HomeMy WebLinkAbout9/19/2013Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, September 19, 2013
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
CALL TO ORDER (6:00 PM)
B. Pledge of Allegiance
A. Roll Call
Present: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Harpootlian, Councilmember Larsen
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Community
Development Director Debbie Pedro, City Engineer/Public Works
Director Richard Chiu, Administrative Services Director Yulia Carter,
Finance Manager Richard Lee, Assistant Planner Nicole Horvitz, City
Clerk Deborah Padovan
1. AGENDA REVIEW
There were no changes to the agenda.
2. PRESENTATIONS AND APPOINTMENTS
A. Appointment to the Environmental Design and Protection Committee
Philippa Bregman, Los Altos Hills, introduced herself to the City Council.
MOTION SECONDED AND CARRIED: Moved by Councilmember
Harpootlian, seconded by Councilmember Larsen and passed unanimously to
appoint Philippa Bregman to the Environmental Design and Protection Committee
for a four-year term expiring September 2017.
B. Appointments to the Youth Commission
Tim Liu, Los Altos Hills, introduced himself to the City Council.
City Council Regular Meeting Minutes
September 19, 2013
MOTION SECONDED AND CARRIED: Moved by Councilmember Corrigan
seconded by Vice Mayor Radford and passed unanimously o appoint Tim Liu to
the Youth Commission.
C. Reappointment to the Water Conservation Committee
MOTION SECONDED AND CARRIED: Moved by Councilmember
Harpootlian, seconded by Councilmember Corrigan and passed unanimously to
reappoint Kathleen Santora to the Water Conservation Committee for a four-year
term expiring September 2017.
D. Reappointment to the Finance and Investment Committee
MOTION SECONDED AND CARRIED: Moved by Vice Mavor Radford
seconded by Councilmember Larsen and passed unanimously to reappoint Stan
Mok to the Finance and Investment Committee for an additional four-year term
expiringSSeptember 2017.
E. Reappointment to the Environmental Initiatives Committee
MOTION SECONDED AND CARRIED: Moved by Vice Mavor Radford
seconded by Councilmember Larsen and passed unanimously to reappoint Rai
Reddy to the Environmental Initiatives Committee for an additional four-year term
expiring September 2017.
F. Presentation by Finance and Investment Committee Member Roddy Sloss
Regarding Interim Financial Reporting
Mr. Sloss made a presentation. Council discussion ensued. No action was taken.
G. Parks and Recreation Committee Annual Report
Kathy Evans, Chair of the Los Altos Hills Parks and Recreation Committee,
presented the annual report on the activities of the committee.
Council discussion ensued. No action was taken.
H. Recognition of Los Altos Hills Science Fair Winners
This item was not considered.
3. PRESENTATIONS FROM M THE FLOOR Persons wishing to address the Council
on any subiect not on the agenda may do so now. Please complete a Speaker Card
located on the back table of the Council Chambers and submit it to the City Clerk.
Comments are limited to two (2) minutes per speaker. California law prohibits the
Council from acting on items that do not appear on the agenda. Under a Resolution
City Council Regular Meeting Minutes
September 19, 2013
previously adopted by the Council, such items can be referred to staff for
appropriate action, which may include placement on the next available agenda.
Samuel Broydo, Los Altos Hills, inquired about the circulation element.
Jeff Rangel, Director of Corporate Affairs at Brocade, invited the Council to
participate in the Silicon Valley Turkey Trot in November.
Kathleen King, Healthier Kids Foundation, stated the foundation is part of the Turkey
Trot and receive a third of the money to do vision and dental screening. She thanked the
Council for their past participation in the trot.
Carol Gottlieb, Chair of the Los Altos Hills History Committee, invited the Council to
attend the Old Timers event on Sunday, October 20, 2013 at Town Hall.
4. NEW BUSINESS
A. Community Services Grant Funding Allocation (Staff: Y. Carter)
Administrative Services Director Yulia Carter presented the staff report and
outlined the process for distributing the community service grants.
