HomeMy WebLinkAbout5/15/2014Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, May 15, 2014
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Mayor Radford called the meeting to order at 6:00 p.m.
CALL TO ORDER (6:00 P.M.)
A. Roll Call
Present: Mayor Radford, Vice Mayor Corrigan Councilmember Harpootlian,
Councilmember Larsen, Councilmember Waldeck
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Community
Development Director Debbie Pedro, Public Works Director/City
Engineer Richard Chiu, Interim Finance Project Manager Tony
Sandhu, Marsha Hovey, Emergency Manager Consultant, City Clerk
Deborah Padovan
B. Pledge of Allegiance
Troop 61162 Covington Fourth Graders led the pledge of allegiance.
2. PRESENTATIONS AND APPOINTMENTS
A. Introduction by Mike Sanders of the Newest CERT Members and the
Administration of Oath to the CERT Volunteers
Mike Sanders, Los Altos Hills County Fire District, introduced the 2014 CERT
class.
Deborah Padovan, City Clerk, administered the oath of office to the CERT
members.
B. Presentation by County of Santa Clara Airport and Roads Department on the
Expressway 2040 Plan
Dawn Cameron, County Transportation Planner, Planning, Land
Development & Survey Unit County of Santa Clara Roads & Airports
Department, presented the Expressway Plan 2040 process.
Council asked questions of Ms. Cameron and received her responses. Council
discussion then ensued.
Bill Balson, Los Altos Hills, said that the original signalization projection is
flawed. He questioned whether the County has a plan to have a partnership with the
corporations in the area.
Jitze Couperus, Los Altos Hills, commented on the outreach meetings. He
requested that Los Altos Hills receive similar outreach as Los Altos.
Garo Kiremidjian, Los Altos Hills, requested data on pedestrian traffic from the
County.
The Council received the report. No action was taken.
At this point the Council considered Item 1.
1. AGENDA REVIEW
There were no changes to the agenda.
3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council
on any subiect not on the agenda may do so now. Please complete a Speaker Card
located on the back table of the Council Chambers and submit it to the City Clerk.
Comments are limited to two (2) minutes per speaker. California law prohibits the
Council from acting on items that do not appear on the agenda. Under a Resolution
previously adopted by the Council, such items can be referred to staff for
appropriate action, which may include placement on the next available agenda.
Ken Binder, Captain with the Santa Clara County Sheriffs Office, updated the
Council on the activities of the Sheriffs Office in Los Altos Hills.
Duffy Price, President of the Los Altos Hills County Fire District, Los Altos Hills,
said that the commission is now completely complimented with seven members. Further,
she said that the fire season started much earlier than it did last year and all of Los Altos
Hills and unincorporated areas must recognize that the fire danger is for real.
Mayor Radford responded to Ms. Price and said that he hoped in the District's strategic
planning that they look at their organizational long range structure and review a variety of
strategic alternatives. Mayor Radford requested that this topic be agendized for the June
City Council meeting to share information and analysis regarding opportunities and
options for the District.
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4. NEW BUSINESS
A. Consider Installation of Traffic Calming Measures for Fremont Road (,Staff R.
Chiu
Richard Chiu, Public Works Director, presented the report.
Council discussion ensued.
Jim Abraham, Los Altos Hills, said there is a lot of high speed traffic on Fremont
and radar should be used to slow drivers down.
Bill Balson, Los Altos Hills, said the problem with deer is not their mere presence
in the Town, it is the overpopulation of deer.
Jitze Couperus, Los Altos Hills, said that the increase in traffic is a side effect of
the 280 intersection problem as drivers are trying to bypass the traffic on the
freeway.
Kjell Karlsson, Los Altos Hills, said that adding deer crossing signs in Town will
not slow a car down.
r Eric Clow, Los Altos Hills, felt that there are already too many signs and said "we
shouldn't be putting up signs on a frivolous basis."
Further discussion ensued.
Councilmember Harpootlian moved to table the item. No action was taken.
Captain Binder stated they could provide directed enforcement along Fremont, but
it is not a long term solution as it has not been effective in changing people's
behavior.
B. Resolution Awarding Contract for Design and Permitting Services for Matadero
Creek Repair Proiect (Staff: R. Chiu)
Director Chiu presented the report.
Council discussion ensued.
MOTION MADE AND SECONDED: Councilmember Larsen moved to annrove
Resolution 18-14 awarding a contract for design and permitting services for
Matadero Creek Repair project to ENGEO. The motion was seconded by
Councilmember Waldeck.
