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Home My WebLink About4/21/2013Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, March 21, 2013 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (6:00 PM) A. Roll Call Present: Mayor Waldeck, Vice Mayor Radford, Councilmember Corrigan, Councilmember Harpootlian, Councilmember Larsen Absent: None Staff City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Debbie Pedro, City Engineer/Public Works Director Richard Chiu, Administrative Services Director Yulia Rasulova, City Clerk Deborah Padovan B. Pledge of Alle 'glance 1. AGENDA REVIEW Mayor Waldeck moved Items 2.17 and 2.G to the beginning of Section 2. Item 9.A will follow after 2.D Appointment to the History Committee. 2. PRESENTATIONS AND APPOINTMENTS At this point, the Council considered Items 2.F and 2.G. F. Presentation by Los Altos Rotar�s Partners for Elder Generation David Smith, Los Altos, Member of the Los Altos Rotary, Chairman of the Partners for Elder Generation Committee, thanked the City Council for their support of the "Encore" event scheduled for Saturday, March 23, 2013. No Council action was taken. G. Presentation by the Los Altos Rotary Club regarding "Fine Art in the Park" and Consideration of Request for Donation Crysta Krames, Director of "Fine Art in the Park," Los Altos Rotary, requested financial support for "Fine Art in the Park." 1 City Council Regular Meeting Minutes March 21, 2013 Mayor Waldeck stated that he was a member of Rotary, recused himself and stepped down from the dais. Jean Mordo, Los Altos Hills, Representing the Los Altos Rotary, stated that the art show is a great community event and attracts business to the downtown and requested a $2,500 donation. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve the amount of $2,500 for the Los Altos Rotary event Fine Art in the Park, provided that all future requests for the event are noticed at the annual giving time and not out of cycle. The motion was seconded by Councilmember Corrigan. AYES: Vice Mayor Radford, Councilmember Corrigan, Councilmember Larsen NOES: Councilmember Harpootlian ABSENT: None RECUSE: Manor Waldeck MOTION CARRIED. Mayor Waldeck returned the dais. A. Re -Appointments to Water Conservation Committee MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen, seconded by Councilmember Corrigan and passed unanimously to Reappoint Peter Evans, Lysbeth Goodman and Jean Struthers to the Water Conservation Committee for a four-year term. B. Appointment to the Community Relations Committee Nena Price, Los Altos Hills, introduced herself to the City Council. MOTION SECONDED AND CARRIED: Moved by Councilmember Larsen, seconded by Councilmember Harpootlian and passed unanimously to Appoint Nena Price to the Community Relations Committee for a four-year term. C. Appointment to the Environmental Initiatives Committee Aileen Lee, Los Altos Hills, introduced herself to the City Council. 2 City Council Regular Meeting Minutes March 21, 2013 MOTION SECONDED AND CARRIED: Moved by Councilmember Corrigan, seconded by Councilmember Larsen and passed unanimously to appoint Aileen Lee to the Environmental Initiatives Committee for a four-year term. D. Appointment to the History Committee Carol Crites, Los Altos Hills, introduced herself to the City Council. MOTION SECONDED AND CARRIED: Moved by Vice Mayor Radford, seconded by Councilmember Larsen and passed unanimously to appoint Carol Crites to the History Committee for a four-year term. At this point the Council considered item 9.A. 9. COUNCIL INITIATED ITEMS A. Discuss the Procedures of the Pathways Committee when Reviewing Homeowners' Property and Public Notification of said Review --Specific to "Saturday Morning Walks," and Discussions within the Committee as well as Brown Act Procedures (Councilmember Corrigan) Councilmember Corrigan provided the background on her request and explained the procedure for the Pathways Committee review of a property. She suggested asking the Committee Chair to assign subgroups to