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Home My WebLink About7/16/2014Town of Los Altos Hills City Council Special Meeting Minutes Wednesday, July 16, 2014 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Mayor Radford called the City Council Special Meeting to order at 5:33 p.m. in the Council Chambers at Town Hall. CALL TO ORDER (5:30 P.M.) A. Roll Call 1. CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Government Code Section 54957) Unrepresented Employee: City Attorney and City Manager Present: Mayor Radford, Vice Mayor Corrigan, Councilmember Larsen (arrived at 5:45 p.m.), Councilmember Waldeck Absent: Councilmember Harpootlian Staff: City Manager Carl Cahill (left the room at 4:35 p.m.), City Attorney Steve Mattas, City Clerk Deborah Padovan (left the room at 4:35 p.m.) City Attorney Steve Mattas stated that the closed session occurred and there was no reportable action. CALL TO ORDER (6:00 P.M.) Mayor Radford called the open session meeting to order at 6:00 p.m. A. Roll Call Present: Mayor Radford, Vice Mayor Corrigan, Councilmember Larsen, Councilmember Waldeck Absent: Councilmember Harpootlian Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Community Development Director Debbie Pedro, City Engineer/Public Works Director Richard Chiu, Administrative Services Director Yulia Carter, City Clerk Deborah Padovan B. Pledl;e of Allegiance Vice Mayor Corrigan introduced special guests, Knox Schlossberg, Lawton Corrigan, Charlie Schlossberg, William Corrigan and Robert Corrigan who led the pledge of allegiance. 1. AGENDA REVIEW Vice Mayor Corrigan requested that item 2.13 be moved to later in the meeting; Councilmember Waldeck requested that Consent Calendar Items 7.13, 7.0 and 7.G be pulled for discussion; and, Councilmember Larsen requested that Consent Calendar Item 7.I be pulled for discussion. 2. PRESENTATIONS AND APPOINTMENTS A. Appointment to the Community Relations Committee Deborah Padovan, City Clerk introduced the item and stated that the applicant was not in attendance. Council discussion ensued. DIRECTION: The applicant should be encouraged to attend at least one Community Relations Committee meeting. After that occurs, the Council will consider his application. The Council now considered Item 3 - Presentations from the Floor. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete—a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda Under a Resolution Previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda Yoriko Kishimoto, MidPeninsula Regional Open Space District, thanked the City Council for their support of Measure AA. City Manager Carl Cahill informed the City Council that the Town's long time Planning Director Debbie Pedro, was leaving the Town and will be working in Portola Valley. He also introduced two new employees, Pak Lin, Finance Manager and Tina Tseng, Senior Engineer. 4. NEW BUSINESS 2 Special City Council Meeting Minutes July 16, 2014 A. Review of City Council Schedule for September 2014 and December 2014 (Staff - D. Padovan) City Clerk Padovan presented the staff report. MOTION MADE AND SECONDED: Councilmember Larsen moved to cancel the September 18, 2014 regular City Council meeting and schedule a special City Council meeting for Wednesday September 24 2014 at 6.00 p.m. The motion was seconded by Councilmember Waldeck Motion Carried 4 to 0. AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Larsen Councilmember Waldeck NOES: None ABSENT: Councilmember Hg000tlian ABSTAIN: None MOTION MADE AND SECONDED: Mavor Radford moved to cancel the December 18, 2014 regular City Council meeting and schedule a special City Council meeting for December 11 2014 at 6.00 p.m. The motion was seconded by Councilmember Waldeck. Motion Carried 4 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Larsen Councilmember Waldeck NOES: None ABSENT: Councilmember Hamootlian ABSTAIN: None DIRECTION: After the motion to cancel the September meeting, the September meeting date was rescheduled to September 11, 2014. B. Proposed Installation of No Parking Signs on Sunhills Drive at West Loyola Drive and at Mora Drive (Staff: R. Chiu) Councilmember Larsen recused himself and stepped down from dais. Richard