HomeMy WebLinkAbout6/20/2013Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, June 20, 2013
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
CALL TO ORDER (6.00 PM)
A. Roll Call
Present: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan,
Councilmember Harpootlian
Absent: Councilmember Larsen
Staff City Manager Carl Cahill, City Attorney Steve Mattas, Planning
Director Debbie Pedro, Administrative Services Director Yulia
Rasulova, Senior Engineer Woojae Kim, Finance Manager Richard
Lee, City Clerk Deborah Padovan
B. Pledge of Allegiance
The Council first considered Proclamations.
2. PROCLAMATIONS
A. Proclamation Expressing Appreciation for Jane Kawasaki (Mayor Waldeck)
MOTION MADE AND SECONDED: Councilmember Corri an moved the
Proclamation Expressing thanks for Jane Kawasaki. The motion was seconded b
Councilmember Harpootlian
AYES: Mayor Waldeck Vice Mayor Radford Councilmember Corrigan
Councilmember HgMootllan
NOES: None
ABSENT: Councilmember Larsen
ABSTAIN: None
MOTION CARRIED
L. AGENDA REVIEW
City Council Regular Meeting Minutes
June 20, 2013
There were no changes to the agenda.
3. PRESENTATIONS AND APPOINTMENTS
A. Recognition of Outgoing Los Altos Hills Youth Commission Leadership
Mayor Waldeck presented Naib Mian with a Certificate of Appreciation for his
service on the Los Altos Hills Youth Commission.
B. Pathways Committee Annual Report
Eileen Gibbons, Chair of the Los Altos Hills Pathways Committee, provided an
annual report on the activities of the committee.
The Council thanked Ms. Gibbons for all her hard work on behalf of the Pathways
Committee.
Council discussion ensued.
DIRECTION: Mayor Waldeck recommended that Vice Mayor Radford and
Councilmember Corrigan form a subcommittee to discuss the Pathways Committee
goals and future direction and return in August to discuss their findings. The two
Councilmembers agreed to form a subcommittee.
At this point, Mayor Waldeck presented Jane Kawasaki with the approved proclamation
C. Library Commission Annual Report
David Struthers provided the annual report for the Los Altos Library Commission.
The Council thanked Mr. Struthers for his presentation. No action was taken.
D. Appointment to the Water Conservation Committee
Dick Jones, Los Altos Hills, introduced himself to the City Council.
MOTION MAD_ E AND SECONDED: Vice Mayor Radford moved to appoint
Richard (Dick) Jones to the Water Conservation Committee The motion was
seconded by Mayor Waldeck.
AYES: Mayor Waldeck, Vice Mayor Radford Councilmember Corrigan
Councilmember Harpootlian
NOES: None
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ABSENT: Councilmember Larsen
ABSTAIN: None
MOTION CARRIED.
4. PRESENTATIONS FROM THE FLOOR Persons wishina to address the Council
on any subject not on the agenda may do so now. Please complete a Speaker Card
located on the back table of the Council Chambers and submit it to the City Clerk
Comments are limited to two (2) minutes per speaker. California law prohibits the
Council from acting on items that do not appear on the agenda Under a Resolution
reviously adopted by the Council. such items can be referred to staff for
appropriate action, which may include placement on the next available agenda
Linda Swan, Los Altos Hills, inquired about the farm equipment in the shed. She stated
that the equipment was donated to the Town with the proviso that there would be a shed to
house it in.
City Manager Carl Cahill stated that the staff will research what the Town agreed to in
1985.
Councilmember Corrigan introduced former Mayor Pat Hayes from Waterford City,
Ireland.
Mayor Hayes, Waterford City, Ireland introduced himself to the Council and stated
that, "local government in my opinion, is the bedrock of democracy."
5. REPORTS FROM COMMITTEES SUB -COMMITTEES AND COUNCIL
MEMBERS ON OUTSIDE AGENCIES
A. Report from the Community Relations Committee on the Public Art Policy
Mayor Waldeck presented the revised policy for approval stating that the updates
include deleting any reference to the word "lease" and the second was to remove the
501(c)(3) designation.
Barbara Waldeck, Chair of the Los Altos Community Relations Committee,
presented the revised policy.
Council discussion ensued. The Council agreed to create an Art in Public Places
Standing Committee to meet as needed and directly report to the Council. The
policy was revised to have Section III read that the art in public places committee
shall be set by City Council.
MOTION MADE AND SECONDED: Councilmember Corri an moved to
approve the Art In Public Policy as amended to reflect the wording change in
City Council Regular Meeting Minutes
June 20, 2013
Section III as follows: the Art in Public Places Committee ("Committee" or
"APPC") shall be established by the City Council The motion was seconded by
Vice Mayor Radford.