review properties and those subgroups could report to the entire committee at an open and public meeting. City Attorney Mattas stated that the proposed approach that Councilmember Corrigan identified, would work appropriately. Any grouping of more than a quorum of committee members at a location to discuss committee business is considered a meeting. Those meetings should be noticed appropriately. Council discussion ensued. Eileen Gibbons, Chair of the Pathways Committee, stated that this topic has been a perpetual issue that comes up every other year. She outlined the current process for reviewing properties. DIRECTION: Revise the standing committee resolution to state that all of the committees may continue with site visits, as long as any group does not contain a quorum of current committee members. Due to illness Vice Mayor Radford left meeting at 6:53 p.m. City Council Regular Meeting Minutes March 21, 2013 The Council now returned to the agenda at Item 2.E. E. Traffic Safety Committee Annual Report Kjell Karlsson, Chair of the Traffic Safety Committee, presented the annual report of the Traffic Safety Committee to the City Council. Council discussion ensued. No action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Maria Begiebing, San Jose, Student at San Jose State, encouraged the Council to fill out the survey she sent last week. 4. REPORTS FROM COMMITTEES, SUB -COMMITTEES AND COUNCIL MEMBERS ON OUTSIDE AGENCIES 4 A. Report from the Community Relations Committee on Donations to the Town A representative from the Community Relations Committee arrived later in the meeting. B. Report from the Community Relations Committee on the Town Picnic Budget With no representative from the Community Relations Committee present, Mayor Waldeck provided a brief update on the status of the Town Picnic. He reported that the fire department is no longer able to provide the food for the picnic. The item was continued to the April City Council meeting. Councilmember Harpootlian provided an update on the activities of the Education Committee. 5. ONGOING BUSINESS A. Town Goals 1. Public Safety Report by Captain Kenneth Binder r Sheriff Captain Ken Binder presented a report on crime in Los Altos Hills. 4 City Council Regular Meeting_ Minutes March 21, 2013 a IM Council discussion ensued. No action was taken. B. Adopt Resolution Supporting Senate Bill 629 - Tax Equity Allocation (TEA) (Staff. C. Cahill) Mayor Waldeck proposed adding the discussion of AB 741 to the agenda as it requires action prior to the next City Council meeting. MOTION MADE AND SECONDED: Councilmember Larsen moved to add an item to the current agenda to whether or not to support Assembly Bill 741. The motion was seconded by Councilmember Harpootlian. AYES: Mayor Waldeck, Councilmember Corrigan, Councilmember Harpootlian, Councilmember Larsen NOES: None ABSENT: Vice Mayor Radford ABSTAIN: None MOTION CARRIED. B. Adopt Resolution Supporting Senate Bill 629 - Tax Equity Allocation (TEA) (Staff. C. Cahill) City Manager Carl Cahill presented the staff report regarding Senate Bill 629 - Tax Equity Allocation. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Harpootlian moved to adopt Resolution 18-13 Supporting Senate Bill 629. The motion was seconded by Councilmember Larsen. AYES: Mayor Waldeck, Councilmember Corrigan, Councilmember Harpootlian, Councilmember Larsen NOES: None ABSENT: Vice Mayor Radford ABSTAIN: None MOTION CARRIED. City Council Regular Meeting Minutes March 21, 2013 Item Added: Discussion of AB 741. City Attorney Steve Mattas stated that the purpose of AB 741 is to establish a new tax allocation schedule for the low property tax cities that qualify. The bill is purposely trying to create the situation where the low tax cities receive a new tax rate formula. MOTION MADE AND SECONDED: Councilmember Harpootlian moved authorizing the City Attorney's office to work with the Mayor to draft a letter in support of AB 741; the Council further authorized the Mayor to sign the letter with the condition that it is accomplishing the Town's goal of securing additional tax funds without jeopardizing the Council's support of SB 629. The motion was seconded by Councilmember Larsen. AYES: Mayor Waldeck, Councilmember Corrigan, Councilmember Harpootlian, Councilmember Larsen NOES: None ABSENT: Vice Mayor Radford ABSTAIN: None MOTION CARRIED. 