HomeMy WebLinkAbout6/2/2014 (2)Special Joint Meeting Agenda of the Town
LOS ALTOS HILLS of Los Altos Hills City Council and Finance
,,. /�'��� and Investment Committee
II F O R N I A Monday, June 2, 2014
CAL Council Chambers, 26379 Fremont Road
Los Altos Hills, California
4:00 P.M.
NOTICE TO PUBLIC
Any writings or documents provided to a majority of the City Council regarding any item on the
open session portion of this agenda will be made available for public inspection in the City
Clerk's office located at 26379 Fremont Road, Los Altos Hills, California during normal
business hours. These materials will also be made available on the City website at
www.losaltoshills.ca.gov subject to Staff's ability to post the documents before the meeting.
NOTICE IS HEREBY GIVEN that the City Council of the Town of Los Altos Hills and the
Finance and Investment Committee will hold a Special Meeting on Monday, June 2, 2014, at
4:00 P.M. in the City Council Chambers. The purpose of this meeting is to consider the
following matters:
CALL TO ORDER (4:00 P.M.)
A. Roll Call of the City Council and Finance and Investment Committee Members
B. Pledge of Allegiance
1. NEW BUSINESS
A. Study Session Regarding Proposed FY 2014-15 Operating and Capital Budget (Staff:
Y. Carter)
2. ADJOURNMENT OF THE SPECIAL JOINT MEETING OF THE CITY
COUNCIL AND FINANCE AND INVESTMENT COMMITTEE
ASSISTANCE FOR PERSONS WITH DISABILITIES
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the meeting,
please contact the City Clerk at 650-941-2222. Notification 48 hours prior to the meeting will enable the City Clerk
to make reasonable arrangements to ensure accessibility to this meeting.
Copies of all agenda reports and supporting data are available for inspection at Town Hall, 26379 Fremont Road and
the Los Altos Main Library 72 hours in advance of the meeting. A complete agenda can be found on the Town's
webpage: h!tp://www.losaltoshills.ca.gov. A complete packet of information is available for inspection during the
meeting at the table to the back of the Council Chambers.
The Council may take action on any agendized matter in any manner deemed appropriate by the City Council.
Special Joint Meeting Agenda of the Town of Los Altos Hills
City Council and Finance and Investment Committee
June 2, 2014
Town of Los Altos Hills
City Council Special Meeting Minutes
Monday, June 02, 2014
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Mayor Radford called the meeting to order at 4:02 p.m.
CALL TO ORDER (4:00 P.M.)
A. Roll Call of the City Council and Finance and Investment Committee Members
City Council Members Present:
Mayor Radford, Vice Mayor Corrigan, Council Member Harpootlian,
Council Member Larsen, Council Member Waldeck
Finance and Investment Committee Members Present:
Chair Allan Epstein, Committee Member Bill Silver (arrived at 4:04 p.m.),
Committee Member Kjell Karlsson, Committee Member Jim Lai,
Committee Member Frank Lloyd, Committee Member Stan Mok (arrived
at 4:08 p.m.), Committee Member Roddy Sloss, Committee Member Susan
Mason, Committee Member Chris Wellborn
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Community
Development Director Debbie Pedro, Public Works Director/City Engineer
Richard Chiu, Administrative Services Director Yulia Carter, Interim
Finance Project Manager Tony Sandhu, Community Services Supervisor
Sarah Gualtieri, City Clerk Deborah Padovan
B. Pledjze of Allegiance
L. NEW BUSINESS
A. Study Session Regarding Proposed FY 2014-15 Operating and Capital Bud>;et
(Staff: Y. Carter)
Yulia Carter, Administrative Services Director presented the report on the
budget.
The City Council and the Finance and Investment Committee members asked
questions of staff and received responses.
1
Special Joint Meeting Minutes of the
Town of Los Altos Hills City Council and
Finance and Investment Committee
June 2, 2014
Mayor Radford opened the floor up to public comment.
Seeing no one wishing to comment, Mayor Radford closed the floor to comments.
Council discussion ensued.
Jim Abraham, Los Altos Hills, stated that he didn't believe the CalPERS
estimates.
The Finance and Investment Committee responded to Mr. Abraham's comments.