AYES: Mayor Waldeck Vice Mayor Radford Councilmember Corrigan
Councilmember Harpootlian
NOES: None
ABSENT: Councilmember Larsen
ABSTAIN: None
MOTION CARRIED.
6. COUNCIL INITIATED ITEMS
A. Consideration of a Resolution Supporting Measure A Santa Clara County Library
District (Councilmember Corrigan)
Councilmember Corrigan presented a Resolution supporting Santa Clara County
Library District Measure A.
MOTION MADE AND SECONDED: Councilmember Harnootlian moved to
approve Resolution 30-13 sup orting Measure A Santa Clara Counly Library
District. The motion was seconded by Vice Mayor Radford
AYES: Mayor Waldeck, Vice Mayor Radford Councilmember Corrigan
Councilmember Har000tlian
NOES: None
ABSENT: Councilmember Larsen
ABSTAIN: None
MOTION CARRIED.
B. Further Discussion on the FY 2013/14 Town Picnic Budget (Mayor Waldeck)
Mayor Waldeck spoke in support of increasing the budget of the Town picnic.
Twenty-five percent of the community gather at the picnic and talk freely about any
topics on their mind.
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June 20, 2013
Barbara Waldeck, Chair of the Community Relations Committee, provided
budget numbers.
Councilmember Corrigan suggested $40K for the picnic budget.
MOTION MADE AND SECONDED: Vice Mayor Radford moved to accent a
budget of $40,000 (an increase of $15,000) for the Town picnic and that amount be
incorporated into the revision of the budget next January. The motion was seconded
by Councilmember Corrigan.
AYES: Mayor Waldeck, Vice Mayor Radford Councilmember Corrigan
NOES: Councilmember Harpootlian
ABSENT: Councilmember Larsen
ABSTAIN: None
MOTION CARRIED.
C. Request for Sponsorship Funds for Los Altos Community Foundation's Glorious
Fourth of July Event (Mayor Waldeck)
Mayor Waldeck presented the item.
DIRECTION: Staff should promote the Glorious Fourth event after the Town's
Fourth of July parade.
D. Discussion of VTA Group 2 Representation on the Peninsula Corridor Joint
Powers Board (Mayor Waldeck)
Mayor Waldeck presented the item.
MOTION MADE AND SECONDED: Councilmember Corri an moved to
officially endorse the letter regarding the VTA Group 2 Representation on the
Peninsula Corridor Joint Powers Board. The motion was seconded by Vice Mayor
Radford.
AYES: Mayor Waldeck Vice Mayor Radford Councilmember Corrigan
Councilmember HgMootlian
NOES: None
ABSENT: Councilmember Larsen
ABSTAIN: None
City Council Regular Meeting Minutes
June 20, 2013
MOTION CARRIED.
7. PUBLIC HEARINGS
A. LANDS OF PURISSIMA HILLS WATER DISTRICT (APPLICANT• T
MOBILE); 12863 La Cresta Drive File #284 -12 -CUP• a request for a Conditional
Use Permit renewal for an existiLngZpreviously approved wireless communications
facility and modifications to the ground equipment CEOA review: exempt per
15301 (a) (Staff D. Pedro
Councilmember Harpootlian stated that he lives within 500 of the project, he
recused himself and stepped down from the dais.
Planning Director Debbie Pedro presented the staff report.
Mayor Waldeck opened the Public Hearing.
Seeing no one wishing to speak, Mayor Waldeck closed the Public Hearin
MOTION MADE AND SECONDED: Councilmember Corri an moved to
approve the LANDS OF PURISSIMA HILLS WATER DISTRICT (APPLICANT:
T -MOBILE); 12863 La Cresta Drive File #284 -12 -CUP• request for a Conditional
Use Permit renewal for an existing/previouslyapproved wireless communications
facility and modifications to the ground equipment The motion was seconded by
Vice Mavor Radford.
AYES: Mayor Waldeck, Vice Mayor Radford Councilmember Corrigan
NOES: None
ABSENT: Councilmember Larsen
ABSTAIN: None
MOTION CARRIED.
Councilmember Harpootlian returned to the dais.
B. LANDS OF FREMONT HILLS COUNTRY CLUB; 12889 Viscaino Place: File
#45-13-ZP-SD-CUP; A request for a Site Development Permit and Conditional
Use Permit Amendment for a 830 square foot addition to the existing fitness
center on the lower floor of the clubhouse building CEQA Review: Categorical_
Exemption per Section 15301 (e) (Staff -Debbie Pedro) (This item will be
continued to the July 15 2013 Special City Council Meeting)
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June 20, 2013
This item was not heard and was continued to the next City Council meeting of July
15, 2013.
