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Home My WebLink About7/15/2013Town of Los Altos Hills City Council Special Meeting Minutes Monday, July 15, 2013 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (7:00 PM) A. Roll Call Present: Mayor Waldeck, Vice Mayor Radford, Councilmember Harpootlian, Councilmember Corrigan (Participated via teleconference from Liverpool, England at the City of Liverpool Cruise Terminal), Councilmember Larsen (Participated via teleconference from Oakville, Ontario, Canada at the Hilton Garden Inn) Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, City Engineer/Public Works Director Richard Chiu, Associate Planner Brian Froelich, Administrative Services Director Yulia Rasuolva, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW 2. PRESENTATIONS AND APPOINTMENTS A. Presentation by Los Altos School District Superintendent Jeff Baier and John Swan on the LASD Enrollment Growth Task Force Revort John Swan, Town Representative to the Los Altos School District (LASD) Enrollment Growth Taskforce, Los Altos Hills, introduced Superintendent Jeff Baier. Jeff Baier, Superintendent of the Los Altos School District, presented the Enrollment Growth Task Force's Report. Doug Smith, President of the Los Altos School Board, stated that if they are going to ask the community for a bond, they would like to find a permanent solution. Council discussion ensued. 1 City Council Special Meeting Minutes July 15, 2013 Duncan MacVicar, LASD Enrollment Growth Taskforce, commented on the enrollment past 2015. Heather Rose, Chair of the Los Altos Hills Education Committee, Los Altos Hills, spoke regarding population numbers. John Swan suggested a forming a special committee to determine how to move forward so as not to lose momentum. Tammy Logan, Vice President of the LASD Board, stated that they have been looking at sites for quite a few months. Joe Hurd, Bullis Charter School Board Member, Los Altos, requested more information on the tenth site committee. DIRECTION: Mayor Waldeck, City Manager Carl Cahill, LASD President Doug Smith and BCS Board Member Joe Hurd shall meet to discuss potential school sites in Los Altos Hills. B. Appointments to the Environmental Design and Protection Committee Councilmember Harpootlian introduced the item. Council discussion ensued. MOTION MADE AND SECONDED: Moved by Vice Mayor Radford, seconded by Councilmember Larsen and passed unanimously by the following roll call vote to appoint Mary Ann Malcolm, Nancy Couperus and Kiell Karlsson to the Environmental Design and Protection Committee for a four-year term. AYES: Mayor Waldeck, Vice Mayor Radford, Councilmember Harpootlian, Councilmember Corrigan, Councilmember Larsen NOES: None ABSENT: None ABSTAIN: None MOTION CARRIED. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. 2 City Council Special Meeting Minutes July 15, 2013 40V Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. L.A. Chung, Los Altos, said goodbye to the City Council as she had accepted a job with Senator Hill and was leaving her job with Patch. She stated that "community journalism is different" and she really appreciated the welcome she received in the community. Tim Brand, BACE, provided a two minute synopsis regarding the vested rights of Lehigh Cement Plant. Richard Adler, BACE, Cupertino, stated that the issue of the appeal is preserving of the capability of the County to regulate the Lehigh operation. DIRECTION: Agendize an amicus brief related to the Lehigh Quarry suit for the next meeting. The City Attorney shall advise the Council on steps to take to support the efforts of BACE. Additionally, Supervisor Simitian should be invited to attend the open session of the August City Council meeting. 4. PUBLIC HEARINGS A. LANDS OF FREMONT HILLS COUNTRY CLUB; 12889 Viscaino Place: File #45-13-ZP-SD-CUP; A request for a Site Development Permit and Conditional Use Permit Amendment for a 830 square foot addition to the existing fitness center on the lower floor of the clubhouse building CEQA Review: Categorical Exemption per Section 15301 (e). (Staff: Debbie Pedro) Mayor Waldeck stated that he lives within 500 feet of the project. He recused himself and stepped down from the dais. Ex Parte Communications. Councilmember Larsen stated that over 10 years ago he a member of the Club and he has not had contact with neighbors or applicants prior to this hearing. Councilmember Corrigan stated that she has had no contact with club specifically regarding this issue and said that she is no longer a member as her membership sold two weeks ago. Councilmember Harpootlian stated that he visited the site and