6. NEW BUSINESS A. Establishing the 2012/2013 Budget Preparation Calendar (Staff: Y. Rasulova) Administrative Services Director Yulia Rasulova presented the staff report. Council discussion ensued. DIRECTION: Schedule a Joint City Council/Finance and Investment Committee Study Session for Monday, May 20th at 6 p.m. 7. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Harpootlian moved to approve the CONSENT CALENDAR with the exception of Item 71. The motion was seconded by Councilmember Larsen. AYES: Mayor Waldeck, Councilmember Corrigan, Councilmember Harpootlian, Councilmember Larsen NOES: None City Council Regular Meeting Minutes March 21, 2013 ABSENT: Vice Mayor Radford ABSTAIN: None MOTION CARRIED. A. Approval of Meeting Minutes: City Council Special Meeting - February 28, 2013 B. Review of Disbursements: February 1, 2013 - February 28, 2013 $1,075,199.49 C. Adoption (Second Reading) of Ordinance 543 Designating the House at 12640 La Cresta Drive as a Historical Landmark; File # 208-12-MISC D. Resolution 15-13 Accepting Dedication of Right -of -Way; LANDS OF KIRK, 12861 Alta Tierra Road (Staff: R. Chiu) E. Resolution 16-13 Awarding Contract for Construction of Fremont Road Metal Beam Guardrail Project (Staff: R. Chiu) F. Resolution 17-13 Awarding Contract to Provide Design, Bidding and Construction Support Services for the 2013 Sanitary Sewer Repair and Rehabilitation Project (Staff. R. Chiu) G. Notification of Fast Track Approval: LANDS OF MULIAWAN AND DEWI; 12234 Tepa Way; File #245-12-ZP-SD-GD; A request for Site Development Permit to demolish the existing residence and construct a new 5,948 square foot single story residence with an attached two (2) car garage. The existing detached two (2) car garage is proposed to remain. (Maximum building height: 18') CEQA Review: Categorical Exemption per Section 15303 (a) (Staff. D. Pedro) H. Notification of Fast Track Approval: LANDS OF WANG AND CHI; 14130 Baleri Ranch Road; File #283-12-ZP-SD-GD; A request for a Site Development Permit to demolish the existing residence and construct a new 5,000 square foot two-story residence with an attached three (3) car garage and a 480 square foot swimming pool. (Maximum building height: 25') CEQA Review: Categorical Exemption per Section 15303 (a)&(e) (Staff D. Pedro) The Council now considered Item 7.I. I. Notification of Fast Track Approval: LANDS OF WANG & MEI; 27201 Deer Springs Way; File #279-12-ZP-SD-GD; A request for a Site Development Permit for a new 4,482 square foot two story residence (Maximum height 28') with a 1,167 square foot basement. CEQA review: Categorical Exemption per Section 15303 (a) (Staff. D. Pedro). City Council Regular Meeting Minutes March 21, 2013 Councilmember Corrigan asked if the pathway easement was a roadside path or an off road path. Planning Director Debbie Pedro indicated it was a roadside path. MOTION MADE AND SECONDED: Councilmember Harpootlian moved approval of CONSENT CALENDAR Item 7.I. Notification of Fast Track Approval: LANDS OF WANG &MEI; 27201 Deer Springs WE; File #279-12- ZP-SD-GD; A request for a Site Development Permit for a new 4,482 square foot two story residence (Maximum height 28') with a 1,167 square foot basement. CEQA review: Categorical Exemption per Section 15303 (a). The motion was seconded by Councilmember Larsen. AYES: Mayor Waldeck, Councilmember Corrigan, Councilmember Harpootlian, Councilmember Larsen NOES: None ABSENT: Vice Mayor Radford ABSTAIN: None MOTION CARRIED. At this point a representative from the Community Relations Committee arrived and the Council returned to Items 4. A and B. 4. REPORTS FROM COMMITTEES, SUB -COMMITTEES AND COUNCIL MEMBERS ON OUTSIDE AGENCIES A. Report from