Chiu, Public Works Director presented the staff report. Special City Council Meeting Minutes July 16, 2014 Council discussion ensued. Martha Bowden, Chair of the Traffic Safety Committee, responded to questions from the City Council. Jim Abraham, Planning Commissioner, responded to questions from the City Council. MOTION MADE AND SECONDED: Mavor Radford moved to accept the proposed installation of no parking signs on Sunhills Drive at West Loyola Drive and Mora Drive. The motion was seconded by Vice Mayor Corrigan Motion Carried 3 to 0: AYES: Mayor Radford, Vice Mayor Corrigan Councilmember Waldeck NOES: None ABSENT: Councilmember Harpootlian ABSTAIN/RECUSE: Councilmember Larsen DIRECTION: Determine the high traffic parking periods and have the sheriffs office regularly patrol; as soon as the Town installs the signs and the sheriffs office starts enforcement, a letter should be sent to the entire street advising them of the no parking signs and informing them that enforcement is complaint driven; and twelve months from now the Traffic Safety Committee should revisit the topic and provide an update to the City Council as appropriate. Councilmember Larsen returned to the dais. C. Proposed Installation of Horse Crosswalk Signs on Purissima Road Near the Town Riding Arena (Staff. R. Chiu) Director Chiu presented the staff report. Council discussion ensued. Michael Wagner, Los Altos Hills, explained where the crosswalks would be on Purissima and said "it is a doubly effective sign." Alisa Bredo, Los Altos Hills, said that she uses the riding arena frequently and that with the cars speeding it can be quite dangerous. Special City Council Meeting Minutes July 16, 2014 Kathy Evans, Los Altos Hills, said it is the perfect spot for a crosswalk as it connects two trails. Jim Abraham, Los Altos Hills, speaking as a resident and not a member of the Planning Commission, said the horse ring has been there for at least 30 years and there has not been any incident involving cars and horses in that area. He did not believe it was necessary to start installing signs. Peter Evans, Los Altos Hills, said that he has crossed the area on foot and there needs to be a crosswalk. Jolon Wagner, Los Altos Hills, explained that the sign is not a bright as it appears in the photo. She said that Portola Valley and Woodside have similar signs in their cities. Council discussion ensued. MOTION MADE AND SECONDED: Mayor Radford moved to install the horse crosswalk on Purissima Road near the riding arena as soon as reasonably feasible if not immediately and paint the crosswalk The motion was seconded by Vice Mayor Corrigan. Motion Carried 4 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Larsen Councilmember Waldeck NOES: None ABSENT: Councilmember Harpootlian ABSTAIN: None 5. PUBLIC HEARINGS A. Resolution of the City Council of the Town of Los Altos Hills Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges the 2014- 2015 Sewer Service Charges and Contractual Assessment District Chargesg for both the Palo Alto and Los Altos Sewer Basins (Staff.• R Chiu) Director Chiu presented the staff report. Mayor Radford opened the Public Hearing. Allan Epstein, Los Altos Hills, questioned four properties that were on the list. Special City Council Meeting Minutes July 16, 2014 Mayor Radford closed the Public Hearing. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve Resolution 41-14 requesting the Santa Clara County Tax Collector collect delinquent sewer charges, the 2014-15 sewer service charges and contractual assessment district charges for both the Palo Alto and Los Altos sewer basins as corrected based on the information by the Public Works Director. The motion was seconded by Vice Mayor Corrigan. Motion Carried 4 to 0: AYES: Mayor Radford, Vice Mayor Corrigan Councilmember Larsen Councilmember Waldeck NOES: None ABSENT: Councilmember Hamootlian ABSTAIN: None At this point the City Council returned to consider Agenda item 2.B. 2.13. Appointment to the Environmental Initiatives Committee City Clerk Padovan presented the staff report. Jehan Godrej, Los Altos Hills, introduced himself to the City Council. MOTION MADE AND SECONDED: Mayor Radford moved to appoint Jehan Godrei to the Environmental Initiatives Committee for a four year term The motion was seconded by Councilmember Waldeck. Motion Carried 4 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Larsen Councilmember Waldeck NOES: None ABSENT: Councilmember Harpootlian ABSTAIN: None 6 Special City Council Meeting Minutes July 16, 2014 6. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Report on the Status of the Water Conservation Committee Peter Evans provided the presentation on behalf of Councilmember Harpootlian. Council discussion ensued. DIRECTION: The Environmental Initiatives Committee shall: 1) revisit the requirements of State Assembly Bill #1881 - Water Efficient Landscaping Ordinance; and 2) return to the next City Council meeting and make a presentation on what, if anything, they would recommend the Town's potential response or actions should be to the drought. MOTION MADE AND SECONDED: Councilmember Larsen moved to dissolve the Water Conservation Committee and to have the Environmental Initiatives Committee return at the next City Council meeting to address how the Town can best support the citizens regarding the water crisis. The motion was seconded by Councilmember Waldeck. Motion Carried 4 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Larsen Councilmember Waldeck NOES: None ABSENT: Councilmember Harpootlian ABSTAIN: None B. Report from the Open Space Committee on Acterra's Progress Roger Spreen, Chair of the Los Altos Hills Open Space Committee, presented the status of managing the Town's open space preserves, specifically the removal of invasive species in Byrne Preserve. Council discussion ensued. No action was taken. 7. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Larsen moved to approve the CONSENT CALENDAR, with the exception of items 7.13,7.C, 7.G and 7.1. The motion was seconded by Councilmember Waldeck. Special City Council Meeting Minutes July 16, 2014 Motion Carried 4 to 0: AYES: Mayor Radford, Vice Mayor CorriganCouncilmember Larsen Councilmember Waldeck NOES: None ABSENT: Councilmember HpMootlian ABSTAIN: None A. Review of Disbursements: June 1, 2014 - June 30, 2014 $327,845.06 D. Resolution 42-14 Acknowledging, but Rejecting the Offer of Dedication of Right - of -Way on the Lands of ISCA Assets 15, LLC; 27640 Sherlock Road (Staff. R. Chiu) E. Resolution 43-14 Accepting the Grant of Pathway Easement for Lands of ISCA Assets 15, LLC; 27640 Sherlock Road (Staff. R. Chiu) F. Resolution 44-14 Approving the Final Map (Lot Line Adjustment) and Subdivision Improvement Agreement for the Lands of Wimmer; 21886 and 21888 Blue Oaks Place (Staff. D. Pedro) H. Consideration of a Request to Schedule the Opening Date of the Bob Stutz Path to November 1, 2014 (Staff. R. Chiu) J. Lands of Glassman, 2000 Old Page Mill Road, File #42-14-ZP-SD; A request for a Site Development Permit for a new 3,900 square foot pool and hardscape to replace an existing pool and hardscape to be placed in a Conservation Easement which has a Declaration of Restrictions and Covenants. CEQA Review: Categorical Exemption per Section 15303 (Staff. D. Pedro) K. Notification of Fast Track Approval: Lands of Martin Family Trust; 13811 Ciceroni Lane; File #92-14-ZP-SD-GD; A request for a Site Development Permit for a new 4,940 square foot two story residence (maximum height 27') with a 1,252 square foot basement, a 851 square foot detached accessory building, and a 1,296 square foot swimming pool. CEQA review: Categorical Exception per Section 15303 (a) & (e). (Staff. D. Pedro) Appeal deadline: July 30, 2014 at 5:00 p.m. L. Notification of Fast Track Approval: Lands of Daniel; 27798 Via Ventana; File #378-13-ZP-SD-GD; A request for a Site Development Permit for a new 4,968 square foot two story residence (maximum height 26') with a 3,175 square foot basement, attached second unit, and a 480 square foot swimming pool. The 8 Special City Council Meeting Minutes July 16, 2014 applicant is also requesting to remove a multi trunk heritage oak tree. CEQA review: Categorical Exemption per Section 15303 (a) & (e) (Staff. D. Pedro) Appeal deadline: July 30, 2014 at 5:00 p.m. M. Resolution 45-14 Approving and Authorizing the City Manager to Execute an Agreement for