Loading...
HomeMy WebLinkAbout9/11/2014Town of Los Altos Hills City Council Special Meeting Minutes Thursday, September 11, 2014 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (5.30 P.M.) A. Roll Call — All Present 1. CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Government Code Section 54957) Unrepresented Employee: City Attorney Mayor Radford called the meeting to order at 6:00 p.m. CALL TO ORDER (6.00 P.M.) A. Roll Call Present: Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck, Councilmember Larsen, Councilmember Harpootlian Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Interim Planning Director Suzanne Avila, Public Works Director/City Engineer Richard Chiu, Administrative Services Director Yulia Carter, Consultant Planner Steve Padovan, Assistant Planner Nicole Horvitz, City Clerk Deborah Padovan B. Pledge of Allegiance Mayor Radford requested a moment of silence to remember the victims of September 11, 2001. Mayor Radford stated that a closed session occurred and there was no reportable action. L. AGENDA REVIEW Mayor Radford moved agenda item 10.A to immediately follow item 2.F; and item 6.13 was moved to immediately follow item 10.A. City Council Special Meeting Minutes September 11, 2014 2. PRESENTATIONS AND APPOINTMENTS A. Appointment to the Youth Commission City Clerk Deborah Padovan introduced the Youth Commission applicant Javin Pombra. Javin Pombra introduced himself and explained why he wanted to serve on the Los Altos Hills Youth Commission. Community Services Supervisor Sarah Gualtieri said that Javin attended the Hoedown last week, is a great volunteer and has an excellent attendance record. MOTION MADE AND SECONDED: Vice Mayor Corri an moved to aimoint Javin Pombra to the Los Altos Hills Youth Commission. The motion was seconded by Councilmember Larsen Motion Carried 5 to 0• AYES: Mavor Radford ViceMayor Corrigan Councilmember Waldeck Councilmember Larsen Councilmember Harpootlian NOES: None ABSENT: None ABSTAIN: None B. Presentation by Stanford on the Coyote Hill Parking Proposal Larry Horton, Senior Associate Vice President for Public Affairs for Stanford, provided an overview of the Stanford Perimeter Trail. Jim Inglis, Director of Design and Construction for Stanford, explained the details of Stanford Perimeter Trail project. The Council asked questions of Mr. Inglis and received his responses. Council discussion ensued. Robert Eckols, Fehr and Peers, provided more information. No action was taken. Staff will follow up with Stanford for an engineering point of view. 2 City Council Special Meeting Minutes September 11, 2014 C. Annual Presentation by the Parks & Recreation Committee Kathy Evans Chair of the Los Altos Hills Parks and Recreation Committee, provided an annual report on the activities of the committee. Council discussion ensued. No action was taken. D. Presentation of Earth Day Certificates to Schools Ms. Gualtieri presented background on the Earth Day clean-up activities. Mayor Radford presented a certificate to Gardner Bullis Principal Katie Kinnaman. E. Presentation and Request from the Environmental Initiatives Committee for a Water Conservation Proclamation Peter Evans, Member of the Los Altos Hills Environmental Initiatives Committee, requested the Council declare September 21, 2014 as Water Conservation Day and authorize a postcard to all residents. Council discussion ensued. DIRECTION: Modify the postcard to remind all residents that we are looking to conserve up to 20% of water usage. MOTION MADE AND SECONDED: Councilmember Har ootlian moved to approve the proclamation and postcard with the suggested change informing residents of consuming 20% less water, the goal set by the State ofCalifornia the expense will be paid for by Purissima Hills Water District and California Water Service Company and not using Town funds The motion was seconded by Vice Mayor Corrigan. Motion Carried 5 to 0• AYES: Mayor Radford Vice Mayor Corrigan Councilmember Waldeck Councilmember Larsen Councilmember H rpootlian NOES: None ABSENT: None ABSTAIN: None City Council Special Meeting Minutes September 11, 2014 F. Presentation by the Emergency Communications Committee Councilmember Waldeck introduced the topic of the future of the Emergency Communications Committee. Dru Anderson, Secretary of the Los Altos Hills Emergency Communications Committee, presented the report. Council discussion ensued. Councilmember