Vice Mayor Radford announced that he is a member of the Board of Directors for
Next Door Solutions. He recused himself and left the dais.
Jean Mordo, Los Altos, objected to the process of distributing the grants.
Vice Mayor Radford returned to the dais for a general process discussion.
Council discussion ensued.
Vice Mayor Radford recused himself and left the dais.
A representative from Next Door Solutions described the services the organization
offers the community.
Vice Mayor Radford again returned to the dais.
Margot Harrigan, American Red Cross, spoke in support of that organization.
Catherine Popell, Center for Age Friendly Cities, said that the City Council gave
the Senior Commission permission to apply to the World Health Organization to be
designated an Age Friendly City. The grant is aimed at the seniors of Los Altos
Hills for them to update their vial of life.
Monique Kane, Community Health Awareness Council, stated that this is
CHAC's 40th anniversary of working in the community. They provide counseling
City Council Regular Meeting Minutes
September 19, 2013
',, for children who have depression, anxiety, school phobia, parents with diseases, or
divorces, among other things.
Vicki Grove, Executive Director, Community School of Music and Arts, spoke
about the involvement of Los Altos Hills residents in the school.
Tom Myers, Community Services Agency, stated that the agency served 19 Los
Altos Hills residents.
Maria Marroquin, Day Workers Center of Mountain, urged the Council to
support the organizations represented here tonight.
Carla Dorow, Friends of Deer Hollow Farm, stated that according to quarterly
surveys, approximately 3,500 to 4,000 Los Altos Hills residents visit the farm.
Marc Sidel, Hidden Villa, stated that Hidden Villa is a non-profit, educational
organization located in Los Altos Hills.
Don Bray, Joint Venture Silicon Valley, outlined their organization and spoke in
support of their grant application.
Julie Rose, Los Altos Chamber of Commerce, stated, that "We are your visitor
4W and information center."
Bill Balson, Los Altos Rotary AIDS Project, stated that as a result of the Town's
past donations to the project, the lives of children in Monrovia were saved.
Dorit Perry, Los Altos Mediation Program, stated that they offer free and neutral
mediation for residents of the community.
Patrick Hogan, Peninsula Humane Society and SPCA, requested a grant to help
support their wildlife program, which cares for wildlife from San Francisco down to
Northern Santa Clara County.
Harn Soper, Rotary Club of Los Altos Art Show, stated that the Rotary Club's
Art Show is its largest fundraiser and the funds raised are put back into the
community.
Maya Esparza, United Way Silicon Valley, explained that her organization is a
24/7 phone service that provides information on health and human services.
Susan Cortopassi, YWCA, said that in Fiscal Year 2012-2013, the YWCA has
served eight Town residents.
City Attorney Steve Mattas stated that the Council must consider Next Door
Solutions first, with Vice Mayor Radford recusing.
4
City Council Regular Meeting Minutes
September 19, 2013
Vice Mayor Radford recused himself and left the dais.
City Clerk Deborah Padovan distributed the ballots for Next Door Solutions.
Director Carter announced that Next Door Solutions had been found eligible for
funding.
Director Carter tallied the results and stated Next Door Solutions would receive
$1,700.00.
Vice Mayor Radford returned to the dais.
City Clerk Padovan distributed the ballots for the remaining organizations.
While the votes were being tallied, Mayor Waldeck invited Sheriff Captain
Binder to provide an update on the past weekend's activities.
Captain Binder provided a report to the City Council regarding a traffic stop in
unincorporated Los Altos Hills. Individuals were taken into custody who had
participated in a recent crime.
The ballots were collected and tallied by Director Carter. Director Carter
announced that based upon the Council votes, the following organizations were
4W ineligible to receive grants: Community School of Music and Art, Los Altos Rotary
AIDS Project and the YWCA.
The ballots were then returned to Council for determination of funding for each
eligible agency.