Professional Recruiting Services for the Position of Community Development Director (Staff. C. Cahill) The Council now considered Agenda items 7.13, 7.C, 7.G and 7.I. B. Resolution Awarding a Contract for Landscape Maintenance Services at Purissima Park to Colony Landscapes (Staff: R. Chiu) Councilmember Waldeck asked what will be different in this program versus what we already have. Director Chiu responded explaining that the focus is on monitoring the irrigation system due to the drought as well as more environmentally friendly products. MOTION MADE AND SECONDED: Councilmember Waldeck moved to approve Resolution 46-14 awarding a contract for landscape maintenance services at Purissima Park. The motion was seconded by Councilmember Larsen. Motion Carried 4 to 0: AYES: Mayor Radford, Vice Mayor Corrigan, Councilmember Larsen, Councilmember Waldeck NOES: None ABSENT: Councilmember Harpootlian ABSTAIN: None C. Resolution Awarding a Contract for the 2014 Pavement Rehabilitation Project to O'Grady Paving (Staff: R. Chiu) Councilmember Waldeck asked about the scope of the project. Director Chiu responded to questions from the City Council. Council discussion ensued. Allan Epstein, Los Altos Hills, stated that he was not in favor of approving the item as doesn't believe that there has been adequate due diligence. 9 Special City Council Meeting Minutes July 16, 2014 Director Chiu responded to Mr. Epstein's comments and noted that the pavement management system is available to all online. MOTION MADE AND SECONDED: Vice Mayor Corrigan moved to approve Resolution 47-14 awarding the contract for the 2014 Pavement Rehabilitation Project to O'Grady Paving; with the addition that the Public Works Director change the contingency to 10% of the total cost and clarifies the roads to be added with the additional funds at the September City Council meeting; the remaining amount stays in the budget but does not get allocated without council approval. The motion was seconded by Councilmember Larsen. Motion Carried 4 to 0: AYES: Mayor Radford, Vice Mayor Corrigan, Councilmember Larsen, Councilmember Waldeck NOES: None ABSENT: Councilmember Harpootlian ABSTAIN: None G. Resolution of Local Support Authorizing the Filing of an Application for Active �w Transportation Program(ATP Funding Assigned to the Metropolitan Transportation Commission (MTC), Committing any Necessary Matching Funds and Stating the Assurance to Complete the Town's Proposed West Fremont Road Pathways Project (,Staff: R. Chiu) Councilmember Waldeck inquired as to the cost and probability of winning the grant. Director Chiu responded that this is for the completion of the Safe Route to School pathway project. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Waldeck moved to approve Resolution 48-14 local support authorizing the filing of an application for active transportation program (ATP) funding assigned to the Metropolitan Transportation Commission (MTC), committing necessary matching funds and stating the assurance to complete the Town's proposed West Fremont Road pathways project. The motion was seconded by Councilmember Larsen. Motion Carried 4 to 0: AYES: Mayor Radford, Vice Mayor Corrigan, Councilmember Larsen, 10 Special City Council Meeting Minutes July 16, 2014 Councilmember Waldeck NOES: None ABSENT: Councilmember Harpootlian ABSTAIN: None 1. Resolution Awarding a Contract to Provide Design and Grant Funding Management for the El Monte Road Pavement Rehabilitation Project to CSG Consultants (Staff. R. Chiu) Councilmember Larsen inquired about the timing of the grant. Director Chiu explained that after construction is completed, the Town would be reimbursed. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve Resolution 49-14 awarding a contract to provide design and grant funding management for the El Monte Road rehabilitation project to CSG Consultants. The motion was seconded by Councilmember Waldeck. Motion Carried 4 to 0: AYES: Mayor Radford Vice Mayor Corrigan, Councilmember Larsen, Councilmember Waldeck NOES: None ABSENT: Councilmember Harpootlian ABSTAIN: None 8. STAFF REPORTS A. City ManagerUpdate on the Status of the Dog Park City Manager Carl Cahill provided an update on the status of the proposed dog park. Council discussion ensued. Kathy Evans, Chair of the Los Altos Hills Parks and Recreation Committee, said when the survey went out to residents in 2007, a dog park was the number one write-in response. 