Waldeck requested the Council to authorize a survey of surrounding communities to see how they regulate HAM radio operators. Scott Overstreet, Co -Chair of the Los Altos Hills Emergency Communications Committee, agreed to get the survey started. DIRECTION: The Emergency Communications Committee shall undertake a survey to see how other communities regulate HAM radio operators. The Committee shall return to the Council with more specific recommendations. The City Manager shall return to the City Council with what current Town actions is making it difficult for HAM radio operators to exist in the community as it relates to installation of equipment, etc. The City Manager shall return and provide an overview of the Town's emergency preparedness operation. The Council now considered Agenda Item 10 A 10. COUNCIL INITIATED ITEMS A. Discussion of the Proj2osed Foothill College Move to Lot #7 in the Current Location of the CERT ARK Councilmember Larsen Councilmember Larsen introduced the topic of the proposed Foothill College Proposal and the location of the CERT ARK. Duffy Price, President of the Los Altos Hills County Fire District, introduced Mike Sanders, the District's Emergency Preparedness Coordinator. Mike Sanders said that two weeks ago he was notified by the assistant police chief at Foothill College that the District Office was going to move into Lot #7 with a large 20,000 square foot building. In addition, he spoke about the upcoming CERT program scheduled for September 23-27, 2014. Council discussion ensued. No action was taken. Council recess at 7:53 p.m. Council reconvened to Open Session at 8:00 p.m. 4 City Council Special Meeting Minutes September 11, 2014 The Council now considered Item 6.B. 6.B. Exemption Request for an Additional Term of the Environmental Design and Protection Committee Chair (Staff: D Padovan) City Clerk Padovan presented the staff report. Councilmember Harpootlian stated that Committee Member Carol Gottlieb is being trained to take over. Pat Ley, Chair of the Environmental Design and Protection Committee, spoke in support of her appointment for a fourth term. MOTION MADE AND SECONDED: Councilmember Waldeck moved to appoint Pat Ley for a fourth one-year term as Chair of the Environmental Design and Protection Committee. The motion was seconded b Councilmember Har ootlian. Motion Carried 5 to 0• AYES: Mayor Radford, Vice Mayor Corrigan Councilmember Waldeck Councilmember Larsen Councilmember Harpootlian NOES: None ABSENT: None ABSTAIN: None 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the aLienda. Under a Resolution Previously adopted -!M. the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda Heather Rose, Chair of the Los Altos Hills Education Committee, stated that she was speaking on behalf of the committee. After a unanimous vote of the members, they recommend the City Council endorse Measure N. City Attorney Steve Mattas stated that the topic was outside of the purview for this meeting, but the Council could call a special meeting to consider the topic. Councilmember Waldeck requested that this matter be added as an urgency item to the agenda this evening. City Council Special Meeting Minutes September 11, 2014 111U HUN MADE AND SECONDED: Councilmember Waldeck moved to a endize th possible endorsement of Measure N as an urgent situation to the agenda this evening the urgency arose after the council agenda was posted The motion was seconded by Councilmember Ilarpoothan City Attorney Mattas stated that the Brown Act allows an item to be added to an agenda under certain circumstances. Council discussion ensued. Mayor Radford said that while the motion was on the floor, he would continue to take public comment and return to the motion after all public comment has been received. Jehan Godrej, Los Altos Hills, stated that as a member of the Environmental Initiatives Committee, he attended a rainwater harvest meeting and learned about greywater systems. He said the committee will put the information on the Town's website. Further Council discussion ensued regarding the motion on the floor. City Attorney Mattas clarified that the motion was to consider the urgent need to take action on the item and that it must be passed by a supermajority vote of the Council. Mayor Radford called for the vote. AYES: Mayor Radford, Councilmember Waldeck Councilmember H ootlian NOES: Vice Mayor CorriganCouncilmember Larsen ABSENT: None ABSTAIN: None The motion FAILED as it required a 4/5 (supermajority) vote. DIRECTION: A discussion on Measure N shall be agendized at the October City Council meeting currently scheduled for October 16, 2014. 