contacted the applicant. Vice Mayor Radford was a member of the club 12 years ago and he had no contact with club or residents. Associate Planner Brian Froelich presented the report. Council discussion ensued. City Attorney Steve Mattas stated that the application before the Council is for a site development permit and a conditional use permit amendment to allow the expanded fitness facility and the Council's focus should be on those issues. The City Council Special Meeting Minutes July 15, 2013 code compliance issues identified are issues that can be addressed through the additional condition that was recommended by the planner as it relates to the lighting. Vice Mayor Radford opened the Public Hearing. Scott Domnie, General Manager at Fremont Hills Country Club, Los Altos Hills, spoke on behalf of the project. Larry Russell, Los Altos Hills, stated that he has been a member of Fremont Hills Country Club for 28 years. He said that the club is a neighborhood community resource and urged council to approve the expansion of the fitness club. Jim Abraham, Los Altos Hills, stated that the lighting situation has been brought up by him with the staff for more than a year. He voiced his opposition to the project. Scott Domnie provided closing comments. Vice Mayor Radford closed the Public Hearins;. Council discussion ensued. MOTION MADE AND SECONDED: Moved by Councilmember Larsen to approve the LANDS OF FREMONT HILLS COUNTRY CLUB: 12889 Viscaino Place: File 945-13-ZP-SD-CUP request for a Site Development Permit and Conditional Use Permit Amendment for a 830 square foot addition to the existing fitness center on the lower floor of the clubhouse building, with the added condition that the applicant shall install sufficient shield for the two (2) LED lights on the west side of the swimming -pool area so that the source of light is not visible from off-site, prior to acceptance of plans for building plan check. The motion was seconded by Councilmember Corrigan and passed with the following roll call vote: AYES: Councilmember Harpootlian, Councilmember Corrigan, Vice Mayo Radford, Councilmember Larsen NOES: None ABSENT: None RECUSE: Mayor Waldeck MOTION CARRIED. Mayor Waldeck returned to the dais. 4 City Council Special Meeting Minutes July 15, 2013 , B. Resolution of the City Council of the Town of Los Altos Hills Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges, the 2013- 2014 Sewer Service Charges, and Contractual Assessment District Charges for both the Palo Alto and Los Altos Sewer Basins (Staff. R. Chiu) Public Works Director Richard Chiu presented the report. Mayor Waldeck opened the Public Hearin >;. Seeing no one wishing to speak, Mayor Waldeck closed the Public Hearing. MOTION SECONDED AND CARRIED: Moved by Councilmember Harpootlian, seconded by Councilmember Larsen and passed unanimously by the following roll call vote to adopt Resolution 33-13 Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges, the 2013-2014 Sewer Service Charges, and Contractual Assessment District Charges for both the Palo Alto and Los Altos Sewer Basins. AYES: Mayor Waldeck, Councilmember Harpootlian, Councilmember Corrigan, Vice Mayor Radford, Councilmember Larsen NOES: None ABSENT: None ABSTAIN: None MOTION CARRIED. 5. REPORTS FROM COMMITTEES, SUB -COMMITTEES AND COUNCIL MEMBERS ON OUTSIDE AGENCIES There were no reports. 6. CONSENT CALENDAR City Clerk Deborah Padovan stated that Councilmember Larsen wished to abstain from voting on the minutes (Item 3.A) as he was not at the June 20th meeting. MOTION MADE AND SECONDED: Moved by Councilmember Larsen, seconded by Vice Mayor Radford and passed unanimously by the following roll call vote to approve the CONSENT CALENDAR with the exception of Item 6.A. AYES: Councilmember Harpootlian, Councilmember Corrigan, Vice Mayor Radford, Mayor Waldeck, Councilmember Larsen 5 City Council Special Meeting Minutes July 15, 2013 NOES: None ABSENT: None ABSTAIN: None MOTION CARRIED. B. Review of Disbursements: June 1, 2013 - June 30, 2013 $997,768.46 C. Resolution Appointing the City Manager and Administrative Services Director to Represent the Town of Los Altos Hills on the ABAG PLAN Corporation Board of Directors (Staff: Y. Rasulova) D. Resolution Approving the Classification Specification for Community Services Supervisor Position (Staff. Y. Rasulova) E. Resolution Acknowledging but Rejecting the Offer of Dedication of Right -of -Way on the LANDS OF MARTINA AND WEBER; 12600 Miraloma Way (Staff. R. Chiu) F. Notification of Fast Track Approval: LANDS OF DAYANOV; 26560 Anacapa 4W Way; File #1-13-ZP-SD-GD; A request for Site Development Permit to demolish the