The amounts were tallied by Director Carter who then determined the amount of
contributions based on the Council's ballots. The announcement of grant amounts
was made during the Consent Calendar.
B. Consideration of Approval of an Agreement Creating the Santa Clara County
Recycling and Waste Reduction Technical Advisory Committee (Resolution 43-
13) (Staff: R. Chiu)
Public Works Director Richard Chiu presented the staff report.
Council discussion ensued.
Sara Treat, GreenWaste Recycling, stated GreenWaste was in support of the
advisory committee.
MOTION CARRIED AND SECONDED: Moved by Councilmember Larsen,
seconded by Councilmember Harpootlian and passed unanimously to approve
Resolution 43-13 Creating the Santa Clara County Recycling and Waste Reduction
City Council Regular Meeting Minutes
September 19, 2013
Technical Advisory Committee and Authorize the City Manager to execute the
agreement.
C. Review of Landscape Contracts and Consolidation (Staff: R. Chiu)
Director Richard Chiu presented the item. Council discussion ensued. No action
was taken.
5. RECESS (10 Minutes)
Council recessed at 8:45 p.m.
Council reconvened to open session at 8:55 p.m.
6. REPORTS FROM COMMITTEES SUB -COMMITTEES AND COUNCIL
MEMBERS ON OUTSIDE AGENCIES
There were no reports.
7. PUBLIC HEARINGS
A. Initial Study and Negative Declaration for the General Plan Pathways Element
Master Path Map Amendment: File # 175 -13 -IS -ND• Reinstate a future path
4W proposed for removal from the Master Path Map. The location of the proposed
future off-road pathway easement west of Interstate 280 that connects Eastbrook
Drive to El Monte Road CEQA Review: Mitigated Negative Declaration (Staff: D.
Pedro
Assistant Planner Nicole Horvitz presented the staff report.
Council discussion ensued.
Mayor Waldeck opened the Public Hearing.
Nick Dunckel, Los Altos Hills Pathways Committee Member, provided
background on the pathway.
Mayor Waldeck closed the Public Hearing.
MOTION MADE AND SECONDED: Councilmember Larsen moved to approve
the Initial Study and adopt the Negative Declaration; approve the amendment to the
General Plan Pathways Element Master Path Map The motion was seconded by
Vice Mayor Radford.
AYES: Vice Mayor Radford Councilmember Corrigan, Councilmember
HaMootlian Councilmember Larsen
City Council Regular Meeting Minutes
September 19, 2013
NOES: Mayor Waldeck
ABSENT: None
ABSTAIN: None
MOTION CARRIED.
B. Lands of Taelemans 25550 Moody Road; File #96 -13 -VAR; A request to modify
the existing conservation easement agreement (adopted on July 15 2004 by the
City Council) to allow a 124 square foot storage shed to encroach within the
conservation easement In addition the applicant is requesting a variance for the
shed to be located within the front property line setback. CEQA Review:
Categorical Exemption per Section 15303 (e) (Staff: D. Pedro) - this item will be
continued to the October 17 2013 City Council meeting.
Mayor Waldeck opened the Public Hearing.
MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen,
seconded by Councilmember Corrigan and passed unanimously to continue item
73 to the October 17 2013 Regular City Council meeting.
4W 8. ONGOING BUSINESS
A. Review of Upcoming Agenda for Joint City Council Meeting with Los Altos
(Staff: D. Padovan)
City Clerk Deborah Padovan presented the staff report.
Council discussion ensued.
Heather Rose, Chair of the Los Altos Hills Education Committee, stated that
one issue in the Town's jurisdiction is traffic safety.
DIRECTION: Discuss the Los Altos School District/Bullis Charter School
negotiations and how Los Altos Hills can encourage their success. The item should
be the last item on the joint meeting agenda.