4. PUBLIC HEARINGS A. Introduction (First Reading) of an Amendment to the Zoning Ordinance Re arding Emergency Shelter Housing as a Permitted Accessory Use in the R A (Residential Agricultural) Zoning Distract (Section 10-1.702 of the Los Altos Hills Mumcmal Code) (Staff S Avila) Ex Parte Communications for Agenda Item 4.13. Councilmember Larsen stated that he has a friend who is going to speak this evening; Councilmember Waldeck said he had spoken with Mr. Shaw, but it was months ago; Mayor Radford had City Council Special Meeting Minutes September 11, 2014 nothing to report; Vice Mayor Corrigan stated she met with a number of people and made a number of phone calls, including one of the homeowners (Mr. Shaw) who could not be in attendance and has spoken to various builders including R.J. Dailey and Shawn Owen; Councilmember Harpootlian had nothing to disclose. Consultant Planner Steve Padovan presented the staff report. Council discussion ensued. Mayor Radford opened the Public Hearing. Seeing no one wishing to speak, Mayor Radford closed the Public Hearing. Further Council discussion ensued. City Attorney Mattas explained the requirement under Senate Bill 2, allowing that there could be a use of that type on that property, not that something is actually built. MOTION MADE AND SECONDED: Councilmember Larsen moved to continue the Public Hearing, Introduction (First Reading) of an Amendment to the Zoning Ordinance Regarding Emergency Shelter Housing as a Permitted Accessory Use in the R -A (Residential - Agricultural) Zoning District (Section 10 1.702 of the Los Altos Hills Municipal Code) and direct staff to inform Foothill College regarding the Town's right to change the zoning but the Town's interest to collaborate on this matter. The motion was seconded by Councilmember Harpoothan. Motion Carried 5 to 0: AYES: Mayor Radford Vice Mayor CorriganCouncilmember Waldeck Councilmember Larsen, Councilmember Harnootlian NOES: None ABSENT: None ABSTAIN: None B. Introduction (First Reading) of an Ordinance Amending Title 10 Chapter 1 Article 2 (Designated) of the Los Altos Hills Municipal Code (Text Amendment to Floor Area Definition)• File #343-13-MISC (Staff.• S Avila) Assistant Planner Nicole Horvitz presented the staff report. Council discussion ensued. City Council Special Meeting Minutes September I1, 2014 Mayor Radford opened the Public Hearin Mansour Moussavian, Los Altos Hills, said that he is a licensed contractor and said, "we are trying to fix a problem that is nonexistent." Further, he believed that this is going to create unanticipated consequences with the design and character of our town. Scott Stotler, Los Altos, was not in favor of changing the code. Vijay Chawla, Los Altos Hills, said they specifically designed a single story home with high ceilings and her project was delayed as the interpretation changed after they submitted plans. Mariam Jalil, Los Altos Hills, was not in support of changing the rule. She expressed that projects in progress should be given a temporary reprieve. Hemant Taneja, Los Altos Hills, said that he purchased property in Town and recommended that the Council consider an allocation so one can have a foyer and create homes that have single and double stories. Sunny Goyal, Los Altos Hills, said making this change or restriction would affect him because his property sits at a lower elevation. Jitze Couperus, Los Altos Hills Planning Commissioner, stated the Commission had to 'fix it because it wasn't English." He said that if the code is not clarified, it will be a problem. Richard Partridge, Los Altos Hills Planning Commissioner, said that the Planning Commission was not trying to change anything, only clarify what they understood as the intent, to cut down on the bulk. Mr. Stoler suggested that the Town allow that a certain number of square feet of an area to be used as optional, flexible space. Jim Abraham, Los Altos Hills, pointed out that Scott Stotler is correct and the unintended consequences will be really bad looking homes. Mayor Radford closed the Public Hearing. Further Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Larsen moved to continue this topic and ask staff to