existing residence and construct a new 5,122 square foot two story residence with a 3,190 square foot basement and a 978 square foot swimming pool. (Maximum building height: 27') CEQA Review: Categorical Exemption per Section 15303 (a) (Staff D. Pedro) G. Notification of Fast Track Approval: LANDS OF PETER NIEH; 25765 BASSETT LANE; File #89-13-ZP-SD-GD; A request for a Site Development Permit for a new 1,570 square foot two story addition (Maximum height 26'). CEQA review: Categorical Exemption per Section 15303 (a) (Staff. D. Pedro) H. Notification of Fast Track Approval: LANDS OF SLOSS TRUST; 28025 NATOMA ROAD: File #201-12-ZP-SD-GD; A request for a Site Development Permit for a new 2,268 square foot detached garage (Maximum height 19') with a 1,992 square foot basement and a new driveway access. The applicant is also requesting to remove one (1) heritage oak tree. CEQA review: Categorical Exemption per Section 15303 (a) (Staff: D. Pedro) I. Notification of Fast Track Approval: LANDS OF GORDON HUNTER TRUST; 25950 ELENA ROAD: File #30-13-ZP-SD-GD; A request for a Site Development Permit for a new 998 square foot two story addition (Maximum height 25'6"). CEQA review: Categorical Exemption per Section 15303 (a) (Staff: D. Pedro) J. Notification of Fast Track Approval: LANDS OF MOHAN & 6 City Council Special Meeting Minutes July 15, 2013 THANGADURAI; 2265 Old Page Mill Road: File #212-12-ZP-SD; A request for a Site Development Permit for a new 6,733 square foot two story residence (Maximum height 27'). The applicant is also requesting approval of the removal of one (1) heritage oak tree. CEQA review: Categorical Exemption per Section 15303 (a) (Staff: D. Pedro) K. Notification of Fast Track Approval: LANDS OF MOUSSAVIAN AND KARROUBI, 25611 Burke Lane; File #130-13-ZP-SD-GD; A request for a Site Development Permit to construct a new 4,477 square foot two story residence with a 1,886 square foot basement, detached two (2) car garage, and 576 square foot swimming pool. (Maximum height: 27') CEQA Review: Categorical Exemption per Section 15303 (a)&(e) (Staff. D. Pedro) The Council now considered Consent Calendar item 3.A. A. Approval of Meeting Minutes: City Council Regular Meeting - June 20, 2013 MOTION MADE AND SECONDED: Vice Mayor Radford moved CONSENT CALENDAR Item 6.A Approval of Meeting Minutes: City Council Regular Meeting - June 20 2013 The motion was seconded by Councilmember Haruootlian. AYES: Mayor Waldeck Vice Mayor Radford Councilmember Harpootlian NOES: None ABSENT: None ABSTAIN: Councilmember Corrigan Councilmember Larsen MOTION CARRIED. 7. STAFF REPORTS A. City Manager. No report. B. City Attorney. No report. C. City Clerk. No report. D. Planning Director. No report. E. Finance Director. No report. F. Public Works Director - Status report: City Council Special Meeting Minutes July 15, 2013 a Sanitary Sewer Master Plan Public Works Director Richard Chiu provided an update on the sanitary sewer master plan. Council discussion ensued. No action was taken. b. Sanitary Sewer Agreement with Los Altos Public Works Director Richard Chiu provided an update with the sanitary sewer agreement with Los Altos. Council discussion ensued. No action was taken. 8. COUNCIL INITIATED ITEMS A. Report on the Westwind Barn Taskforce (Mayor Waldeck) Mayor Waldeck provided an update on the WWB Taskforce. DIRECTION: Staff shall prepare a list of qualifying criteria that should be applied to every proposal. The Proposal Evaluation Team shall be as follows: Planning Director Debbie Pedro, Administrative Services Director Yulia Rasulova, Finance and Investment Committee Member Roddy Sloss, Parks and Recreation Committee Member Val Metcalfe, Ed Medlin and Open Space Committee Member Nancy Couperus. Kavita Tankha shall be the designated alternate for Ed Medlin. Rebecca Hickman shall be the designated alternate for Nancy Couperus. Allen Epstein shall be the designated alternate for Roddy Sloss. The Team shall follow the outlined evaluation process outlined at the July 15, 2013 City Council meeting. Rebecca Hickman, Chair of the Parks and Recreation Committee, suggested Kavita Tankha serve as an alternate for Parks & Rec. 9. ADJOURN Pursuant to Ordinance No 506, the Council Meeting shall adiourn no later than 10.00 p.m., unless otherwise approved by a majority of the Councilmembers present. The meeting adjourned at 9:51 p.m. Deborah Padovan City Clerk City Council Special Meeting Minutes July 15, 2013 R The minutes of the July 15, 2013 special City Council meeting were approved as presented at the August 15, 2013 regular City Council meeting. 9 City Council Special Meeting Minutes July 15, 2013