The Council now considered the additional requests outlined in slide 16 to the
staff s presentation, as follows:
FY 2014-15 New Programs/ Additional Requests in
CM Priority Order
1. Additional funding for Annual Road Rehab. Project (Street Fund, $500,700)
2. Funding for 2014-15 General Municipal Election (General Fund, $24,600)
3. Funding for Sewer 0&M and Asset Management (Sewer Fund, $167,500);
4. Funding for Sewer CIP Project Management Services (Sewer Fund, $8,000);
5. Funding for Sewer Consultants for master plan, rate study, CMMS software evaluation and staff
support (Sewer Fund $226,000);
6. Re-approp. funds for Prof Planner for 2014-22 Housing Element Update (General Fund, $70,000)
7. Funding for Purissima Creek at O'Keefe Preserve Restoration Project (General CIP Fund, $37,575)
8. Funding for El Monte Road Rehabilitation Project (Street Fund, $40,000);
9. Funding for construction of two additional paddocks at Westwind (WWB CIP Fund, $15,700)
10. Funding for Video Surveillance upgrade at Westwind Barn (Westwind Barn CIP Fund, $25,000)
11. Funding for Landscape Maintenance for Purissima Park Ball fields (General Fund, $15,000)
12 Funding for new Copier Lease (Internal Service Fund, $5,300)
13. Funding for additional Contract Planning Services (General Fund, $25,000)
14. Funding for Summer Regional Internship Program (General Fund, $48,000)
1s
Item No 1 Additional funding for Annual Road Rehab Project (Street Fund,
$500,70a.
There was Council consensus to approve Item No. 1.
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Special Joint Meeting Minutes of the
Town of Los Altos Hills City Council and
Finance and Investment Committee
June 2, 2014
Mayor Radford took Item Nos. 9 and 10 out of order.
Item No. 9 Funding for Construction of two additional paddocks at Westwind Barn
(WWB CIP Fund $15,700).
Item No 10 Funding for video surveillance upgrade at Westwind Barn (WWB CIP
Fund $25,000).
Nancy Couperus, Los Altos Hills, said she had questions about the construction of
additional paddocks and the size of each, but said she had no objection to the
additional paddocks. Further she requested more information on the proposed video
surveillance upgrade at Westwind Barn.
Further Council discussion ensued.
MOTION MADE AND SECONDED: Moved bv Council Member Larsen to
allocate $40,000 for reserves and a line item in the bud et for Westwind Barn. The
motion was seconded by Council Member Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Radford Vice Mayor Corrigan Council Member Harpootlian Council
Member Waldeck Council Member Larsen
NOES: None
ABSENT: None
ABSTAIN: None
Council recess at 5:40 p.m.
Council reconvened to Open Session at 6:02 p.m.
Item No 2 Funding for 2014-15 General Municipal Election (General Fund,
$24,600).
There was Council consensus to approve item No. 2.
Item No 3 Funding for Sewer O&M and Asset Management (Sewer Fund,
$167,500).
Item No 4 Funding for Sewer CIP Project Management Services (Sewer Fund,
$8 000 .
Item No 5 Funding for Sewer Consultants for master plan, rate study CMMS
software evaluation and staff support (Sewer Fund $226,000).
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Special Joint Meeting Minutes of the
Town of Los Altos Hills City Council and
Finance and Investment Committee
June 2, 2014
Richard Chiu, Public Works Director, provided information on the sewer items
and responded to questions from the Council and Committee.
There was Council consensus to leave Item Nos. 3, 4 and 5 in the budget for the time
being.
MOTION MADE AND SECONDED: Moved by Council Member Harpootlian, to
form an ad hoc committee comprised of Allan Epstein, Roddy Sloss Council
Member Larsen and Public Works Director Kichard Chip to review and study
proposed expenditures on Item Nos 3 4 and 5 The motion was seconded by Council
Member Larsen.
Motion Carried 5 to 0:
AYES: Mayor Radford Vice Mayor CorriganCouncil Member
Hgpootlian, Council Member Waldeck Council Member
Larsen
NOES: None
ABSENT: None
ABSTAIN: None
Item No. 6. Re -Appropriate funds for a Professional Planner for the 2014-2022
Housing, Element Update (General Fund $70,000).
Debbie Pedro, Community Development Director, stated that this is an item that is
being carried over from last year's budget.
There was Council consensus to approve Item No. 6.
Item No 7 Funding for Purissima Creek at O'Keefe Preserve Restoration Proiect
(General CIP Fund $37,575).
Director Pedro stated that this item was also approved by the Council last year and
staff is seeking appropriation for this upcoming fiscal year as this is a multi-year
project.