C. Approval of a Resolution Adopting the Fiscal Year 2013-14 Operating and Capital
Budgets for the Town of Los Altos Hills (Staff.• Y Rasulova)
Administrative Services Director Yulia Rasulova presented the proposed fiscal
year 2013-14 budget.
Mayor Waldeck opened the Public Hearing.
Sue Welch, Los Altos Hills, thanked the Council for approving the request for
open space stewardship.
Allan Epstein, Los Altos Hills, clarified that the memo sent to the City Council
earlier in the day was from himself and Roddy Sloss. He stated that his largest
disappointment with the budget has to do with the treatment of the OPEB fund.
Council discussion ensued.
City Manager Cahill responded to Vice Mayor Radford and proposed not paying
the loans off until the mid -year adjustment time. The Council may reconsider their
options at that time.
Vice Mayor Radford suggested that the Finance and Investment Committee
review what is proposed in the overall budget and discuss some of the key aspects.
Mayor Waldeck closed the Public Hearing.
Council discussion ensued.
MOTION MADE AND SECONDED: Councilmember Harpootlian moved to
approve Resolution 32-13 adopting the FY 2013-14 Operating and Capital Budget
for the Town of Los Altos Hills. The motion was seconded by Vice Magor
Radford.
AYES: Mayor Waldeck, Vice Mayor Radford Councilmember Corrigan
Councilmember Harpootlian
NOES: None
ABSENT: Councilmember Larsen
ABSTAIN: None
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MOTION CARRIED.
8. ONGOING BUSINESS
A. Report on Formation of a 501(c)(3) Nonprofit Corporation(Staff.• S Mattas)
City Attorney Steve Mattas presented the staff report.
Council discussion ensued.
Duffy Price, Los Altos Hills, stated that a 501(c)(3) is not necessary. When the
donor wall was in progress, a very simple process was used to notify people of a tax
deduction.
Kjell Karlsson, Los Altos Hills, stated that because of tax deduction confusion, a
gentleman donated land to the Mid -Peninsula Regional Open Space District and not
the City of Portola Valley. He was in support of forming a 501(c)(3).
MOTION MADE AND SECONDED: Councilmember Corri an moved to
authorize the City Attorney's office to take the necessary steps to process the
various documents through required agencies for a cost total of an amount not to
exceed $1,000. The motion was seconded by Vice Mavor Radford.
AYES: Mayor Waldeck, Vice Mayor Radford Councilmember Corrigan
NOES: Councilmember Harpootlian
ABSENT: Councilmember Larsen
ABSTAIN: None
MOTION CARRIED.
9. NEW BUSINESS
A. Approval of Facility Use and Maintenance Agreement with Westwind Riding
Institute (WRI) (Staff. D. Pedro)
Planning Director Debbie Pedro presented the report.
Council discussion ensued.
Nancy Couperus, Los Altos Hills, reminded the Council that WRI has had an
agreement for a number of years with Town.
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June 20, 2013
Jitze Couperus, Los Altos Hills, stated that one has to differentiate between the
RFP and the final agreement. The RFP sets the template for the final agreement
which can be negotiated. He urged the Council and staff not to be too rigid.
Allan Epstein, Los Altos Hills, said that it is very important that the understanding
between WRI and the Town is well described because that is the document that is
going to be passed on to the concessionaire.
City Manager Carl Cahill recommended that the Council approve the agreement
as it will make for a stronger, well defined RFP.
Further Council discussion ensued.
MOTION MADE AND SECONDED: Vice Mayor Radford moved to approve the
Agreement with WRI for certain use of the WWB/Byrne Preserve as amended The
motion was seconded by Councilmember Harpootlian.
AYES: Mayor Waldeck, Vice Mayor Radford Councilmember H@Mootlian
NOES: None
ABSENT: Councilmember Larsen
ABSTAIN: Councilmember Corrigan
MOTION CARRIED.
B. Approval of Request for Proposal for Concessionaire Operation of Westwind Barn
(Staff. D. Pedro)
Planning Director Debbie Pedro presented the report.
Council discussion ensued.
City Attorney Steve Mattas stated that the Council can direct substantive, editorial
changes and still approve the document. Additionally, he stated that in page 9 of
the document, just above the paragraph D, the entire first sentence of that paragraph
would stay up to the semicolon. The remainder of the paragraph should be deleted
as the agreement with WRI will be attached to the document. This would prevent
any conflicting language.
MOTION MADE AND SECONDED: Vice Mayor Radford moved to approve
the Request for Proposal for Concessionaire Operation of Westwind Barn with the
edits as stated by the City Attorney and request that staff edit to adjust the dates and
the readability. The motion was seconded by Councilmember Harpootlian.
