes February 16, 2012 Item 9.A was heard earlier in the Council meeting. B. Ad Hoc Committee on Fire Services Report 1. Committee Council Members Recommendation: Prepare a Letter to the Santa Clara County Board of Supervisors Requesting that the City Council be Assigned Responsibility for Nominating Los Altos Hills County Fire District Commissioners and Requesting Term Limits for Commissioners Vice Mayor Waldeck provided a report on the activities of Ad Hoc Committee on Fire Services. Council discussion ensued. David Bergman, President of the Los Altos Hills County Fire District, Los Altos, stated that a letter to the County is premature as there are two separate and distinct entities involved. He outlined the programs that both the Town and the District provide to the residents. Jitze Couperous, Board Member of the Los Altos Hills County Fire District, Los Altos Hills, stated that when he was the former president of the district, he came before the City Council and suggested that the Town and the District create a regular status report. He further stated that during that time the Mayor of the Town dismissed him stating his three minutes were up. Bob Stutz, Board Member of the Los Altos Hills County Fire District, Los Altos Hills, spoke of his time and his history on the Los Altos Hills County Fire District. John Harpootlian, Los Altos Hills, stated that the Council currently has the capability to make appointment recommendations to the district and a council liaison could attend district meetings. No action was taken. Co Report by Vice Mayor Waldeck on the Lehigh Ouarry Information Forum Vice Mayor Waldeck provided a report on the Lehigh Quarry Information Forum. Council discussion ensued. MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck, seconded by Council Member Mordo and passed unanimously to approve sending a letter to Bay Area Air Quality Management District and the San Francisco Regional Water Quality Control Board advocating for stricter standards. 9 City Council Regular Meeting Minutes February 16, 2012 Council Member Summit reported on the flood control meeting of February 15, 2012. 10. STAFF REPORTS No staff reports were presented. 11. COUNCIL INITIATED ITEMS A. Support of California Cancer Research Act (Vice Mayor Waldeck) Vice Mayor Waldeck encouraged endorsement of Proposition 29 Council discussion ensued. MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck, seconded by Council Member Mordo and passed unanimously endorse Proposition 29, California Cancer Research Act with a formal letter. 12. ADJOURNMENT -11:25 P.M. The meeting was adjourned in memory of James C. Bliss who was a resident of the community and a prominent member of the Pathways Committee. Deborah Padovan City Clerk The minutes of the February 16, 2012, regular City Council meeting were approved as presented at the March 14, 2012 special City Council meeting. to City Council Regular Meeting Minutes February 16, 2012