11 Special City Council Meeting Minutes July 16, 2014 Jehan Godrei, Los Altos Hills, said he believed a dog park was a good idea. Jim Abraham, Los Altos Hills, said that he enthusiastically supports the dog park. MOTION MADE AND SECONDED: Mayor Radford moved to accept the range of cost estimate and direct staff to full price out a proposal, notwithstanding, any money that may be collected in donations and authorize the staff to solicit bids. The motion was seconded by Vice Mayor Corrigan. Motion Carried 4 to 0: AYES: Mayor Radford Vice Mayor Corrigan Councilmember Larsen, Councilmember Waldeck NOES: None ABSENT: Councilmember HgMootlian ABSTAIN: None B. City Attorney No report. C. City Clerk No report. D. Community Development Director: No report. Mayor Radford said that on behalf of the entire Council, Director Pedro will be missed and wished her luck in her new endeavors. E. Administrative Services Director No report. F. Public Works Director - Update on Coyote Hill Parking in Santa Clara County Director Chiu provided a report on Stanford's perimeter trail project. Council discussion ensued. 12 Special City Council Meeting Minutes July 16, 2014 Martha Bowden, Chair of the Los Altos Hills Traffic Safety Committee, stated there will be a net add of 15 parking spaces to Coyote Hill parking. Further council discussion. DIRECTION: Director Chiu shall contact the County to determine why the parking at Coyote Hill and Expressway Plan 2040 is not being coordinated. Councilmember Larsen shall prepare a letter for the Mayor to sign informing the County of the Town's interest and concerns. 9. COUNCIL INITIATED ITEMS A. Status Update of Annexation Plan of Unincorporated Island Areas (Councilmember Waldeck) Councilmember Waldeck requested that Director Pedro provide an update on unincorporated island areas. Director Pedro presented a proposed annexation plan. Council discussion ensued; no action was taken. �w B. Discussion of Street Signs in Los Altos Hills (Councilmember Waldeck) Councilmember Waldeck presented a report on road signs in Los Altos Hills. Council discussion ensued. Martha Bowden, Chair of the Los Altos Hills Traffic Safety Committee, said the Calming Guide has three different levels of mitigation that can be used; education/enforcement, signs/landscaping and speed tables/bumps. Jim Abraham, Los Altos Hills, said that signs are lacking in one area, south bound there are two speed limit signs on Concepcion, where there should be three or four; north bound there are no speed limit signs. DIRECTION. Director Chiu shall contact a consultant to provide outline standards for removing signs and return to the Council with a proposal on the cost to review and remove signs. C. Discuss sending a letter from the Mayor requesting that Caltrans revise their paving schedule and begin immediate) to o repave that section of I-280 within Los Altos Hills using a quieter, rubberized asphalt surface,• and consider authorizing the hiring of a consultant to assist the Town in furthering its expedited repaving request to Caltrans (Councilmember Waldeck) 13 Special City Council Meeting Minutes July 16, 2014 Councilmember Waldeck presented the item and requested a letter, signed by the Mayor, to request an accelerated paving schedule with rubberized asphalt for Los Altos Hills. Council discussion ensued. Jim Abraham, Los Altos Hills, said that the soundwall on the south end of Town is actually is in the county. DIRECTION: Councilmember Waldeck shall prepare a letter to Caltrans for the Mayor's signature. 10. ADJOURN The meeting adjourned at 10:03 p.m. with a special thanks to Community Development Director Debbie Pedro for all her good work and years of service. Respectfully submitted, �� V P.l)&ra)%, PAAO'VAAN 0Y� d Deborah Padovan City Clerk The minutes of the July 16, 2014 special City Council meeting were approved as presented at the August 21, 2014 regular City Council meeting. 14 Special City Council Meeting Minutes July 16, 2014