City Council Regular Meeting Minutes
May 15, 2014
Motion CARRIED 5 to 0:
AYES: Councilmember Har000tlian, Councilmember Larsen, Mayor
Radford, Vice Mayor Corrigan, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
DIRECTION: The Council directed the City Attorney's office to review the
agreement and come back next month with an opinion.
C. Traffic Calming Guide; File #333-13-MISC (,Staff. D. Pedro)
Debbie Pedro, Community Development Director presented the report.
Council discussion ensued.
Jim Abraham, Los Altos Hills, informed the Council on why he voted "no" on the
Traffic Calming Guide at the Planning Commission meeting.
Bill Balson, Los Altos Hills, observed that a number of cities elevate their traffic
committee to a higher level which allows for more notification and publicity.
Kjell Karlsson, Los Altos Hills, said that he largely supported Jim Abraham's
comments.
Council discussion ensued.
Director Pedro stated, for the record, that on Page 10 of the Traffic Calming
Guide, Level Two Notification and Approval Chart, under Town Council, it should
state that City Council approval is required.
MOTION MADE AND SECONDED: Moved by Councilmember Larsen, to
accept and approve the proposed Traffic Calming Guide, as corrected by
Community Development Director Debbie Pedro. The motion was seconded by
Councilmember Harpootlian.
Motion CARRIED 5 to 0:
AYES: Councilmember HpMootlian, Councilmember Larsen, Mayor
Radford, Vice Mayor Corrigan, Councilmember Waldeck
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May 15, 2014
NOES: None
ABSENT: None
ABSTAIN: None
D. Introduction of an Ordinance (First Reading) Approving Revisions to Title 4,
Chapter 1, Municipal Code related to Emergency Organization and Function
(Staff: M. Hovey)
Carl Cahill, City Manager, introduced Emergency Manager Consultant
Marsha Hovey to present the report.
Marsha Hovey, Emergency Manager Consultant, presented the staff report.
Council discussion ensued.
MOTION MADE AND SECONDED: Moved by Councilmember Waldeck, to
waive reading and introduce the ordinance, including the modification made by
Vice Mayor Corrigan to section 4-1.04 of the Ordinance, that the Mayor should be
the liaison and the alternate should be the Vice Mayor. The motion was seconded
by Councilmember Larsen.
Motion CARRIED 5 to 0:
AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor
Radford, Vice Mayor Corrigan, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
Council recessed at 8:00 p.m.
Council reconvened to Open Session at 8:08 pm
5.
ONGOING BUSINESS
A. Proposed Placement of Three Donated Art Sculptures (Staff. R. Chiu)
Director Chiu presented the report.
Council discussion ensued.
City Council Regular Meeting Minutes
May 15, 2014
Greg McCandless, a member of the family who donated "Blue," stated that he
would like to see it displayed at Edith Park.
Jim Abraham, Los Altos Hills, said that the Emergency Communications
Committee may have to do some digging some around the area north of the staff
recommended position for "Star Gazer" in order to bring antenna connections for an
alternate EOC.
MOTION MADE AND SECONDED: Vice Mayor Corrigan moved to display
"Blue" in Edith Park appropriately set back from the paths; second, the deer ("Star
Gazer") in the recommended location by the Art Committee in front of Town Hall
in the landscaped area; third, install "Chocolate" in the preferred location by the Art
Committee and staff. The motion was seconded by Councilmember Harpootlian.
Motion CARRIED 5 to 0:
AYES: Councilmember HgMootlian, Councilmember Larsen, Mayor
Radford, Vice Mayor Corrigan, Councilmember Waldeck
NOES: None
ABSENT: None
,,,► ABSTAIN: None
B. Administrative Review of Adjustments to the Cost of Services Schedule (User
Fees) (Staff. Y. Carter)
City Manager Cahill introduced Tony Sandhu, Interim Finance Project
Manager.
Tony Sandhu, Interim Finance Project Manager presented the report.
Director Pedro presented the second portion of the slide presentation.
Council discussion ensued.
Bill Balson, Los Altos Hills, said that in his opinion, there are numerous errors and
omissions in the study. He incorporated his written comments by reference.
Jim Abraham, Los Altos Hills, said he echoes Mr. Balson's statement.
Further Council discussion ensued.
IM
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May 15, 2014
MOTION MADE AND SECONDED: Moved by Mayor Radford, to give
the City Manager, for small projects only and only to reduce the fee, the ability to
look at a project and determine if the fee should be reduced based upon the actual
time the city must spend to provide the service, or if the cost is less than the actual
fee. The motion was seconded by Vice Mayor Corrigan.