B. Direction Regarding the Cost of Preparing an Amicus Brief Supporting No Toxic
Air Incorporated's Lawsuit Against Lehigh Oua!M Related to the Board of
Supervisors' Determination related to Vested Rights (Staff: C. Cahill)
City Manager Carl Cahill presented the report.
Council discussion ensued.
City Council Regular Meeting Minutes
September 19, 2013
John Bruno, Lehigh Hanson, read prepared remarks related to Lehigh's position
on the amicus brief.
Council discussion ensued.
Jitze Couperus, Los Altos Hills, urged the Council to send a message to the
Supervisors by joining the amicus brief.
MOTION MADE AND SECONDED: Councilmember Larsen moved proceed
with the preparation of the amicus brief, capping the cost to $7,500 and requested
Mayor Waldeck send a letter to Supervisor Simitian inviting him to the October
City Council meeting or earlier. The motion was seconded by Vice Mavor
Radford.
AYES: Mayor Waldeck Vice Mayor Radford Councilmember Harpootlian,
Councilmember Larsen
NOES: None
ABSENT: None
ABSTAIN: Councilmember Corrigan
MOTION CARRIED.
9. CONSENT CALENDAR
MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen seconded
by Vice Mayor Radford and passed unanimously to approve the CONSENT
CALENDAR with the exception of Item 9.D, specifically:
Councilmember Harpootlian recused himself from voting on Consent Calendar Item 9.0
as he resides within 500' of the facility.
A. Approval of Meeting Minutes: City Council Special Meeting - August 15
B. Approval of Meeting Minutes: City Council Regular Meeting - August 15
C. Review of Disbursements: August 1, 2013 - August 31, 2013 $527,704.93
E. Resolution 44-13 Accepting the Dedication of Right -of -Way; Lands of 12401
Hilltop Drive, LLC; 12401 Hilltop Drive (Staff: R. Chiu)
F. Resolution 45-13 Accepting a Grant of Pathway Easement; Lands of Moussavian
and Karroubi; 25611 Burke Lane (Staff. R. Chiu)
City Council Regular Meeting Minutes
September 19, 2013
G. Resolution 46-13 Accepting a Grant of Pathway Easement; Lands of Wang and
Mei, 27201 Deer Springs Way (Staff: R. Chiu)
H. Consideration of Installation of All -Way Stop Signs at Atrastradero and Stirrup
Way (Resolution 47-13) (Staff: R. Chiu)
I. Resolution 48-13 Acknowledging but Rejecting the Offer of Dedication of Right -
of -Way; Lands of Daugherty and Mrsny, 11620 Buena Vista Drive (Staff. R.
Chiu)
Resolution 49-13 Acknowledging but Rejecting the Offer of Dedication of Right -
of -Way; Lands of Moussavian and Karroubi, 25611 Burke Lane (Staff: R. Chiu)
K. Amend Standing Committee Resolution by Adding a Communications Policy
(Resolution 50-13) (Staff. S. Mattas)
L. Notification of Fast Track Approval: Lands of Fu and Jing, 26310 Esperanza
Drive; File #209-13-ZP-SD-GD; A request for a Site Development Permit to
construct a new 5,092 square foot basement, two attached two (2) car garages, and
a Secondary Dwelling Unit in the Basement. CEQA Review: Categorical
Exemption per Section 15303 (a) (Staff: D. Pedro)
4W M. Adoption (Second Reading) of Ordinance 546 Amending the Zoning Ordinance
with regard to off Street Parking Requirements for Secondary Dwelling Units
(Staff. D Pedro)
k
N. Adoption (Second Reading) of Ordinance 547 Amending Ordinance 500 Adopting
an Amendment to the Zoning Ordinance Allowing a 1:1 Development Area Bonus
for installing a roof mounted photovoltaic Power Generation Facility (Section 10-
1.502 (b) (6)) (Staff. D. Pedro)
O. Request for Extension of the Expiration Date of a Conditional Use Permit for a
Wireless Communications Facility and Variance; Lands of Purissima Hills Water
District (Applicant: AT&T); 26451 Ascension Drive, File #36 -11 -CUP -VAR
(Staff. D. Pedro)
MOTION SECONDED AND CARRIED: Moved by Vice Mayor Radford, seconded by
Councilmember Larsen and passed unanimously to continue the meeting past 10:00 p.m.