There was Council consensus to approve Item No. 7.
Item No 8 Funding for El Monte Road Rehabilitation Proiect (Street Fund, $40,000 .
460 4
Special Joint Meeting Minutes of the
Town of Los Altos Hills City Council and
Finance and Investment Committee
June 2, 2014
Director Chiu informed the Council that the Town had received some tentative grant
r approval from the VTA in the amount of $186,000 and the grant does require some
matching funds.
There was Council consensus to approve Item No. 8.
IM
Item No. 11. Funding for Landscape Maintenance for Purissima Park Ball fields
(General Fund $15,000).
Director Chiu said that the current existing contract for Purissima Park is very
limited in the scope of work. In an effort to address the water conservation issue, an
increase scope of work is needed for the maintenance contractor.
There was Council consensus to approve Item No. 11.
Item No 12 Funding a new copier lease (Internal Service Fund $5,300).
There was Council consensus to approve Item No. 12.
Item No 13 Funding for additional contract planning services (General Fund,
$25,00 .
Director Pedro said that development activities have risen by 30% in the past year
and a similar increase through the next fiscal year is expected.
There was Council consensus to approve Item No. 13.
Item No 14 Funding for summer regional internship program (General Fund,
$48,000).
City Manager Cahill said that it has been a goal of Santa Clara County City
Manager's Association to introduce college graduates to careers in public service.
There was Council consensus to approve Item No. 14.
Further Council and Committee discussion occurred.
DIRECTION: Agendize the additional funds left over from the FY 13-14 grant
distribution ($8,500) for a discussion on the June 19th agenda.
Vice Mayor Corrigan provided her opinion on the practice of charitable giving.
The Council each provided their input on the practice of charitable gifting.
Special Joint Meeting Minutes of the
Town of Los Altos Hills City Council and
Finance and Investment Committee
June 2, 2014
Bill Silver, Member of the Finance and Investment Committee, said he agreed
with Vice Mayor Corrigan.
Jim Abraham, Los Altos Hills, said that he is in total agreement with Vice Mayor
Corrigan and Mr. Silver.
Mayor Radford also weighed in on charitable gifting.
Further Council discussion ensued.
MOTION MADE AND SECONDED: Mayor Radford moved to include $60,000
in the budget as a place holder only.. When the Council meets to determine where
funds will actually be went this item will be reviewed The motion was seconded by
Council Member Waldeck.
Motion Carried 4 to 1:
AYES: Ma or Radford Council Member Haraootlian, Council
Member Waldeck Council Member Larsen
NOES: Vice Mayor Corrigan
ABSENT: None
ABSTAIN: None
MOTION MADE AND SECONDED: Mayor Radford moved to include $45,000
into the budget as a place holder for the Town plcmc In June 2015, without making a
commitment whether the money will be spent or not The motion was seconded by
Council Member Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Radford Vice Mayor CorriganCouncil Member
Waldeck Council Member Larsen
NOES: Council Member Harpootlian
ABSENT: None
ABSTAIN: None
2M
Special Joint Meeting Minutes of the
Town of Los Altos Hills City Council and
Finance and Investment Committee
June 2, 2014
The Finance and Investment Committee was unanimously in favor of placing
$200,000 in to OPEB.
MOTION MADE AND SECONDED: Moved by Council Member Larsen, for the
OPEB (Other Post -Employment Benefits) the Town shall pay the out-of-pocket and
make the full ARC (Annual Required Contribution) to the CalPERS fund; staff shall
also work with the Finance and Investment Committee to clarify how it should be
accounted. The motion was seconded by Council Member Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Radford Vice Mayor Corrigan, Council Member
HgMootlianCouncil Member Waldeck Council Member
T,ar-,en
NOES: None
ABSENT: None
ABSTAIN: None
Mayor Radford provided closing comments.
2. ADJOURNMENT OF THE SPECIAL JOINT MEETING OF THE CITY COUNCIL
AND FINANCE AND INVESTMENT COMMITTEE
The meeting adjourned at 8:02 p.m.
Respectfully submitted,
DeboraJv
Deborah Padovan
City Clerk
The minutes of the June 2, 2014 special joint City Council and Finance Investment Committee
were approved as presented at the June 19, 2014 regular City Council meeting.
Special Joint Meeting Minutes of the
Town of Los Altos Hills City Council and
Finance and Investment Committee
June 2, 2014