return with more information on maximum MFA for single story bulldmgs height and bulk• provide an exemption allow the current places that are in the pipeline to go forward under the existing rules The motion was seconded by Mayor Radford City Council Special Meeting Minutes September 11, 2014 Councilmember Waldeck seconded the motion and then later withdrew his second. Further discussion ensued. Councilmember Larsen WITHDREW the motion. MOTION MADE AND SECONDED: Vice Mayor Corrigan moved to waive reading and introduce the ordinance amending Title 10 Chapter 1 Article 2 of the LAHMC as presented: and allow that one applicant to have their application processed consistent with the interpretation that existed prior to November 2013. The motion was seconded by Councilmember Harpootlian Motion Carried 4 to 0: AYES: Mayor Radford Vice Mayor CorriganCouncilmember Larsen Councilmember Harpootlian NOES: None ABSENT: None ABSTAIN: Councilmember Waldeck MOTION MADE AND SECONDED: Moved by Councilmember Har ootlian to direct staff to work with the Planning Commission to review ordinances in neighboring communities to determine what they do with regard to bulk and provide that information to the Planning Commission to suggest a bulk ordinance that would return to Council and review a minimumsquare footage that would allow for an exemption for a foyer for example The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Mayor Radford Vice Mayor CorriganCouncilmember Waldeck Councilmember Larsen Councilmember Harpootlian NOES: None ABSENT: None ABSTAIN: None City Council Special Meeting Minutes September 11, 2014 5. ONGOING BUSINESS A. Resolution Authorizing the City Manager to Execute Agreements in an Amount not to Exceed $30.000 for the Construction of a Dog Park on Town Owned Property (Staff. C. Cahill) City Manager Carl Cahill presented the staff report. MOTION MADE AND SECONDED: Councilmember Harpootlian moved to approve Resolution 58-14 authorizing the City Manager to execute agreements for a dog park in an amount not to exceed $30,000, The motion was seconded by Vice Mayor Corrigan. Motion Carried 5 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Waldeck Councilmember Larsen Councilmember Harpootlian NOES: None ABSENT: None ABSTAIN: None B. 2014-15 Community Services Agencies Grant Awards (Staff. Y. Carter) This item was not considered and was continued to the October 16, 2014 regular City Council meeting. C. Resolution Authorizing the City Manager to Enter into a Necessary Agreement to Replace Two Flygt Pumps at the Purissima Sanitary Sewer Pump Station (Staff - R. Chiu Public Works Director Richard Chiu presented the staff report. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Harpootlian moved to approve Resolution 59-14 authorizing the City Manager to Enter into the necessary_ agreements to repair Flygt pumps for the Purissima Sanitary Sewer Pump Station The motion was seconded by Councilmember Waldeck Motion Carried 5 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Waldeck Councilmember Larsen Councilmember Harpootlian 10 City Council Special Meeting Minutes September 11, 2014 NOES: None ABSENT: None ABSTAIN: None 6. NEW BUSINESS A. _Introduction (First Reading) of an Ordinance Amending Title 2 Chapter 6 Conflict of Interest - of the Los Altos Hills Municipal Code (Staff D Padovan) City Clerk Padovan presented the staff report. MOTION MADE AND SECONDED: Moved by Councilmember Waldeck to waive reading and introduce an ordinance amending the Los Altos Hills Municipal Code Title 2, Chapter 6 - Conflict of Interest Code The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Mayor Radford Vice Mayor Corrigan Councilmember Waldeck Councilmember Larsen Councilmember Harpootlian NOES: None ABSENT: None ABSTAIN: None 7. REPORTS FROM COMMITTEES SUB -COMMITTEES AND COUNCILMEMBERS ON OUTSIDE AGENCIES No reports. 8. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Harpootlian moved to approve the CONSENT CALENDAR with the exception of Items 8.A 8.0 & 8.1). The motion was seconded by Vice Mayor Corrigan Motion Carried 5 to 0: AYES: Mayor Radford Vice Mayor Corri ,an, Councilmember Waldeck Councilmember Larsen Councilmember Harpoothan 11 City Council Special Meeting Minutes September 11, 2014 NOES: None ABSENT: None ABSTAIN: None B. Resolution 60-14 Accepting an Open Space Easement; Lands of Urban West, LLC; 12179 Hilltop Drive; File #82-14-ZP-SD-GD (Staff. S. Avila) E. Notification of Fast Track Approval: Lands of Harris; 25311 O'Keefe Lane; File 16-914-ZP-SD; A request for a Site Development Permit for first floor additions totaling 424 square feet and an 824 square foot second story addition to an existing residence (maximum height 21' 6"). CEQA review: Categorical Exemption per Section 15301 (e). (Staff. S. Avila) Appeal deadline: September 24, 2014. F. Notification of Fast Track Approval: Lands of Mecker; 10180 W. Loyola Drive; File 159-14-ZP-SD; A request for a Site Development Permit for first and second floor additions to an existing residence totaling 1,574 square feet (maximum height 23' 2"), a 690 square foot guest house and new hardscape. CEQA review: Categorical Exemption per Section 15301(e) and 15303(e) (Staff. S. Avila) Appeal deadline: September 24, 2014. The Council now considered agenda item 8A 8.0 and 8.D. A. Review of Disbursements: August 1 2014 - August 31 2014 $730,262.00 Councilmember Larsen questioned the charge on the disbursements for the City of Los Altos sewer charge reconciliation. Staff explained the charge. MOTION MADE AND SECONDED: Councilmember Larsen moved to receive the August 2014 disbursements reportThe motion was seconded by Councilmember Harpoothan Motion Carried 5 to 0: AYES: Mayor Radford Vice Mayor CorriganCouncilmember Waldeck Councilmember Larsen Councilmember Harpootlian NOES: None ABSENT: None ABSTAIN: None 12 City Council Special Meeting Minutes September 11, 2014 C. Proclamation Designating the Week of September 15-21 "National Drive Electric Week" (Staff. D. Padovan) Councilmember Larsen stated that on September 20, 2014 at De Anza College there will be a gathering of electric vehicles in the South Bay with the hopes of setting a world record of gathering of electric vehicles. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve a Proclamation proclaiming September 15-21 as National Drive Electric Week The motion was seconded by Councilmember Harpoothan Motion Carried 5 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Waldeck Councilmember Larsen Councilmember Hargootlian NOES: None ABSENT: None ABSTAIN: None D. Resolution Accepting the 2013 Sanitary Sewer Repair and Rehabilitation Project (Staff. R. Chiu) MOTION MADE AND SECONDED: Councilmember Larsen moved to approve Resolution 61-14 accepting the 2013 Sanitary Sewer Repair and Rehabilitation Project as complete. The motion was seconded by Councilmember Waldeck Motion Carried 5 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Waldeck Councilmember Larsen Councilmember Harnootlian NOES: None ABSENT: None ABSTAIN: None 9. STAFF REPORTS A. City Manager B. City Attorney C. City Clerk 13 City Council Special Meeting Minutes September 11, 2014 10. C. D. Planning Director E. Administrative Services Director F. Public Works Director - Verbal report on the El Monte Avenue Off Ramp Improvement Project No staff reports were presented. COUNCIL INITIATED ITEMS B. Discussion of Potentially Changing Permit Fees for Crime Prevention Measures (Councilmember Waldeck) This item was not heard and was continued to the October 16, 2014 regular City Council meeting. Proposed Code of Conduct for Committee Members (Councilmember Waldeck) MOTION MADE AND SECONDED: Councilmember Waldeck moved to extend the meeting past 10:00 p.m. to include item 10.C. The motion was seconded b Councilmember Larsen. Motion Carried 5 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Waldeck Councilmember Larsen Councilmember H@Mootlian NOES: None ABSENT: None ABSTAIN: None Councilmember Waldeck presented the report. MOTION MADE AND SECONDED: Councilmember Waldeck moved to form an ad hoc committee to preparea proposed Code of Conduct for Committee Members; the committee shall consist of Councilmember Waldeck and Vice Mayor Corrizan The motion was seconded by Councilmember Harpootlian Motion Carried 5 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Waldeck Councilmember Larsen Councilmember Harpootlian NOES: None 14 City Council Special Meeting Minutes September 11, 2014 ABSENT: None ABSTAIN: None 11. ADJOURN The meeting adjourned at 10:10 p.m. Respectfully submitted, 0 ,t,&Loj,�2a Deborah Padovan City Clerk The minutes of the September 11, 2014 special City Council meeting were approved as presented at the October 16, 2014 regular City Council meeting. 15 City Council Special Meeting Minutes September 11, 2014