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HomeMy WebLinkAbout2/20/2014Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, February 20, 2014 Council Chambers, 26379 Fremont Road, Los Altos Hills, California NOTICE TO PUBLIC CALL TO ORDER (6:00 P.M.) Mayor Radford called the meeting to order at 6:00 p.m. A. Roll Call Present: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Community Development Director Debbie Pedro, City Engineer/Public Works Director Richard Chiu, Administrative Services Director Yulia Carter, Consultant Planner Steve Padovan, City Clerk Deborah Padovan Mayor Radford explained that on the advice of legal counsel and in accordance with Senate Bill 751 adopted on January 1, 2014, all votes of the City Council will be by roll call. B. Pledge of Allegiance 1. AGENDA REVIEW Mayor Radford reordered the agenda after item 3 to consider items 10.C, 10.1) and 2.B. MOTION MADE AND SECONDED: Councilmember Waldeck moved to approve the updated agenda order. The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None City Council Regular Meeting Minutes February 20, 2014 ABSENT: None ABSTAIN: None 2. PRESENTATIONS AND APPOINTMENTS A. Reappointment to the Open Space Committee City Clerk Deborah Padovan presented the report. George Clifford, Chair of the Los Altos Hills Open Space Committee, stated that he appreciated having Sharen on the committee and endorsed her for another term. MOTION MADE AND SECONDED: Moved by Councilmember Waldeck to reappoint Sharen Schoendorf to the Open Space Committee for a second, four year term. The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None C. Annual Report of the Emergency Communications Committee Duncan MacMillan, Chair of the Los Altos Hills Emergency Communications Committee, provided an annual report on the activities of the committee. Council discussion ensued. No action was taken. D. Presentation by the Traffic Safety Committee Updating on Various Traffic Related Activities in Town Martha Bowden, Chair of the Los Altos Hills Traffic Safety Committee, presented a report on current committee activities; the Caltrans Signalization Project at Page Mill and I-280, and Coyote Hill parking issues. Council discussion ensued. 2 City Council Regular Meeting Minutes February 20, 2014 DIRECTION: Councilmember Larsen shall prepare a letter to the City of Palo Alto, Stanford, Santa Clara County and Caltrans regarding the location of Dish parking and the Page Mill corridor stating that due to a number of residents who are concerned, the Town would like a seat at the table and a forum to be established within the next six months where members of the public be appraised of the status of the project. The letter will be drafted by Councilmember Larsen, for signature by Mayor Radford and distributed to the Council prior to it being sent. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete a Sneaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Samuel Broydo, Los Altos Hills, commented on traffic within Town limits. Jitze Couperus, Los Altos Hills, informed the Council that the Santa Clara County Department of Roads and Airport staff report says that Los Altos Hills is strongly in favor of the signalization at Page Mill Road and I-280.. Ken Binder, Captain of the Santa Clara County Sheriffs Office, provided an update on burglary and mailbox theft arrests. The Council now considered item 10.C. 10. COUNCIL INITIATED ITEMS C. Discussion on Term Limits for Standing Committees and Associate Membership (Vice Mayor Corrigan) Vice Mayor Corrigan presented the item. Council discussion ensued. Duncan MacMillan, Los Altos Hills, stated that a number of the CERTs and HAM Radio Operators are Emergency Communications Committee associate members and do not live in Town. They will be on residents' properties in the event of an emergency. Jitze Couperus, Los Altos Hills, stated that on the History Committee, they have three associates; one used to live here as a child, but has moved away and performs an invaluable service for the committee. City Council Regular Meeting Minutes February 20, 2014 Bill Balson, Los Altos Hills, stated that there is a tremendous array of good people who work on committees. Further, he stated that with two or three individuals on each committee viewing the property, this allows for plenty of eyeballs to see if an ordinance being enforced properly. George Clifford, Los Altos Hills, clarified that the Open Space Committee has a difficult time getting committee members to go on site visits. Pat Ley, Chair of the Los Altos Hills Environmental Design and Protection Committee, said that "intrusive" is a word that is quite wrong to describe their associate member. MOTION MADE AND SECONDED: Moved by Mayor Radford, directed that any committees that have site visits that include allowing associates to take part in the visit, those associate members shall be subject to the approval of the City Council. The committees that participate in site visits are: Pathways Committee, Environmental Design and Protection Committee and Open Space Committee. The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember HgMootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None Council recess 7:49 p.m. Council reconvened