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AYES: Mayor Waldeck, Vice Mayor Radford Councilmember Corrigan
Councilmember Harpootlian
NOES: None
ABSENT: Councilmember Larsen
ABSTAIN: None
MOTION CARRIED.
Council recessed at 8:58 p.m.
Council reconvened to Open Session at 9:05 p.m.
10. CONSENT CALENDAR
MOTION MADE AND SECONDED: Councilmember Harpootlian moved to approve
the CONSENT CALENDAR Items 10.A throus;h 10.G and Item 10.1 specifically: The
motion was seconded by Councilmember Corrigan
AYES: Mayor Waldeck, Vice Mayor Radford Councilmember Corrigan
Councilmember Harpootlian
NOES: None
ABSENT: Councilmember Larsen
ABSTAIN: None
MOTION CARRIED.
A. Approval of Meeting Minutes: Special Joint Meeting of the Town of Los Altos
Hills City Council and Finance and Investment Committee - May 20, 2013 (3:00
P.M.)
B. Approval of Meeting Minutes: City Council Special Meeting - May 20, 2013
(6:00 p.m.)
C. Approval of Meeting Minutes: City Council Special Meeting - May 22, 2013
D. Review of Disbursements: May 1, 2013 - May 31, 2013 $416,376.99
E. Approval of the New AFIS/Cal-ID MOU Reflecting the Move of AFIS/Cal-ID
Fingerprint Identification System from the City of San Jose to the County of Santa
Clara (Staff. C. Cahill)
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F. Adoption (Second Reading) of Ordinance 544 Amending the Zoning Ordinance
with Regard to the Definition of "Family" (Section 10-1.202 of the Los Altos Hills
Municipal Code); File #72-13 (Staff. D. Pedro)
G. Adoption (Second Reading) of Ordinance 545 Amending the Zoning Ordinance
with Regard to Transitional and Supportive Housing (Section 10-1.702 (i) of the
Los Altos Hills Municipal Code); File #73-13 (Staff: D. Pedro)
H. Notification of Planning Commission Approval: LANDS OF TAVASSOLI &
EMAMI; 13761 La Paloma Road, File #278-13-ZP-SD-GD. A request for a Site
Development permit for a new 5,999 square foot two story residence with an
attached secondary dwelling unit. The applicant is also a requesting a variance for
up to 2' of roof eave encroachment into the side yard setbacks. CEQA review:
exempt per 15303 (a) (Staff. D. Pedro)
Notification of Fast Track Approval: LANDS OF YU; 25600 Elena Road: File
#24-13-ZP-SD-GD; A request for a Site Development Permit for a new 5,594
square foot two story residence (Maximum height 27). CEQA review: Categorical
Exemption per Section 15303 (a) (Staff. D. Pedro)
Planning Director Debbie Pedro requested that Item H be pulled for discussion.
Vice Mayor Radford stated that he lives within 500 feet of 13761 La Paloma
Road. He then abstained from voting on it.
Director Pedro corrected the language on the agenda title, stating that as the
project had already received Planning Commission approval, the language should
be revised as follows with an attached secondary dwelling and a variance for up to
T of roof eave encroachment."
MOTION MADE AND SECONDED: Councilmember Harnootlian moved to
approve CONSENT CALENDAR item 10.1-1 as amended The motion was
seconded by Councilmember Corrigan.
AYES: Mayor Waldeck, Councilmember CorriganCouncilmember
Harpootlian
NOES: None
ABSENT: Councilmember Larsen
ABSTAIN: Vice Mayor Radford
MOTION CARRIED.
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11. STAFF REPORTS
A. City Manager
No report.
B. City Attorney
No report.
C. City Clerk
City Clerk Deborah Padovan stated that the joint meeting with the City of Los
Altos will be on Wednesday, October 23, 2013 at 5:30 p.m. at Los Altos Hills Town
Hall.
D. Planning Director
Planning Director Debbie Pedro provided an update on the setback ordinance.
Jitze Couperus, Planning Commissioner, Los Altos Hills, outlined some of the
unintended consequences in updating the ordinance.
E. Finance Director
No report.
F. Public Works Director
City Manager Carl Cahill introduced Woojae Kim, Senior Engineer.
12. ADJOURN
The meeting adjourned at 9:14 p.m.
Respectfully submitted,
nsdoa�an
Deborah Padovan
City Clerk
The minutes of the June 20, 2013 regular City Council meeting were approved as presented at
the July 15, 2013 special City Council meeting.
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City Council Regular Meeting Minutes
June 20, 2013