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HomeMy WebLinkAbout4/17/2014Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, April 17, 2014 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (5:30 P.M.) A. Roll Call 1. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION (Pursuant to Government Code Section 54956.9(d)(2)) Significant Exposure to Litigation: One Case City Attorney Steve Mattas reported that the Council had discussion and issued direction, but there was no reportable action. Mayor Radford called the meeting to order at 6:00 p.m. CALL TO ORDER (6:00 P.M.) A. Roll Call Present: Mayor Radford, Vice Mayor Corrigan, Councilmember Harpootlian, Councilmember Larsen, Councilmember Waldeck Absent: None Staff. City Manager Carl Cahill, City Attorney Steve Mattas, Community Development Director Debbie Pedro, Public Works Direct/City Engineer Richard Chiu, Administrative Services Director Yulia Carter, City Clerk Deborah Padovan B. Pledge of Alle iance Mayor Radford introduced E.B. Yuen from Los Altos who led the pledge of allegiance. 1. AGENDA REVIEW Councilmember Waldeck requested that Item 7.1) be pulled from the Consent Calendar for discussion. Councilmember Larsen requested that Item TC be pulled from the Consent Calendar for discussion. 2. PRESENTATIONS AND APPOINTMENTS A. Appointment to the Senior Commission to Complete a Term Ending February 2015 City Clerk Deborah Padovan stated that the application of Deborah Kramer Radin has been withdrawn as the rules for the Senior Commission require all members be over the age of 55. Ms. Radin is not over the age of 55. B. Reappointments (5) to the Emerjzency Communications Committee City Clerk Padovan presented the reappointments Jim Abraham, Los Altos Hills, said that at the last Emergency Communications Committee meeting, all appointees expressed their desire to serve another term. MOTION MADE AND SECONDED: Moved by Councilmember Waldeck to reappoint Jim Abraham Dru Anderson Bob Anderson Scott Overstreet and Sam Wood to the Emereency Communications Committee for a fourth four year term. The motion was seconded by Vice Mayor Corrigan. Motion Carried 5 to 0: AYES: Councilmember Hg000tlian Councilmember Larsen Mayor Radford, Vice Mayor Corrigan Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None C. Reappointment to the Parks and Recreation Committee City Clerk Padovan presented the report. MOTION MADE AND SECONDED: Moved by Councilmember Larsen to reappoint Scott Vanderlip to the Parks and Recreation Committee for a third four- year term. The Motion was seconded by Vice Mayor Corrigan Motion Carried 5 to 0: 2 City Council Regular Meeting Minutes April 17, 2014 AYES: Councilmember H@MootlianCouncilmember Larsen May Radford, Vice Mavor Corrigan Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None D. Introduction of Judith Gregg Los Altos Community Librarian Nancy Howe, Director of the Santa Clara County Library District, introduced new librarian, Judith Gregg. Ms. Gregg stated she is thrilled to be here in this beautiful Town and unique community and thanked the Council for the warm welcome. E. Presentation by Mid -Peninsula Regional Open Space District on Their Vision Plan and Measure AA Yoriko Kishimoto, Board Member of the Mid -Peninsula Regional Open Space District, provided a presentation on Measure AA. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Waldeck moved to endorse Measure AA. The motion was seconded by Councilmember Harpootlian Motion Carried 3 to 2: AYES: Councilmember HgMootlianMayor Radford Councilmember Waldeck NOES: Councilmember Larsen Vice Mayor Corrigan ABSENT: None ABSTAIN: None F. Annual Presentation by the History Committee Carol Gottlieb, Chair of the Los Altos Hills History Committee, provided an annual report on the activities of the committee. Council discussion ensued, no action was taken. 3 City Council Regular Meeting Minutes April 17, 2014 G. Water Conservation Committee Report on Well Use at Westwind Community Barn & Purissima Park ^- Kit Gordon, Chair of the Los Altos Hills Water Conservation Committee, presented the report. Council discussion ensued, no action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda Under a Resolution Previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next _available agenda. There were no presentations from the floor 4. PUBLIC HEARINGS A. Resolution of the City Council Authorizing Adjustments to the Cost of Services Schedule (User Fees) (Staff. Y Carter) Mayor Radford introduced City Attorney Steve Mattas and outlined how the public hearing would be conducted. City Attorney Mattas provided direction regarding conduct at legislative hearings. Administrative Services Director Yulia Carter presented the report and introduced