to Open Session at 7:55 p.m. The Council now considered item 10.D. D. Discussion on Possibly Changing the Composition of the Finance and Investment Committee (Councilmember Harpootlian) Councilmember Harpootlian introduced the item. Council discussion ensued. Allan Epstein, Chair of the Los Altos Hills Finance and Investment Committee, stated that members have to meet a certain criteria to serve on the committee. He further said that it is advantageous to have two Councilmembers on the committee as they should understand the financial structure of the Town. City Council Regular Meeting Minutes February 20, 2014 Im Further council discussion ensued. MOTION MADE AND SECONDED: Moved by Councilmember Harpoothan, to approve the following: on a monthly basis the Administrative Services Director will provide to the City Council a copy of the unapproved minutes from the previous Finance and Investment Committee meeting and summary of the status of all key projects, as defined by the Committee, and other related issues that may be of interest to the Council. After one summary is produced, the Council could decide whether it is satisfactory or not. The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None The Council now returned to consider Item 2.B. Be Appointments to the Finance and Investment Committee: 1. Consideration of Reappointment MOTION MADE AND SECONDED: Moved by Vice Mayor Corrigan, to reappoint Bill Silver to the Finance and Investment Committee for a second, four-year term. The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember HgMootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None 2. Consideration of an Application City Council Regular Meeting Minutes February 20, 2014 Mayor Radford deferred the application of Mr. Welborn to the March City Council meeting and instructed the Chair of the Finance and Investment Committee to meet with Mr. Welborn. The Council now considered Item 4.A. 4. NEW BUSINESS A. Consideration of Fiscal Year 2013-14 Mid -Year Cycle justments and Adoption of a Resolution to Adjust Fiscal Year 2013-14 Budget (Staff: Y. Carter) Administrative Services Director Yulia Carter presented the report. Council discussion ensued. Allan Epstein, Los Altos Hills, complimented the staff and stated the mid -year budget was not presented to the Finance and Investment Committee. He further stated that there was one item relating to a $70,000 sanitary sewer master plan study and requested that the master plan RFP be evaluated carefully before it is distributed. Public Works Director Richard Chiu replied to Mr. Epstein's comments and said that the intent of the sanitary sewer master plan is to update the existing master plan which was done in 2004. Staff is currently in the RFP preparation phase and he is working with the Finance and Investment Committee Chair on his comments on the RFP. Seventy thousand dollars is budgeted and may, or may not be, fully utilized. MOTION MADE AND SECONDED: Vice Mayor Corrigan moved to approve Fiscal Year 2013-14 Mid -Year Cycle Adjustments and Resolution 6-14 Adjusting the FY 2013-14 Budget as presented by staff. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None B. Introduction of an Ordinance (First Readini) Amending the Los Altos Hills Municipal Code Title 6, Chapter 1, Article 9, Section 6 (Commercial Stables) (Staff: 6 City Council Regular Meeting Minutes February 20, 2014 D. Pedro Community Development Director Debbie Pedro presented the report. Council discussion ensued. Allan Epstein, Los Altos Hills, questioned whether the ordinance is requiring a camera monitoring system, or someone who monitors the camera monitoring system. Director Pedro responded that the activities will be recorded and not that someone will be monitoring the cameras at all times. Nancy Couperus, Los Altos Hills, stated that the proposed system with cameras in every stall is a good idea. MOTION MADE AND SECONDED: Moved by Councilmember Waldeck, to waive reading and introduce Ordinance 548 Updating Los Altos Hills Municipal Code Title 6, Chapter 1, Article 9, Section 6 (Commercial Stables). The motion was seconded by Vice Mayor Corrigan. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None C. Consideration of Options for Limiting the Construction Time Period for Building Permits (Staff. D. Pedro) Consultant Planner Steve Padovan presented the staff report. Adam Seiver, Los Altos Hills, said that they are responsive to the neighbors and community. He further said that that his protracted project has been the case of a series of unfortunate events. Scott Overstreet, Los Altos Hills, stated he has resurrected a project that had expired, but is getting close to being completed. Richard Partridge, Los Altos Hills, said the topic has not been discussed at the kw Planning Commission. Council discussion ensued. 7 City Council Regular Meeting Minutes February 20, 2014 At 10:00 p.m. the following motion was made. MOTION MADE AND SECONDED: Moved by Councilmember Larsen to extend the meeting past 10:00 p.m. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None The Council returned to Item 4.C. MOTION MADE AND SECONDED: Moved by Councilmember Larsen, to direct staff to prepare a policy for current and past time -limit violations on construction projects, ideally based on square footage, but allowing for staff discretion, and bring it to Council for review at the next regular City Council meeting in March. The motion was seconded by Vice Mayor Corrigan. Motion Carried 5 to 0: AYES: Councilmember HpMootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None 5. PUBLIC HEARINGS A. Introduction of an Ordinance (First Reading) Repealing Chapters 1 Through 9 of Title VIII (Building Regulations) of the Los Altos Hills Municipal Code and Adopting by Reference the 2013 California Building Standards Code, including but not limited to Building, Residential, Electrical, Mechanical, Plumbing Energy, Historical Building, Fire, Existing Building and Green Building Standards Including Modifications and Amendments to the Codes and to Renumber and Amend the Existing Chapters in Title VIII Not related to the Code Updates; File City Council Regular Meeting Minutes February 20, 2014 #380-13-MISC CEQA Review: Categorical Exemption per Section 15061(b)(3) (Staff. D. Pedro) Consultant Planner Steve Padovan presented the staff report. Mayor Radford opened the Public Hearing. Bill Balson, Los Altos Hills, questioned the increasing green requirements on buildings and asked if a health risk assessment has been completed by the Town. Consultant Padovan replied that the codes are mandated by the state. Mayor Radford closed the Public Hearing. Council discussion ensued. Richard Partridge, Los Altos Hills Planning Commissioner, described what was said at the Planning Commission meeting by the county fire marshal for the importance of the regulations. DIRECTION: Continue the Public Hearing to the March City Council meeting. 6. ONGOING BUSINESS A. Consideration of a Resolution for Additional Funds for the Westwind Community Barn Lower Arena Base and Footing Renovation Project (Staff: R. Chiu) Public Works Director Richard Chiu presented the report. Council discussion ensued. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve Resolution 7-14 Allocating Additional Funds for the Westwind Community Barn Lower Arena Base and Footing Renovation Project. The motion was seconded by Councilmember Harpootlian. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mao Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ,, ABSTAIN: None 9 City Council Regular Meeting Minutes February 20, 2014 B. Resolution Awarding Contract for Stewardship Services and Public Outreach Activities for Town Owned Open Space Reserves (Staff. R. Chiu) Public Works Director Richard Chiu presented the staff report. Council discussion ensued. Sue Welch, Member of the Los Altos Hills Open Space Committee, stated that the committee agrees in contracting with Acterra. Bill Balson, Los Altos Hills, read a prepared statement regarding the differences between the two proposals. Ms. Welch stated that Acterra has contracts with five other cities in the area. MOTION MADE AND SECONDED: Councilmember Larsen moved to approve Resolution 8-14 Awarding a Contract for Stewardship Service and Public Outreach for Town Owned Open Space Preserves to Acterra for the amount specified and direct staff to consult with Acterra before awarding the contract to ensure that A. the Town attorney certify that the RFP and proposal have been reviewed with respect to and are compliant with child labor laws; C. That the contractor certifies that no volunteers under 18 will be accepted that have been coerced, keeping in mind that some schools require service as a condition of graduation and D. That the contractor certifies that all adult leaders have completed youth protection training (Items A.C.&D. were derived from a memo from Mr. Bill Balson dated February 20, 2014) . The motion was seconded by Councilmember Waldeck. Councilmember Larsen withdrew his motion before a vote was taken. MOTION MADE AND SECONDED: Vice Mayor Corrigan moved to approve Resolution 8-14 Awarding a Contract for Stewardship Services to Acterra for Town Owned Open Space Preserves Assuming Acterra is in Compliance with all Child Labor Laws. The motion was seconded by Councilmember Waldeck. Motion Carried 4 to 1: AYES: Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: Councilmember Harpootlian ABSENT: None ABSTAIN: None 10 City Council Regular Meeting Minutes February 20, 2014 8. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Larsen moved to approve the CONSENT CALENDAR, specifically: The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None A. Approval of Meeting Minutes: City Council Special Meeting - January 14, 2014 B. Review of Disbursements: January 1, 2014 - January 31, 2014 $286,404.34 C. Approval of Amendments to the Revised Art in Public Places Policy (Staff: D. Padovan) D. Notification of Planning Commission Approval: Lands of Su, 25701 Deerfield Drive; File #301-13-ZP-SD-GD-CDP; A request for a Conditional Development Permit for a new 504 square foot swimming pool and spa. CEQA review: Categorical Exemption per Section 15303(e) (Staff. D. Pedro). E. Notification of Planning Commission Approval: Lands of ISCA Assets, 27640 Sherlock Road; File #251-13-ZP-SD-GD-VAR; A request for a Site Development Permit for a 4,995 square foot new two story residence, a new driveway access and a 366 square foot swimming pool. CEQA Review: Categorical Exemption per Section 15303 (a) & (e) (Staff. D. Pedro) The Council now considered Item 10.H. H. Consideration of Rescheduling the March City Council Meeting to March 20 (Vice Mayor Corrigan) Mayor Radford presented the item. MOTION MADE AND SECONDED: Moved by Vice Mayor Corrizan, to cancel the March 19, 2014 special City Council meeting and reinstate the regular City Council meeting to its original time and date of March 20, 2014. The motion was seconded by Councilmember Larsen. 