The Council now considered Consent Calendar Item 9.D.
D. Resolution Approving the 2013-14 Community Service Agencies Grant Awards
(Staff: Y. Carter)
City Council Regular Meeting Minutes
September 19, 2013
Mayor Waldeck stated that the proposed grant budget was $60,000, the Council
approved $51,500. He suggested that the remainder of $8,500 be saved for a later
request.
Council discussion ensued.
Vice Mayor Radford stated that he did not like the procedure in distributing grants
and would like to request a different process next year.
MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen,
seconded by Mayor Waldeck and passed unanimously to approve Resolution 51-
13 authorizing grant awards to the community service agencies for 2013-14, the
remaining undistributed balance of $8,500 will be held in reserve for future
allocation if appropriate.
Vice Mayor Radford recused himself from voting on the Next Door Solutions
grant.
10. COUNCIL INITIATED ITEMS
A. Discussion on the County of Santa Clara Policy Advisory Board for Policy Input
to the Expressway Plan 2040 - a Long Range Plan for the Improvement and
Maintenance of the Eijzht County Expressways (Mayor Waldeck)
Mayor Waldeck presented the item and nominated Councilmember Larsen to
serve on the policy advisory board.
MOTION SECONDED AND CARRIED: Moved by Mayor Waldeck, seconded
by Vice Mayor Radford and passed unanimously to appoint Councilmember
Larsen to serve on the Santa Clara Policy Advisory Board for Policy Input to the
Expressway Plan 2040.
B. Mayoral Succession Discussion - continued from the August 2013 City Council
meeting
Council discussion ensued.
MOTION MADE AND SECONDED: Councilmember Corrigan moved that the
term of Mayor is one year long The motion was seconded by Mayor Waldeck.
AYES: Mayor Waldeck Councilmember Corrigan Councilmember
HarpootlianCouncilmember Larsen
NOES: Vice Mayor Radford
ABSENT: None
10
City Council Regular Meeting Minutes
September 19, 2013
ABSTAIN: None
MOTION CARRIED.
MOTION SECONDED AND CARRIED: Moved by Vice Mayor Radford,
seconded by Councilmember Harpootlian and passed unanimously to appoint
Councilmember Corrigan as Vice Mayor for 2014.
11. STAFF REPORTS
A. City Manager
No report.
B. City Attorney
No report.
C. City Clerk
No report.
D. Planning Director -Update on Status of Westwind Barn Management Proposals
Community Development Director
Evaluation Committee's status of the
Community Barn.
E. Finance Director
No report.
Debbie Pedro provided an update on
management proposals for Westwind
F. Public Works Director - Update on a) Caltrans Repaving Schedule of I-280: and b)
Private Roads Update
Director Chiu provided an update on the Caltrans repaving schedule of I-280
primarily for the mitigation of noise through the use of rubberized asphalt.
Additionally, he stated that he is currently in the process of reviewing the
documentation related to private/public roads and plan to report to the Council at
the October meeting.
12. ADJOURN Pursuant to Ordinance No 506, the Council Meeting shall adjourn no
later than 10.00 p.m., unless otherwise approved by a majority of the
Councilmembers present.
11
City Council Regular Meeting Minutes
September 19, 2013
6M
IM
MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen, seconded
by Vice Mayor Radford and passed unanimously to adjourn the meeting.
The meeting adjourned at 10:40 p.m.
Respectfully'
Deborah Padovan
City Clerk
The minutes of the September 19, 2013 regular City Council meeting were approved as
presented at the October 17, 2013 regular City Council meeting.
12
City Council Regular Meeting Minutes
September 19, 2013