Consultant Chris Fisher with Willdan Financial Services. Mr. Fisher, Willdan Financial Services, presented a report on the cost allocation plan and user fee study. Mayor Radford opened the Public Hearing. Bill Balson, Los Altos Hills, stated that the issues in dispute appear to be well defined and disagreed over the definition of "reasonable" by the Town. He added that he incorporates his written comments by reference. Jim Abraham, Los Altos Hills, pointed out that the Town should be collecting the legitimate cost of what it costs to provide the service associated with the fees. Mayor Radford closed the Public Hearing. City Council Regular Meeting Minutes April 17, 2014 Council discussion ensued. MOTION MADE AND SECONDED: Vice Mayor Corriean moved to approve Resolution 16-14 Rescinding Resolution 9-14 and Authorizing Amendments to the Fee Schedule for Certain Town General Services. The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember Hamootlian, Councilmember Larsen Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None Council recess 8:35 p.m. Council reconvened at 8:48 p.m. The Council now considered Item 6.A. 6. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Request by the Art in Public Places Committee to Review the Committee's Master Plan and Approve One Sculpture Donation Known as "Chocolate." Karen Druker, Chair of the Los Altos Hills Art in Public Places Committee, requested approval of a donated sculpture. Council discussion ensued. MOTION MADE AND SECONDED: Moved by Vice Mayor Corrigan to accept "Chocolate," an art sculpture, the location of which is to be determined. The motion was seconded by Mayor Radford. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen Mayor Radford, Vice Mavor Corrigan, Councilmember Waldeck NOES: None City Council Regular Meeting Minutes April 17, 2014 ABSENT: None ABSTAIN: None The Council now considered Item 9 - Council Initiated Items. 9. COUNCIL INITIATED ITEMS A. Policy Discussion on the Process of Community Service Grant Distribution (Councilmember Waldeck) Councilmember Waldeck presented the item. Council discussion ensued, no action was taken. The grant process would begin in August or September. B. Discussion on Potentially Returning to Bi -Monthly City Council Meetings (Mayor Radford Mayor Radford presented the item. There was consensus to have two meetings during budget season and on an "as needed" basis. C. Submission to the City Clerk of Council Members Schedules for July and August (MUor Radford) Mayor Radford presented the item and requested the Council provide the City Clerk with summer schedules. There was consensus to keep the regularly scheduled Council meetings in July and August. D. Discussion of Potentially Recording Finance and Investment Committee Meetings (Councilmember 114Mootlian) Councilmember Harpootlian presented the item. Council discussion ensued. Bill Balson, Los Altos Hills, asked if the meetings can be recorded by a citizen attending the meeting. The response was "yes." 6 City Council Regular Meeting Minutes April 17, 2014 There was consensus to add to the City Council agenda a "readout" every month by Council Members who serve on the Finance and Investment Committee identifying the activities of the Committee. E. Report on County Oversight at the LehighQuarry (Councilmember Waldeck) Councilmember Waldeck presented the item. Councilmember Larsen thanked Supervisor Simitian for his proactiveness. No Council action was taken. F. Discussion of Creating a Communications Policy with Town Citizens (Councilmember Waldeck) Councilmember Waldeck presented the item and proposed issues of potential significance to the Town should be included in the quarterly newsletter. Council discussion ensued. MOTION MADE AND SECONDED: Moved by Vice Mayor Corrigan to continue the Council meeting past 10 p.m. The motion was seconded by Councilmember Harpootlian Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen Mayor Radford Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None Jitze Couperus, Los Altos Hills, stated that there is a communications problem in Town. Councilmember Waldeck and Vice Mayor Corrigan volunteered to work together to consider options for a new communications strategy. The Council now considered Item 7 - Consent Calendar. 7. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Larsen moved to approve the CONSENT CALENDAR with the exception of Items 7.0 and 7.D. The motion was City Council Regular Meeting Minutes April 17, 2014 seconded by Councilmember Waldeck. Motion Carried 5 to 0. AYES: Councilmember HgMootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None A. Approval of Meeting Minutes: City Council Special Meeting/Brown Act Training - March 13, 2014 B. Approval of Meeting Minutes: City Council Regular Meeting - March 20, 2014 E. Approval of Change in the Regular Meeting Schedule for the Open Space Committee (Staff. D. Padovan) F. Notification of Planning Commission Approval: Lands of Baker and Matsuoka; 27030 Elena Road; File #244-13-ZP-SD-GD; A request for a Site Development Permit for an new 5,280 square foot tennis court and 603 square foot swimming pool. In addition, the applicant is requesting a Grading Policy exception for the proposed tennis court of up to 8'6" of cut where 6' is allowed. CEQA review: Categorical Exemption per Section 15304 (e) (Staff: D. Pedro) G. Adoption (Second Reading) of Ordinance 549 Amending Title 6 Sanitation and Health, Chapter 4 Sewage, Article 1 Sewage Disposal of the Los Altos Hills Municipal Code and Amends by Reference Provisions of the Santa Clara County Onsite Wastewater Treatment Systems Ordinance; File #376-13-Misc; CEQA Review: Categorical Exception per Section 15061(b)(3) (Staff. D. Pedro) The Council now considered Consent Calendar Items 7.0 and 7.D. C. Review of Disbursements: March 1, 2014 - March 31, 2014 $540,597.08 Councilmember Larsen inquired about the tractor and equipment and asked that the total cost be counted as a whole unit. MOTION MADE AND SECONDED: Moved by Councilmember Larsen, to receive disbursements report. The motion was seconded by Councilmember Harnoothan. City Council Regular Meeting Minutes April 17, 2014 Motion Carried 5 to 0: AYES: Councilmember HgMootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None D. Support of Assembly Bill 1799 Regarding Land Use: Mitigation Lands (,Staff. C. Cahill) Rachael Gibson, Santa Clara Valley Water District, San Jose, requested the Council's support for AB 1799. Council discussion ensued; Council asked questions of Ms. Gibson and received her responses. Nancy Couperus, Los Altos Hills, stated that she supports fiscal responsibility from public agencies, but had a number of questions and concerns about the AB 1799. Further, she said that a decision should not be made without hearing from the regulatory agencies and the land trusts. Jim Abraham, Los Altos Hills, stated that he completely agrees with Councilmember Waldeck and Ms. Couperus. He was not in support of AB 1799. No action was taken. This item was deferred to a future meeting. The Council now returned to consider Item 5.C. 5. NEW BUSINESS C. Resolution Authorizing the City Manager to Award a Contract for the 2014 Sanitary Sewer Root Foaming Project (Staff. R. Chiu) Public Works Director Richard Chiu presented the staff report. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve Resolution 17-14 Authorizing the City Manager to Award a Contract for the 2014 Sanitary Sewer Root Foaming Project to the lowest bidder, Dukes Root 9 City Council Regular Meeting Minutes April 17, 2014 Control. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember HarpootlianCouncilmember Larsen, Mayor Radford Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None A. Consider Installation of Traffic Calming Measures for Fremont Road and Robleda Road (Staff. R. Chiu) MOTION SECONDED AND CARRIED: Moved by Councilmember Waldeck, to install bots dots where indicated on Robleda Road. The motion was seconded by Vice Mayor Corrigan. Motion Carried 5 to 0: AYES: Councilmember Hg000tlian Councilmember Larsen, Mayor Radford Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None B. Resolution Awarding Contract for Design and Permitting Services for Matadero Creek Repair Project (Staff. R. Chiu) This Item was not heard and was continued to the May 15, 2014 City Council meeting. 8. STAFF REPORTS A. City Manager B. City Attorney C. City Clerk 10 City Council Regular Meeting Minutes April 17, 2014 D. Community Development Director: Verbal Update of the Palo Alto/Stanford Development Plans E. Administrative Services Director Staff Reports were not considered. F. Public Works Director: i. Verbal Status Update on the Caltrans I-280/Page Mill Road Signalization Project Public Works Director Richard Chiu provided an update on the I-280 Page Mill Road/Caltrans signalization project. Council discussion ensued. Vice Mayor Corrigan requested the issue of buses turning around on Arastradero Road be agendized. It was suggested and agreed that the Traffic Safety Committee would review the matter and return to the Council with a recommendation. ii. Update on Sign Removal Review This item was not considered. 10. ADJOURN The meeting adjourned at 10:30 p.m. Respectfully submitted, �a'dc Deborah Padovan City Clerk �9 2F ri®r The minutes of the April 17, 2014 regular City Council meeting were approved as presented at the May 15, 2014 regular City Council meeting. 11 City Council Regular Meeting Minutes April 17, 2014