the Community Relations Committee on Donations to the Town Roger Burnell, Los Altos Hills, Member of the Community Relations Committee, presented information on a public art donation policy. Council discussion ensued. Duffy Price, Los Altos Hills, stated that a tax exemption was allowed for the donations to the Town's art wall. Mr. Burnell responded to questions from the Council. MOTION MADE AND SECONDED: Councilmember Corrigan moved to empower Roger Burnell to form an ad hoc sub -committee of the Community Relations Committee consisting of three members, Barbara Waldeck, Karen Druker and Roger Burnell; immediately publicize the potential committee to the broader community engage potential donors, who may be interested in making City Council Regular Meeting Minutes March 21, 2013 „ gifts to the Town of Los Altos Hills in a non-binding way, and return to the Council in April with information about a financial vehicle for managing the donations. The motion was seconded by Councilmember Larsen. AYES: Mayor Waldeck, Councilmember Corrigan, Councilmember Harpootlian, Councilmember Larsen NOES: None ABSENT: Vice Mayor Radford ABSTAIN: None MOTION CARRIED. B. Report from the Communitv Relations Committee on the Town Picnic Budget Roger Burnell, Los Altos Hills, Member of the Community Relations Committee, informed the Council that the fire department is no longer able to support the food preparation for the picnic this year. Council discussion ensued. Duffy Price, Los Altos Hills, stated that she was on the original Community Relations Committee that put together the very first picnic. She proposed an alternative to consider providing a day on the green where residents bring their own picnic lunch and the Town provides beverages and ice cream. MOTION MADE AND SECONDED: Councilmember Larsen moved to authorize a maximum Town picnic budget of $35,000. The motion was seconded by Councilmember Harpootlian. AYES: Councilmember Corrigan, Councilmember Harpootlian, Councilmember Larsen NOES: None ABSENT: Vice Mayor Radford ABSTAIN: Mayor Waldeck MOTION CARRIED. IM City Council Regular Meeting Minutes March 21, 2013 8. STAFF REPORTS A. City Manager - Carl Cahill reported that the Fire District approved participation in Rapid Notify, the local emergency notification service. Both the District and the Town participate in SCCAlert, the County's program. B. City Attorney - No report. C. City Clerk - Deborah Padovan reminded of the Special Joint Council/FIC Study Session to review current and future projects on Thursday, March 28, 2013 at 3:00 p.m. and a ribbon cutting to commemorate the completion of the Safe Route to School project on Friday, March 29, 2013 at 8:15 a.m. D. Planning Director - No report. E. Finance Director - No report. F. Public Works Director- Richard Chiu reported that he went on a field trip with the Silicon Valley Bicycle Coalition identifying potential hotspots of bicycle and vehicle interaction. 9. COUNCIL INITIATED ITEMS B. Discussion of Potentially SMorting Senate Bill 135 for an Earthquake Early Warning System Mayor Waldeck) Mayor Waldeck presented the item. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve Resolution 19-13 Supporting Senate Bill 135 for an Earthquake Early Warning System. The motion was seconded by Councilmember Harpootlian. AYES: Mayor Waldeck, Councilmember Corrigan, Councilmember Harpootlian, Councilmember Larsen NOES: None ABSENT: Vice Mayor Radford ABSTAIN: None MOTION CARRIED. io City Council Regular Meeting Minutes March 21, 2013 n 29 C. Discussion on Offering a Letter of Support to the Bay Area Water Supply and Conservation Agency for the Proposed Amendment to the Water Supply Agreement (MUor Waldeck) Mayor Waldeck presented the item and stated that a letter of support is no longer required. 10. ADJOURN The meeting adjourned at 8:55 p.m. Deborah Padovan City Clerk The minutes of the March 21, 2013 regular City Council meeting were approved with a correction on April 18, 2013. 11 City Council Regular Meeting Minutes March 21, 2013