11 City Council Regular Meeting Minutes February 20, 2014 7 Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None The Council now considered Item I O.A. A. Council Appointments to Committees and Outside Agencies Mayor Radford) Mayor Radford introduced proposed recommendations for committee assignments. The Council agreed to the following assignments: Town Standing Committee Council Liaison Art in Public Places Corrigan Community Relations Corrigan Education Harpootlian Emergency Communications Waldeck Environmental Design & Protection Harpootlian Environmental Initiatives Harpootlian Finance/Investment Radford and Corrigan History Larsen LA/LAH Jt. Comm. Vol. Service Awards Waldeck LA/LAH Senior Commission Waldeck Open Space Waldeck 12 City Council Regular Meeting Minutes February 20, 2014 7 Parks & Recreation Radford Pathways Corrigan/Harpootlian (Alt) Traffic Safety Larsen Water Conservation Harpootlian Outside Agencies Council Liaison Association of Bay Area Governments (ABAG) Waldeck League of California Cities -Peninsula Div. Waldeck North County Library Authority Corrigan Joint Powers Authority Board (Library) Valley Transportation Authority (VTA) Board Larsen VTA Policy Advisory Committee SCVWD Water Commission Harpootlian SCVWD Lower Penn. Flood Control and Watershed Advisory Committee Santa Clara County Cities Assn. Board Waldeck Santa Clara County Cities Assn. Selection Comm. Los Altos Hills County Fire District Larsen and Waldeck CHAC JPA Waldeck Silicon Valley Bicycle Coalition Larsen Expressway Plan 2040 Larsen B. Policy Discussion on the Process of Community Service Grant Distribution (Councilmember Waldeck) This item was not discussed and was continued to the March City Council meeting. 13 City Council Regular Meeting Minutes February 20, 2014 The Council now considered Item 10.E. E. Use of Well Water for Public Park and Recreation Facilities (Purissima Park and Westwind Barn (Councilmember Waldeck) Councilmember Waldeck presented the item. Council discussion ensued. MOTION MADE AND SECONDED: Moved by Councilmember Waldeck, to direct the Water Conservation Committee to work with the Town's Public Works Department staff to look at alternatives to managing the well use at Purissima Park as the first priority and to report back within two months with a recommendation and as a second priority, when the first is complete to look at the waterinsystem at Westwind Barn and provide a recommendation. The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford Vice Mayor Corrigan, Councilmember Waldeck NOES: None ABSENT: None ABSTAIN: None F. Consider Mandatory Brown Act Training for Committee Members (Councilmember Waldeck) Councilmember Waldeck presented the item. Council discussion ensued. MOTION MADE AND SECONDED: Mayor Radford moved to approve Brown Act training by two avenues; all volunteer members have a choice of either attending the March 13 2014 training on both Brown Act, ethics and record keeping and/or required to take the online course within a six month period of time. The motion was seconded by Vice Mayor Corrigan. Motion Carried 5 to 0: AYES: Councilmember Harpootlian, Councilmember Larsen, Mayor Radford Vice Mayor Corrigan, Councilmember Waldeck NOES: None 14 City Council Regular Meeting Minutes February 20, 2014 ABSENT: None ABSTAIN: None G. Discussion and Possible Endorsement on Local Governments Support Local Revenue - 51 for Change Councilmember Waldeck) Councilmember Waldeck presented the item. Council discussion ensued. No action was taken. The Council now considered Item 7. 7. REPORTS FROM COMMITTEES, SUB -COMMITTEES, _ AND COUNCILMEMBERS ON OUTSIDE AGENCIES Councilmember Harpootlian presented an email he received from the water district stating where they stand on the drought. He said that the area is in a stage one drought that requests a 10 percent voluntary cutback in water use. 9. STAFF REPORTS A. City Manager B. City Attorney C. City Clerk D. Community Development Director E. Administrative Services Director F. Public Works Director Staff Reports were not considered. 11. ADJOURN MOTION MADE AND SECONDED: Councilmember Waldeck moved to adiourn the meeting The motion was seconded by Councilmember Larsen. Motion Carried 5 to 0: AYES: Councilmember HarpootlianCouncilmember Larsen Mavor Radford, Vice Mayor Corrigan, Councilmember Waldeck NOES: None 15 City Council Regular Meeting Minutes February 20, 2014 6A A ABSENT: None ABSTAIN: None The meeting adjourned at 11:22 p.m. Respectfully submitted, gn ad mran Deborah Padovan City Clerk The minutes of the February 20, 2014 regular City Council meeting were approved as presented at the March 20, 2014 regular City Council meeting. 16 City Council Regular Meeting Minutes February 20, 2014