The Motion was not voted on.
MOTION AMENDED AND SECONDED: Moved by Vice Mayor Corrigan, to
amend Mayor Radford's motion (stated above) to read as follows: move to
recommendivin the e City Manager, or his or her designee, the authority to
reduce the small project fee upon a determination that the actual cost is less than
the fee. The motion was seconded by Councilmember Harpootlian.
Motion CARRIED 5 to 0:
AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor
Radford, Vice Mayor Corrigan, Councilmember Waldeck
NOES: None
ABSENT: None
ABSTAIN: None
6. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND
COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report from the Finance and Investment Committee Council Liaisons (Vice
Mayor Corrigan)
Vice Mayor Corrigan provided a report on the Finance and Investment Committee
meeting of May 5, 2014.
The report was received; no action was taken.
7. CONSENT CALENDAR
MOTION MADE AND SECONDED: Moved by Councilmember Larsen to approve the
CONSENT CALENDAR. The motion was seconded by Councilmember Waldeck.
Motion CARRIED 5 to 0:
AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford,
Vice Mayor Corrigan, Councilmember Waldeck
City Council Regular Meeting Minutes
May 15, 2014
NOES: None
ABSENT: None
ABSTAIN: None
A. Approval of Meeting Minutes: City Council Regular Meeting - April 17, 2014
B. Review of Disbursements: April 1, 2014 - April 30, 2014 $538,324.12
C. Adoption of Resolution 19-14 Ordering and Calling a General Municipal Election
to be Held in the Town of Los Altos Hills on November 4, 2014; Requesting the
Services of the Registrar of Voters; Requesting Consolidation of Elections;
Providing for Giving Notice of the Election and Establishing the Uniform Policies
Pertaining to Candidate Statements and Fees (Staff. D. Padovan)
D. Resolution 20-14 Awarding a Contract for Laserfiche Records Management
System (Staff: D. Padovan)
E. Resolution 21-14 Approving the Second Amendment to the Agreement for
Countywide Household Hazardous Waste (HHW) Collection Program (Staff. R.
Chiu)
F. Proclamation Honoring Roy and Maureen Jones as the Recipients of the 2014
Walter and Marie Singer Award (Staff: D. Padovan)
G. Resolution 22-14 Accepting the Grant of an Open Space Easement; Lands of Red
Orchid, LLC; 26240 Fremont Road; File #325-13-ZP-SD-GD; (Staff: D. Pedro)
I. Notification of Fast Track Approval: Lands of Park; 14495 Miranda Road: File
#410-13-ZP-SD; A request for a Site Development Permit for a 1,276 square foot
single story addition to the main residence (Maximum height IT) and a 464 square
foot addition to the secondary dwelling unit. In addition, the applicant is proposing
to remove the existing swimming pool along the front of the residence, and
construct a new pool at the rear of the property. CEQA review: Categorical
Exemption per Section 15303 (a) and (e). (Staff. D. Pedro)
H. Resolution 23-14 Amending the Town's Classification and Compensation Plan for
the Senior Planner Job Class Specification (Staff. D. Pedro)
8. STAFF REPORTS
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City Council Regular Meeting Minutes
May 15, 2014
A. City Manager
No report.
B. City Attorney
No report.
C. City Clerk
Ms. Padovan informed the Council that applications were being taken for Planning
Commission appointments, which is agendized for the June 19, 2014 regular City
Council meeting.
D. Community Development Director:
i. Verbal Update of the Palo Alto -Stanford Development Plans
Director Pedro provided an update on the Palo Alto/Stanford current development
activities.
E. Administrative Services Director
No report.
F. Public Works Director:
i. Update on Sign Removal Review
Director Chiu said that they have removed some signs and are continuing to look
at signs throughout the Town.
9. COUNCIL INITIATED ITEMS
A. Discussion and Inquiry Regarding the Town's Financial Obligation to CHAC
(Councilmember Waldeck)
Councilmember Waldeck presented the item.
MOTION MADE: Moved by Councilmember Waldeck to establish a separate budget line item
for the CHAC organization for any annualig ving requirements. The motion was not seconded
and was lost.
Councilmember Waldeck withdrew the motion.
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10. ADJOURN
The meeting adjourned at 9:54 p.m.
Respectfully submitted,
I)P.l)+D'YA.;v P Gf���
Deborah Padovan
City Clerk
The minutes of the May 15, 2014 regular City Council meeting were approved as presented at
the June 19, 2014 regular City Council meeting.
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City Council Regular Meeting Minutes
May 15, 2014